HomeMy WebLinkAbout07-10-1989 Parks and Recreation Commission Agenda
AGENDA
SARATOGA PARRS AND RECREATION COMMISSION
TIME: MONDAY, July 10, 1989, 7:30 P.M.
PLACE: SARATOGA COMMUNITY CENTER
19655 Allendale Avenue, Saratoga, California
(Senior Day Care Center)
TYPE: Regular Meeting
I . OR .ANT 7.ATTin~N
A. Roll Call
B. Minutes (Meeting of June 5, 1989)
C. Posting of Agenda (Agenda was posted on City Hall
Riosk on July 5, 1989)
II. OT:fl $ iGTNF.~G
A. Calendar Public Information Meetings Re: BeauchamDs
Park and Revin Moran Park
III.
A. Skateboard Ramp at Congress Springs Park
B. Urban Forestry Grant Program
C.._ Consider Renovation of Stage at Wildwood Park
D. Consider Open Space Area - San Marcos Heights
SD-88-008 (Odd Fellows)
IV. ~QMMI_$fi~N_8ND_STAFF REpORR'S
None.
V. CO1~M:iiNT['ATT[)NG
if.~ef his
A. Marge Anderson's Resignation
M E M O R A N D U M
TO: Parks and Recreation Commission DATE: July 10, 1989
FROM: Secretary, Parks & Recreation Commission
SUBJECT: Meeting of July 10, 1989
II. A. Dan will have topographic maps of Revin Moran and
Beauchamps at tonight's meeting. Be prepared to present some
suggestions for development of these parks. We will then
schedule public information meetings to discuss these o_ntions and
solicit ideas from neighbors of the narks.
Recommended action: Present some options, schedule public
information meetings.
III. A. Chris Kummerer has presented a proposal to the City
Manager for the construction of a skateboard ramp in Congress
Springs Park. Chris will be at tonight's meeting to discuss his
proposal. A copy of his proposal is included herewith.
Recommended action: Consider proposal - transmit recommendation
to City Council. See attachment for types of decisions to be
made.
III. B. Funds are available under the Urban Forestry portion
of the California Wildlife, Coastal and Park Land Conservation Bond
Act of 1988. These funds can be used for planting trees in
dedicated open space, public parking lots, schools yards and
street trees.
Recommended action: Decide if we want to apply for a grant and,
if so, where we can use the funds.
III. C. Consider if stage area and layout at Wildwood should
be repaired or if $45, 000 estimated repair cost could be better
spent in new configuration, and consider using Roberti-Z'Berg-
Harris Urban Space and Recreation Program funding for this.
Recommended action: Decide if this is something we should
accomplish with these funds.
III. D. Tentative maps will be reviewed to determine
configuration and method of assuring permanent open space (open
space/scenic easement or fee dedication of land).
Representatives from both the developer (Rogers & Brook) and the
City's Planning Department will be in attendance.
Recommended action: Assure permanent open space is preserved.
Please let Marlene know if you will be unable to attend, tonight's
meeting. //
lian •rriaiciad, Jr. , Secretary
Parks and Recreation Commission
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COUtiCIL MEMBERS:
Karen Anderson
Marna C.'evenger
June 26, 1989 °avia'ti~o~'es
Donald Peterson
Francs St~tzman
Chris Kummerer
19761 Lanark Lane
Saratoga, CA 95070
Dear Chris:
Your idea for a skateboard ramp at Congress Springs Park was
referred to the Parks and Recreation Commission by the City
Council on June 21, 1989. As you probably know by now, the Parks
and Recreation Commission must review and recommend to the City
Council all changes to the various parks located in Saratoga.
The next meeting of the Commission is scheduled for July 10,
1989, in the Senior Day Care wing of the Community Center at 7:30
p.m.
By copy of this letter I am sending your proposal to the
Commission and have asked that it be placed on their agenda. You
should plan to attend and present your proposal.
Sincerely,
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arry Peacock
City ~ dnager
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cc: Ci y Council
larks and Recreation Commission (with proposal)
Maintenance Director
Recreation Director
- -- --------o r=~~~~ yv~uinr. ~ nave spoken to Tom Walters,
Mr, Peacock, the City Manager, and Mrs. Pisani. We have agreed on having a
skateboard ramp at Congress Springs Park. It would be located on the grass
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Dear Members of the Saratoga City Council,
I am writing this letter to get on the agenda for the City Council
meeting on June 21. The idea I would like to present to you is a proposal
' of an activity for the youth of Sarato a. You
g probably are aware that there
are not a whole lot of youth activities for Saratoga children. I would like
to propose an area for a skateboard ramp for the children interested in
this sport in Saratoga. I know that there are a lot of kids interested in
skateboarding and it is becoming pretty popular. I have spoken to Tom Walters,
Mr, Peacock, the City Manager, and Mrs. Pisani. We have agreed on having a
skateboard ramp at Congress Springs Park. It would be located on the grass
area behind the tennis and basketball courts. This ramp would be a U-shaped
structure made out of wood. It will be enclosed in a fence. I will also discuss
the cost and other details at the meeting.
