HomeMy WebLinkAbout02-07-2024 City Council Regular MeetingSaratoga City Council Minutes ~ February 7, 2024 ~ Page 1 of 5
MINUTES
WEDNESDAY, FEBRUARY 7, 2024
SARATOGA CITY COUNCIL REGULAR MEETING
At 6:00 p.m., the City Council held a Joint Session with SASCC and the Montalvo Arts Center in
the Linda Callon Conference Room.
Mayor Zhao invited public comment.
Chuck Page (as a member of the public) thanked SASCC and the Montalvo Arts Center for the
great work they do.
Mayor Zhao called the Regular Session to order at 7:00 p.m.
ROLL CALL
PRESENT: Mayor Yan Zhao, Vice Mayor Belal Aftab, Council Members Kookie
Fitzsimmons, Tina Walia
ABSENT: Council Member Chuck Page
ALSO PRESENT: James Lindsay, City Manager
Richard Taylor, City Attorney
John Cherbone, Public Works Director
Bryan Swanson, Community Development Director
Ryan Hinchman, Administrative Services Director
Britt Avrit, City Clerk
REPORT ON POSTING OF THE AGENDA
The City Clerk reported the agenda for this meeting was properly posted on February 1, 2024.
REPORT FROM JOINT SESSION
Mayor Zhao stated the City Council held a Joint Session with Saratoga Area Senior Coordinating
Council (SASCC) and the Montalvo Arts Center; Tylor Taylor, SASCC CEO provided a report of
the City Council Joint Session.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; IN-PERSON
ATTENDEES
No one requested to speak.
ANNOUNCEMENTS
Mayor Zhao shared information about Volunteer’s for 5K Color Dash, Commission Recruitments,
and Earthquake Brace and Bolt.
Saratoga City Council Minutes ~ February 7, 2024 ~ Page 2 of 5
CEREMONIAL ITEM
Appointment of Parks & Recreation Commissioner
Recommended Action:
Adopt the Resolution appointing Mitra Pedersen to the Parks and Recreation Commission
and direct the City Clerk to administer the Oath of Office.
Mayor Zhao invited public comment.
No one requested to speak.
RESOLUTION 24-004
WALIA/AFTAB MOVED TO ADOPT THE RESOLUTION APPOINTING MITRA
PEDERSEN TO THE PARKS AND RECREATION COMMISSION AND DIRECT
THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE. MOTION PASSED
BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, AFTAB, ZHAO. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: PAGE.
The City Clerk administered the Oath of Office at this time.
1. CONSENT CALENDAR
Mayor Zhao invited public comment.
No one requested to speak.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the Minutes for the January 17, 2024, City Council Regular Meeting.
WALIA/FITZSIMMONS MOVED TO APPROVE THE MINUTES FOR THE
JANUARY 17, 2024, CITY COUNCIL REGULAR MEETING. MOTION PASSED BY
THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, AFTAB, ZHAO. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: PAGE.
1.2. Accounts Payable Check Registers
Recommended Action:
Review and accept the 01/11/2024, 01/18/2024, and 01/26/2024 accounts payable vendor
payment check registers.
WALIA/FITZSIMMONS MOVED TO REVIEW AND ACCEPT THE 01/11/2024,
01/18/2024, AND 01/26/2024 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK
REGISTERS. MOTION PASSED BY THE FOLLOWING VOTE: AYES:
FITZSIMMONS, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED:
NONE. ABSENT: PAGE.
1.3. Treasurer’s Report for the Month Ended December 31, 2023
Recommended Action:
Review and accept the Treasurer’s Report for the month ended December 31, 2023.
Saratoga City Council Minutes ~ February 7, 2024 ~ Page 3 of 5
WALIA/FITZSIMMONS MOVED TO REVIEW AND ACCEPT THE TREASURER’S
REPORT FOR THE MONTH ENDED DECEMBER 31, 2023. MOTION PASSED BY
THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, AFTAB, ZHAO. NOES:
NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: PAGE.
1.4. Final Map Approval for Two Lots Located at 13370 Pierce Road.
Recommended Action:
Adopt the Resolution granting final map approval of parcel map application No. ULS23-
0003 for two lots located at 13370 Pierce Road (APN: 503 51 014).
RESOLUTION 24-005
WALIA/FITZSIMMONS MOVED TO ADOPT THE RESOLUTION GRANTING
FINAL MAP APPROVAL OF PARCEL MAP APPLICATION NO. ULS23-0003 FOR
TWO LOTS LOCATED AT 13370 PIERCE ROAD (APN: 503 51 014). MOTION
PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, AFTAB,
ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: PAGE.
1.5. Final Map Approval for Two Lots Located at 22461 Mt. Eden Road
Recommended Action:
Continue consideration of a Resolution granting final map approval of parcel map
application No. ULS22-0015 for two lots located at 22461 Mt. Eden Road (APN: 503 80
001) to February 21, 2024.
WALIA/FITZSIMMONS MOVED TO CONTINUE CONSIDERATION OF A
RESOLUTION GRANTING FINAL MAP APPROVAL OF PARCEL MAP
APPLICATION NO. ULS22-0015 FOR TWO LOTS LOCATED AT 22461 MT. EDEN
ROAD (APN: 503 80 001) TO FEBRUARY 21, 2024. MOTION PASSED BY THE
FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA, AFTAB, ZHAO. NOES: NONE.
