HomeMy WebLinkAbout06-21-2023 City Council Regular MeetingSaratoga City Council Minutes ~ June 21, 2023 ~ Page 1 of 8
MINUTES
WEDNESDAY, JUNE 21, 2023
SARATOGA CITY COUNCIL REGULAR MEETING
At 5:30 p.m., the City Council held a Closed Session in the Linda Callon Conference Room.
Mayor Fitzsimmons invited public comment.
No one requested to speak.
Mayor Fitzsimmons called the Regular Session to order at 7:00 p.m.
ROLL CALL
PRESENT: Mayor Kookie Fitzsimmons, Vice Mayor Yan Zhao, Council Members
Belal Aftab, Chuck Page, Tina Walia
ABSENT: None
ALSO PRESENT: James Lindsay, City Manager
Richard Taylor, City Attorney
Leslie Arroyo, Assistant City Manager
Nick Pegueros, Administrative Services Director
Britt Avrit, City Clerk
David Dorcich, Associate Civil Engineer
Macedonio Nunez, Engineering Services Manager/City Engineer
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on June 16, 2023.
REPORT FROM JOINT SESSION
Mayor Fitzsimmons stated the City Council met in Closed Session prior to the Regular Session to
discuss labor negotiations and conduct the City Attorney’s annual review with no reportable
action.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Mayor Fitzsimmons invited public comment.
No one requested to speak.
ANNOUNCEMENTS
Mayor Fitzsimmons shared information about the Saratoga Safety Fair, Summer Movie Nights,
the Saratoga Classic & Cool Car Show and the “America the Beautiful” decorating project.
Council Member Page shared information about a concert in Wildwood Park July 15, 2023.
Saratoga City Council Minutes ~ June 21, 2023 ~ Page 2 of 8
SPECIAL PRESENTATION
Special Presentation - Midpeninsula Regional Open Space District
Recommended Action:
Receive presentation from Midpeninsula Regional Open Space District (Midpen).
Mayor Fitzsimmons stated Midpeninsula Regional Open Space District was unable to attend
the meeting this evening.
1. CONSENT CALENDAR
Mayor Fitzsimmons invited public comment.
No one requested to speak.
The City Manager stated Staff’s Recommendation for Item 1.12 includes adopting a
Resolution and requested that the City Council include verbiage in the motion for the item.
Council Member Page requested Item No.’s 1.8 and 1.12 be removed for separate discussion.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the June 7, 2023 City Council Regular Meeting.
AFTAB/ZHAO MOVED TO APPROVE THE MINUTES FOR THE JUNE 7, 2023,
CITY COUNCIL REGULAR MEETING. MOTION PASSED BY THE FOLLOWING
VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.2. Review and Accept Accounts Payable Check Registers
Recommended Action:
Review and accept the 06/01/2023 and 06/08/2023 accounts payable vendor payment check
registers.
AFTAB/ZHAO MOVED TO REVIEW AND ACCEPT THE 06/01/2023 AND
06/08/2023 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS.
MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA,
ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.3. Adopt Additional Findings to Justify Local Modifications to the 2022 California
Green Building Standards Code
Recommended Action:
Adopt the resolution making the additional required findings justifying the City’s
modifications to the 2022 California Green Building Standards Code.
RESOLUTION 23-053
Saratoga City Council Minutes ~ June 21, 2023 ~ Page 3 of 8
AFTAB/ZHAO MOVED TO ADOPT THE RESOLUTION MAKING THE
ADDITIONAL REQUIRED FINDINGS JUSTIFYING THE CITY’S
MODIFICATIONS TO THE 2022 CALIFORNIA GREEN BUILDING STANDARDS
CODE. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE,
WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.4. Authorize Withdrawal from the Revised Natural Gas Agreement with ABAG POWER
Recommended Action:
Adopt the resolution terminating interests in the Core Natural Gas Sales and Aggregation
Agreement with (Association of Bay Area Governments) ABAG POWER; authorize the
City Manager to execute terminating documentation; authorize the Facilities Manager to
send a letter of intent to terminate its agreement; and approve the refund of the City’s
Working Capital Deposit in the amount of $2,691.57.
RESOLUTION 23-054
AFTAB/ZHAO MOVED TO ADOPT THE RESOLUTION TERMINATING
INTERESTS IN THE CORE NATURAL GAS SALES AND AGGREGATION
AGREEMENT WITH (ASSOCIATION OF BAY AREA GOVERNMENTS) ABAG
POWER; AUTHORIZE THE CITY MANAGER TO EXECUTE TERMINATING
DOCUMENTATION; AUTHORIZE THE FACILITIES MANAGER TO SEND A
LETTER OF INTENT TO TERMINATE ITS AGREEMENT; AND APPROVE THE
REFUND OF THE CITY’S WORKING CAPITAL DEPOSIT IN THE AMOUNT OF
$2,691.57. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE,
WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.5. Landmark Designation for 14275 Saratoga Avenue Application No. LNDMRK23-
0001
Recommended Action:
Waive the second reading and adopt the attached ordinance designating the property at
14275 Saratoga Avenue as a historic landmark.
ORDINANCE 397
AFTAB/ZHAO MOVED TO WAIVE THE SECOND READING AND ADOPT THE
ORDINANCE DESIGNATING THE PROPERTY AT 14275 SARATOGA AVENUE
AS A HISTORIC LANDMARK. MOTION PASSED BY THE FOLLOWING VOTE:
AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN:
NONE. RECUSED: NONE. ABSENT: NONE.
