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HomeMy WebLinkAbout10-19-2022 City Council Regular MeetingSaratoga City Council Minutes ~ October 19, 2022 ~ Page 1 of 6 MINUTES WEDNESDAY, OCTOBER 19, 2022 SARATOGA CITY COUNCIL REGULAR MEETING At 6:00 p.m., the City Council held a Joint Session with Hakone and KSAR via teleconferencing through Zoom. Joint Session with Hakone and SASCC Recommended Action: Receive updates from Hakone and SASCC Mayor Walia called the Regular Session to order 7:00 p.m. via teleconferencing through Zoom. The City Clerk explained the City Council meeting was conducted pursuant to State law as recently amended by Assembly Bill 361, which allows the meeting to be conducted entirely by teleconference. The City Council has met all the applicable notice requirements and the public is welcome to participate. All Council Members, staff, and meeting attendees participated by Zoom. Information on how the public can observe the meeting and provide public comment was provided. ROLL CALL PRESENT: Mayor Tina Walia, Vice Mayor Kookie Fitzsimmons, Council Members Mary-Lynne Bernald, Rishi Kumar, Yan Zhao ABSENT: None ALSO PRESENT: James Lindsay, City Manager Crystal Bothelio Assistant City Manager Richard Taylor, City Attorney Frances Reed, Administrative Analyst John Cherbone, Public Works Director Nick Pegueros, Administrative Services Director Debbie Pedro, Community Development Director Nicole Johnson, Senior Planner Lauren Blom, Public Information Officer REPORT FROM JOINT SESSION Mayor Walia provided a report of the City Council Joint Session with Hakone and KSAR. REPORT ON POSTING OF THE AGENDA The Administrative Analyst reported the agenda for this meeting was properly posted on October 13, 2022. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Mayor Walia invited public comment. Saratoga City Council Minutes ~ October 19, 2022 ~ Page 2 of 6 The following individuals spoke at this time: Andrey Tovchigrechko discussed the status of House Family Vineyards submittal deadline and Council Member Kumar’s receipt of campaign donations from Dave House. The City Attorney discussed the laws regarding campaign donations. Mary Beth Bykowsk of the California Department of Insurance discussed the Department’s efforts on the availability and affordability of homeowner’s insurance. Nancy L. discussed Council Member Kumar’s receipt of campaign donations from Dave House. Mohini discussed Council Member Kumar’s receipt of campaign donations from Dave House. ANNOUNCEMENTS Mayor Walia shared information about the Citywide Scarecrow Competition, Pizza & Politics, Witchy Walk-a-Bout, South Asian Literature & Art Festival and the Saratoga 5k Fun Run & Walk. CEREMONIAL ITEMS Domestic Violence Awareness Month Proclamation Recommended Action: Proclaim October 2022 as Domestic Violence Awareness Month in the City of Saratoga. The City Council proclaimed October 2022 as Domestic Violence Awareness Month in the City of Saratoga. 1. CONSENT CALENDAR Vice Mayor Fitzsimmons recused herself from Item 1.4 due to the proximity of the property involved to property she owns. Mayor Walia invited public comment on the Consent Calendar. No one requested to speak. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the October 5, 2022 City Council Regular Meeting as amended. BERNALD/FITZSIMMONS MOVED TO APPROVE THE AMENDED MINUTES FOR THE OCTOBER 5, 2022 CITY COUNCIL REGULAR MEETING. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 9/28/22 Period 3; 10/5/22 Period 4; 10/6/22 Period 4. Saratoga City Council Minutes ~ October 19, 2022 ~ Page 3 of 6 BERNALD/FITZSIMMONS MOVED TO REVIEW AND ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES:9/28/22 PERIOD 3; 10/5/22 PERIOD 4; 10/6/22 PERIOD 4. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.3. Meeting Recording Policy Correction Recommended Action: Adopt the resolution correcting the Meeting Recording Policy to include the full list of meetings to be recorded previously approved by the City Council. RESOLUTION 22-043 BERNALD/FITZSIMMONS MOVED TO ADOPT THE RESOLUTION CORRECTING THE MEETING RECORDING POLICY TO INCLUDE THE FULL LIST OF MEETINGS TO BE RECORDED PREVIOUSLY APPROVED BY THE CITY COUNCIL. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.4. Big Basin Way Turnaround Temporary No Parking Restriction Recommended Action: Approve an MV Resolution temporarily restricting parking at the Big Basin Way Turnaround. RESOLUTION MV-330 BERNALD/FITZSIMMONS MOVED AS PART OF CONSENT CALENDAR TO APPROVE AN MV RESOLUTION TEMPORARILY RESTRICTING PARKING AT THE BIG BASIN WAY TURNAROUND. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, WALIA. NOES: NONE. ABSTAIN: NONE. RECUSED: FITZSIMMONS. ABSENT: NONE. 1.5. Quito Village Subdivision Improvement Agreement with Pulte Home Company Recommended Action: Approve Subdivision Improvement Agreement with Pulte Home Company, LLC. to develop the property known as Assessor’s Parcel Number 389-12-020, a portion of the project known as Quito Village, and authorize the City Manager to execute the same. BERNALD/FITZSIMMONS MOVED TO APPROVE SUBDIVISION IMPROVEMENT AGREEMENT WITH PULTE HOME COMPANY, LLC. TO DEVELOP THE PROPERTY KNOWN AS ASSESSOR’S PARCEL NUMBER 389-12-020, A PORTION OF THE PROJECT KNOWN AS QUITO VILLAGE, AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS WALIA. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Saratoga City Council Minutes ~ October 19, 2022 ~ Page 4 of 6 2. GENERAL BUSINESS 2.1. Saratoga Local Roadway Safety Plan Recommended Action: Approve the Saratoga Local Roadway Safety Plan dated July 2022 and direct staff to move forward with implementing safety improvements recommended in the Plan. Mainini Cabute, Environmental Programs Manager, and Taylor Whitaker of Fehr and Peers presented the staff report. Mayor Walia invited public comment. The following individuals spoke at this time: Belal Aftab ZHAO/BERNALD MOVED TO APPROVE THE SARATOGA LOCAL ROADWAY SAFETY PLAN DATED JULY 2022 AND DIRECT STAFF TO MOVE FORWARD WITH IMPLEMENTING SAFETY IMPROVEMENTS RECOMMENDED IN THE PLAN. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2.2. Commercial and Recreational Vehicle Parking Restriction Options Recommended Action: Staff recommends that the City Council review the information in this report and provide staff direction as needed. Tony Gonzalez, Code Compliance Officer, presented the staff report. Mayor Walia invited public comment. No one requested to speak. WALIA/BERNALD MOVED TO CHANGE THE ORDINANCE LANGUAGE AS RECOMMENDED BY STAFF IN THE STAFF REPORT. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2.3. Communications Platforms Review and Website Recommendations Recommended Action: Receive presentation from Tripepi Smith on Platforms Review; and provide direction on selection of website redesign features. Lauren Blom, Public Information Officer, presented the staff report. Mayor Walia invited public comment. The following individuals spoke at this time: Lakhinder Saratoga City Council Minutes ~ October 19, 2022 ~ Page 5 of 6 The City Council agreed on a preference for a clean, modern website with improved search tools, as well as other changes that make it easier for visitors to access information, such as reducing the number of clicks needed to find something. While individual Council Members indicated preferences for specific design features, the City Council as a group indicated an openness to design features based on how the website comes together as a whole. The City Council supported implementation of the 6 recommendations in the Tripepi Smith Platforms Review as time and budget (or resources?) allow, but directed staff to prioritize recommendations to revisit the website design and establish formal policies. Mayor Walia requested a recess at this time. Mayor Walia reconvened the meeting at 9:36 p.m. 2.4. Report on Mills Act Agreements Recommended Action: Staff recommends that the City Council receive the report. Nicole Johnson, Senior Planner, presented the staff report. Mayor Walia invited public comment. The following individuals spoke at this time: Chuck Page No vote taken, receive and file only. COUNCIL ASSIGNMENTS Mayor Tina Walia Cities Association of Santa Clara County-Legislative Action Committee – stated the Committee discussed the JPA being drafted for the Association. Silicon Valley Clean Energy Authority Board of Directors – stated the Board reaffirmed its mission of decarbonization, directed SVCE to maintain 100% carbon free goals, discussed the 2022 Reach Codes and stated SVCE received the Green Power Leadership Award for Education from the Center for Resource Solutions for its creation of its “E-hub.” Vice Mayor Kookie Fitzsimmons Nothing to report. Council Member Mary-Lynne Bernald Saratoga Chamber of Commerce Board – stated she attended the meeting for Vice Mayor Fitzsimmons; the Board discussed the removal of parklets by December 31st and staff is working to find other options for businesses. Council Member Rishi Kumar Nothing to report. Saratoga City Council Minutes ~ October 19, 2022 ~ Page 6 of 6 Council Member Yan Zhao Valley Transportation Authority (VTA) Policy Advisory Committee – stated the Committee discussed the 2016 Measure B Bicycle and Pedestrian Planning Studies Competitive Grant Program criteria for CY 22-23 and discussed the Vanpool Subsidy Program. West Valley Sanitation District Board of Directors – stated she attended the meeting with nothing to report. CITY COUNCIL ITEMS None. COUNCIL COMMUNICATIONS Council Member Kumar discussed his receipt of campaign donations from Dave House. CITY MANAGER'S REPORT The City Manager discussed hybrid meetings beginning on November 2, 2022. CITY ATTORNEY'S REPORT None ADJOURNMENT BERNALD/ZHAO MOVED TO ADJOURN THE MEETING AT 10:04 P.M. MOTION PASSED BY VERBAL ROLL CALL. AYES: BERNALD, KUMAR, ZHAO, FITZSIMMONS, WALIA: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Minutes respectfully submitted: Britt Avrit, City Clerk City of Saratoga