The Mayor, City Manager, and the Parks and Recreation has been notified
of this idea. I think there is a lot of interest in skateboarding. I will be
asking for a grant from the city to the Youth Commision, Which I am a member of,
for building the ramp. I have tried to plan this the best I can with the help
of my friend, David Bowman, and we will try to have everything planned out
perfectly. '.
Chris Kammerer
19761 Lanark Lane
Saratoga, 95070
867-1430
Skateboard Ramp
My name is Chris Kammerer and I am on the Saratoga Youth Commision. I
had planned•to talk to the youth commision about a proposed skateboard area,
but I went to a meeting on the wrong day. So then I voiced my ideas to Tom
Walters and also spoke with Joan Pisani. Then I spoke with Harry Peacock and
he thought building a skateboard ramp for the use of the public was a good
idea. So my friend, David Bowman and I started to draw some .plans.
The basic idea is to have a public half-pipe where skateboarders can
come and skate and have fun. I am coming to the city council asking for a
grant to the Youth Commision to build this ramp. I have done a lot of work
and hope this report will cover everything and answer all of your questions.
Half-Pine
A half-pipe is exactly what it sounds like. It is a wooden structure
used to ride a skateboard back and forth and into the air etc... The half
pipe we are proposing is called a spine half pipe because it has a portion
which meets with a smaller ramp and is used to do different tricks with. The
spine is the area where the two ramps meet. On the top of each of the round
parts of the ramp, or the transition, there will be a metal pipe called coping.
Coping is used to protect the edge of the ramp from being ruined and is also
used to do certain tricks.
Ramp Dimensions
Height: 6 feet
Width: 24 feet wide and a 12 feet wide spine portion
length: 64 feet
railing height: 3~ feet high
transition size: 8 ft
flat bottom: 10 feet
deck sizes: S feet, 6 feet, 7 feet
I~~ View
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Location
I feel the best location for this project would be at Congress Springs
Park. After talking with the City Manager and some friends, we decided on the
area behind the tennis and basketball courts. Thes area measures 110 ft. long
and 66ft wide. This location is a grass area that is not used often and is very
out-of-the-way. Another reason this area is good is that it is near lots of
other activities like the tennis courts and soccer fields.
I would like to propose a barb wire fence around the ramp, so that there
isn't any unwanted visitors at night. But a fence tends to cost lots of money
too. If a fencing company would be willing to donate their services, that's
great. Another precaution which is very effective is to put a chain over the
flat bottom of both parts of the ramp, this way no one can skate when the chain
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is on, or else they fall on their face.
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proposed ramp site -~
k tbal our -~ ~ an ther reason this
tennis courts ~ _:. a good sp t is that there
_: no hous nearby, so the n
/ boys can't c ain
Baseball fields
train
tracks
snack shack
parking lot
parking lot
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Glen Brae Drive ~ ~~
Estimates
Purpose Description Price Quantity Totel
2 layers ply ~ 4x8 sheet plywood 11.69 72 841.68
template, deck 3/4 4x8 sheet ply 15.00 27 405.00
ribbing, flat 2"x4" 8ft long 1.99 425 845.75
posts 4"x4" 8ft long 4.00 24 96.00
final layer 1/8" 4x8 masonite Z.20 36 259 20
2447.63
doesn't include fence, coping and chain ,~,'~~ 2500.00
Note: coping is a steel pipe which is placed on the top of the surface of the
ramp so that the wood isn't chewed up. The pipe doesn't have to be purchased
because there should be some lying around in the city yard.
Note #2: the fence will cost almost as much as the ramp so maybe the fence-
building service can be donated???
Buildinst
A ramp is a hard thing to build. My friends and I have some experience
with ramp building, but we will definitely need someone else who has more
experience. Mike Julian, a worker at sessions skate shop and some of his
friends are willing to help build. We can discuss this more later.
Why Build A Skateboard Ramp?
I know everyone has probably seen people on skateboards riding around
Saratoga. These kids are probably in search of some new place to skate.