1.6. Final Map Approval for Two Lots Located at 20625 Brookwood Lane
Recommended Action:
Adopt the Resolution granting final map approval of parcel map application No. ULS22-
0010 for two lots located at 20625 Brookwood Lane (APN: 503-23-066).
RESOLUTION 23-055
Saratoga City Council Minutes ~ June 21, 2023 ~ Page 4 of 8
AFTAB/ZHAO MOVED TO ADOPT THE RESOLUTION GRANTING FINAL MAP
APPROVAL OF PARCEL MAP APPLICATION NO. ULS22-0010 FOR TWO LOTS
LOCATED AT 20625 BROOKWOOD LANE (APN: 503-23-066). MOTION PASSED
BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.7. Transportation Development Act (TDA) Article 3 Application for the Saratoga
Avenue Walkway Project.
Recommended Action:
Adopt a resolution supporting the Metropolitan Transportation Commission’s
Transportation Development Act Article 3 Pedestrian/Bicycle Grant Application for the
Saratoga Avenue Walkway Project.
RESOLUTION 23-056
AFTAB/ZHAO MOVED TO ADOPT THE RESOLUTION SUPPORTING THE
METROPOLITAN TRANSPORTATION COMMISSION’S TRANSPORTATION
DEVELOPMENT ACT ARTICLE 3 PEDESTRIAN/BICYCLE GRANT
APPLICATION FOR THE SARATOGA AVENUE WALKWAY PROJECT. MOTION
PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO,
FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT:
NONE.
1.8. Santa Clara County FireSafe Council Agreement
Recommended Action:
Authorize the City Manager to execute a new agreement with the Santa Clara County
FireSafe Council.
PAGE/AFTAB MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE A
NEW AGREEMENT WITH THE SANTA CLARA COUNTY FIRESAFE COUNCIL.
MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA,
ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
1.9. Resolution Establishing the Appropriations Limit for Fiscal Year 2023-24
Recommended Action:
Adopt the Resolution establishing the City’s appropriations limit for Fiscal Year 2023-24
RESOLUTION 23-057
AFTAB/ZHAO MOVED TO ADOPT THE RESOLUTION ESTABLISHING THE
CITY’S APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-24. MOTION PASSED
BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.10. Resolution Establishing the Fiscal Year 2023-24 Tax Levy Rate for the Library
Series 2011 General Obligation Bonds Debt Service
Recommended Action:
Adopt the Resolution establishing the Fiscal Year 2023-24 Tax Levy Rate for the Library
Series 2011 General Obligation Bonds Debt Service at $0.0042 per $100 of Secured
Assessed Value.
Saratoga City Council Minutes ~ June 21, 2023 ~ Page 5 of 8
RESOLUTION 23-058
AFTAB/ZHAO MOVED TO ADOPT THE RESOLUTION ESTABLISHING THE
FISCAL YEAR 2023-24 TAX LEVY RATE FOR THE LIBRARY SERIES 2011
GENERAL OBLIGATION BONDS DEBT SERVICE AT $0.0042 PER $100 OF
SECURED ASSESSED VALUE. MOTION PASSED BY THE FOLLOWING VOTE:
AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN:
NONE. RECUSED: NONE. ABSENT: NONE.
1.11. Resolution Establishing the Fiscal Year 2023-24 Property Tax Levy for Debt Service
Payments on the Arrowhead Community Facility District 2018 Bond
Recommended Action:
Adopt the attached resolution that sets the Fiscal Year 2023-24 property tax levy rate for the
Arrowhead Community Facility District’s 2018 Bond debt service payment at $6,000 per
parcel for the remaining eighteen (18) participating property owners.
RESOLUTION 23-059
AFTAB/ZHAO MOVED TO ADOPT THE RESOLUTION THAT SETS THE FISCAL
YEAR 2023-24 PROPERTY TAX LEVY RATE FOR THE ARROWHEAD
COMMUNITY FACILITY DISTRICT’S 2018 BOND DEBT SERVICE PAYMENT
AT $6,000 PER PARCEL FOR THE REMAINING EIGHTEEN (18)
PARTICIPATING PROPERTY OWNERS. MOTION PASSED BY THE FOLLOWING
VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.12. Fiscal Year 2023-24 Investment Policy
Recommended Action:
Adopt the Resolution adopting the City of Saratoga’s Fiscal Year 2023-24 Investment
Policy.
