HomeMy WebLinkAbout10-11-22 Planning Commission Study Session packetSaratoga Planning Commission Agenda – Page 1 of 2
SARATOGA PLANNING COMMISSION
SPECIAL MEETING
OCTOBER 11, 2022
6:00 P.M. - STUDY SESSION
This meeting will be entirely by teleconference and will be conducted in compliance with
Government Code section 54953(e) of the Ralph M. Brown Act allowing teleconferencing during
a proclaimed state of emergency when state or local officials have imposed or recommended
measures to promote social distancing.
The public will not be able to participate in the meeting in person. During the meeting the Chair
will explain the process for members of the public to be recognized to offer public comment.
Members of the public view and participate in the meeting by:
1.Using the Zoom website https://us02web.zoom.us/j/83993694861 App (Webinar ID 839
9369 4861) and using the tool to raise their hand in the Zoom platform when directed by the
Chair to speak on an agenda item; OR
2. Calling 1.669.900.6833 or 1.408.638.0968 and pressing *9 to raise their hand to speak on an
agenda item when directed by the Chair; OR
3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast
Channel 15, AT&T UVerse Channel 99) and calling 1.669.900.6833 or 1.408.638.0968 and
pressing *9 to raise their hand to speak on an agenda item when directed by the Chair; OR
4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling
1.669.900.6833 or 1.408.638.0968 and pressing *9 to raise their hand to speak on an agenda
item when directed by the Chair.
Members of the public can send written comments to the Commission prior to the meeting by
commenting online at www.saratoga.ca.us/pc prior to the start of the meeting. These emails will
be provided to the members of the Commission and will become part of the official record of the
meeting.
ROLL CALL
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public will be allowed to address the Planning Commission for up to three (3)
minutes on matters not on this agenda. This law generally prohibits the Planning Commission
from discussing or taking action on such items. However, the Planning Commission may instruct
staff accordingly regarding Oral Communications.
AGENDA ITEMS
1.Application SUB20-0003/ENV20-0003/ARB20-0053; 14521 Quito Road; (397-05-028);
Pinn Brothers Development (Applicant) – The applicant is proposing to subdivide an
Saratoga Planning Commission Agenda – Page 2 of 2
existing 11.43-acre parcel located at 14521 Quito Road into ten-lots ranging in size from .92
acres to 1.2 acres. The Project would create a new private cul-de-sac with a connection to
Quito Road. The private street would provide access to seven parcels and the remaining three
parcels would take access from Vessing Road. A .34-acre portion of the site is located on the
opposite side of Quito Road and would be dedicated to the City of Saratoga for open space
use. Fifty-six protected trees are proposed for removal. The site is zoned R-1-40,000 with a
General Plan Designation of Residential Very Low Density (RVLD). Staff Contact:
Christopher Riordan (408) 868-1235 or criordan@saratoga.ca.us.
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Frances Reed, Administrative Analyst for the City of Saratoga, declare that the foregoing agenda
for the meeting of the Planning Commission was posted and available for review on October 7,
2022 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's
website at www.saratoga.ca.us.
Signed this 7th day of October 2022 at Saratoga, California.
Frances Reed, Administrative Analyst.
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the Planning Commission by City staff in connection with this agenda, copies of
materials distributed to the Planning Commission concurrently with the posting of the agenda,
and materials distributed to the Planning Commission by staff after the posting of the agenda are
available on the City Website at www.saratoga.ca.us or available at 13777 Fruitvale Avenue,
Saratoga, CA 95070.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as
soon as possible before the meeting. The City will use its best efforts to provide reasonable
accommodations to provide as much accessibility as possible while also maintaining public safety.
[28 CFR 35.102-35.104 ADA title II]
Meeting Date: October 11, 2022
Application: SUB20-0003/ENV20-0003/ARB20-0053
Address/APN: 14521 Quito Road (397-05-028)
Owner/Applicant: Pinn Brothers Development
From: Debbie Pedro, Community Development Director
Report Prepared by: Christopher Riordan, Senior Planner
14521 Quito Road
2
Planning Commission Study Session
October 11, 2022
Page | 2
STUDY SESSION
The Planning Commission may discuss the item and hear statements from members of
the public. Study Sessions do not allow formal votes or motions on a proposed project or
other matters. No comments made by the Planning Commission during a Study Session
are binding or required to be carried through to the formal public hearing where actions
will be taken on a proposed project. It is recommended that the Commission review the
applicant’s proposal, accept public comments, and provide feedback to staff and the
applicant.
PROJECT DATA
14521 Quito Road
General Plan Designation: RVLD (Residential Very Low Density)
Zoning: R-1-40,000
Lot Size: 11.43 acres gross / 9.44 acres net
Average Slope: 7.43%
SITE DESCRIPTION
The Project site is located at 14521 Quito Road. The site is bounded to the north by single
family homes, to the east by Quito Road, to the south by Vessing Road, and to the west by
single family homes. To the east across Quito Road is San Tomas Aquino Creek, which is
the City boundary line with the Town of Los Gatos. San Tomas Aquino Creek crosses
under Quito Road onto the project site and runs north through the north-eastern corner of the
site along Quito Road.
There are three existing structures on site which are accessible from an unpaved driveway
off Quito Road. The three structures include a single-family home, an accessory
structure, and an in-ground swimming pool. All existing structures would be demolished.
The property is covered by native trees with many Coast Live Oaks. The Arborist Report
inventoried a total of 683 trees. Over five hundred of the trees are classified as protected
trees under the City of Saratoga Tree Regulations. Tree species include, but are not
limited to Coast Live Oak, Black Walnut and Black Acacia. The Project subdivision
improvements include a new street, utility and storm drain improvements.