People have to look for places to use their skateboards because there are no
designated areas. There are soccer fields for soccer players, horshoe pits
for horseshoe players, and tennis courts for tennis players. There is not
a skateboard area for skateboarders... yet.
Another reason that a skateboard area would be a good idea is that
people cafe skate there, sit and watch there, and a ramp can be something that
a city can be known for. This would also be one step closer to getting more
youth activities for kids in this city. I must say that there is not much
to do in Saratoga. (Opinion )
Other cities that have skateboard facilities like the one proposed are;
Santa Cruz, Benecia, Visiala and Eureka.
Insurance
Right after someone hears the words, " Skateboard ramp "they automatically
think of insurance. Skateboarding has a reputation for a very dangerous
sport. I have been skateboarding for almost one and a half years. In that
whole time, I haven't gotten hurt and no one who~I was with has gotten hurt.
Skateboarding is the most dangerous when you are just learning, and you are
younger than 10 years old. So there is going to be injuries in any sport
you do. I have called the cities of Benecia and Santa Cruz and asked what
they have done about insurance. Santa Cruz has had a park for eleven years
and there has only been one suit when a boy broke his arm, but the boy was
playing volleyball, and ran~into the ramp when retrieving the ball. He
slipped and broke his arm. Santa Cruz has no insurance for their park.
Benecia just established a skate park this year and they are in the same
insurance category as Saratoga. I don't know what kind of insurance the city
needs, but I hope it is not a problem. If Benecia can do it, so can we.
The city manager has assured me that insurance isn't a problem.
Hours
I would like to propose that the skateboard ramp be open every day
without any supervision. But this may be too hard. A city employee could
supervise the skating, but a city employee needs to be paid $6.00 an hour.
Then we would have to charge everyone who skates to pay off the supervision.
It would be really nice for the ramp to be open every day, but this is not
very realistic, at least not at first. Maybe having it open three days a
week and Saturday is a good idea. My idea is that on the scheduled days,
an officer from the sheriffs department comes and unlocks the fence,gate,
and unlocks the chain on the ramp. Then the people can come and skate, and
at night, maybe 5:00 or 6;00 another officer can come and lock up. I have
talked to some people at the sheriff's department, but we are playing the
phone game and can't seem to get a hold of each other. I would like to have
some input by the City Councli members on what days are appropriate and time,
and supervision, if any.
Safetv Precautions
There are many things that can be done to make a skateboard ramp more
safe. We hive designed larger than normal platforms, or decks on the ramp so
that there won't be any collisions with people watching and people skating.
The basic size for a deck is four feet. One deck will be seven feet, and will
have a bench built into it so people may sit and relax and be out of the way
of people skating.
Around every side of each deck there will be a railing that is three
and a half feet tall. The purpose of the railing is to keep people from
falling off the side. Another proposed safety precaution is a ladder located
on the middle deck so that there is a way to get up to the ramp without running
up the sides. And of course, the greatest precaution of all is wearing pads.
I will assure you that people will wear knee pads and a helmet for their own
safety, not only because it will be the proposed law.
Note: Please excuse all of the typing mistakes, I am not planning on being a
secretary.
- For the Younger Rids
Kids under the age of ten or eleven will not be able to handle the large
ramp, but we can't just tell them that they are not old enough. We propose
that we should use our left over wood from the half-pipe and use it to construct
a quarter pipe. A quarter pipe is just like one side of a half-pipe. The
quarter pipe would be kept under one of the decks of the half pipe. Then we
would move it onto the basketball court if there isn't anyone using the basket-
ball facilities. The young kids would also wear their safety gear.
Ramp P1_ans
_ We have drawn up some plans which are on a large sheet of butcher
paper. I thought it was a little big to include in this packet. I will
bring it to the meeting on the 21st. If you would like to see it before then,
give me a call. My number is on the last page of this packet. These clans
are very in depth and hopefully, include everything.
I will be at the meeting at 8:00, arxi I have some friends that are
also oaninq and can help you concerning your questions. I will tty to be
there as early as I can, but I am involved in a Lifesaving class.
Thank you for reading my proposal. I am sure that there are still
some questions that you would like to ask. Please call me!!!!!
Thank You!!!
Chris Kammerer
.. 19761 Lanark Ln.
