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Home My WebLink About08-08-2022 Library & Community Engagement Agenda PacketSaratoga Library & Community Engagement Commission Agenda | August 8, 2022 Page 1 of 3 SARATOGA LIBRARY & COMMUNITY ENGAGEMENT COMMISSION REGULAR MEETING August 8, 2022 7:00 P.M. REGULAR MEETING Teleconference/Public Participation Information to Mitigate the Spread of COVID‐19 This meeting will be held entirely by teleconference. All members of the Commission and staff will only participate via the Zoom platform using the process described below. The meeting is being conducted pursuant to recent amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when local official have recommended social distancing. The purpose of the amendments is to provide the safest environment for the public, elected off icials, and staff while allowing for continued operation of the government and public participation during the COVID-19 pandemic. Members of the public can view and participate in the meeting with the following access information: • Webinar URL: https://us02web.zoom.us/j/87656119065 • Webinar ID: 876 5611 9065 • Call In: 1.408.638.0968 or 1.669.900.6833 The public will not be able to participate in the meeting in person. Written Communications Comments can be submitted in writing at www.saratoga.ca.us/lc. Written communications received prior the end of the comment period will be provided to the members of the Commission and included in the agenda packet and/or supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Chair or by action of the Commission. Saratoga Library & Community Engagement Commission Agenda | August 8, 2022 Page 2 of 3 ROLL CALL ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the Commission on matters not on the agenda. The law generally prohibits the Commission from discussing or taking action on such items. The Commission may choose to place the topic on a future agenda. AGENDA ITEMS 1. Library & Community Engagement Commission Minutes Recommended Action: Review and approve the minutes from the April 11, 2022 Regular Meeting. Draft Minutes 2. Saratoga Teen Advisory Board Report Recommended Action: Receive Saratoga Teen Advisory Board report. 3. Santa Clara County Library District Report Recommended Action: Receive Santa Clara County Library District report. Santa Clara County Library District Report 4. Saratoga Community Library Report Recommended Action: Receive Saratoga Community Library report. Saratoga Community Library Report 5. Friends of the Saratoga Libraries Report Recommended Action: Receive Friends of the Saratoga Libraries report. 6. Library & Community Engagement Commission Chair Report Recommended Action: Receive Library & Community Engagement Commission Chair report. 7. City of Saratoga Report Recommended Action: Receive City of Saratoga report. City of Saratoga Report 8. Community News & Trends Recommended Action: Share news and trends within the community. Saratoga Library & Community Engagement Commission Agenda | August 8, 2022 Page 3 of 3 9. Good Neighbor Day Work Plan Item Recommended Action: Receive recommendation from subcommittee on implementation of Good Neighbor Day and make a motion to proceed with the approach as recommended or as amended by the Commission. Memo 10. Parent/Student Collaboration Work Plan Item Recommended Action: Receive recommendation from subcommittee on implementation of Parent/Student Collaboration and make a motion to proceed with the approach as recommended or as amended by the Commission. Memo SUMMARIZE ACTION ITEMS AGENDA ITEMS FOR NEXT MEETING – OCTOBER 3, 2022 Agenda Planner ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF AGENDA PACKET, & COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Crystal Bothelio, Assistant City Manager for the City of Saratoga, declare that the foregoing agenda for the meeting of the Library & Community Engagement Commission was posted and available for review on August 4, 2022 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us Signed this 4th day of August 2022 at Saratoga, California. Crystal Bothelio, Assistant City Manager In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Commission by City staff in connection with this agenda, copies of materials distributed to the Commission concurrently with the posting of the agenda, and materials distributed to the Commission by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II] Saratoga Library & Community Engagement Commission Minutes | July 11, 2022 Page 1 of 3 MINUTES SARATOGA LIBRARY & COMMUNITY ENGAGEMENT COMMISSION REGULAR MEETING JULY 11, 2022 CALL TO ORDER Chair Eric Lewis called the meeting to order at 7:04 p.m. ROLL CALL Present: Chair Eric Lewis, Vice Chair Victoria Zhang, Commissioner Robert Gulino, Cristina Meiser Absent: None Also Present: Marlene Iwamoto, Nichole King, Kayla Nakamoto, Crystal Bothelio ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS None AGENDA ITEMS 1. Library & Community Engagement Commission Minutes Recommended Action: Review and approve the minutes from the April 11, 2022 Regular Meeting. GULINO/ZHANG MOVED TO APPROVE THE MINUTES FROM THE APRIL 11, 2022 REGULAR MEETING. MOTION PASSED. AYES: GULINO, LEWIS, MEISER, ZHANG. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2. Saratoga Teen Advisory Board Report Recommended Action: Receive Saratoga Teen Advisory Board report. No report. 3. Santa Clara County Library District Report Recommended Action: Receive Santa Clara County Library District report. Marlene Iwamoto, Library Services Manager, provided a report on the Santa Clara County Library District, including summer reading, strategic planning efforts, and BookDash. 