PROJECT DESCRIPTION
The Applicant is proposing to subdivide the site into ten-lots ranging in size from .92
acres to 1.2 acres. The Project would create a new private cul-de-sac with a connection to
Quito Road. The private street would provide access to seven parcels and the remaining
three parcels would take access from Vessing Road. A .34-acre portion of the site is
located on the opposite side of Quito Road and would be dedicated to the City of
Saratoga for open space use. If the subdivision is approved, it will allow for the
construction of ten new single-family homes each with an accessory dwelling unit.
An existing bridge over San Thomas Aquino Creek which spans Quito Road adjacent to
the project site is located to the north of the proposed new private street. The location of
the bridge is most clearly shown on Sheet TM-6 of the Tentative Map (Attachment 2).
As one of the City’s major infrastructure improvement projects, this bridge is scheduled
to be replaced with a new bridge with a wider span to improve the flow of the creek. At
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Planning Commission Study Session
October 11, 2022
Page | 3
this time the City has not yet completed the regulatory review process with local and state
agencies. Construction of the bridge is currently estimated to begin in late Spring or early
Summer of 2023.
The Project subdivision improvements would require the removal of 56 protected trees.
These trees meet the City’s criteria allowing them to be removed and replaced as part of
the project.
Grading proposed for the subdivision improvements would be limited to the private
roadway and improvements including storm drainage and utility construction. The
preliminary earthwork estimate for the subdivision improvements would include 3,500
cubic yards of grading.
As part of this subdivision the developer is required to install several public
improvements.
• Expanding the width of the public right-of-way dedication along the full Quito
Road frontage to a 30-foot half width where it is currently a 20-foot half width.
• The installation of a 5’wide asphalt walkway along the entire length of the Quito
Road frontage. The location and extent of the walkway is illustrated on Sheet
TM-2 of the Development Plans. The City is not requiring the installation of a
walkway along the Vessing Road street frontage.
Community Meeting
On March 23, 2022, the City hosted a community meeting for the applicant to review the
project with neighboring property owners and to receive public comments on the
application. The applicant presented the design of the subdivision and the layout of the
proposed lots, reviewed conceptual renderings of both one- and two-story residences that
could be constructed on the site, and discussed the project proposed landscaping. Some of
the issues that were raised were the number of trees to be preserved, the need for a
sidewalk from Vessing Road to Old Adobe, traffic control and noise impacts during
construction, and the estimated date of project completion.
NEIGHBOR NOTICING AND PUBLIC COMMENT
The Community Development Department mailed public notices for the Study Session to
property owners within 500 feet of the site. Public Comments received are included as
Attachment #1.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
The City of Saratoga, as the Lead Agency, has prepared an Initial Study/Mitigated
Negative Declaration (IS/MND) for the proposed subdivision and no significant
environmental impacts were found.
A Notice of Intent to Adopt the Mitigated Negative Declaration was sent to those within
500’ of the project site as well as interested parties for a 30-day public comment period
which ended on September 30, 2022.
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Planning Commission Study Session
October 11, 2022
Page | 4
The IS/MND analyzes potentially significant environmental impacts of the Project in the
following areas: Aesthetics; Air Quality; Biological Resources; Cultural Resources;
Energy; Geology & Soils; Greenhouse Gas Emissions; Hazards & Hazardous Materials;
Hydrology & Water Quality; Land Use & Planning; Noise; Public Services & Safety;
Recreation; Transportation; Tribal Cultural Resources; Utilities & Service Systems; and
Wildfire.
ATTACHMENTS
1) Public Comments
2) Tentative Map
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THOMAS F. MUELLER
Saratoga, Ca. 95071
October 3, 2022
Community Development Department
13 777 Fruitvale A venue
Saratoga, CA 95070
Attn: Planning Commission
Re: Application UB20-003/END20-003/ ARB20-053
Cc: Pinn Brothers
cl o Greg Pinn
1475 Saratoga Avenue, Ste. 250
San Jose , CA 95129
Dear Sirs/Madams:
RECEJVEo
oc;-o 3 2022
CITY OF SARATOGA
We are in receipt of your undated letter regarding the virtual study session to
be held October 11th, 2022 at 6 pm by the City of Saratoga Planning Commission.
The subject of the session will be consideration of an application by the Pinn
Brothers for a permit to develop the 11 acres at 14251 Quito Road. The purpose of
the permit purportedly is to su bdivide that property into 10 lots on which they will
build 10 houses to be sold.
My wife Bonnie and I have lived on Yessing Road since 1978 at w hi ch time
the acreage subject to the permit was owned by Lester Hinz. Mr. Hinz li ved in a
small house on the property. The Yessing Road area, at that time, was a small
community o f 20 homes. The road itself was in such a state of disrepair that a
number of r es idents, including Bonnie and I, decided to try to form a district to
fund the improvement o f the road to make it more useable and bring it up to city
code standards. We anticipated the City of Saratoga would approve the dedication
of the road and make it a city street. An additional problem we addressed dealt
with the water line. There was no water main going up Yessing Road. All the
homes along Yessing had been required to tie into the main on Quito Road , some
of them hundreds of feet.
7
From:Barry Fernald
To:Christopher Riordan
Subject:14521 Quito Road Subdivision
Date:Wednesday, September 14, 2022 12:03:01 PM
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or
clicking links, especially from unknown senders.
Dear Mr. Riordan,
Regarding the public review period for the above referenced project, I have two concerns that I would like to share
with you and the Planning Commission. I live at , and have been a very close neighbor to this
property for almost 44 years. The first and most important issue is that during winter rains (hopefully we have them
again) a river flows from the subject property through the back (and some front) yards of Evans Lane homes,
creating flood conditions. What I ask, is that the drainage on this property be directed into Quito Creek before it
leaves the subject property. Quito Creek is very close to the property and can easily receive the runoff from the rain.
Secondly, the designs sketches of the homes show some very similar and dated architecture. Hopefully, the Pinn
Brothers will do a better job in making the homes have a diversity of different designs, so they fit into the existing
neighborhood. Along with design, they call for wooden fences separating the lots, I would suggest black chainlink
fences similar to the Evans Lane homes, as this provides a more open feel to the area.
