HomeMy WebLinkAbout08-08-2022 Public Art CommissionSaratoga Loves Poetry Subcommittee MinutesSaratoga Public Art Commission Saratoga Loves Poetry Subcommittee Minutes
August 8, 2022 – Page 1 of 2
MINUTES
SARATOGA PUBLIC ART COMMISSION
SARATOGA LOVES POETRY SUBCOMMITTEE
REGULAR MEETING
AUGUST 8, 2022
CALL TO ORDER
10:05 a.m.
ROLL CALL
Present: Commissioner Ramya Vasu
Absent: None
Also Present: Crystal Bothelio
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
None
AGENDA ITEMS:
1. Saratoga Loves Poetry Minutes
Recommended Action:
Approve the draft minutes from the July 11, 2022 Saratoga Loves Poetry
Subcommittee meeting.
VASU MOVED TO APPROVE THE MINUTES FROM THE JULY 11, 2022 SARATOGA
LOVES POETRY SUBCOMMITTEE MEETING. MOTION PASSED. AYES: VASU. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE.
2. Saratoga Loves Poetry
Recommended Action:
Discuss and determine next steps for implementation of Saratoga Loves Poetry.
Commissioner Ramya Vasu suggested that outreach begin the week of August 8 to
coincide with the end of the summer break for teachers. She also emphasized the
importance of one-on-one communication, encouraging direct communications to
schools and students. She offered to be available to share information about the
contest during assemblies or classes, suggested sharing information with the Youth
Commission and inviting them to share program information with their peers, and
suggested that the program flyer could be shared with fusion and tutoring enters.
Commissioner Vasu requested that the poems be displayed outside the Book-Go-
Round, similar to the Story Walk that the Friends display.
Saratoga Public Art Commission Saratoga Loves Poetry Subcommittee Minutes
August 8, 2022 – Page 2 of 2
Commissioner Vasu discussed options for outside judges, including placing an open
call for judges to see if anyone is interested in serving as a judge for the program. She
proposed that as part of the program outreach, the City also conduct outreach calling
for judges. Targeted outreach to West Valley College to solicit judging applicants could
be done in September. The judging application should be simple – contact
information and statement about the applicant’s interest in judging. Ideally, a total of
3 judges will be selected. Judges may not be considered for contest prizes.
Commissioner Vasu confirmed that the subcommittee will select judges to pick
contest winners. Once winners are decided, the City will inform the finalists to get a
photo, biography, and description of work. Finalists will also be invited to the Tree
Lighting Ceremony to see or hear the announcement of the winners. The judges will
select 1st, 2nd, and 3rd prize winners for each of the age category. All winners will
receive a prize, like an insulated water bottle or something similar and small that is
personalized and easy to carry at school, along with a gift back of a few other small
things. During the November 21 meeting, the Commission will be informed of the
winners of the contest selected by the panel of judges.
Commissioner Vasu confirmed the flyer, application, and banner for the program
were ready to be shared with the public.
ADJOURNMENT
The meeting was adjourned at 10:52 a.m.
Minutes respectfully submitted:
Crystal Bothelio, Assistant City Manager
City of Saratoga