3 Saratoga Library & Community Engagement Commission Minutes | July 11, 2022 Page 2 of 3 4. Saratoga Community Library Report Recommended Action: Receive Saratoga Community Library report. Nichole King, Saratoga Community Librarian, provided a report on Saratoga Library, including Pride Month celebrations, summer reading, programming, new furniture purchased with the Friends of Saratoga Libraries grant, and updates to the staff break room. 5. Friends of the Saratoga Libraries Report Recommended Action: Receive Friends of the Saratoga Libraries report. No report. 6. Library & Community Engagement Commission Chair Report Recommended Action: Receive Library & Community Engagement Commission Chair report. No report. 7. City of Saratoga Report Recommended Action: Receive City of Saratoga report. Crystal Bothelio, Assistant City Manager, provided a report on the City, including continuation of virtual Brown Act meetings, Commission recruitments, Summer Movie Nights, and the City Council election. 8. Community News & Trends Recommended Action: Share news and trends within the community. No news and trends. 9. 2022/2023 Work Plan Implementation Recommended Action: Consider proposal for the implementation of the 2022/2023 work plan and move to adopt implementation plan, including any changes that the Commission wishes to make. The Commission discussed implementation of the 2022/23 work plan. 4 Saratoga Library & Community Engagement Commission Minutes | July 11, 2022 Page 3 of 3 GULINO/ZHANG MOVED TO ADOPT THE IMPLEMENTATION PLAN AND CREATE THE FOLLOWING SUBCOMMITTEES TO DEVELOP RECOMMENDATIONS ON HOW TO IMPLEMENT THE COMMITTEES DESIGNATED WORK PLAN ITEM: • GOOD NEIGHBOR DAY: BOB GULINO, ERIC LEWIS • PARENT/STUDENT COLLABORATION: CRISTINA MEISER • CELEBRATING DIVERSITY: CRISTINA MEISER, VICTORIA ZHANG MOTION PASSED. AYES: GULINO, LEWIS, MEISER, ZHANG. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. SUMMARIZE ACTION ITEMS None AGENDA ITEMS FOR NEXT MEETING – AUGUST 8, 2022 The Commission agreed to postpone discussion on the work plan until October 2022. ADJOURNMENT Chair Eric Lewis adjourned the meeting at 8:47 p.m. Minutes respectfully submitted: Crystal Bothelio, Assistant City Manager City of Saratoga 5 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga August 2022 Library Stakeholder Report Jennifer Weeks, County Librarian The Library is the Place for Kids to Play this Month Looking for a cool place to relax with your kids where they can learn and have fun? SCCLD is rolling out brand new Burgeon play walls at all of its libraries starting this month. Play tables and toys will also return to the library for the little ones to enjoy, in addition to our regular storybooks, grade appropriate readers, and family friendly videos. Check out our Events Calendar for Children’s programming, including storytimes. Looking for online activities? Try out our Kids’ Online Games selection, including ABCmouse and CodeCombat, which teaches kids computer coding through a fantasy game format. Let the Library Help with Your Back to School Plan School is around the corner and the Library District is here to help get your students ready. Our 24/7 Online Library has a Kids’ page or Teens’ page with access to great resources like tutoring through Brainfuse, homework help with LearningExpress, online resources from Scholastic, encyclopedias and bios about historic figures, learning languages through Rosetta Stone, researching journal articles, and much more. Kids have access to their own OverDrive collection for eBooks and eMagazines. Our librarians also have suggested books for each grade. Students at schools within our services area also automatically receive a digital library membership, or “eAccount” with their own web portal. SCCLD also supports parents and caregivers of little ones with the 1000 books before 6 and earn prizes! Our talented children’s librarians offer book lists, tips, logs and more. 6 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga Improving Connections to Community Services In an effort to better connect patrons with key services, the Library District has created a new Community Outreach Specialist position. Splitting time between Milpitas Library and the Ochoa Migrant Center in Gilroy, the position will help to proactively assist patrons with finding a variety of resources offered by nonprofits and government agencies ranging from employment to housing, healthcare to food access. 21st Century libraries offer much more than just access to information. They actively engage in the community and assist where possible to help improve the lives of residents. SCCLD partnerships with community services such as the Ochoa Migrant Center, BookDash home delivery, free lunch programs, and community outreach by our library staff are great examples of this commitment. The Community Outreach Specialist allows the library to be even more specialized in assisting patrons to achieve their goals. Read more about SCCLD’s Community Resources. Try it Truck Visits South County Libraries South County kids were delighted to experience the Bay Area Discovery Museum’s Try it Truck on July 12 (Gilroy Library, pictured) and 27 (Morgan Hill Library). Following its motto of “Think, Make, Try,” visitors were invited to try their hand at a matchbox racecar ramp, creating parachutes out of coffee filters and pipe cleaners, deconstructing electronics, and more interactive STEM (science, technology, engineering and math) activities that were both fun and informative. Closing the Book on Summer Reading We hope that you had a chance to take part in Summer Reading this year. Thousands of residents of all ages took part