Thank you for hearing my comments.
Barry Fernald
8
From:Debbie Pedro
To:Christopher Riordan
Cc:Frances Reed
Subject:FW: Online Form Submittal: Planning Commission Comments Form
Date:Monday, October 3, 2022 9:17:36 AM
From: noreply@civicplus.com <noreply@civicplus.com>
Sent: Monday, October 3, 2022 9:16 AM
To: Sunil Ahuja <ahujasu@yahoo.com>; Clinton Brownley <cbrownley@gmail.com>; Anjali Kausar
<aakausar@outlook.com>; Razi Mohiuddin <razi@mohiuddin.com>; Herman Zheng
<zheng.herman@gmail.com>; Jonathan Choi <jojo.choi@gmail.com>; Ping Li
<ping.li2@comcast.net>; Debbie Pedro <dpedro@saratoga.ca.us>; Britt Avrit
<bavrit@saratoga.ca.us>; Frances Reed <freed@saratoga.ca.us>
Subject: Online Form Submittal: Planning Commission Comments Form
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
Planning Commission Comments Form
Your Name Bonnie Mueller
Phone Number
Email Address
Comments My question is - why is it possible that 3 of the homes will have
ingress and egress on Vessing Road when the family that owned
the property for many years had a Quito Road address only and
never entered their property from Vessing Road? This will add at
least 6-9 vehicles entering and exiting at the bottom of Vessing
Road and Quito on a daily basis. I feel that is dangerous.
Email not displaying correctly? View it in your browser.
9
10
Project Address: 14521 Quito Road
City of Saratoga
Neighbor Notification Form
Rece,veo
.l.t~ 1 4 ,n,1
Cl7Y OF SARATOGA
A project Is proposed at the above address. The City asks that you sign this form to indicate you
have had an opportunity to review and comment on the proposal. Your signature is not an
acceptance of the plans, only an acknowledgement that you have had an opportunity to comment.
IMPORTANT NOTE FROM CITY: These plans are PRELIMINARY ONLY and may change as the project
moves forward. Architectural Pla ns are protected under copyright law. The applicant should allow
you to view the plans but is not required to give you a physical copy .
Once the application is submitted, you may review a f ull si zed set of plans at City Hall during normal
business hours. The applicant should inform you when the plans will be submitted.
Please contact the City at 408-868-1222 If you have any questions.
This not ice is being provided to all of the adjoining property owners and the property owner(s)
across the street from the project address. The City will send an additional notice to adjacent
neighbors prior to a decis ion being made on the project.
Neighbor Na me: _ _._A.....,U"""54T....1..ctlc::..___J _~_.!3=..LI.A=f..:i...,Gcµ/l:.L!.;IZ..u.<l-~/<.>....!.1-=L'-'-P,~ue..:,.R.:...1. IV..:::._ ___ Date: { ._ 7 -20'2 t
Neighbor Address:
Neighbor Contact Info: (phone or email):
-This enables the City to contact you if they have any questions
Please address any initial concerns below (attach additional sheets i f necessa ry):
Feel free to ma i l thi s form directl y to the City :·
City of Saratoga Planning Department; 13777 Fruitvale Avenue; Saratoga CA 95070
O\.,•~ . Cb "t..L-e, \)") ( $ -r kg: ..,.~ tV » 7--.P' n;~-rl'I t) ::'.\ ~cJ I T Q gJ_-
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~-\~~ +,~(·l-cvemtec ~~"~
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VI.et.Ve. f o ~v \\..O l°.~+µ.} .... 1,0~JJ
· , 1 · " (..,<t>v-e-ID o · L°""' ()~,...t\~\ .,,,
My signature below certifies that I am aware of the proposal.
NEIGHBOR SIGNATURE: _ ..... a~(,Uc...__-=-~---_,_14A-"'--=· ''--,&=-=-~-------------
Revised February 2014 L {
l(../J>v'~ 7 {_,.,-\j._~'t'; re,'\
11
Project Add ress: 14521 Quito Road
City of Saratoga
Neighbor Notification Form
RECEIVED
JAN O 7 ?n?1
CITY OF SARATOGA
A project is proposed at the above address. Th e City asks t hat you sign this form to indicate you
have had an opportunity to review and comment on the proposal. Your signature is not an
acceptance of the plans, only an acknowledgement that you have had an opportunity to comment.
IMPORTANT NOTE FROM CITY: These plans are PRELIMINARY ONLY and may change as the project
moves forward. Architectural Plans are protected under copyright law. The applicant should allow
you to view the plans but is not required to give you a physical copy.
Once the appl i cation is submi tted, you may rev i ew a full sized set of plans at City Hall during normal
business hours. The applicant should inform you when the plans will be submitted.
Please contact the City at 408-868-1222 If you have any questions.
Th i s notice is being provided to all of the adjoining property owners and the property owner(s)
across the street from the project address. The City will send an additional notice to adjacent
nei ghbors pri or to a decision being made on the project.
Neighbor Name: 7 Q, U f r L ( VI CL, Date: J-3 -i [
Neighbor Address:
Neighbor Contact Info: (phone or emai l):
-This enables the City to contact you if they have any questions
Please address any initial concerns below (attach additional sheets if necessary):
Feel free to mail this form directly to the City:
City of Saratoga Planning Department; 13777 Fruitvale Avenue; Saratoga CA 95070
My signature below certifies that I am aware of the proposal.
NEIGHBOR SIGNAlURE: ~ 0
Revised February 2014
12
Project Add ress : 14521 Quito Road
City of Saratoga
Nei ghbor Notification Form
RECEIVED
JAN 19 :,n,,
CITvo~i~JWrOSA
A project is proposed at the above address. The City asks t h at you sign this form to indicate you
have had an opportunity t o review and comment on t he proposa l. Your signature is D.Q.t an
acceptance of the p l ans, on l y an acknowl edgement that you have had an opportunity to comment.