867-1430
ATTA PI1\I I~~IT
III. A. SKATEBOARD RAMP
ITEMS TO BE CONSIDERED AND POSSIBLE ALTERNATIVES:
1. Location: Options: Congress Springs Park
Kevin Moran Park
Azule Park
Wildwood Park
Gardiner Park
2. Design: Options:
3. Construction: Options:
4. Regulations:
Engineering/Building to
Design Ramp
Consultant Designer
Volunteers
City Staff
Contractors
No fence/completely open
Chain across ramp
Chain and fence
Hire staff or volunteer
5. Cost:
STATE OF CALIFORNIA-THE RESOURCES AGENCY GEORGE DEUKMEJIAN, GoHernor
DEPARTMENT OF FORESTRY AND FIRE PROTECTION
P. O. Box 944246
SACRAMENTO, CA 94244-2460 - ~
(916)322-0109
June 12, 1989
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TO: TIAL PARTICIPANT ~D
FROM: RICl~J. ER13E'~I';
SUBJECT: URBAN FORESTRY GRANT PROGRAM
We are pleased to announce the Urban Forestry Grant Program for
1989.
Under this program, cities, counties, districts, and non-profit
organizations can apply for grants under the Urban Forestry
portion of the California Wildlife, Coastal and Park Land
Conservation Bond Act of 1988.
Eligible projects are planting of street trees, planting of
trees in dedicated open space, and planting of trees in public
parking lots, and school yards. The final filing date for
subm~ttinq proposals is August 18, 1989.
If you are interested in applying for a grant from our Urban
Forestry Program, please write or call for the Pro ram
Guidelines.
James R. Geiger, Staff Forester
Urban Forestry Program
P. O. Box 944246, 1416 Ninth St.
Sacramento, CA 94244-2460
(916) 322-0109
We look forward to working with you to improve the livability of
our urban areas.
tb
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13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070
' (408) 867-3438
MEMORANDUM
TO: Dan DATE: June 16, 1989
FROM: Harry
SUBJECT: RZH Urban Open Space and Recreation Program 1989/90
Since we are now planning to redo the stage at Wildwood Park,
wouldn't this be a good use of the funds we have coming?
Please advise. Application must be submitted no later than
next May 1st or we will lose them.
jm
•
QUESTION: WHAT DO THE CITIES OF MANHATTAN BEACH,
HUNTINGTON BEACH AND GLENDORA HAVE
THAT YOUR CITY DOESN'T?
ANSWER: A PUBLIC RACQUETBALL CENTER IN A CITY
PARK, BUILT, MAINTAINED AND MANAGED
AT NO COST TO YOUR CITY.
SELECTED CITIES WILL RECEIVE A FOUR COURT
AUTOMATED CENTER. THE BUILDING REQUIRES
SPACE EQUAL TO APPROXIMATELY ONE HALF OF
A TENNIS COURT. LO1~G TERM LAND LEASE
GENERATES MODEST INCOME FOR THE CITY.
PARK DIRECTOR COMMENTS:
George Manooshian "We are extremely pleased with the excellent facility that Pay'N Play
Park Director, Glendora, CA has constructed in Dawson Ave. Park & the opportunity it gives our
March 15, 1988 Glendora residents to participate in racquetball at reasonable rate .. .
we studied a variety of options for developing a racquetball club for
citizens but the PNP facility proves that it was the best choice for
Glendora. In 1987 over 30,400 players used this center."
Jim Stecklein
Park Director, Manhattan Beach, CA
March 16, 1988
California Parks Show
MRRCH 10 11 RSpCTO #54
s~E you i~
Jim Engle
Superintendent, Park
Development 6z Recreation
Huntington Beach, CA
March 28, 1988
"... We are so far very pleased with the use of the PNP courts in
Marine Ave. Park and the manner in which they have been maintained.
They are providing nice public racquetball facilities at a reasonable
cost. Without them the public would have to join private clubs... .
"we have not had one complaint about the operations, appearance and
maintenance of the center ... I find people using them whenever I
drive by. I am convinced that the Pay 'N Play plan for installing courts
on city property can be of benefit to everyone. We look forward to
many more years of enjoyable use of this fine facility."
"The City of Huntington Beach has had a very positive relationship
with PNP Racquetball of America. We were able to expand our
facilities in Worthy Park without a capital cost to the city. PNP
oversees the facility and the city receives revenue from Pay 'N Play... .
the company takes pride in the facility, they are well maintained and
PNP is very prompt from an accounting standpoint also ...overall, I
consider them to be a positive addition to the park. This marriage of
the public and private sectors has enabled our citizens to have a wider
variety of activities at a reasonable cost. It has been a definite `win-win'
situation!"
WHY NOT YOUR CITY?
DO YOU HAVE THE NEED FOR ADDITIONAL RECREATIONAL FACILITIES AND
NO BUDGET TO DEVELOP? PAY 'N PLAY COULD PROVIDE A NO COST SOLUTION
FOR YOUR CITY! CALL ?14.641-5855 FOR AN EVALUATION OF YOUR AREA.