in the Reading Challenge to log in 5 books of any kind and took part in the dozens of events that our libraries held virtually and in person. If you have not already done so, you have until August 15 to log in your reading on Beanstack. For those who have completed the challenge, drop by any SCCLD library to collect your prize during regular hours. Thanks for Reading Beyond the Beaten Path with us! 7 SANTA CLARA COUNTY LIBRARY DISTRICT AUGUST 2022 EVENTS CAMPBELL EXPRESS LIBRARY – 1 West Campbell Avenue, Room 46 Outdoor Storytime Wednesdays, August 3, 10, 17, 24, & 31, 10:30 – 11 a.m., Outdoor Courtyard behind the Heritage Theater Join us for stories, songs, and more! No registration required. Disposal of Household Hazardous Waste Friday, August 12, 10 – 11 a.m., Orchard City Banquet Hall at the Campbell Community Center Learn how to safely dispose of hazardous items in a special program presented by the Santa Clara County Household Hazardous Waste Program. Register online. CUPERTINO -- 10800 Torre Avenue ESL Conversation Club Tuesdays, August 2, 9, 16, 23, & 30, 10:30 a.m. – 12 p.m., Room 201A Practice your English conversation skills with friends. This program is for adults who speak basic English. Please register online. Adult Book Discussion Club Thursday, August 18, 7 – 8 p.m., Room 201 A We will be discussing The Lions of Fifth Avenue by Fiona Davis. Courtyard Concert Saturday, August 20, 12 – 1 p.m., Room 101 and Library Courtyard The Lunar Octet is a nine-piece Latin jazz ensemble celebrating 40 years of performing together. Stop by and enjoy some Cuban and Puerto Rican salsa, rock, African high-life music and Brazilian sambas. Free ACT Practice Test Saturday, August 27, 10 a.m. – 3 p.m., Room 201 A The ACT is a standardized test used for college admissions in the U.S. Take the practice test, which was a real test administered in the past. Please register online. 8 GILROY -- 350 W. Sixth Street Free Meals for Kids Mondays-Fridays through August 12, 12 -1 p.m. (drive-thru in the parking lot facing Wheeler Auditorium) Free grab & go breakfast and lunch meals available for kids 0-18 and their caregiver. No registration necessary. Storytime at Gilroy Library Thursdays, August 4, 11, 18, & 25, 10:30 – 11 a.m., Upstairs Community Room Join us for stories, songs and more! Knitting & Crochet Weekly Meetup Thursdays, August 4, 11, 18, & 25, 1 – 4 p.m., Upstairs Quiet Study B Bring your projects, ask questions, receive help and meet new people! No registration necessary. Book Discussion Friday, August 5, 10:15 – 11:15 a.m., Upstairs Quiet Study B We will be discussing The Downstairs Girl by Stacey Lee. Registration is encouraged in case we need to contact you with any updates. Friday Video Gaming Tournament Friday, August 5, 2 – 4 p.m., Community Room Digital Nest presents Gilroy Gamers Society. Register or drop in to play some video games. Features games like Street Fighter, Mortal Combat and Marvel vs. Capcom. For ages 14-18. Safe Space Meeting for LGBTQ+ Youth Tuesday, August 9, 4 – 6 p.m., Downstairs Meeting Room This in-person support group is for youth and young adults (ages 13-25). Play games, participate in group activities and discussions and build community. No registration necessary. Multi-Day Hackathon for Middle & High School Students Friday-Sunday, August 12-14., In-Person and or on Zoom Participants compete in groups of four by collaborating on a project. This provides youth the opportunity to develop coding skills. Please register online. Participants must be able to participate all three days. Master Gardeners Saturday, August 13, 10:30 – 11:30 a.m., Community Room UCCE Master Gardener Carol Peck will explain why fall is the ideal time to replace your lawn or other high water use plants with drought tolerant California natives. No registration necessary. 9 Open Poetry Readings with Garlicky Group of Poets Saturday, August 13, 3:30 – 4:30 p.m., Downstairs Meeting Room Read whatever poetry you want to read and join in related discussions. No registration necessary. Book Discussion Tuesday, August 30, 7 – 8 p.m., Upstairs Quiet Study B We will be discussing Running the Rift by Naomi Benaron. Registration is encouraged in case we need to contact you with any updates. LOS ALTOS -- 13 S. San Antonio Road The Whodunit? Mystery Book Club Wednesday, August 3, 10:15 – 11:30 a.m., Teen Room We will be discussing The Widows of Malabar Hill by Sujata Massey. Bay Area Games Day Saturday, August 20, 10 a.m. – 8 p.m., Orchard Room Stop by and learn how to play a new board game or bring an old favorite. Furry Friends Reading Buddies Saturday, August 27, 2:30 – 3:30 p.m., Orchard Room. Sign up for a 10-minute time slot to read to a therapy dog. Bring a book from home or borrow one from the Children’s Room. For kids in grades K-5. Register online. MILPITAS -- 160 N. Main Street Get Ready for Back to School with Crafts! Tuesday, August 2, 3:30 – 4:30 p.m., Children’s Activity Room Join us for back to school crafts with duct tape and other materials. Materials will be provided, but feel free to bring a binder, notebook or t-shirt to decorate. This craft is for kids in grades 3-8. Register online. Knit & Crochet Circle Fridays, August 5, 12, 19, & 26, 2 – 4 p.m., Conference Room Stop by and meet other yarn lovers while working on your latest project, get help when you are stuck and share ideas. Instruction available in English, Hindi, Punjabi and Guajarati. Captain Underpants Challenge for Grades 2-5 Friday, August 5, 3:30 – 4:30 p.m., Children’s Activity Room Celebrate the favorite holiday of Captain Underpants – National Underwear Day. Create crafts with us that will be displayed at the library. Please register. 