ABSTAIN: NONE. RECUSED: NONE. ABSENT: PAGE.
1.6. City Manager Recruitment
Recommended Action:
Approve the content of the brochure for recruitment for the City Manager position.
WALIA/FITZSIMMONS MOVED TO APPROVE THE CONTENT OF THE
BROCHURE FOR RECRUITMENT FOR THE CITY MANAGER POSITION.
MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, WALIA,
AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: PAGE.
2. GENERAL BUSINESS
2.1. Comment Letter on the Draft Environmental Impact Report for the Westgate West
Costco Project
Recommended Action:
Authorize submittal of a letter to the City of San Jose commenting on the Draft
Environmental Impact Report (DEIR) for the Westgate West Costco Project at 5287
Prospect Road.
Bryan Swanson, Community Development Director, presented the staff report.
Saratoga City Council Minutes ~ February 7, 2024 ~ Page 4 of 5
Mayor Zhao invited public comment.
The following individual spoke: Chuck Page (as a member of the public)
WALIA/FITZSIMMONS MOVED TO AUTHORIZE SUBMITTAL OF A LETTER TO
THE CITY OF SAN JOSE COMMENTING ON THE DRAFT ENVIRONMENTAL
IMPACT REPORT (DEIR) FOR THE WESTGATE WEST COSTCO PROJECT AT
5287 PROSPECT ROAD. MOTION PASSED BY THE FOLLOWING VOTE: AYES:
FITZSIMMONS, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED:
NONE. ABSENT: PAGE.
2.2. Contract amendment with Fehr and Peers Transportation Consultants for the Annual
Roadway Safety and Traffic Calming Capital Improvement Project (CIP) not to exceed
$170,000.
Recommended Action:
Approve an amendment to the contract with Fehr and Peers Transportation Consultants for a
one-time increase in the payment terms of $50,000 in FY 2023/24 for consultant services
related to the Annual Roadway Safety and Traffic Calming Capital Improvement Project
(Traffic Safety CIP) for a new, not-to-exceed contract amount of $170,000 in FY 2023/24.
John Cherbone, Public Works Director, presented the staff report.
Mayor Zhao invited public comment.
The following individual spoke: Bill Dalton
AFTAB/FITZSIMMONS MOVED TO APPROVE AN AMENDMENT TO THE
CONTRACT WITH FEHR AND PEERS TRANSPORTATION CONSULTANTS
FOR A ONE-TIME INCREASE IN THE PAYMENT TERMS OF $50,000 IN FY
2023/24 FOR CONSULTANT SERVICES RELATED TO THE ANNUAL ROADWAY
SAFETY AND TRAFFIC CALMING CAPITAL IMPROVEMENT PROJECT
(TRAFFIC SAFETY CIP) FOR A NEW, NOT-TO-EXCEED CONTRACT AMOUNT
OF $170,000 IN FY 2023/24. MOTION PASSED BY THE FOLLOWING VOTE: AYES:
FITZSIMMONS, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED:
NONE. ABSENT: PAGE.
COUNCIL ASSIGNMENTS
Council Member Kookie Fitzsimmons
Nothing to Report
Council Member Tina Walia
Cities Association of Santa Clara County Legislative Action Committee - stated the Committee
reviewed the process for discussion of upcoming legislative bills.
Cities Association of Santa Clara County Board of Directors – stated the Board discussed priority
areas for 2024, received an update on the formation of the Joint Powers Authority, and received
an update from Santa Clara County Sheriff Bob Jonsen.
KSAR 15 Saratoga Community Access Cable Television Foundation Board of Directors – stated
the Board met with nothing to report.
Saratoga City Council Minutes ~ February 7, 2024 ~ Page 5 of 5
Cal Cities Conference – stated the Conference was very useful and, as an experienced Council
Member, she found the information provided beneficial.
Vice Mayor Belal Aftab
Santa Clara County Library District Board of Directors – stated the Board of Supervisors’ top
priority is to get back ERAF funds; the Library Board approved the 5-year forecast and 10-year
capital maintenance program.
Saratoga Historical Foundation Board of Directors – stated the Blossom Festival will be held
April 13, 2024.
West Valley Clean Water Program Authority Board of Directors – stated Monte Sereno Council
Member Brian Mekechuk was selected as Chair and Campbell City Council Member Dan Furtado
was selected as Vice Chair.
West Valley Solid Waste Management Authority Board of Directors – stated Brian Skylar is the
new District Manager for our region and the Board held a workshop on the budget and rates.
Mayor Yan Zhao
Council Finance Committee – stated the Committee reviewed and approved the 2024 meeting
schedule, the Council Retreat topics, and drafted the budget calendar.
CITY COUNCIL ITEMS
None
COUNCIL COMMUNICATIONS
None
CITY MANAGER'S REPORT
None
CITY ATTORNEY'S REPORT
None
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES
A Saratoga resident discussed the Israeli-Hamas conflict.
ADJOURNMENT
Mayor Zhao adjourned the meeting at 7:46 p.m.
Minutes respectfully submitted:
Britt Avrit, City Clerk
City of Saratoga