RESOLUTION 23-060
PAGE/AFTAB MOVED TO ADOPT THE RESOLUTION ADOPTING THE CITY OF
SARATOGA’S FISCAL YEAR 2023-24 INVESTMENT POLICY. MOTION PASSED
BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
1.13. Budget Adoption for the Fiscal Year Beginning July 1, 2023
Recommended Action:
Approve a Resolution adopting the City’s Budget for the fiscal year beginning July 1, 2023.
RESOLUTION 23-061
AFTAB/ZHAO MOVED TO ADOPT THE RESOLUTION ADOPTING THE CITY’S
BUDGET FOR THE FISCAL YEAR BEGINNING JULY 1, 2023. MOTION PASSED
BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
Saratoga City Council Minutes ~ June 21, 2023 ~ Page 6 of 8
1.14. Salary Schedule effective July 1, 2023
Recommended Action:
Approve a Resolution amending the City Council approved salary schedule effective July 1,
2023.
RESOLUTION 23-062
AFTAB/ZHAO MOVED TO ADOPT THE RESOLUTION AMENDING THE CITY
COUNCIL APPROVED SALARY SCHEDULE EFFECTIVE JULY 1, 2023. MOTION
PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO,
FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT:
NONE.
2. GENERAL BUSINESS
2.1. Community Event & Street Closure Grant Program Policy
Recommended Action:
Adopt the resolution amending the Community Event and Street Closure Grant Program
Policy.
Crystal Bothelio, Consultant, presented the staff report.
Mayor Fitzsimmons invited public comment.
The following individual spoke: Bill Dalton
RESOLUTION 23-063
PAGE/WALIA MOVED TO ADOPT THE RESOLUTION AMENDING THE
COMMUNITY EVENT AND STREET CLOSURE GRANT PROGRAM POLICY.
MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA,
ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE.
ABSENT: NONE.
2.2. Services Agreement for City Manager’s Department Program Support
Recommended Action:
Authorize the City Manager to execute an agreement with Crystal Bothelio to provide
program support for the City Manager’s Department for an amount not to exceed $126,000.
James Lindsay, City Manager, presented the staff report.
Mayor Fitzsimmons invited public comment.
No one requested to speak.
WALIA/PAGE MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH CRYSTAL BOTHELIO TO PROVIDE PROGRAM SUPPORT
FOR THE CITY MANAGER’S DEPARTMENT FOR AN AMOUNT NOT TO
EXCEED $126,000. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB,
PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED:
NONE. ABSENT: NONE.
Saratoga City Council Minutes ~ June 21, 2023 ~ Page 7 of 8
2.3. Resolution Updating Unrepresented Employees’ Compensation & Terms of
Employment
Recommended Action:
Move to adopt the Resolution approving compensation and terms of employment for
Unrepresented Employees.
James Lindsay, City Manager, presented the staff report.
Mayor Fitzsimmons invited public comment.
No one requested to speak.
RESOLUTION 23-064
PAGE/AFTAB MOVED TO ADOPT THE RESOLUTION APPROVING
COMPENSATION AND TERMS OF EMPLOYMENT FOR UNREPRESENTED
EMPLOYEES. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB,
PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED:
NONE. ABSENT: NONE.
COUNCIL ASSIGNMENTS
Council Member Tina Walia
Silicon Valley Clean Energy Authority Board of Directors - stated the Board held a Study Session
on Energy Emissions Accounting and discussed financial reserves.
Council Member Chuck Page
Saratoga Chamber of Commerce Board – stated the Board discussed mixed-use and the Housing
Element.
West Valley Sanitation District Board of Directors – stated the Board discussed the outcome of a
lawsuit involving the Sanitation District.
Council Member Belal Aftab
Hakone Foundation Board of Trustees – stated the Board elected Emily Lo as Chair, election of
the Vice Chair will take place at the next meeting and the Board approved the Fiscal Year Budget.
Association of Bay Area Governments – stated the group discussed RHNA numbers, the structural
deficit and a fee increase for the next Fiscal Year.
Vice Mayor Yan Zhao
Nothing to report.
Mayor Kookie Fitzsimmons
Council Finance Committee – stated the Committee discussed the 2024 Investment Policy.
CITY COUNCIL ITEMS
Page/Aftab requested an update in the newsletter regarding the City’s 2022 letter to San Jose
regarding the Costo project.
Page/Aftab requested contacting representatives from Costco and/or San Jose to consider holding
a public forum to discuss the project.
Saratoga City Council Minutes ~ June 21, 2023 ~ Page 8 of 8
COUNCIL COMMUNICATIONS
None
CITY MANAGER'S REPORT
None
CITY ATTORNEY'S REPORT
None
ADJOURNMENT
PAGE/WALIA MOVED TO ADJOURN THE MEETING AT 7:46 P.M. MOTION PASSED
BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS.
NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.
Minutes respectfully submitted:
Britt Avrit, City Clerk
City of Saratoga