10 Glow in the Dark Party Saturday, August 6, 10:30 a.m. – 12:30 p.m., Auditorium Let’s close out Summer Reading with a glow in the dark party! This program is open to school age children in grades K-8. Mike the Magician Saturday, August 6, 2:30 – 3:30 p.m., Activity Room Join us for a fun magical show performance. Due to limited space, free tickets will be handed out 30 minutes before the performance. Tickets are first come, first served. Robotics Fun for Grades 3-8 Tuesday, August 16, 3:30 – 4:30 p.m., Auditorium Learn about robots, coding and programming with Dash and Dot robots. Register online. Teen Event: Polymer Clay Wednesday, August 17, 3 – 4 p.m., Conference Room Join us for a relaxed sculpting session and create whatever you want. Clay and tools will be provided. Register online. Hair Bow Craft for Grades 3-5 Friday, August 19, 3:30 – 4:30 p.m., Children’s Activity Room Create a hair bow to bring home. All necessary supplies will be provided. Please register. Book Club for 2nd and 3rd Grades Tuesday, August 23, 3:30 – 4:30 p.m., Children’s Activity Room We will discuss Time Jumpers: Stealing the Sword by Wendy Mass. Register online, then pick up your copy of the book at the Children’s Desk. Milpitas Book Discussion Group Wednesday, August 24, 7:30 – 8:30 p.m., Auditorium We will be discussing The Indifferent Stars Above: The Harrowing Saga of the Donner Party by Daniel James Brown. Please register. The Peaceful Poets Thursday, August 25, 5:30 – 8 p.m., Conference Room Join a Milpitas-based group of writers and appreciators of poetry. Reading Buddies Saturday, August 27, 2 – 3 p.m., Activity Room Children in grades K-5 can buddy up with a furry friend and read one-on-one from a favorite book. 11 MORGAN HILL -- 660 W. Main Avenue Free Meals for Kids Mondays-Fridays through August 5, 12 -1 p.m. (pick up in the Program Room) Free grab & go breakfast and lunch meals available for kids 0-18 and their caregiver. No registration necessary. ZUMBA at the Library Mondays, August 1, 8, 15, 22, & 29, 6 – 7 p.m., Outside Patio This easy-to-follow dance fitness party exhilarates your senses and works all major muscle groups in a high-energy cardio blast. Wear comfortable workout clothes and shoes. Bring a bottle of water and towel. Safe Space Meeting for LGBTQ+ Youth Tuesdays, August 2 & 16, 4 – 6 p.m. This in-person support group is for youth and young adults (ages 13-25). Play games, participate in group activities and discussions and build community. No registration necessary. First Tuesday Knit-In Tuesday, August 2, 6:30 – 8:45 p.m., Large Program Room All knitters welcome! New knitters can get advice and assistance while advanced knitters can share their knowledge. After Dinner Book Club Tuesday, August 2, 7:30 – 8:45 p.m., Small Program Room We will be discussing Little Fires Everywhere by Celeste Ng. Family Storytime Thursdays, August 4, 11, 18, & 25, 10:15 – 10:45 a.m., Outside Lawn Join us for stories, music, movement and more! Bilingual Family Storytime Saturdays, August 6, 13, 20, & 27, 10:15 – 10:45 a.m., Outside Lawn Join us for stories, music, movement and more. Storytimes will be in Spanish and English. Library Ukulele Society Tuesday, August 16, 5 – 7 p.m. Bring your uke and music stand or come to listen and sing along! No registration required. 12 SARATOGA -- 13650 Saratoga Avenue Family Storytime for All Ages Tuesdays, August 2, 9, 16, 23 & 30, 11 – 11:30 a.m., Outdoor Patio next to Friends’ Cafe Join us for stories, rhymes, fingerplays and songs. Because seating is limited, please line up along the wall of displayed art. Family Bingo Friday, August 5, 4 – 5 p.m., Community Room Join us for a fun afternoon of bingo. Admission is first come, first served. Teatime Book Chatter Thursday, July 7, 1 – 2 p.m. We will be discussing Lessons in Chemistry by Bonnie Garmus. Glorious Blooms from Around the World Friday, August 26, 10:30 – 11:30 a.m., Community Room Wildlife photographer Joan Sparks will share her adventures that captured extraordinary blooms. Please register for this event. WOODLAND – 1975 Grant Road Outdoor Family Storytime Sunday, August 14, 11:30 a.m. – 12 p.m. Join us outside in the back of the library for stories, songs, fingerplays and fun. ONLINE EVENTS (Please register online) Online English Conversation Club Thursdays, August 4, 11, 18, & 25, 11 a.m. – 12:15 p.m. Meet new friends and practice English together. Online Chinese Book Club Wednesday, August 10, 10:15 a.m. – 12 p.m. This discussion will be held in Mandarin. We will discuss 白噪音 (White Noise) by Don Delillo. Peterson’s Career Prep: Improve Your Job Search Thursday, August 18, 11 a.m. – 12 p.m. Learn how to navigate our new eResource, Peterson’s Career Prep and get started on your job search. 13 Now Read This! Book Club Monday, August 29, 12 – 1:30 p.m. We will be discussing The Lincoln Highway by Amor Towles. The 201st Mexican Fighter Squadron Tuesday, August 30, 7 – 8 p.m. Learn about the contributions of the 201st Mexican Fighter Squadron (Escuadrón Aéreo de Pelea 201) that aided the war effort during World War II. 14 Saratoga Library Report August 2022 Nichole King, Community Librarian Month # of Borrowers # of Check-Ins # of Checkouts # of programs Program Attendance JUNE 7903 53635 55642 36 1975 JULY 8030 54271 55690 24 1523 JUNE 21 7624 45280 54788 Summer Reading Wrap-up: After 2 years or virtual or hybrid summer reading we returned to more in-person programming for summer 2022. During this time we had an amazing 60 programs, including outreach events, virtual and in person programs. Over 3500 people attended these programs for children, teens and adults. A big thank you to Saratoga Library staff for all their hard work and to the Friends of the Saratoga Libraries for their support. 