HomeMy WebLinkAbout12-21-2022 City Council Regular MeetingSaratoga City Council Minutes ~ December 21, 2022 ~ Page 1 of 7
MINUTES
WEDNESDAY, DECEMBER 21, 2022
SARATOGA CITY COUNCIL REGULAR MEETING
At 5:30 p.m., the City Council held interviews for the Heritage Preservation Commission.
Mayor Fitzsimmons invited public comment.
No one requested to speak.
PAGE/WALIA MOVED TO APPOINT MARGARETE MINAR TO THE HERITAGE
PRESERVATION COMMISSION FOR A FULL-TERM ENDING DECEMBER 31, 2026.
MOTION PASSED BY VERBAL ROLL CALL. AYES: AFTAB, PAGE, WALIA, ZHAO,
FITZSIMMONS: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
PAGE/WALIA MOVED TO APPOINT ZHEN LI TO THE HERITAGE PRESERVATION
COMMISSION FOR A PARTIAL-TERM ENDING DECEMBER 31, 2024. MOTION
PASSED BY VERBAL ROLL CALL. AYES: AFTAB, PAGE, WALIA, ZHAO,
FITZSIMMONS: NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
At 6:00 p.m., the City Council held a Study Session to discuss 2023 Meeting Announcements, the
2023 Meeting Schedule and Summer Recess, Joint Sessions, Council Retreat Discussion Topics
and City Events.
Mayor Fitzsimmons invited public comment.
No one requested to speak.
Mayor Fitzsimmons called the Regular Session to order at 7:05 p.m.
The City Clerk explained the City Council meeting was conducted pursuant to State law as
amended by Assembly Bill 361, which allows the meeting to be conducted by teleconference. The
City Council has met all the applicable notice requirements and the public is welcome to participate
in person or by Zoom. Information on how the public can observe the meeting and provide public
comment was provided.
ROLL CALL
PRESENT: Mayor Kookie Fitzsimmons, Vice Mayor Yan Zhao, Council Members
Belal Aftab, Chuck Page, Tina Walia
ABSENT: None
ALSO PRESENT: James Lindsay, City Manager
Crystal Bothelio Assistant City Manager
Richard Taylor, City Attorney
Britt Avrit, City Clerk
John Cherbone, Public Works Director
Nick Pegueros, Administrative Services Director
Debbie Pedro, Community Development Director
Agnes Pabis, Finance Manager
Lauren Blom, Public Information Officer
Saratoga City Council Minutes ~ December 21, 2022 ~ Page 2 of 7
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on December 16, 2022.
REPORT FROM STUDY SESSION
Mayor Fitzsimmons stated the City Council held a Study Session to preview 2023, stated she is
excited for the year to come and looks forward to working with the City Council this year.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Mayor Fitzsimmons invited public comment.
The following individuals spoke at this time:
Matthew Bordoni, Isaac Bordoni, Bob Shepherd, Amber East-D’Anna, Brian Vajdic, Perry
Constantine, Carolyn Givens, Don Kellogg, Rana Ranganathan, Kailash Ranganathan, Jonny Oh,
Carol Schuster, Rob Nast, Karen Nose, Jeff Barco, Jim Frankola, Ajay Bmatnagar, Denise &
David Moyles, Joe Beyers, and Keerti Melkote discussed a fence being erected near the Vickery-
Aloha Alley.
Jill Hunter congratulated the City Council, thanked Council Member Walia for her work as Mayor
and discussed the trail near the Vickery-Aloha Alley.
Kathy & Keyvan discussed ongoing issues with tree cutting at their neighbor’s property.
Direction was given to staff to provide the permit activity and inspection history of the properties
mentioned during public comment in the City Council Newsletter.
ANNOUNCEMENTS
Mayor Fitzsimmons shared information about Commission Recruitments, discussed the City
office closure and wished everyone Happy Holidays.
CEREMONIAL ITEMS
Commendation for Belal Aftab
Recommended Action:
Commend Belal Aftab for his service on the Saratoga Traffic Safety Commission.
The City Council commended Belal Aftab for his service on the Saratoga Traffic Safety
Commission.
Commendation for Rina Shah
Recommended Action:
Commend Rina Shah for her service on the Saratoga Heritage Preservation Commission
The City Council commended Rina Shah for her service on the Saratoga Heritage
Preservation Commission.
