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Home My WebLink About01-23-2023 Public Art Commission Artwork Exhibit Subcommittee Agenda PacketSaratoga Public Art Commission Artwork Exhibit Opportunities Subcommittee Agenda January 23, 2023 – Page 1 of 2 SARATOGA PUBLIC ART COMMISSION ARTWORK EXHIBIT SUBCOMMITTEE January 23, 2023 12:00 P.M. REGULAR MEETING Saratoga City Hall, Linda Callon Conference Room · 13777 Fruitvale Avenue, Saratoga CA 95070 Participation Information The meeting will be held in-person and teleconference pursuant to amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when a local official has recommended social distancing. Members of the Committee and the public may participate in person at the location listed above on the agenda or via the Zoom platform using the information below. • Webinar URL: https://us02web.zoom.us/j/89302489818 • Webinar ID: 893 0248 9818 • Call In: 1.408.638.0968 or 1.669.900.6833 (enter the Webinar ID provided above when prompted) Written Communications Comments can be submitted in writing at www.saratoga.ca.us/publicart. Written communications received prior the end of the comment period will be provided to the members of the committee and included in the agenda packet and/or supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. CALL TO ORDER ROLL CALL ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the committee on matters not on the agenda. The law generally prohibits the committee from discussing or taking action on such items. However, the committee may schedule the item for discussion at a future meeting. Saratoga Public Art Commission Artwork Exhibit Opportunities Subcommittee Agenda January 23, 2023 – Page 2 of 2 AGENDA ITEMS: 1. Artwork Exhibit Opportunities Recommended Action: Receive information on artwork exhibit opportunities from staff. Consider options for implementation of the Artwork Exhibit Opportunities work plan item and prepare a recommendation for implementation to be considered by the Public Art Commission at the March 20, 2023 meeting. If needed, additional meetings may be rescheduled to prepare a final recommendation to the Commission. Memo ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF AGENDA PACKET, & COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Crystal Bothelio, declare that the foregoing agenda was posted and available for review on January 19, 2023 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us Signed this 19th day of January 2023 at Saratoga, California. Crystal Bothelio In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the committee by City staff in connection with this agenda, copies of materials distributed to the committee concurrently with the posting of the agenda, and materials distributed to the committee by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II] CITY OF SARATOGA Memorandum To: Public Art Commission Artwork Exhibit Opportunities Subcommittee From: Crystal Bothelio Date: January 23, 2023 Subject: Artwork Exhibit Opportunities At the May 16, 2022 Public Art Commission meeting, the Commission approved a process for implementing its ambitious Fiscal Year 2022/23 Work Plan. One of the key elements of the implementation process included formation of subcommittees that would meet outside of the Commission’s regular meetings to schedule to develop a recommended plan or program to be presented to the Commission and if necessary, to Council, prior to implementation. One of these committees was formed to research opportunities to exhibit artwork in Saratoga. Staff has provided a list of City facilities that may serve as an artwork exhibit location. Many of these locations are only suitable for temporary displays of 1 to 2 days, because they have occupants that use the facility on a daily basis or due to the nature of the location. However, there may be opportunities for longer displays with the permission and cooperation of the facility occupant. Additionally, some City parks may be suitable for longer term exhibits of artwork that is sturdy, safe, and weather resistant. To do this, parks serving as exhibit locations would likely have to be modified to accommodate artwork, such as installation of concrete pads to support artwork. Other public indoor and outdoor spaces not owned by the City may also be an option for exhibiting artwork. If the Committee would like to explore these as options, the Committee should identify them during the January 2023 meeting. Staff will provide additional information about identified locations at a future committee meeting. 3 As the Committee evaluates exhibit locations, it should also consider what will be exhibited, how art will be selected, and how exhibit events will be opened to the public. With input provided by the Committee at the January 2023 meeting, staff can provide information about options for implementation at a future committee meeting. Location Owner/Occupant Additional Information Joan Pisani Community Center • Owner: City of Saratoga • Occupant: LGS Recreation • Temporary display (1-2 days) could be scheduled • Longer term displays may be an option in Community Center hallways or lobby with permission of LGS Recreation Warner Hutton House • Owner: City of Saratoga • Occupant: LGS Recreation • Temporary display (1-2 days) could be scheduled Saratoga Prospect Center • Owner: City of Saratoga • Occupant: LGS Recreation • Temporary display (1-2 days) could be scheduled Saratoga Senior Center • Owner: City of Saratoga • Occupant: SASCC • Temporary display (1-2 days) could be scheduled Community Center/Senior Center Bocce Courtyard • Owner: City of Saratoga • Temporary display (1-2 days) could be scheduled Saratoga Library • Owner: City of Saratoga • Occupant: Santa Clara County Library District • Temporary display (1-2 days) could be scheduled Saratoga Historical Museum • Owner: City of Saratoga • Occupant: Saratoga Historical Foundation • City could engage in discussion about Foundation’s interest in indoor or outdoor exhibit Book-Go-Round • Owner: City of Saratoga • Occupant: Friends of the Saratoga Libraries • City could engage in discussion about Friends’ interest in indoor or outdoor exhibit Blaney Plaza • Owner: City of Saratoga • Temporary display (1-2 days) could be scheduled 4 City Parks • Owner: City of Saratoga • Temporary display (1-2 days) could be scheduled • Longer term display could be scheduled in select parks if artwork is sturdy and weather resilient The City Council approved description of the work effort as well as the implementation schedule approved by the Commission is below. Artwork Exhibit Opportunities Identify non-traditional exhibit locations in the City where there is an oppor tunity to temporarily display artwork at or in public spaces, including spaces managed/maintained by community partners. For example, locations could include City buildings and properties, Saratoga Library, schools, or West Valley College. Ask staff to assess feasibility of displaying artwork at those locations. Present proposal for exhibit, including art selection and locations. Artwork that is displayed could be developed through other work plan items, such as projection art or the online art challenge, or through collaboration with community partners. With Council’s approval, implement proposed plan and seek Council authorization prior to placement of any artwork proposed for City property. Committee Members: • Siana Smith • Gloria Wu Implementation: • January – February 2023: Subcommittee to develop recommended artwork exhibit opportunities • March 20, 2023: Commission consideration of committee recommendation • April 2023: City Council consideration/approval of Commission recommendation 5