Bill McClintock
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RACOUETBALL~i OF AMERICA,,,
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8AY AREA PARKS AND R~EATION COMMISSIONEERS
"'' AND BOARD MEMBERS COUNCIL
QUARTERLY MEETING
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.DATE
APRIL 2 ,9 1989
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TIME
6:3"0 INTRODUCTIONS ~ BUSINESS MEETING
7:30 BUFFET DINNER
PLACE
.TWIN PINES SENIOR and COMMUNITY CENTER
1225 RALSTON AVENUES BELMONT
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RESERVATIONS
NAME AGENCY
NUMBER OF RESERVATIONS. AT $15.00 EACH
CHK~ENCLOSED FOR $ (CHECK PAYASLB~TO..THE COTTAGE)
~~ • -•MAIL• -CHECaF~~eesrd -RSS1ERVATIOI~ FORM~~: -- B~LMONT 'PARfE ~ RECREA'TI~° D'EPA'RTMENT ,`
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_ B.A.P.R.C.B.M.C. QUARTERLY MEETING
QUESTIONS? - 595-7441
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M E M O R A N D U M
TO: Parks and Recreation Commission DATE: April 3, 1989
FROM: Secretary, Parks & Recreation Commission
SUBJECT: Meeting of April 3, 1989
II. A: Final apAroval of Equestrian Trail - Mt. Eden Road,
Tract 7761. Bill Brooks has identified three areas of concern.
I understand a map will be presented at the meeting.
Recommended action: Review/modify/approve final trail design.
III. A. Water Conservation - Inclosed is staff's recommended
water conservation methods for the City. Because of the schedule
of meetings, Council has already acted to at~Arove the
recommendations.
Recommended action: Review/comments/approve methods.
III. B. In your packet is a letter from California Department
of Parks and Recreation outlining requirements to apply for
1989/90 Roberti-Z'berg-Harris Urban Ooen Space and Recreation
Program allocations. Approximately $15,000 of funds are
allocated to Saratoga. The Commission should begin consideration
of Park Improvement Project.
Recommended action: Consider project for use of funds.
IV. A. We have been contacted by Pay and Play Racquetball of
America, Inc. about the idea of a public racquetball center in
one of our parks, built, maintained and managed at no cost to the
City and generating an income for the City. Please read the
accompanying brochure and be Drenared to discuss this concept at
tonight's meeting.
IV. B. Commissioner Clemens will give a short report on the
CPRS Conference he attended in March.
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IV. C. We will discuss our objectives for the next two
year's work grogram.
IV. D. Status of E1 Quito and Brookglen Parks
Please let Sharon know if you will be unable to attend tonight's
meeting.
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Dan Tr i ad,.Jr., Secretary
Parks and Recreation Commission
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13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070
(408) 867-3438
MEMORANDUM
TO: Dan Trinidad
FROM: Roy Swanson
SUBJECT: Water Conservation
DATE: March 8, 1989
The division managed to conserve about 20$ of its water usage
from 1987 levels in all City facilities. According to San Jose
Water Company they will be using 1987 figures to meet the Santa
Clara Water District's mandatory 45~ cut, which would mean an
additional reduction of 30~ beyond our current usage. The
landscaping in our facilities uses approximately 95~ of our total
water consumption. The Civic Center complex used 1500 ccfs of
our total 34,000 ccf use April through October.
We need to prioritize procedures and usage of water in all our
areas, keeping in mind the usage the area is supporting, the
investment loss that would occur, and future replacement.
In establishing the following we have considered the City's total
water usage, not on a meter by meter basis. There are procedures
that can be followed to reduce our water use and the following
could be considered and implemented.
A. Within City facilities
1. Reduce flush valve flow on all toilets and urinals.
2. Replace regular faucets with automatic shut-off types
where needed.
3. Shut down hot water faucets in public restrooms except in
kitchen facilities and the two showers..
4. Educate the entire staff in water conserving techniques.
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B. Landscape facilities
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1. All watering, whether automatic or manual, can be done
between 11:00 p.m. and 6:00 a.m. and on an as needed
basis.
2. Adjust all irrigation time clocks so that each valve
station is delivering the proper amount of water for that
area and determine the amount of moisture needed for
areas under manual systems.
3. Ad"just individual station valves to reduce excessive
vapor.
4. Install back-f to valves to prevent drain from lines where
necessary.
5. Mow turf at greater heights and less often for moisture
retention.
6. More frequent, but smaller, amounts of fertilizer to keen
turf in optimum growing condition.
