HomeMy WebLinkAboutCity Council Resolution 22-043, Correcting the Policy for Meeting Recordings RESOLUTION NO. 22-043
RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SARATOGA CORRECTING THE POLICY
FOR MEETING RECORDINGS
WHEREAS, the City Council recognizes that recordings of ineetings provide the most
complete and comprehensive record of a meeting; and
WHEREAS,the City Council also values that meeting recordings allow the public to view
meetings after they have occurred, providing the community with additional options to track and
observe the City's decision making and advisory bodies; and
WHEREAS,the City of Saratoga's video archives for City Council Regular Meetings goes
back as far as 1991 and the City's archives for Planning Commission Regular Meetings dates back
to 2004; and
WHEREAS, the City Council established the Meeting Recording Policy via Resolution
21-046 to formalize meeting recording practices and amended the policy via Resolution 22-006 to
add City Council Finance Committee meetings to the list of ineetings to be recorded; and
WHEREAS, adoption of this resolution corrects the Meeting Recoi•ding Policy to
accurately reflect the list of ineetings to be recording in accordance with City Council direction
and policy.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby
amends the attached Meeting Recording Policy and declares that this resolution shall replace and
supersede all prior resolutions, policies, and understandings related to the Meeting Recording
Policy.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 19t�' day of October 2022 by the following vote:
AYES: COUNCIL MEMBERS BERNALD, KUMAR, ZHAO, VIC� MAYOR
FITZSIMMONS, MAYOR WALIA
NOES: NONE
ABSENT: NONE � .
ABSTAIN: NONE "
Tina Walia, Mayor
ATTEST:
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;' _� �CL.,�,/`
�,_-- ;,�C, � , -
Britt Avrit, MMC, City Clerk
Resolution 22-043
Page 2
CITY OF SARATOGA MEETING RECORDING POLICY
Adopted and Amended October 19, 2022 via Resolution 22-043
The City Council of the City of Saratoga has approved this policy concerning recording of
meetings.
1. All City Council Regular Meetings held in the Civic Theater shall be video recorded and
indexed to allow ready viewing of particular agenda items.The video recordings shall be made
available to the public on the City website.
2. City Council Study Sessions, Joint Sessions, Commission Interviews, Retreats, and City
Council meetings with the Planning Commission shall be video recorded. The video
recordings shall be made available to the public on the City website. These video recordings
are not required to be indexed.
3. Planning Commission Regular Meetings held in the Civic Theater shall be video recorded and
indexed to allow ready viewing of particular agenda items.The video recordings shall be made
available to the public on the City website.
4. Planning Commission Study Sessions shall be video recorded. The video recordings shall be
made available to the public on the City website. These video recordings are not required to
be indexed.
5. City Council Finance Committee meetings shall be video recorded. The video recordings shall
be made available to the public on the City website. These video recordings are not required
to be indexed.