I MPORTANT NOTE FROM CITY : These p lans are PRELIM INARY ONLY and may change as the project
moves for ward. Architectura l Plans ar e protected under copyright law . The applicant sho u ld allow
you t o viewthe plans b ut is not required to gi ve you a physical copy .
Once the appl ica t ion is submitted, you may review a full sized set of p l ans at City Hall during normal
business hou r s. The applican t shou ld inform you when the plans wi ll be submitt ed .
Please cont a ct the City at 408-868-1222 i f y ou ha v e any q uestions.
T his notice is be ing p rovided to all of th e adjoining property owners and the p r operty ow n er (s)
across the street from the proj ect address. The City w i ll send an additional notice to adjacent
neighbors prior t o a decision b e ing mad e on the project.
Date: ¢3,/;i.L
Neighbor Addres s:
Neighbor Co nt act Info : (phone or emai l ):
-This enables the City t o contact you if the
Please add r ess any initial concerns below (att ach additional sheets if necessary):
Feel f ree to mai l t hi s form directly to the City:
City of Saratoga Pl anning Department; 137 77 Fruitvale Aven u e; Saratoga CA 95070
My sig natu r e be low certifies that I am aware of the proposal.
NEIGHBOR SIGNATURE : ~~ a ~
Revised Februa r y 20 14
13
Project Address: 14521 Qu ito Road
City of Saratoga
Neighbor Notification Form
A project is proposed at the above address. The City asks that you sign this form to Indicate you
have had an opportunity to review and comment on the proposal. Your si gnature i s not an
acceptance of the p lans, onl y an acknow ledgement that you have ha d a n opportu n ity to comment.
I MPORTANT NOTE FROM CITY: These plans are PRE LI MINARY ONLY and may change as t h e project
moves forward . Architectural Pl ans are protect ed under copy right law. The app l icant should allow
you to view the p l ans but is not req u ired to give you a p hysica l copy.
Once the app l ication i s submitted, you may review a ful l sized set of plans at City Hall du ring normal
business hours. T he app licant sho uld inform you when the plans will be su b mit ted .
Please contact the City at 408-868-1222 I f you have any questions.
This notice is being provided to a ll of the adjoinin g p r operty owners and the property owner(s)
across the st reet from the p roject address. The City will send an additional notice to adjacent
neighbors pri or to a decision being made on t h e project .
Neig hb or Name: #lrtZA <;/ /I,.;, IN -r;;;AJ:::LJ f)
Nei gh bor Address :
Nei ghbor Contact Info: (phone or email):
-This enables the City to contact y ou if they have any questions
Date: 01/03/zoc. /
J
Pl ease add r ess any initi al concerns below (attac h a dditional s h eets if necessary):
Feel free to mail this form directly to t he City:
City of Saratoga Plan n i ng Department; 13777 Frui t va l e Avenue ; Saratoga CA 95070
Revised Februa r y 2014
14
Project Address: 14521 Quito Road
City of Saratoga
Neighbor Notification Form
A project is proposed at the above address. The City asks that you sign this form to indicate you
have had an opportunity to revi ew and comment on the proposal. Your signature is not an
acceptance of the plans, onl y an acknowledgement that you have had an opportunity to comment.
IMPORTANT NOTE FROM CITY: These plans are PRELIMINARY ON LY and may change as the project
moves forward. Architectural Plans are protected under copyright law. The app li cant should allow
you to view t he plans but is not required to give you a physical copy.
Once the application is submitted, you may review a full sized set of plans at City Hall during normal
busi ness hours. The applicant should inform you when the plans will be submitted.
Please contact the City at 408-868-1222 If you have any questions.
This notice i s being provided to all of the adjoining property owners and the property owner(s)
across the street from the project address. The City will send an additional noti ce to adjacent
neighbors prior to a decision being made on the project.
Neighbor Name: _...a.,.J-'·-/-'o_.,.....,z3,....,;,_l --'-'-l_7_~_~_:j__..,._ ___________ Date: ;/I; lu2-1
I I •
Neighbor Address:
Neigh bor Co ntact Info : (ph o ne or email):
-This enables the City to contact you if they have any questions
Please address any initial concerns below (attach additional sheets i f necessary):
Feel free to mail this fo r m directl y to the City:
City of Saratoga Planning Department; 13777 Fruitval e Avenue; Saratoga CA 95070
My signature be low certifies that I am aware of the proposa l.
----·--·
NEIGHBOR SIGNATURE: -~v""'-4.,....r __ ~-=-.L.z ~.2::::,"'---~---z:::-::;--=~=·==-------------
Revised February 2014
15
Project Address: 14521 Quito Road
City of Saratoga
Neighbor Notification Form
RECEIVED
j ,. •/ . f) /.i ,' . •\ ,, ''j
CITY OF SARATOGA
A project is proposed at the above address. The City asks that you sign thi s form t o indicate you
have had an opportunity t o review and comment on t he proposal. Your signature is not an
acceptance of the plans, only an acknowledgement that you have had an opportunity to comment.
IMPORTANT NOTE FROM CITY: These plans are PRELIMINARY ONLY and may change as the p roject
moves forward. Arch i tectural Plans are protected under copyright law. The applicant should allow
you to view the plans but is not requ ired to give you a physical copy .
Once the application is submitted, you may review a fu ll sized set of p l ans at City Hall duri ng normal
business hou rs. The applicant should inform you when the plans wi ll be submitted .
Please contact the City at 408-868-1222 If you have any questions.
This notice is being p rovided to all of the adjoining property owners and the property owner(s)
across the street from the project address. The City will send an additional notice to adjacent
neighbors prior to a decisi on bei ng made on the project.
Neighbor Name: 1-l o:s-:se.;t') Nd..51,;~Y"\-Lf Date:
Neighbor Address:
Neighbor Contact Info: (phone or emai l):
-This enables the City to contact you if they have any questions
Please address any initial concerns below (attach additional sheets if necessary):
Feel free to mail this form directly to the City:
City of Saratoga Planning Department; 13777 Fruitvale Avenue; Saratoga CA 95070
) 12-.<.I 12.02.0
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L~I\Ca..f'\'\S ~B. ~
My signature below certifies that I am aware of the proposal.