7. Consider installing drip irrigation systems in shrub
areas and modify existing shrub irrigation systems.
8. Weekly monitoring of each landscape meter to determine
usage and whether reductions are being made.
9. Utilize mulch in areas where moisture retention would be
enhanced.
We need to consider priorities in maintaining the City's
landscaping in accordance to usage and investment impact. Youth
and adult athletic programs are an almost year-round program,
especially in spring, summer .and fall, at Congress Springs, E1
Quito Park and, to a lesser degree, Kevin Moran. The fields
should be maintained for these programs.
Hakone Gardens falls into a separate consideration because of the.
tremendous value of the gardens and priceless value of most of
its plant material, i.e. Hinoki cypress, Japanese maples and
pines, wisteria, the camellia collections, and the new bamboo
garden. Hopefully, we can continue to supply our own well water
to the Koi pond to eliminate the need for domestic water.
Assessment Districts should be considered because of the direct
investment by property owners and the impact that the landscaping
has. I suggest the following priorities: Bonnet Way, the three
districts along Saratoga-Sunnyvale; Greenbrier and Fredricksburg;
Leuter Court, Manor Drive and Via Monte.
Since Brookglen, Gardiner, Foothill and Wildwood are smaller
parks and not used for any organized athletic events, water
reduction in their turf areas is a possibility. Water for the
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restrooms at Wildwood would be maintained. Water for shrub
areas in Foothill and Brookglen could be reduced also.
Shrubs and trees planted in medians could be watered on an as
needed basis and automated clocks set for short reheat cycles.
Manual systems could be watered on an as-needed basis. These
medians include Saratoga-Sunnyvale Road, Prospect, the two
sections of Fruitvale, Allendale and the ends of the islands on
Saratoga Avenue. The turf on Saratoga Avenue is very low on the
priority list and the area that will be eliminated by the freeway
could be shut down completely.
If the remodeling is to be started on City Hall within the next
two years, those outside areas that will be affected could be
shut down, water on the turf shut down, and annua 1 s e 1 iminated
since the entire system is manual with some hand watering. This
could be done on an as need basis only. Landscaping on the
Warner Hutton house could be delayed until the water situation
improves.
The library does not require a lot of water because of the type
of landscaping. Clocks are set to maintain the shrubs, ground
cover and trees in a minimal manner.
The downtown areas, Blaney, Memorial, Historical, Fourth Street
stairway, could be shut down to a minimum level. Turf at
Memorial can be allowed to brown out and annuals at Blaney and
Historical eliminated. The amount of moisture that Parking
Districts One and Four receive now is low. District Three is on
an emitter system and will have to receive moisture to establish
new plantings.
The above listing outlines our areas and gives consideration to
their importance and possible sequence of water cutbacks.
As it has been pointed out, the City's water usage from Apri 1
through October 1988, was about 34,000 ccf, a 20$ reduction from
1987 .usage of 42,500 ccf. By cutting back an additional 30$ we
would have to reduce our consumption by 10,100 ccf. This would
be very close to the desired 45$ overall cutback. We could
conserve about 2500 ccf on Saratoga Avenue by letting the turf
dry up; 750 ccf at Congress Springs; 1000 ccf at Kevin Moran;
1500 ccf at El Quito; 500 ccf from Historical, Blaney and
Memorial; 250 ccf from Hakone; 250 ccf from Saratoga-Sunnyvale
Road, Prospect, Fruitvale and Allendale. .That leaves 2450 ccf to
be saved from other areas.
By instituting the avenues of conservation that have been pointed
out in this report, we believe we can achieve the savings
necessary to meet the goal of 458 overall savings. Constant
monitoring of meters, clocks, valves and coverage will be
required. Working our staff flexible hours will allow for that
monitoring. The number one priority of the division is to
maintain the maximum of our landscaping in an acceptable manner
while protecting the City's investment and providing acceptable
facilities to wntinue our athletic programs.
3
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STATE OF CALIFORNIA-RESOURCES AGENCY GEORGE DEUKMEJIAN, Governor
DEPARTMENT OF PARKS AND RECREATION
RECREATIONAL TRAILS COMMITTEE w ~ ~~..
P,O. Box 942886 '~~
Sacramento 94296-0001
CAL~ORNIA TRAII. DAY'S
AprT 22 and 2~ 1~9
Plans are now iuydetway fnr the Foirnn-i Ar>~ai. Catmoiuvia Ti~w.s DA~cs a project o~ the Cal~orr»a
Rec~eati~ial Trails C in cooperation with trail oa~tioas flmolighoart the state.