Saratoga City Council Minutes ~ December 21, 2022 ~ Page 3 of 7
Mayor Fitzsimmons invited public comment on this item.
The following individuals spoke at this time: Priya Shastri, Marilyn Marchetti.
1. CONSENT CALENDAR
The City Clerk stated she has been made aware corrections are needed to the spelling of
names in the December 13, 2022 Minutes and stated those corrections have been made.
Mayor Fitzsimmons invited public comment on the Consent Calendar.
No one requested to speak.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the December 7, 2022 City Council Regular Meeting and the
December 13, 2022 City Council Special Meeting.
ZHAO/WALIA MOVED TO APPROVE THE MINUTES FOR THE DECEMBER 7,
2022 CITY COUNCIL REGULAR MEETING. MOTION PASSED BY THE
FOLLOWING VOTE: AYES: WALIA, ZHAO, FITZSIMMONS. NOES: NONE.
ABSTAIN: AFTAB, PAGE. RECUSED: NONE. ABSENT: NONE.
ZHAO/WALIA MOVED TO APPROVE THE MINUTES FOR THE DECEMBER 13,
2022 CITY COUNCIL SPECIAL MEETING AS AMENDED. MOTION PASSED BY
THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
11/29/22 Period 5; 12/1/22 Period 6; 12/5/22 Period 6.
ZHAO/WALIA MOVED TO REVIEW AND ACCEPT CHECK REGISTERS FOR
THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 11/29/22
PERIOD 5; 12/1/22 PERIOD 6; 12/5/22 PERIOD 6. MOTION PASSED BY THE
FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.3. Amendment to the Agreement with Urban Planning Partners, Inc. for preparation of
the 2023-2031 Housing Element Update and General Plan Amendment Environmental
Impact Report
Recommended Action:
Authorize the City Manager to execute an amendment to the agreement with Urban
Planning Partners, Inc. (UPP) to increase the amount not to exceed by $65,000 (from
$481,981to $546,981) for the 2023-2031 Housing Element Update and General Plan
Amendment Environmental Impact Report.
Saratoga City Council Minutes ~ December 21, 2022 ~ Page 4 of 7
ZHAO/WALIA MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE AN
AMENDMENT TO THE AGREEMENT WITH URBAN PLANNING PARTNERS,
INC. (UPP) TO INCREASE THE AMOUNT NOT TO EXCEED BY $65,000 (FROM
$481,981TO $546,981) FOR THE 2023-2031 HOUSING ELEMENT UPDATE AND
GENERAL PLAN AMENDMENT ENVIRONMENTAL IMPACT REPORT.
MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA,
ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.4. Commission Local Appointments List and Terms Expiring in 2023
Recommended Action:
Adopt the Local Appointments List for terms expiring in the 2023 calendar year and direct
the City Clerk to post on the City’s website.
ZHAO/WALIA MOVED TO ADOPT THE LOCAL APPOINTMENTS LIST FOR
TERMS EXPIRING IN THE 2023 CALENDAR YEAR AND DIRECT THE CITY
CLERK TO POST ON THE CITY’S WEBSITE. MOTION PASSED BY THE
FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
2. GENERAL BUSINESS
2.1. Amendment to Agreement with Flock Group Inc.
Recommended Action:
Authorize the City Manager to execute an amended agreement with Flock and approve a
resolution authorizing the City Manager to enter and submit supplemental orders as part of
the City’s agreement with Flock.
Crystal Bothelio, Assistant City Manager presented the staff report.
Mayor Fitzsimmons invited public comment.
No one requested to speak.
RESOLUTION 22-047
WALIA/ZHAO MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE AN
AMENDED AGREEMENT WITH FLOCK FOR LANDSCAPING AND LIGHTING
ASSESSMENT DISTRICT ZONES ALPR CAMERAS AND APPROVE A
RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER AND SUBMIT
SUPPLEMENTAL ORDERS AS PART OF THE CITY’S AGREEMENT WITH
FLOCK. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE,
WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
Saratoga City Council Minutes ~ December 21, 2022 ~ Page 5 of 7
2.2. AB1600 Development Impact Fee Annual Report
Recommended Action:
Review and accept the annual AB1600 Development Impact Fee report for the fiscal year
ended June 30, 2021 and June 30, 2022.