NEIGHBOR SIGNATURE: -~------+-----------------
Revised February 2014
16
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19
20
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CITY OF SARATOGA
Memorandum
To: Saratoga Planning Commission
From: Christopher Riordan, Senior Planner
Date: October 11, 2022
Subject: 14521 Quito Road - Supplemental Attachment 1
The attached public comment from John Brosnan regarding the proposed ten lot subdivision at
14521 Quito Road was received on October 6, 2022 and after the Planning Commission packet was
published.
Attachment 1 – Public Comment email
23
Vessing Road
October 4, 2022
City of Saratoga Planning Commissioners:
Commission Chair Herman Zhang
Vice Chair Clinton Brownley
Sunil Ahuja, Jojo Choi, Anjali Kausar, Ping Li, and Razi Mohiuddin
RE: 14521 Quito Road Proposed Development’s NegaSve Impacts to Vessing Road Residents
Dear Commissioners,
My family lives on Road, and we are wriSng to raise several issues about the Pinn Brothers
development proposal at 14521 Quito Road that will be studied at the October 11, 2022 Planning
Commission meeSng. The meeSng’s noSce provides that three of the proposed subdivided parcels
would have access from Vessing Road. This part of the project has several flaws.
As you may be aware, the public improvements to Vessing Road were paid for by the 20 parcel owners of
Vessing Road under the Vessing Road Assessment District developed by the CIty. When we say Vessing
Road, we also include neighbors on Vessing Court. The previous owner of 14521 Quito Road legally
fought the City and the Vessing Road neighbors to not contribute to the costs of improving Vessing Road,
noSng that they use Quito Road for public access. 14521 Quito Road contributed $0 for the Vessing
Road roadway and uSlity improvements while the rest of the neighbors contributed a total of $620,000.
(The Vessing Road neighbors also had to pay for legal fees outside of the public improvement costs.) We
believe there are two opSons if you are approving for this development to conSnue:
A.Do not allow the Pinn Brothers development to have access to Vessing Road since 14521
Quito Road did not and have not contributed to the costs of the public improvements on
Vessing Road. Pinn Brothers has not paid for use of Vessing Road. Every parcel pays for the
public improvements fronEng their property either when it is originally developed or
through the purchase price of the parcel. Would you allow Pinn Brothers to have free
access to the public improvements on Vessing Road paid for by the Vessing Road
neighborhood?
B.If you allow Pinn Brothers access to Vessing Road, have Pinn Brothers reimburse the 20
parcels who paid for the Vessing Road public improvements in today’s dollars for their share
of the frontage and other improvements like the water main along Vessing Road which is the
responsible thing to do.
When 14521 Quito Road did not contribute for improvements to Vessing Road, the City
should have paid for 14521 Quito’s share at that Sme instead of having the 20 Vessing Road
parcels be responsible for this missing partner’s costs.
1
Attachment 1
24
Vessing Road
There is a City municipal code - 14-25.030 - Design standards and dedicaEon of streets,
secEon i.4. that may not fit the exact scenario we are describing but provides a good
foundaSon for how the previous public improvements should have been handled by the City.
The code states :
(4) ………Where the street will border on other property not owned by the applicant, at the
subdivider's or owner's request, the City will enter into a reimbursement agreement with the
subdivider or owner whereby future developers of property abutting such improvement will
be required to pay a pro rata share of the cost of the full street as a condition of future
subdivision or site approval of such abutting property. Such reimbursement agreement shall
have a term of not less than ten years. The pro rata share to be paid shall be determined by
dividing the actual construction costs of the street by the total number of potential building sites
which will border on or otherwise have access over the street and which are unapproved building
sites at the time of the first street improvement, and multiplying the cost per building site thus
obtained by the number of sites for which approval is sought.
In this case, the 20 parcel owners are the “subdividers” stated in the Code. The Vessing
Road public road improvements were conducted acer the 20 parcels were subdivided and
developed. We believe the City should have complied with the Municipal Code noted above
at the Sme of the Vessing Road street improvements. The City should have entered into a
reimbursement agreement with the 20 parcel owners such that future developers along the
14521 Quito Road parcel would reimburse the 20 parcels for use of the Vessing Road
frontage. In fact, the City should have paid for 14521 Quito Road’s share of the road and
uSlity improvements, so the City could be the one to be reimbursed by the future developer
(who is today’s Pinn Brothers) instead of pudng the burden on the 20 Vessing Road
neighbors to pay.
In summary, neither the City nor the owner(s), past and present, of 14521 Quito Road paid for
the road and uSlity improvements on Vessing Road. Those improvements were privately paid
for by the 20 Vessing Road parcels. If the City allows Pinn Brothers to use Vessing Road for
access, the 20 Vessing Road parcels should be fairly reimbursed for helping to pay for 14521
Quito Road’s share of the road and uSlity improvements in 2022 dollar value. If you do not have
Pinn Brothers pay for use of Vessing Road, you are making the 20 Vessing Road neighbors
contribute, against their will, to the profits of Pinn Brothers.
Overall, we are disappointed the City has not even considered doing the right thing and allowing
Pinn Brothers to have progressed so far along with the proposed use of Vessing Road and not
considering paying for their share of the public improvements on Vessing to the Vessing Road
neighbors.
2
25
Vessing Road
We ask you as fellow community members to act upon maeers fairly and responsibly and correct
the City’s acSons from the past. We look forward to the neighbors of Vessing Road’s interests be
righfully represented and respected by the City in the consideraSon of the development
proposal by the City denying the development access to Vessing Road or properly compensaSng
the 20 Vessing Road property owners fairly. Thank you for your consideraSon.