More than a d vohuibeeas are expected to part~calpelte on Apn17l and Zi,1989 in locally
sponsored projects orcrt the state in what paomises do be the biggest Trail Days event yet
I encourage each ~ you m work with youc local trail oaoai to sponsor a project ar to partiapate in
a project spaaisoa+ed by another trml This annual whmbeer event is gnowitig and it is cxitiral
that we oontiniie in kleep the f~ ~ 1ta~ pt~ams and activities m Cam through support fior this
event. The Department of Parks and Rea~ori's oooai~ator fior Califiaania Trail Days is Lin I~iclert,
P. O. Bo~c 942~6y Saaamentoy CA 942960001 or phone (916) 322-9565
There are two ReCreatiorial Trails C coordicratioas fna~ Trail Days: fior northern
Contact Tony Look; 411 Los Nmos Way, Los Alms, CA 940?2 or phone (415) 968-4509; fior soirthem
C.aldorrDa, Ilse I~+aties, Postal Drawer 1029, San Juan Capistraria, CA 92693 or phone
(714) 493-47,12
If you need help Ong a trail pr,ojec~ you might contact the local oboe aF the U.S. Forest seiviCe,
the Buteau of Land r~lanagement; a kxal unit of the State Park S~+stem, or your local anmty ar caly park
and ri agerxy. If you are able m spots a project, Please ~~ the enclosed form entitled
the "Acac+ity Plan" and mail it to the address ~ the foam.
The California Recreational Ttauls Canmuttee has patches available. These ~ patches may
be obrauied from the Trail Center at a Cost of $1S0 per patch (phs poertage). If you want to order
patches, please fll o~rt the enclosed fiotrn entitled "Conuneniotaticne Patches Omer B>'atil~' and mail the
form with a check made out m the TirnT Ce~rte: If possible, pates should be ordered pti~ m the event
so that they may be presented m wliurteets doting Trail Days.
Please help us make this Fot11rn-i Ai~1uAt, CALIl~RIVfA Ttz~,u, DAYS the best and ever:
Sirioenely,
Rass T. Henry
F~ecritiv~e Secretary .
s
ISt~9 CALIFORNIA TRAIL DAYS
AC.Tli~l'IYPLAN
If y~ o~gar~ation m ' a Trml Days project pk~se oomplebe this 7haiT D~tjs Achy Plnrc fir
the acxivity that your vv>7I tmdeaial~e, Please icon dus,~ann byMmdc 31,1SiS9 so that infiormati~
about your aarvity can be ui~uded m press releases. Send tia
Lum Lug Trail Days Coordt~ator
Ca}ifio~nia Recreational Tray Committee
Deparrmesrt o~ Parks and
P. O. Booc 942896
S CA 94296-0001
Mark i~
Please Prirrt or Type:
Name
~T~~~~~
Area Code Telephone Number
City or Town State 7~p
Type of Activity tQ be U~
F.~ted Number cf Vohmt~s
Location of Project
Fliclosed 1S a check made Out tD the 1/N!i I~AfW/ fior the amoanrt of $
1519 CALIFORNIA TRAIL DAYS
C01~~.MORA7TVE PA7r'.HFS
ORDER BLANK
If you plan m order patches m give to vohmteeis working on your activity during the 1~9 cal¢arda 7~
Dr~}s, please send this form to the below by Mn~dc 31,1518'9. Note: The patches are onbrfu~
three inch ovals. Send to:
Tra>7 Center
4898 FJ Camino Real, #206A
Los Altos, CA 9~
ff you have questions, please call (41St 968-'I065.
P~ Px~rr oR Tom:
Name
~Y or Town
Please send _
$1SU each:
Postage~
Total•
Area Code Telephone Number
State
Fo~tlt Arowal S~ate-~e 7h~ ~ peitches
~~
SO
Enclosed ]S a C~leCIC made art t4 theme fiar the aIllount of $
t ~~ •
ASSOCIATION OF BAY AREA GOVERNMENTS
Mailing Address: ^ P.O. Box 2050 ^ Oakland, CA 94604-2050
March 7, 1989
Mr. Stephen Emslie
Planning Director
City of Saratoga ~,~~, ,
City Hall r,, ~~°~
13777 Fruitvale Ave `~~`~`
Saratoga, CA 95070 ~;~ ~ ~ ~' !,`~5~
~:
_': E
,; ~ ~~;
Dear Mr. Emslie:
As you know, the Association of Bay Area Governments has been working with local jurisdictions,
agencies and special districts throughout the nine Bay Area counties since late 1987 to develop a plan
for the Bay Trail, a 400-mile recreational hiking and bicycling trail around the San Francisco and San
Pabo Bays. ABAG was designated as the coordinator for this regional effort by the State Legislature in
1987, when Senate Bill 100 (Lockyer) was enacted.
