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Home My WebLink About10-17-2023 PEBTAC Agenda Packet SARATOGA PEDESTRIAN, EQUESTRIAN & BICYCLE TRAILS ADVISORY COMMITTEE AGENDA October 17, 2023 DATE: October 17, 2023 TIME: 4:00 PM – 5:00 PM LOCATION: Administrative Conference Room 13777 Fruitvale Avenue, Saratoga, CA 95070 Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in this meeting in person at the location listed below or via remote attendance using the Zoom information below. Members of the public can view and participate in the meeting by: 1. Attending the meeting in person at the City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga, CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/84716778216 • Webinar ID: 847 1677 8216 • Call In: 1.408.638.0968 or 1.669.900.6833 (enter the Webinar ID provided above when prompted) Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Chair or by action of the Traffic Safety Commission. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. As always, members of the public can send written comments to the Commission prior to the meeting by commenting online at www.saratoga.ca.us/pebtac prior to the start of the meeting. These emails will be provided to the members of the Commission and will become part of the official record of the meeting. During the meeting the Chair will explain the process for members of the public to be recognized to offer public comment. 1. Call to Order 2. Roll Call: Stallman, Li, Miller, Swan, Waltonsmith; City Liaison Burkhalter 3. Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, the agenda for this meeting was properly posted on October 12, 2023. 4. Accept Agenda Items and Order: No additional items may be added pursuant to Government Code Section 54954.2. 5. Approval of Minutes. 07-18-2023 PEBTAC Minutes – Draft Recommended Action: Approve July 2023 Minutes 6. Oral and Written Communication: Any member of the public may address the Committee about any matter not on the agenda for this meeting for up to three minutes. Committee Members may not comment on the matter but may choose to place the topic on a future agenda. 7. Staff Report A. Pending Trails Update B. Traffic Safety Update C. Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad Update D. Saratoga Village to Hakone Gardens Trail Update E. Upcoming CIP Projects 8. Old Business A. Hakone Gardens to Quarry Park Trail Gap Closure – Phase I Recommended Action: None. 9. New Business B. Trail Naming Process Recommended Action: Come up with a trail naming process. C. Pierce Road Trail Recommended Action: None. 10. Member Reports (information only, no actions to be taken) 11. Action Items Summary 12. Adjournment Certificate of Posting of Agenda: I, Emma Burkhalter, Associate Engineer for the City of Saratoga, declare that the foregoing agenda for the meeting of the Pedestrian, Equestrian and Bicycle Trails Advisory Committee of the City of Saratoga was posted on October 12, 2023, at the office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us. In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Pedestrian, Equestrian and Bicycle Trails Advisory Committee by City staff in connection with this agenda are available at the office of the City Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Manager at the time they are distributed to the Pedestrian, Equestrian and Bicycle Trails Advisory Committee. SARATOGA PEDESTRIAN, EQUESTRIAN & BICYCLE TRAILS ADVISORY COMMITTEE DRAFT MINUTES July 18, 2023 DATE: July 18, 2023 TIME: 4:00 PM – 5:00 PM LOCATION: Planning Conference Room 13777 Fruitvale Avenue, Saratoga, CA 95070 1. Call to Order – 4:00 pm 2. Roll Call: PRESENT: Jim Stallman, Ping Li, Howard Miller, Marianne Swan, Ann Waltonsmith ABSENT: None STAFF PRESENT: Emma Burkhalter 3. Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, the agenda for this meeting was properly posted on July 14, 2023. 4. Accept Agenda Items and Order: No additional items may be added pursuant to Government Code Section 54954.2. 5. Approval of Minutes. 07-19-2022 PEBTAC Minutes – Draft 04-18-2023 PEBTAC Minutes – Draft Recommended Action: Approve July 2022 Minutes and April 2023 Minutes MILLER/WALTONSMITH MOTIONED TO APPROVE THE July 19, 2022 MINUTES AND THE APRIL 18, 2023 MINUTES. MOTION PASSED (4-0-0-1). AYES: STALLMAN, MILLER, SWAN, WALTONSMITH. NOES: NONE. ABSTAIN: NONE. ABSENT: LI. 6. Oral and Written Communication: Any member of the public may address the Committee about any matter not on the agenda for this meeting for up to three minutes. Committee Members may not comment on the matter but may choose to place the topic on a future agenda. Jim Cargill spoke. Written comment from John Page read. 7. Staff Report A. Pending Trails Update Parks Division is doing construction on the Villa Oaks Trail. B. Traffic Safety Update Fresh paving and improved bike striping on Prospect Road between Saratoga-Sunnyvale Road and Stelling Road; Cupertino-led joint project because the street is shared. Now that the street is repaved, both cities plan to investigate potential for crosswalk at Via Roncole as requested by several residents. C. Blue Hills Elementary Pedestrian Crossing at Union Pacific Railroad Update City met with MTC/ABAG and VTA to request an extension on processing the Obligation Plan for the grant due to a delay in the plan reviews. The extension was approved. D. Saratoga Village to Hakone Gardens Trail Update City beginning funding allocation paperwork for $1.52M federal grant. E. Upcoming CIP Projects Grant received to prepare a Citywide Bicycles and Sidewalks Master Plan. 8. Old Business A. Hakone Gardens to Quarry Park Trail Gap Closure – Phase I Recommended Action: None. 9. New Business None. 10. Member Reports (information only, no actions to be taken) Waltonsmith: stepped down as Chair of Hakone Foundation Stallman: would like to add bike parking at the Saratoga Library; featured in July Saratoga Spotlight Miller: just appointed to County Parks Commission Swan: rebuilt stage at Wildwood Park looks great; suggests railroad ties be installed to access creek; Douglass-Douglass trail still needs work; Acorn in front of the Dry Cleaners in the Village is loose; what happened to the chess tables in Blaney Plaza 11. Action Items Summary Discuss trail naming procedure at next meeting. 12. Adjournment – 5:21 PM Respectfully Submitted by Emma Burkhalter, Public Works staff for the City of Saratoga