15 New furniture in the Library: The Friends of the Saratoga Library continues to support adding new furniture. In addition to the new furniture that was purchased for the teen area, we are also beginning to receive items for the children’s and adult area. New alphabet tables and chairs for our littlest patrons can now be seen in the children’s space, as well as new benches The adult area now has new comfortable arm chairs in the both the reading room and in the bestseller area and some new tables. We are so grateful to have to new and updated furniture to make our library spaces more comfortable, relevant and accessible. Upcoming Fall Programs: Family Storytime Tuesdays at 11am (looking to add a second storytime on Friday mornings in September) Family Bingo August 5th 4pm Craft: DIY Pencil Pouches drop-in M-F 2-5pm Adult/Teen programs include: Regular programs such as Virtual Converstation Club, Online Chinese Book Club, Teatime Book Chatter, Adult Craft club and ESL classes resume in person in September. August 24 5pm: Extracurricular Activities: Importance of Planning Early for College Admissions (Virtual) August 26 10:30am: Glorious Blossoms From Around the World August 30 7pm: The 201st Mesican Fighter Squadron to kick off Hispanic Heritage Month 16 Library & Community Engagement Commission August 8, 2022 CITY OF SARATOGA Memorandum To: Library & Community Engagement Commission From: Crystal Bothelio, Assistant City Manager Date: August 8, 2022 Subject: Commission Report City of Saratoga Virtual Brown Act Meetings On October 20, 2021 the City Council adopted a Resolution that enabled the City Council and all Brown Act bodies of the City to continue to meet remotely in accordance with AB 361. This state law allows cities to meet remotely based on a state of emergency proclaimed by the Governor when the city determines that either: 1) state or local public health officials have required or recommend social distancing; or 2) the emergency continues to directly impact the ability to meet safely in person. On July 20, 2022 the City Council voted to continue virtual meetings for all of the City’s Brown Act bodies and to continue bringing this item for approval until further notice. Pursuant to AB 361, staff must bring this item back to the City Council every 30 days. School Safety Forum: August 9 With the start of the school year coming up and in response to recent tragedies, the City of Saratoga and Santa Clara County Sheriff’s Office will be hosting a School Safety Forum on Tuesday, August 9 from 7:00 p.m. to 8:00 p.m. in the Joan Pisani Community Center at 19655 Allendale Avenue. The community is invited to attend to learn about the school safety practices of the Santa Clara County Sheriff’s Office in Saratoga and ask questions. For additional information, visit www.saratoga.ca.us/events Summer Movie Nights The last Summer Movie Night of the year is coming up on Friday, August 19 at El Quito Park (12855 Paseo Presada)! This month’s event will feature Frozen Sing-a-Long. The movie begins at sundown, but come early to grab a good spot and visit resource tables hosted by community partners. Saratoga Safety Fair: September 15 Register today for the City of Saratoga Safety Fair on Thursday, September 15 from 6:00 p.m. to 8:00 p.m. Attendees will have a chance to briefly talk one-on-one with public safety 17 Library & Community Engagement Commission August 8, 2022 organizations on topics, like preventing crime or wildfires. Each registered household will receive a free Neighborhood Watch gift bag. Visit www.saratoga.ca.us/fair to register. Commission Recruitments The City of Saratoga needs knowledgeable and talented residents to advise the City Council on a wide range of subjects that impact the community. The City is accepting applications for the Public Art Commission, Library and Community Engagement Commission , Parks and Recreation Commission, and Traffic Safety Commission . The recruitment for Library and Community Engagement Commission includes Commissioner Cristina Meiser’s position, who is eligible for reappointment, and the position previously reserved for the Monte Sereno nominee that has now been opened to Saratoga applicants. Visit the City website at www.saratoga.ca.us/comvac to learn more. 18 Library & Community Engagement Commission August 8, 2022 CITY OF SARATOGA Memorandum To: Library & Community Engagement Commission From: Crystal Bothelio, Assistant City Manager Date: August 8, 2022 Subject: Good Neighbor Day At the July 11, 2022 meeting, the Commission approved an implementation schedule for its work plan items and formed subcommittees to develop recommendations on implementation of work plan items. The subcommittee for Good Neighbor Day, which includes Chair Eric Lewis and Commissioner Bob Gulino, met following the July Commission meeting to prepare a recommended approach. Their recommendation as well as the description of the Good Neighbor Day item in the Council approved work plan is below. Based on the recommendation from the Commission, staff has also provided some draft outreach messages to help illustrate how the committee’s recommendation might be implemented. Good Neighbor Day (Council Approved Work Plan Excerpt) Plan a Good Neighbor Day community building effort, such as an outreach campaign to be shared through the City’s social media accounts, to be conducted in coordination with recognition of Good Neighbor Day in September 2022. Committee Recommendation Implement a communications plan through the City’s outreach tools (including social media and newsletters) to encourage Saratoga