HomeMy WebLinkAbout11-15-2021 Public Art Commission MinutesSaratoga Public Art Commission Minutes – November 15, 2021
Page 1 of 3
MINUTES
SARATOGA PUBLIC ART COMMISSION
REGULAR MEETING
NOVEMBER 15, 2021
CALL TO ORDER
The meeting was called to order at 6:30 p.m.
ROLL CALL
Present: Commissioners James Cai, Sohini Kar, Siana Smith, Ramya Vasu, Gloria
Wu
Absent: None
Also Present: Britt Avrit, Kayla Nakamoto, Crystal Bothelio
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
None
AGENDA ITEMS:
1. Commissioner and Staff Introductions
Recommended Action:
Meet fellow Commissioners and staff that will be supporting the Public Art
Commission.
The Commission and staff introduced themselves.
2. Overview of Commission Rules and Parliamentary Procedure
Recommended Action:
Receive a presentation from Saratoga City Clerk Britt Avrit on various State and City
rules that apply to Saratoga Commissions and the Saratoga Rules of Parliamentary
Procedure.
City Clerk Britt Avrit provided a presentation on State and City rules that apply to
Commissioners and the Rules of Parliamentary Procedure.
3. Overview of Public Art Commission Responsibilities
Recommended Action:
Receive a presentation on the responsibilities of the Public Art Commission.
Assistant City Manager Crystal Bothelio provided a presentation on the
responsibilities of the Public Art Commission.
Saratoga Public Art Commission Minutes – November 15, 2021
Page 2 of 3
4. City of Saratoga Public Art Efforts
Recommended Action:
Receive a presentation on the City’s public art efforts prior to formation of the
Commission.
Administrative Analyst Kayla Nakamoto provided a presentation on the City’s public
art efforts.
5. Public Art Commission Regular Meeting Schedule
Recommended Action:
The Public Art Commission is currently scheduled to hold regular meetings on the 3rd
Monday of odd-numbered months at 6:30 p.m. The Commission may adjust its
regular meeting schedule, so long as it does not conflict with the schedules o f other
Commissions or the City Council. If the Commission decides to maintain the current
schedule, the Commission should consider whether to reschedule or cancel the
January 17, 2022 meeting as it falls on a City holiday.
The Commission agreed to hold regular meetings on the 3rd Monday of odd-
numbered months at 6:30 p.m. and reschedule the January meeting for Tuesday,
January 18.
6. Commission 2022 Work Plan
Recommended Action:
Receive information about the City of Saratoga’s Commission Work Plan process and
preparation of the Public Art Commission 2022 Work Plan.
Staff provided information about the City’s Commission Work Plan process, including
the purpose of developing work plans, and provided an overview of work plan efforts
that are ongoing or that will be included in the work plan at the direction of the City
Council.
Commissioner Gloria Wu proposed a virtual arts festival in partnership with local
schools.
Commissioner Siana Smith requested additional information about work efforts that
were started by the Public Art Committee, such as the sculpture projects.
Commissioner Ramya Vasu proposed collaborating with schools on Rainy Day Poetry.
Staff noted that the work plan would be discussed again at the January 2022 meeting
and invited Commissioners to send work plan ideas 2 weeks prior to the next meeting
to be considered by the entire Commission during the January meeting.
Saratoga Public Art Commission Minutes – November 15, 2021
Page 3 of 3
7. Selection of Chair and Vice Chair
Recommended Action:
Select one member of the Commission to serve as Chair and one member to serve as
Vice Chair.
WU/CAI MOVED TO NOMINATE COMMISSIONER GLORIA WU AS CHAIR.
SMITH/VASU MOVED TO NOMINATE COMMISSIONER SIANA SMITH AS CHAIR.
MOTION PASSED. AYES: CAI, KAR, SMITH, VASU. NOES: WU. ABSTAIN: NONE. ABSENT:
NONE.
CAI/VASU MOVED TO NOMINATE COMMISSIONER GLORIA WU AS VICE CHAIR.
KAR/VASU MOVED TO NOMINATE COMMISSIONER SOHINI KAR AS VICE CHAIR.
MOTION PASSED. AYES: KAR, SMITH, VASU. NOES: NONE. ABSTAIN: CAI, WU. ABSENT:
NONE.
8. Future Agenda items
Recommended Action:
Consider agenda items for upcoming meetings.
The Commission agreed to discuss the work plan at the next meeting.
ADJOURNMENT
The meeting was adjourned at 8:44 p.m.
Minutes respectfully submitted:
Crystal Bothelio, Assistant City Manager
City of Saratoga