Sincerely,
John Brosnan
Vessing Road
Cc:
Mayor Tina Walia
Vice Mayor Kookie Fitzsimmons
Councilmember Mary-Lynne Bernard
Councilmember Rishi Kumar
Councilmember Yan Zhao
City Manager James Lindsay
3
26
CITY OF SARATOGA
Memorandum
To: Saratoga Planning Commission
From: Christopher Riordan, Senior Planner
Date: October 11, 2022
Subject: 14521 Quito Road - Supplemental Attachment #2
The attached project related comments from the Project Developer and neighboring property owners
regarding the proposed ten lot subdivision at 14521 Quito Road were received on October 11, 2022.
Attachment 1 – Public Comments
27
From:Greg Pinn
To:Christopher Riordan
Subject:Re: PC Response Letter
Date:Monday, October 10, 2022 5:19:56 PM
Attachments:image001.png
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
Dear Chris,
I’ve reviewed the Quito Neighbors letters expressing a few concerns regarding our proposed
10 home subdivision at Quito Rd and Vessing Rd. As you know, we’ve spent approximately 2
years working through the difficult logistics of this parcel, and are excited about the result.
During that time, I’ve had an opportunity to discuss all of these issues with several of the
neighbors.
Jeff Curran, our COO, and I even visited a neighbors home to discuss site lines and privacy
issues. These meetings were a success with the concerns quelled. Just last week I met at the
Mueller’s home to discuss with a few neighbors their request for remuneration of funds they
paid a while back to bring Vessing Rd up to City spec in order for the City to take ownership
and maintenance of the road. I see that Vessing is not listed on the City’s roster of Private
Roads and see that it’s street swept and maintained by the City. However, in good faith we
have agreed to pay what would amount to our portion (Vessing frontage) which seems to be
acceptable to the neighbors at this time.
As always with our developments, High Quality Design and Construction, Noise and Dust
Abatement, Proper Drainage, Tree Preservation, Safety and Privacy are always in the forefront
of our minds. I’ve lived almost my entire life in Saratoga, have developed over 50 homes in
the City and continue to take great pride in our work here in Saratoga. These homes will be no
different. I personally live only minutes from this site and each and every neighbor will have
my cell phone number should they want to discuss anything. I believe these homes and the
families who‘ll eventuality live in them will be a welcome addition to the neighborhood and
the Saratoga Community. Please forward this note on to the Planning Commission as I look
forward to working with them, as we have with you and your Staff over the past several years.
Best Regards,
Greg A. Pinn, VP
Pinn Bros. Fine Homes
28
From:Debbie Pedro
To:Christopher Riordan; Cynthia Richardson
Subject:Fwd: Online Form Submittal: Planning Commission Comments Form
Date:Monday, October 10, 2022 6:21:48 PM
Sent from my iPhone
Begin forwarded message:
From: noreply@civicplus.com
Date: October 8, 2022 at 10:13:29 PM PDT
To: Sunil Ahuja <ahujasu@yahoo.com>, Clinton Brownley
<cbrownley@gmail.com>, Anjali Kausar <aakausar@outlook.com>, Razi
Mohiuddin <razi@mohiuddin.com>, Herman Zheng
<zheng.herman@gmail.com>, Jonathan Choi <jojo.choi@gmail.com>, Ping Li
<ping.li2@comcast.net>, Debbie Pedro <dpedro@saratoga.ca.us>, Britt Avrit
<bavrit@saratoga.ca.us>, Frances Reed <freed@saratoga.ca.us>
Subject: Online Form Submittal: Planning Commission Comments Form
CAUTION: This email originated from outside your organization. Exercise
caution when opening attachments or clicking links, especially from unknown
senders.
Planning Commission Comments Form
Your Name ART W DANA
Phone Number
Email Address
Comments To: City of Saratoga Planning Commission
From: Art & Jean Dana Vessing Rd
Re: Comments for 14521 Quito Rd 10 Lot Subdivision
We have lived at Vessing Rd for 34 years.
We have 3 strong preferences regarding the 14521 Quito Rd 10
Lot Subdivision project:
1. Start construction at north end of property.
2. No access to Vessing Rd.
If this is not feasible then Pinn Bros should pay their fair share of
Vessing Rd improvements adjusted for inflation.
3. Coordinate all construction with the rebuilding of the 2 Quito
29
Rd bridges so that both projects do not overlap, thus minimizing
traffic delays
Thank you
Art & Jean Dana
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30
From:Austin Kilburn
To:Christopher Riordan
Subject:Vessing Road project
Date:Monday, October 10, 2022 5:03:52 PM
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
Hi Chris. Here is a letter that I wanted to send you but did not have your email until just now. It was me
responding to John Brosnan''s
letter to you. Probably we'll see you tomorrow on the walk thru. Austin
Hi John. (and others)
Your great letter to the city planning folks looked so great. I thought I'd add a few thoughts and
concur with yours but I could not
find an email address for either Chris Riordan or John Cherbone. I think that since Les Hinz never paid a
penny towards Vessing resurface
and redesign project that the rest of us had to pay for the costs of the widening all the way down Vessing
and also for the curb along the Hinz property line. Absolutely he had no reason to have to pay into the
project as he did not have any ingress or water hookups or any
other attachment to the project. But, if the PINN project is going to put new driveways onto Vessing, and
hookup to the water supply lines which we paid for , then I feel that they should kick in money to all of us
who paid who still live here. I would absolutely prefer that they used the new road in to their project for all
the homes (and then there would be no need for any payments), but if that it not possible then they
should pay into the project at a current dollar value.
Also, the "STREET SWEEPER" came up the street this morning at 7:00 AM and woke us up and at
least also Bonnie Mueller (We talked to her when she drove down the street and we were out raking
leaves that he didn't pick up in front of our hedges). Number 1. I didn't think anyone was supposed to be
making noise before 8:00 AM by city ordinance and 2. He didn't do much cleaning. Looking up and
down Vessing it looks like he missed the corners, our property, the Hinze property, etc. I sure hope that
they don't pay that guy much. When I have seen him during regular hours before he drives with the
brushes not spinning and raised up off the pavement so no cleaning is
actually done. What a waste of time and money!