residents to build stronger neighborhoods through weekly outreach messages during the month of September in recognition of Good Neighbor Day and create a Good Neighbor webpage with a variety of ideas about how to bring neighbors together. Schedule • August 8, 2022: Subcommittee presents recommendation to Commission • August: Good Neighbor Day website goes live • August – September 2022: Good Neighbor Day Outreach messages go out • September 21, 2022: City Council presentation of Good Neighbor Day Proclamation to the Commission • September 28, 2022: Good Neighbor Day 19 Library & Community Engagement Commission August 8, 2022 Draft Outreach Messages Social Media & Weekly Saratoga Source Newsletter Outreach Messages • Message 1 – Week of August 29 Good neighbors are the key to creating a vibrant and healthy community . In recognition of Good Neighbor Day on September 29, the City of Saratoga is challenging every resident to spend time with their neighbors during the month of September to start building stronger neighborhoods. Consider starting small. Say hello to fellow residents while out on a walk, strike up a conversation with the residents next door when you see each other in passing, or offer to keep an eye on a neighbor’s house when they are out of town. With each friendly gesture, watch your neighborhood transform. For more ideas, visit www.saratoga.ca.us/goodneighbor • Message 2 – Week of September 5 Strengthening the sense of community in your neighborhoods can help foster a sense of belonging and wellbeing as well as create an environment where neighbors feel comfortable supporting each other through difficult times. While understanding the benefits of a vibrant and connected community is easy, finding the time to building stronger relationships with neighbors can feel overwhelming. In recognition of Good Neighbor Day on September 29, schedule the time to dedicate even a few minutes this month to building a stronger community. Consider inviting neighbors to meet for coffee, join you for a potluck in a nearby park, or help collect donations for a local food bank. For more ideas, visit www.saratoga.ca.us/goodneighbor • Message 3 – Week of September 12 September 29 is Good Neighbor Day. Celebrate by encouraging your neighbors to connect with each other. Host a potluck and invite your neighbors to bring something special to them and then invite each person to explain the story behind the item they brought to share. Invite neighbors to participate in a food drive. Pick a day to hold a neighborhood-wide garage sale. Plan for a neighborhood meetup at a local pizza parlor. There are countless ways to bring your neighborhood together! Share your experiences connecting with your neighbors in the comments! For more ideas, visit www.saratoga.ca.us/goodneighbor • Message 4 – Week of September 19 Good Neighbor Day is coming up on September 29 and there is still time to build a stronger community by bringing your neighborhood together! Ideas are available on the City website at www.saratoga.ca.us/goodneighbor. If you already have plans, share them in the comments! • Message – September 29 Good Neighbor Day was September 29, but that doesn’t mean it is too late to connect with your neighbors. By building relationships, celebrating together, and supporting each other, neighbors create community that makes a neighborhood vibrant and 20 Library & Community Engagement Commission August 8, 2022 special. Take time throughout the year to build community. Visit www.saratoga.ca.us/goodneighbor for ideas. Neighborhood Watch Newsletter – September Article Good Neighbor Day – September 29 September 29 is Good Neighbor Day. Being part of Neighborhood Watch is one of the best ways to be a good neighbor and build a vibrant neighborhood. Neighborhood Watch encourages residents to build relationships with one another, learn about crime prevention, and work collaboratively to report suspicious activity and reduce crime. Neighborhood Watch groups can maintain strong connections by getting together at least once per year and reporting their gathering to stay registered. Neighborhood Watch groups in Saratoga are very creative when it comes to planning neighborhood events and activities. Here are some examples of get-togethers that Saratoga groups have organized: - Ice cream social in a neighbor’s driveway - Backyard pool party/barbeque - Holiday cookie exchange - Block party in a cul-de-sac - Saturday morning coffee in a neighbor’s driveway or park - Personal Emergency Preparedness class taught by County Fire - Weeknight wine and cheese sampling - Online meetups Remember that you can use the annual Neighborhood Watch grant to offset costs and invite the Sheriff’s Office and County Fire to attend. For more information, visit www.saratoga.ca.us/neighborhoodwatch Good Neighbor Day Website Content Good neighbors are the key to creating a vibrant and healthy community. In recognition of Good Neighbor Day on September 29, the City of Saratoga is challenging every resident to spend time with their neighbors during the month of September to build stronger neighborhoods! Use the ideas below to get started: • Say Hello Take a moment to say hello and introduce yourself to your neighbors when you see them in passing. • Coffee Meeting Invite your neighbors to meet in your driveway, enjoy a cup of coffee, and c atch up on neighborhood news. Alternatively, you could invite neighbors to meet at the local coffee shop. 21 Library & Community Engagement Commission August 8, 2022 • Pizza Party Set a date to meet at a local pizza place with your neighbors and their families for lunch or dinner. • Food with a Story Potluck Host a potluck in your