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HomeMy WebLinkAbout11-08-2022 Parks & Recreation Commission Minutes1 Final Minutes 11-08-2022 City of Saratoga Parks and Recreation Commission Regular Meeting Final Minutes DATE: Tuesday, November 8, 2022 TIME: 6:30 p.m. LOCATION: Linda Callon Conference Room 13777 Fruitvale Avenue, Saratoga, CA And Via Zoom Call to Order: Chair Paquier called the Regular Session to order at 6:30 p.m. in person and via teleconferencing through Zoom. Prior to Roll Call, the Chair and Staff Liaison explained that the meeting will be held in-person and teleconference pursuant to rules of the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when local official have recommended social distancing. Members of the Parks & Recreation Commission and public may participate in this meeting in-person or remotely. The Commission met all of the applicable notice requirements and the public is welcome to participate in this meeting. Information on how the public can observe the meeting and provide public comment was also shared. Additionally, the Chair explained that all votes would be taken through a roll call. Roll Call: Commissioner Paquier, Commissioner Sridharan and Commissioner Wang. Absent: Commissioner Mahuvakar. Also in attendance was Kristin Borel, Staff Liaison. (All appearing in person) Staff Liaison, Kristin Borel confirmed a quorum. Report on Posting of the Agenda: Kristin Borel reported that the Agenda for this meeting was properly posted on November 3, 2022 Oral & Written Communication No oral or written communication. Approval of Parks and Recreation Commission Draft Minutes: Commissioner Sridharan / Wang moved to Approve the Parks and Recreation Minutes for the Regular Meeting on September13, 2022. Passed by a verbal roll call: Ayes: Paquier, Sridharan and Wang. Noes: None. Abstain: None. Absent: Mahuvakar Agenda: 1. El Quito Pickleball Court Project Update Staff gave an update of the progress of the project. A topo map of the area and a master plan including the size and placement of the pickleball courts were shown. The next steps for the project include creating a web page for the project and developing informational signs about the project to 2 Final Minutes 11-08-2022 place in the park. The signs and the webpage will ask for public input which will be reviewed at the Commission’s March meeting. It is anticipated that in April or May the project could go out to bid and construction to begin in late summer. Chair Paquier invited any public comments on this item. There was one speaker. They asked that if projects don’t have enough funding, does the City fundraise? Staff replied that the City does not usually fundraise for Capital Improvement Projects; funds are approved by the City Council and come from the General Fund. 2. Food Trucks for Next Year’s Movie Night Discussion Staff reviewed the food truck information from a company called “Moveable”. They are a centralized food truck coordination company. They schedule trucks, take care of permitting insurance and waste management for events. They have two tier of payment options – Profit Potential and Minimum Sales Options. The City is willing to have food trucks at one Movie Night as a trial, and the Commission recommended the first Movie Night. This item will be brought back at the January meeting it will be decided which Commissioners will volunteer to research the information that will be included in February’s planning meetings. Chair Paquier invited any public comments on this item. There were no speakers. 3. Update on Historical Plaque Program There is no update because the Heritage Preservation Commission has not started working on this project. They will need new Commissioners to work on this project. Chair Paquier invited any public comments on this item. There were no speakers. 4. Workplan & Community Engagement Brainstorming The Staff has prepared a “Timeline/Approach for Events” for the Commission to review. The Commission discussed the planning steps and noted the importance of answering the “why” behind event suggestions. Looking for opportunities to partner with other Commissions was also identified as an important area to look at. Staff will contact other commission liaisons and ask about upcoming events for possible partnership. Chair Paquier invited any public comments on this item. There were no speakers. Chair Paquier / Wang moved to Approve the document “Timeline/Approach for Events”. Passed by a verbal roll call: Ayes: Paquier, Sridharan and Wang. Noes: None. Abstain: None. Absent: Mahuvakar Commissioner and Staff Reports (This includes committee updates and park reports. This section is informational only; no actions will be taken.) 3 Final Minutes 11-08-2022 Commissioner Park Sridharan Azule, Kevin Moran, Quarry Mahuvakar Bell Grove, Congress Springs, Foothill, Gardiner Paquier Beauchamp, Brookglen, El Quito Wang Friendship, Ravenwood, Wildwood Vacant Agenda Items for Next Meeting January 10, 2023 • Election of new Chair and Vice Chair • Update on Historic Plaque program • Any new items for the 2023-2024 Workplan • Commissioner Park Assignments • El Quito Update • Food Truck Research for Movie Night Adjournment Commissioners Wang/Mahuvakar move to Adjourn the meeting at 7:40 p.m. Ayes: Mahuvakar, Sridharan and Wang. Noes: None. Abstain: None. Absent: Huang and Paquier In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability- related modification or accommodation to participate in this meeting, contact Kristin Borel at 408.868.1296 or kborel@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Parks and Recreation Commission Agenda Note: In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Parks and Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation Commission. Certificate of Posting of Agenda: I, Kristin Borel, Public Works Analyst for the City of Saratoga, declare that the foregoing agenda for the meeting of the Parks and Recreation Commission of the City of Saratoga was posted on November 3, 2022 at the office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us.