One more thing. I see that the Civil Engineers for PINN project have put a marker where our current
fence exists. I don't think this is correct as when the road project was ongoing, the marker for our property
was on the Hinz side of the fence, not in the middle. I remember there was a metal rod (maybe rebar?)
that marked it. I don't have a metal sensor but I wonder if anyone has the drawings of the property
lines back from 2002. I looked but all I found was the architectural drawings of our remake of this home.
Austin
31
From:Debbie Pedro
To:Christopher Riordan
Cc:Cynthia Richardson
Subject:Fwd: Online Form Submittal: Planning Commission Comments Form
Date:Monday, October 10, 2022 6:19:06 PM
Sent from my iPhone
Begin forwarded message:
From: noreply@civicplus.com
Date: October 10, 2022 at 5:03:32 PM PDT
To: Sunil Ahuja <ahujasu@yahoo.com>, Clinton Brownley
<cbrownley@gmail.com>, Anjali Kausar <aakausar@outlook.com>, Razi
Mohiuddin <razi@mohiuddin.com>, Herman Zheng
<zheng.herman@gmail.com>, Jonathan Choi <jojo.choi@gmail.com>, Ping Li
<ping.li2@comcast.net>, Debbie Pedro <dpedro@saratoga.ca.us>, Britt Avrit
<bavrit@saratoga.ca.us>, Frances Reed <freed@saratoga.ca.us>
Subject: Online Form Submittal: Planning Commission Comments Form
CAUTION: This email originated from outside your organization. Exercise
caution when opening attachments or clicking links, especially from unknown
senders.
Planning Commission Comments Form
Your Name Jim Gannon
Phone Number
Email Address
Comments For the Quito Road/Vessing Road subdivision session I have the
following questions: 1) Is Vessing Road public or private? 2) How
does the designation of our street (ie public or private) impact
decisions about development? 3) How will sight lines be effected
by the homes that are proposed to be built? 4) what is the current
state of the Pinn Bros bid? Is it still in escrow? What are the
steps to finalize the sale? 5) Which trees will be removed? 6) Will
trees be planted in consideration for the trees that are proposed
to be removed? 7) what are the rules about setbacks? 8) what is
the next milestones in the process for the development? 9) what
% of each lot can be developed (ie hardscaping plus house
footprint)?
32
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33
From:Jim Lafferty
To:Christopher Riordan
Subject:14521 Quito Road
Date:Monday, October 10, 2022 2:43:08 PM
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
I think it would be appropriate to include a walking/biking path through to Evans Lane so all could
have a safer path than Quito Road. This is especially true for students walking or riding to Marshall
Lane School.
Jim Lafferty
Saratoga, California 95070
34
From:Debbie Pedro
To:Christopher Riordan
Cc:Cynthia Richardson
Subject:Fwd: Online Form Submittal: Planning Commission Comments Form
Date:Monday, October 10, 2022 6:19:29 PM
Sent from my iPhone
Begin forwarded message:
From: noreply@civicplus.com
Date: October 10, 2022 at 4:01:42 PM PDT
To: Sunil Ahuja <ahujasu@yahoo.com>, Clinton Brownley
<cbrownley@gmail.com>, Anjali Kausar <aakausar@outlook.com>, Razi
Mohiuddin <razi@mohiuddin.com>, Herman Zheng
<zheng.herman@gmail.com>, Jonathan Choi <jojo.choi@gmail.com>, Ping Li
<ping.li2@comcast.net>, Debbie Pedro <dpedro@saratoga.ca.us>, Britt Avrit
<bavrit@saratoga.ca.us>, Frances Reed <freed@saratoga.ca.us>
Subject: Online Form Submittal: Planning Commission Comments Form
CAUTION: This email originated from outside your organization. Exercise
caution when opening attachments or clicking links, especially from unknown
senders.
Planning Commission Comments Form
Your Name Karen Louie
Phone Number Field not completed.
Email Address
Comments Dear Saratoga Planning Commission,
I am one of the property owners on Vessing Road and I'm writing
about the development of 14521 Vessing Rd by the Pinn
Brothers. First, it will be good to have nice houses with large
parcels on that property which has sat vacant and unattended to
for so many years. Pertaining to the development, I respectfully
request to minimize disruption to the property owners on Vessing
Rd and Courts. Specifically - A) perform the development of the
houses, landscaping, and hardscaping all at once rather than
spacing it out over years. B) Place the heavy equipment when
not in use on the property rather than on Vessing Road which will
block or slow Vessing residents' incoming and outgoing. C)
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Clean 100+ feet daily beyond where the construction and worker
vehicles park and drive on Vessing and Quito Roads for nails
and other debris. Over the years, there have been other
construction projects where nails end up on road causing flat
tires. D) Park vehicles on one side of Vessing rather than both as
that blocks Emergency vehicles access to houses on Vessing. E)
Minimize airborne dirt and toxic vapors from construction at a
minimum to minimize health for residents. I also request that the
Quito Bridge Project take place after all of the construction is
finished on this new development.
Thank you,
Karen Louie
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From:
To:
Cc:
Debbie Ped ro
Christopher Riordan
Cynthia Richardson
Subject: Fwd : On l ine Form Sub m ittal : Planning Co mmission Comments Form
Monday, October 10, 2022 6:21:48 PM Date:
Sent fr o m m y iPhon e
Begin fo1war ded message:
From: n oreply @c iv icplus .com
Date: O ctober 9, 2 022 at 3 :23:16 PM PDT
To: Sunil Ahuj a <ahuj asu@ yah oo .com>, C linton B rownley
<cbrownley @ gm a il.com >, Anj a.Ii Kau sar <aakausar@outlook.com >, Razi
Mohiuddin <razi@m ohiuddin.com >, H eiman Zheng
<zh eng .hennan@g m a il.com>, Jon athan Ch oi <joj o .ch oi@ gm ail.com >, Ping Li
<p ing .li2 @com cast.n et>, Debbie Pedro <dpedro@sarat oga.ca.u s>, Britt Avri t
<bavrit@saratoga.c a .us>, Frances Reed <fr eed@sarat oga.ca.u s>
Subject: Online Form Submittal: Planning Commission Comments Form
CAUTION : This email originate d fr om ou ts ide your o rganization . E xerc ise
cau tion w hen o pening attachments or cli cking links, e sp ecially fr om unknown
sen ders .