backyard or a nearby park. Ask each neighbor to bring an item that is special to them and share the story behind the item they brought. • Neighborhood Watch Create a new Neighborhood Watch group or connect with your existing group. Visit www.saratoga.ca.us/neighborhoodwatch to learn more about how neighborhood watch builds community and prevents crime. • Public Safety Visit Invite the Sheriff’s Office or County Fire to meet with your neighborhood in your driveway, backyard, or local park to share safety tips. • Food Drive Collect donations from neighbors for the local foodbank. • Neighborhood Garage Sale Pick a date for a neighborhood-wide garage sale, invite neighbors to participate, and place an ad in the paper announcing the Neighborhood Garage Sale. • Block Party Get a free Block Party permit from the City and bring the entire neighborhood together for a fun-filled event. • Cookie Exchange Invite neighbors to a party to exchange their favorite homemade cookies. Make sure to tell everyone to bring copies of their recipe. • Lemonade Stand Work with parents and children in your neighborhood to host a lemonade stand. 22 Library & Community Engagement Commission August 8, 2022 CITY OF SARATOGA Memorandum To: Library & Community Engagement Commission From: Crystal Bothelio, Assistant City Manager Date: August 8, 2022 Subject: Parent/Student Collaboration At the July 11, 2022 meeting, the Commission approved an implementation schedule for its work plan items and formed subcommittees to develop recommendations on implementation of work plan items. The subcommittee for Parent Student Collaboration, which includes Commissioner Cristina Meiser, met following the July Commission meeting to prepare a recommended approach. The recommendation as well as the description of the Parent/Student Collaboration item in the Council approved work plan is below. Parent/Student Collaboration (Council Approved Work Plan Excerpt) Identify opportunities for parent and/or student collaboration, such as support for Project Cornerstone, engagement with West Valley College, or partnering with Saratoga Youth Commission and Saratoga Library Teen Advisory Board to develop a program geared towards students and parents. Committee Recommendation As an initial action, partner with the Saratoga Library to display information about Project Cornerstone during the school year, including monthly book selection as well as other books that support monthly Project Cornerstone themes, and programing or activities that align with goals of Project Cornerstone. 23 City of Saratoga Library & Community Engagement Commission MEMBERSHIP NAME TERM END Cristina Meiser 9/30/2022 Victoria Zhang, Vice Chair 9/30/2023 Eric Lewis, Chair 9/30/2024 Robert Gulino 9/30/2025 Vacant, Monte Sereno Representative 9/30/2025 Others: Jennifer Weeks, Santa Clara County Librarian | 408.293.2326 x3001 | jweeks@sccl.org Nichole King, Saratoga Library | 408.867.6126 x3800 | nking@sccl.org David Guidry, Friends of the Saratoga Libraries Crystal Bothelio, City of Saratoga | 408.868.1269 | cbothelio@saratoga.ca.us Kayla Nakamoto, City of Saratoga | 408.868.1208 | knakamoto@saratoga.ca.us AGENDA PLANNER The Commission holds regular meetings on the 2nd Monday of even-numbered months at 7:00 p.m. Regular meetings may be rescheduled or canceled. Additionally, special meetings may be scheduled as needed. MEETING AGENDA ITEMS REPORTS February 7, 2022 • Community News & Trends • Minutes • 2022 Work Plan • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City March 15, 2022 3:00 p.m. • 2022 Work Plan • Overview of Community Event Grant Program March 28, 2022 Commission Work Plan Study Session • Meeting Start: 6:00 p.m. • LCE Work Plan: 6:30 p.m. (suggested arrival 6:15 p.m.) April 11, 2022 • Community News & Trends • Minutes • Community Event Grant Application Review & Funding Recommendation (Work Plan Item) • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City 24 Library & Community Engagement Commission Agenda Planner – August 2022 Page 2 June 13, 2022 • Community News & Trends • Minutes • Work Plan Implementation • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City June 29, 2022 Commission Recognition Dinner • 6:00 p.m. • Hakone Gardens July 11, 2022 Rescheduled June 13 meeting • Community News & Trends • Minutes • Work Plan Implementation • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City August 8, 2022 • Community News & Trends • Minutes • Parent/Student Collaboration (Work Plan Item) • Good Neighbor Day (Work Plan Item) • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City October 3, 2022 • Community News & Trends • Minutes • Selection of Chair and Vice Chair • 2023/24 Work Plan • Celebrate Saratoga’s Diversity (Work Plan Item) • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City December 12, 2022 • Community News & Trends • Minutes • Review 2023 Meeting Schedule • 2023/24 Work Plan • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City February 13, 2023 • Community News & Trends • Minutes • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City 25 Library & Community Engagement Commission Agenda Planner – August 2022 Page 3 April 10, 2023 • Community News & Trends • Minutes • Community Event Grant Application Review & Funding Recommendation (Work Plan Item) • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City June 12, 2023 • Community News & Trends • Minutes • Summarize Action Items • Library District • Saratoga Library • Friends of the Saratoga Libraries • Teen Advisory Board • Commission Chair • City LIBRARY & COMMUNITY ENGAGEMENT COMMISSION WORK PLAN Fiscal Year 2022/23, Approved March 28, 2022 1. Community Event Grant Program For many years, the City has funded a Community Event Grant Program. This program includes a fixed allocation of funds to support traditional community events, such as the Blossom Festival and July 4 Celebration, as well as competitive funds that other event organizers can apply for. Per the direction of the Council, the Commission will review qualified applications for competitive funding and make funding recommendations to the City Council. 