HomeMy WebLinkAbout11-08-2022 Parks & Recreation Commission Minutes1
Final Minutes 11-08-2022
City of Saratoga
Parks and Recreation Commission
Regular Meeting
Final Minutes
DATE: Tuesday, November 8, 2022
TIME: 6:30 p.m.
LOCATION: Linda Callon Conference Room
13777 Fruitvale Avenue, Saratoga, CA
And Via Zoom
Call to Order: Chair Paquier called the Regular Session to order at 6:30 p.m. in person and via teleconferencing
through Zoom.
Prior to Roll Call, the Chair and Staff Liaison explained that the meeting will be held in-person and teleconference
pursuant to rules of the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when
local official have recommended social distancing. Members of the Parks & Recreation Commission and public may
participate in this meeting in-person or remotely. The Commission met all of the applicable notice requirements and
the public is welcome to participate in this meeting. Information on how the public can observe the meeting and
provide public comment was also shared. Additionally, the Chair explained that all votes would be taken through a
roll call.
Roll Call: Commissioner Paquier, Commissioner Sridharan and Commissioner Wang. Absent: Commissioner
Mahuvakar. Also in attendance was Kristin Borel, Staff Liaison. (All appearing in person)
Staff Liaison, Kristin Borel confirmed a quorum.
Report on Posting of the Agenda: Kristin Borel reported that the Agenda for this meeting was properly
posted on November 3, 2022
Oral & Written Communication
No oral or written communication.
Approval of Parks and Recreation Commission Draft Minutes:
Commissioner Sridharan / Wang moved to Approve the Parks and Recreation Minutes for the Regular
Meeting on September13, 2022. Passed by a verbal roll call: Ayes: Paquier, Sridharan and Wang.
Noes: None. Abstain: None. Absent: Mahuvakar
Agenda:
1. El Quito Pickleball Court Project Update
Staff gave an update of the progress of the project. A topo map of the area and a master plan
including the size and placement of the pickleball courts were shown. The next steps for the project
include creating a web page for the project and developing informational signs about the project to
2
Final Minutes 11-08-2022
place in the park. The signs and the webpage will ask for public input which will be reviewed at the
Commission’s March meeting. It is anticipated that in April or May the project could go out to bid and
construction to begin in late summer.
Chair Paquier invited any public comments on this item.
There was one speaker. They asked that if projects don’t have enough funding, does the City
fundraise? Staff replied that the City does not usually fundraise for Capital Improvement Projects;
funds are approved by the City Council and come from the General Fund.
2. Food Trucks for Next Year’s Movie Night Discussion
Staff reviewed the food truck information from a company called “Moveable”. They are a centralized
food truck coordination company. They schedule trucks, take care of permitting insurance and waste
management for events. They have two tier of payment options – Profit Potential and Minimum Sales
Options. The City is willing to have food trucks at one Movie Night as a trial, and the Commission
recommended the first Movie Night. This item will be brought back at the January meeting it will be
decided which Commissioners will volunteer to research the information that will be included in
February’s planning meetings.
Chair Paquier invited any public comments on this item.
There were no speakers.
3. Update on Historical Plaque Program
There is no update because the Heritage Preservation Commission has not started working on this
project. They will need new Commissioners to work on this project.
Chair Paquier invited any public comments on this item.
There were no speakers.
4. Workplan & Community Engagement Brainstorming
The Staff has prepared a “Timeline/Approach for Events” for the Commission to review. The
Commission discussed the planning steps and noted the importance of answering the “why” behind
event suggestions. Looking for opportunities to partner with other Commissions was also identified as
an important area to look at. Staff will contact other commission liaisons and ask about upcoming
events for possible partnership.
Chair Paquier invited any public comments on this item.
There were no speakers.
Chair Paquier / Wang moved to Approve the document “Timeline/Approach for Events”. Passed by a
verbal roll call: Ayes: Paquier, Sridharan and Wang. Noes: None. Abstain: None. Absent:
Mahuvakar
Commissioner and Staff Reports (This includes committee updates and park reports. This section is
informational only; no actions will be taken.)
3
Final Minutes 11-08-2022
Commissioner Park
Sridharan Azule, Kevin Moran, Quarry
Mahuvakar Bell Grove, Congress Springs, Foothill, Gardiner
Paquier Beauchamp, Brookglen, El Quito
Wang Friendship, Ravenwood, Wildwood
Vacant
Agenda Items for Next Meeting January 10, 2023
• Election of new Chair and Vice Chair
• Update on Historic Plaque program
• Any new items for the 2023-2024 Workplan
• Commissioner Park Assignments
• El Quito Update
• Food Truck Research for Movie Night
Adjournment
Commissioners Wang/Mahuvakar move to Adjourn the meeting at 7:40 p.m. Ayes: Mahuvakar,
Sridharan and Wang. Noes: None. Abstain: None. Absent: Huang and Paquier
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-
related modification or accommodation to participate in this meeting, contact Kristin Borel at 408.868.1296 or
kborel@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the
start of the meeting.
Parks and Recreation Commission Agenda Note:
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Parks
and Recreation Commission by City staff in connection with this agenda are available at the office of the City
Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Manager at the time they are
distributed to the Parks and Recreation Commission.
Certificate of Posting of Agenda:
I, Kristin Borel, Public Works Analyst for the City of Saratoga, declare that the foregoing agenda for the meeting
of the Parks and Recreation Commission of the City of Saratoga was posted on November 3, 2022 at the office of
the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that
location. The agenda is also available on the City’s website at www.saratoga.ca.us.