P lann ing Comm iss io n Co mm ents Form
Your Name
Phone Number
Email Address
Comments
Kurt Gu ttenberg -
Re: Pinn Bros development on the Hinz property (located @
V essing x Quit o).
I would like to understand w hy this development has to rel y on
V essing Rd for access to some of its homes . I w ould prefer to
see Quito used as its sole en try point. It's esp eciall y of interest t o
me as the city had the ne ighborhood cover the funding to
improve the road frontage (curbs), street construction and water
m ain installati on for the Hinz property back in 2002 as part of a
special assessmen t district (as Hin z w ou ld not parti cipa te). We
w ere told at the time tha t this pa rcel had its address and ma in
frontage along Quito , and w ou ld have no use for the road
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improvements on Vessing – and now the city is turning around
and letting the developer utilize these improvements – and I
imagine the city is collecting some pretty hefty fees for access to
Vessing Rd improvements the city never funded.
If the Vessing houses get approved, I would expect the
neighborhood to be reimbursed by either the developer or the
city for our costs to at least cover Hinz’s portion and adjusted for
the 20 years of inflation.
Also, if the Vessing houses get approved, I would like to see
those 3 built at the same time. I understand the plan is to build 2
houses at a time, but that means Vessing gets 2 construction
periods instead of just one. I would prefer to keep the trucks, the
noise, the road getting torn up to one instance instead of two.
Finally, I would like to hear how the city plans to manage this
development effort if the Quito Roads bridges’ project occurs at
the same time. The bridges’ project would close Quito to all traffic
for ~9 months, and there should be a plan to manage how these
two major projects will coexist in roughly the same location.
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38
From:Manju Banerje
To:Tina Walia; Kookie Fitzsimmons; Mary-Lynne Bernald; Rishi Kumar; Yan Zhao; James Lindsay; City Council;
Christopher Riordan
Subject:Planning Commission Study Session Quito/Vessing Road 10-Lot Subdivision Tuesday October 11
Date:Sunday, October 9, 2022 7:55:04 PM
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
Hello Tina, Kookie, Rishi, Yan, James and Chris,
First some background - Dan and I have been the
resident of Vessing Road for more than 30 years.
Almost 20 years ago, the residents got together and
privately funded the rebuilding of the private road that
was in dire need for repair. We worked with the city to
upgrade/widen the road and new water pipes were laid.
At that time, the property owner of the 11 acre lot on
Quito road, that had the side boundary on Vessing Road
not only refused to cooperate/collaborate on the
improvement, he sued each property owner on stopping
the improvement specifically mentioning that he is not on
Vessing Road and had no interest in Vessing Road
improvement as he will not benefit from it. So, the
Vessing Road residents had to pay for his portion and
also for the law suit. The cost of the rebuilding itself was
more that 1/2 a million at that time. In today's housing
and construction inflation, that cost will be at least twice
or 3 times if not more.
Vessing Road stands privately funded by the
property owners.
We are all for growth and development and have no
objection of the development on that lot as long as all the
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new homes have contained access from Quito Road
only. This will allow for containment of congestion at the
bottom of the hill with cars and utility access to 3
additional homes and there will be nothing to stop the
cars from backing into Vessing Road from these 3
proposed homes with limited visibility onto the oncoming
traffic. This may actually be a traffic hazard. Wondering if
this was in consideration in the planning of the parcels.
Appreciate your support in containing access to these
homes from Quito Road and keeping Vessing Road
private and safe.
Another option is having just 1 driveway for the 3 homes
and cars from these homes should not back into
Vessing Road. In this option, our expectation is Pin
Brothers compensate the Vessing Road home owners
the fair value of the improvements in todays housing
inflation and cost and the value it adds to their
improvements and profits.
Thanks,
Manju Banerje
40
From:Debbie Pedro
To:Christopher Riordan
Cc:Frances Reed
Subject:FW: Online Form Submittal: Planning Commission Comments Form
Date:Tuesday, October 11, 2022 11:25:43 AM
From: noreply@civicplus.com <noreply@civicplus.com>
Sent: Tuesday, October 11, 2022 11:15 AM
To: Sunil Ahuja <ahujasu@yahoo.com>; Clinton Brownley <cbrownley@gmail.com>; Anjali Kausar
<aakausar@outlook.com>; Razi Mohiuddin <razi@mohiuddin.com>; Herman Zheng
<zheng.herman@gmail.com>; Jonathan Choi <jojo.choi@gmail.com>; Ping Li
<ping.li2@comcast.net>; Debbie Pedro <dpedro@saratoga.ca.us>; Britt Avrit
<bavrit@saratoga.ca.us>; Frances Reed <freed@saratoga.ca.us>
Subject: Online Form Submittal: Planning Commission Comments Form
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
Planning Commission Comments Form
Your Name Petra Jakobskrueger + Ralf Muenster
Phone Number
Email Address
Comments In general we're in favor of the project proposed at 14521 Quito
Road and only have two comments:
1) We're directly bordering neighbors. Our main concern is
privacy. We would like to ask that there's either a single story
home build bordering our property (14411 Quito Rd - APN 397-
05-094) or no second floor windows being placed so they can
see into our home and backyard.
2) We would like the builder to install a solid fence along the
property line towards our backyard before starting construction to
ensure privacy.
Thank you very much.
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