2. Celebrate Saratoga’s Diversity Review current efforts in Saratoga to celebrate dive rsity to identify opportunities and then work with Saratoga Library or other community organizations to develop diverse and inclusive programs or activities. Subcommittee Members: Cristina Meiser, Victoria Zhang 3. Parent/Student Collaboration Identify opportunities for parent and/or student collaboration, such as support for Project Cornerstone, engagement with West Valley College, or partnering with Saratoga Youth Commission and Saratoga Library Teen Advisory Board to develop a program geared towards students and parents. Subcommittee Members: Cristina Meiser 26 Library & Community Engagement Commission Agenda Planner – August 2022 Page 4 4. Good Neighbor Day Plan a Good Neighbor Day community building effort, such as an outreach campaign to be shared through the City’s social media accounts, to be conducted in coordination with recognition of Good Neighbor Day in September 2022. Subcommittee Members: Eric Lewis, Bob Guino 5. Saratoga Library and Library District Surveys (Ongoing) The Saratoga Library and Santa Clara County Library District periodically conduct patron surveys. The Commission would provide input on questions, where appropriate, and review the results of library patron surveys to provide recommendations on opportunities to enhance services and programs. 6. Serve as Saratoga Library Ambassador (Ongoing) Attend and volunteer for Saratoga Library events, share information about programs and resources with friends and family in the community, encourage friends and family to obtain a library card, provide Saratoga Library staff with insights that can help shape Library services or programs, and attend the Santa Clara County Library District’s Annual Library Forum as well as Library District Joint Powers Authority meetings, when appropriate. 7. Serve as City of Saratoga Ambassador (Ongoing) Attend and volunteer for City of Saratoga events, share information about City efforts and activities with friends and family in the community, encourage friends and family to engage with the City, encourage fellow residents to serve on a City Commission, and provide City staff with insights about community concerns or interests to help shape City outreach and engagement efforts. RESPONSIBILITIES, DUTIES, & RELATIONSHIPS Adopted via Resolution 20-055 Responsibilities The Library & Community Engagement Commission shall serve as an advisory and liaison body. Its basic responsibilities shall include the following: 1. Provide counsel and recommendations on Library policies, budgets, plans and procedures to the Saratoga City Council and the Santa Clara County Library. Identify and bring to the attention of the City Council, the City staff, and the Santa Clara County Library staff (as appropriate) current and prospective issues and questions relating to Library policies and activities. 2. Provide counsel and recommendations to the Saratoga City Council on increasing public engagement in City government, supporting cultural and artistic programs in the community, and fostering a stronger, more inclusive community. 27 Library & Community Engagement Commission Agenda Planner – August 2022 Page 5 3. As directed by the City Council, evaluate and assess community concerns, support City engagement programs, and perform such other activities as may be directed by the Saratoga City Council. Duties In carrying out its basic responsibilities, the Library & Community Engagement Commission shall perform the following duties: 1. Hold formal meetings as required (see preceding Section on "Administration”). 2. Maintain communications with the City Council, City staff, Santa Clara County Library staff, and the Saratoga Community Librarian. 3. Serve in an advisory capacity on major engagement initiatives or policies to help create a more inclusive and engaged community, including providing support in identifying and connecting with different groups in the community (such as other governmental, educational, and non-profit organizations). 4. Maintain within the Commission a continuity of knowledge of Library operations and City community engagement policies and strategies. 5. Keep generally informed on technical developments that could have a bearing on the Library's policies or strategies. 6. Provide support and/or advice on events related to the Library and City. 7. Work with and engage "Friends of the Saratoga Libraries", the Saratoga Teen Advisory Board, and other support groups as may be desirable concerning the Library. Relationships 1. The Library & Community Engagement Commission shall report to and be responsible to the Saratoga City Council. The City Manager is authorized to appoint a City staff member to serve as a liaison representative between the Council, staff and the Library & Community Engagement Commission on administrative matters. 2. The Library & Community Engagement Commission shall have no administrative authority over Library or City operations, activities, or staff. 3. The Library Commission & Community Engagement shall have authority to call meetings, conduct hearings, perform analysis, and make contacts with various interested parties in carrying out its basic responsibilities. 28