Nick Pegueros, Administrative Services Director presented the staff report.
Mayor Fitzsimmons invited public comment.
No one requested to speak.
WALIA/AFTAB MOVED TO REVIEW AND ACCEPT THE ANNUAL AB1600
DEVELOPMENT IMPACT FEE REPORT FOR THE FISCAL YEAR ENDED JUNE
30, 2021 AND JUNE 30, 2022. MOTION PASSED BY THE FOLLOWING VOTE: AYES:
AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE.
RECUSED: NONE. ABSENT: NONE.
2.3. Services Agreement for City Manager’s Department Program Support
Recommended Action:
Authorize the City Manager to execute an agreement with Crystal Bothelio to provide
program support for the City Manager’s Department for an amount not to exceed $135,000.
James Lindsay, City Manager presented the staff report.
Mayor Fitzsimmons invited public comment.
No one requested to speak.
PAGE/WALIA MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH CRYSTAL BOTHELIO TO PROVIDE PROGRAM SUPPORT
FOR THE CITY MANAGER’S DEPARTMENT FOR AN AMOUNT NOT TO
EXCEED $135,000. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB,
PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED:
NONE. ABSENT: NONE.
2.4. Adoption of City Council Assignments
Recommended Action:
Adopt the Resolution establishing City Council assignments for calendar year 2023.
Britt Avrit, City Clerk presented the staff report.
Mayor Fitzsimmons invited public comment.
No one requested to speak.
RESOLUTION 22-048
Saratoga City Council Minutes ~ December 21, 2022 ~ Page 6 of 7
PAGE/ZHAO MOVED TO ADOPT THE RESOLUTION ESTABLISHING CITY
COUNCIL ASSIGNMENTS FOR CALENDAR YEAR 2023. MOTION PASSED BY
THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
COUNCIL ASSIGNMENTS
Council Member Tina Walia
Cities Association of Santa Clara County – stated a General Membership Meeting took place.
Silicon Valley Clean Energy (SVCE) Authority Board of Directors – stated PG&E is rolling out an
“Electric Home” rate and provided details associated with this rate; stated the Board approved
rates, effective January 2023, which will be 4% less than PG&E, approved 1% bill credits for
income-qualified residents, approved the 2023 Policy Platform focusing on ‘Clean, Reliable Grid,’
‘Climate Change Mitigation/Fuel Switching,’ and ‘Competitive Equity/Do No Harm,’ and stated
all 13 SVCE member agencies have passed at least first reading with most agencies having fully
adopted their Reach Codes.
Hakone Foundation Board of Trustees and Executive Board –stated the Board approved term
renewals for Board Members Beverly Harada, Emily Lo, Phyllis Tung and Bob Himel; the Lunar
New Year celebration is scheduled for January 29, 2023; financials are in good standing; a fashion
event is being planned for Summer 2024 and a new exhibit from artist Shizu Okino will begin
January 1st.
Vice Mayor Yan Zhao
West Valley Sanitation District Board of Directors – stated the Board met in Closed Session with
no reportable action.
Valley Transportation Authority (VTA) Policy Advisory Committee – stated the Committee
approved members of the Nomination Committee, received the Ridership Report, and stated the
US101/Blossom Hill Interchange Project has been completed.
Council Member Chuck Page
Saratoga Chamber of Commerce – stated the Chamber had a successful celebration the day after
Thanksgiving and stated the Chamber is in good hands with Tiger Teerlink as the new President.
CITY COUNCIL ITEMS
Council Member Aftab requested that a report regarding the Vickery-Aloha Alley be provided to
the Council at a future City Council meeting.
The City Manager stated a report is currently being prepared and will be provided in the Council
Newsletter.
COUNCIL COMMUNICATIONS
None.
CITY MANAGER'S REPORT
The City Manager wished everyone a restful holiday break, stated City offices are closed and will
reopen January 3, 2023.
Saratoga City Council Minutes ~ December 21, 2022 ~ Page 7 of 7
CITY ATTORNEY'S REPORT
None.
ADJOURNMENT
WALIA/PAGE MOVED TO ADJOURN THE MEETING AT 8:55 P.M. MOTION PASSED
BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
Minutes respectfully submitted:
Britt Avrit, City Clerk
City of Saratoga