HomeMy WebLinkAboutCity Council Resolution 23-015, Authorized Agents RESOLUTION NO. 23-015
RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SARATOGA DESIGNATING THE CITY OF SARATOGA'S
AUTHORIZED AGENTS TO ENGAGE WITH THE FEDERAL EMERGENCY
MANAGEMENT AGENCY (FEMA) AND CALIFORNIA GOVERNOR'S OFFICE OF
EMERGENCY SERVICES (CaIOES)
WHEREAS, the City Council approved Resolution 23-001 affirming the proclamation of
a local emergency due to severe winter storms in December 2022 and January 2023; and
WHEREAS, in February 2023, staff reported that the winter storms resulted in at least
$350,000 in damages to the City; and
WHEREAS, the City may seek public assistance funds from the Federal Emergency
Management Agency; and
WHEREAS, to submit a request for public assistance, the City Council must designate
City Agents responsible for engaging with FEMA and CaIOES and executing required agreements
and documents; and
WHEREAS, if the Resolution is approved the City Manager, Administrative Services
Director, and Public Works Director will be the City of Saratoga's Authorized Agents for three
years from the date of approval.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby
designates the City Manager, Administrative Services Director, and Public Works Director as the
City of Saratoga's Authorized Agents and approves the attached CaIOES Form 130.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 15t�' day of March 2023 by the following vote:
AYES: COUNCIL MEMBERS AFTAB, PAGE, WALIA, VICE MAYOR ZHAO,
MAYOR FITZSIMMONS
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
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Kookie Fitzsimmons, Mayor
ATTES
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Britt Avrit, MMC, City Clerk
Rcsolution 2;-O l� Pa�Jc=
�� STATE OF CALIFORNIA RECOVERY DIRECTORAT�
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES FINANCIAL PROCESSING DIVISION
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES Cal OES ID No:
OES-FPD-130 (Rev. 10-20221
DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES
BE IT RESOLVED BY THE City Council OF THE City of Saratoga
(Governing Body) (Name of Applicant)
THAT City Manager , OR
(Title of Authorized Agent)
Administrative Services Director , OR
(Title of Authorized Agent)
Public Works Director
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the City of Saratoga
(Name of Applicant)
a public entity estabiished under the laws of the State of California, this application
and to file it with the California Governor's Office of Emergency Services for the
purpose of obtaining federal financial assistance for any existing or future grant
program, including, but not limited to any of the following:
- Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG),
California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard
Mitigation Grant Program (HMGP), Building Resilient Infrastructure and
Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM),under
- Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and
Emergency Assistance Act of 1988, and/or state financial assistance under the
California Disaster Assistance Act.
� Flood Mitigation Assistance Program (FMA), under Section 1366 of the National
Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b)
((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards
Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F,
Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 1 15-141
- California Early Earthquake Warning (CEEW) under CA Gov Code - Gov, Title 2,
Div. 1 , Chapter 7, Article 5, Sections 8587.8, 8587.1 1, 8587.12
That the City of Saratoga , a public entity established under the
(Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the
Governor's Office of Emergency Services for all matters pertaining to such state
disaster assistance the assurances and agreements required.
Rev. 10-2022 Page 1 of 4 OES-FPD-130
Rcsolu�ion 2�-01�Pa��c�
OES STATE OF CALIFORNIA RECOVERY DIRECTORATE
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES FINANCIAL PROCESSING DIVISION
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
Please check the appropriate box beiow
❑✓ This is a universal resolution and is effective for all open and future
disasters/grants declared up to three (3) years following the date of approvai.
� This is a disaster/grant specific resolution and is effective for only
disaster/grant number(s):
Passed and approved this �5tnday of Marcn 20 23
Kookie Fitzsimmons, Mayor
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Titie of Governing Body Representative)
CERTIFICATION
Britt Avrit City Clerk
I, , duly appointed and of
(Name) (Title)
City of Saratoga , do hereby certify that the above is a true and
(Name of Applicant)
correct copy of a resolution passed and approved by the
City Council
(Governing Body)
City of Saratoga 15th March 23
of t h e ,______,__ ___ �__�__�o n t h e.____ d ay of , 20
(Name of Applicant)
City Clerk
(Signature) (Title)
Rev. 10-2022 Page 2 of 4 OES-FPD-130
Rcsolution 2;-01� Pu�c-!
O� STATE OF CALIFORNIA RECOVERY DIRECTORATt
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES FINANCIAL PROCESSWG DIVISIO�!
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-20221
Cai OES Form 130 Instructions
A Designation of Applicant's Agent Resolution for Non-State Agencies is required of all
Applicants to be eligible to receive funding. A new resolution must be submitted if a
previously submitted resolution is older than three (3) years from the last date of
approval, is invalid, or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on pages 1
and 2. The blanks are to be filled in as follows:
Resolution Section:
Governing Body: This is the group responsibie for appointing and approving the
Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of
Education, etc.
Name of Applicant: The public entity established under the laws of the
State of California.
Examples include: School District, Office of Education, City, County or Non-profit
agency that has appiied for the grant, such as: City of San Diego, Sacramento
County, Burbank Unified Schooi District, Napa County Office of Education,
University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body
to engage with the Federal Emergency Management Agency and the California
Governor's Office of Emergency Services regarding grants for which they have applied.
There are two ways of completing this section:
1 . Titles Only: The titles of the Authorized Agents should be entered here, not their
names. This allows the document to remain valid if an Authorized Agent leaves
the position and is replaced by another individual. If "Titles Only" is the chosen
method, this document must be accompanied by either a cover letter naming
the Authorized Agents by name and title, or the Cal OES AA Names
document. The supporting document can be completed by any authorized
person within the Agency (e.g., administrative assistant, the Authorized Agent,
secretary to the Director). It does not require the Governing Body's signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the
Authorized Agents would be listed. A new Cal OES Form 130 will be required if
any of the Authorized Agents are replaced, leave the position listed on the
document, or their title changes.
Rev. 10-2022 Page 3 of 4 OES-FPD-130
ftcsululion 2;-Ol� �'a��c i
OES STATE OF CALIFORNIA RECOVERY DIRECTORATE
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES FINANCIAL PROCESSING DIVISION
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
' NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022�
Checking Universal or Disaster-Specific Box: A Universal resolution is effective for all
past disasters and for those declared up to three (3) years following the date of
approval. Upon expiration it is no longer effective for new disasters, but it remains
in effect for disasters declared prior to expiration. It remains effective until the
disaster goes through closeout unless it is superseded by a newer resolution.
Governing Body Representative: These are the names and titles of the approving
Board Members.
Exampies include: Chairman of the Board, Director, Superintendent, etc. The
names and titles cannot be one of the designated Authorized Agents. A
minimum of three (3) approving board members must be listed. If less than three
are present, meeting minutes must be attached in order to verify a quorum was
met.
Certification Section:
Name and Title: This is the individual in attendance who recorded the creation and
approval of this resolution.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk,
etc. This person cannot be one of the designated Authorized Agents or
Approving Board Member. If a person holds two positions (such as City Manager
and Secretary to the Board) and the City Manager is to be listed as an
Authorized Agent, then that person couid sign the document as Secretary to
the Board (not City Manager) to eliminate "Self-Certification."
Rev. 10-2022 Page 4 of 4 OES-FPD-130