The Draft Bay Trail Plan has been completed and is now out for public review and comment. A copy of
the plan is enclosed for your consideration. If, in 1987, you designated a staffinember to represent
your agency on the Bay Trail Technical Committee, he or she has already received a copy of the plan and
the draft EIR.
Now that the review process is underway, ABAG is contacting Bay Area communities to request that
comments on the draft plan be received by mid-May, so that suggestions can be incorporated into the
final document, which is expected to be approved by ABAG's Executive Board in mid-June. In
commenting, you may wish to suggest alternative trail routes, or revisions or additions to the draft
policies. If the plan as drafted addresses your agency's needs and concerns, this information, too, would
be much appreciated.
In addition to comments, ABAG is soliciting resolutions of support. Gary Binger, ABAG's Planning
Director, has wriitten to each elected official asking that agencies pass resolutions of endorsement for
the project. Expressions of region-wide support will be critical if we expect to be able to compete
effectively for trail grants at both the state and federal level. Some grant funds are currently
available; additional grant programs are now being drafted by the State Legislature. ABAG will
continue to keep interested agencies informed of the status of these programs and the availability of
these and other funding opportunities.
Non-shoreline jurisdictions may be wondering why they have been included in this request for
comments and support. Please note that the draft plan proposes "connector traits" which extend from
the shoreline to inland communities. These connecting links represent the plan's goal of creating a trail
network which truly ties the region to the Bay through hiking and bicycling facilities.
I am available at (415) 464-7935 to provide additional information to you or your staff. Your
favorable response to this request will be very much appreciated. Thank you in advance for your help.
since ply
us n P. Phillips
Bay Trail Project Manager
Representing City and County Governments of the San Francisco Bay Area
Joseph P Bort MetroCenter ^ Eighth & Oak Streets ^ Oakland ^ (415) 464-7900 ^ Fax: (415) 464-7979
MODEL RESOLUTION IN SUPPORT OF THE BAY TRAIL
(long form)
WHEREAS, the Association of Bay Area Governments, in cooperation with local, regional, State and
Federal agencies, and environmental and recreational organizations throughout the nine Bay Area
counties, has developed a plan for the Bay Trail; and
WHEREAS, the Bay Trail will link recreation and open space areas throughout the San Francisco Bay
region with 400 miles of hiking and bicycling facilities; and
WHEREAS, the Bay Trail will enhance opportunities for recreational walking and recreational and commute
bicycling for Bay Area residents; and
WHEREAS, the Bay Trail will secure access to the Bay without conflicting with efforts to preserve the Bay
and its natural environment.
NOW, THEREFORE, BE IT RESOLVED that the
(short form)
endorses the Bay Trail Plan.
BE IT RESOLVED that the does hereby endorse the Bay Trail Plan, prepared by the
Association of Bay Area Governments, to establish a 400-mile recreational hiking and bicycling trail around
San Francisco and San Pabb Bay.
r ~
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0
storical Population By City
Santa Clara County
County of Santa Clara • Advance Planning Office 1930 -1980
Population By Decade
Jurisdiction 1930 1940 1950 1960 1970 1980
Alviso 400 700 700 '
Campbell 11,863 23,797 27,067
Cupertino 3,664 17,895 34,420
Gilroy 2,900 3,600 4,900 7,348 12,684 21,641
Los ARos " 19,696 25,062 25,769
Los Altos Hills " " 3,412 6,871 7,421
Los Gatos 2,300 3,600 4,900 9,036 22,613 26,593
Milpitas " 6,572 26,561. 37,820
Monte Sereno " " 1,506 2,847 3,434
Morgan Hill 900 1,000 1,600 3,131 5,579 17,060
Mountain View 3,300 3,900 6,600 30,889 54,312 58,655
Palo Alto 13,700 16,800 25,500 52,287 56,040 55,225
San Jose 57,700_ 68,500 95,300 204,196 459,913 628,283
Santa Clara 6,300 6,700 11,700 58,880 86,118 87,746
Saratoga " " 14,861 26,810 29,261
Sunnyvale 3.100 4,400 9,800 52,898 95,976 106,618
Unincorporated 53,000 65,700 129,500 160,882 142,41-5 128,058
County Total 143,600 174,900 289,800 641,121 1,065,493 1,295,071
' Alviso was incorporated into San Jose in 1955. "Not Yet Incorporated.
Sources: 1930,1940, 1950, 1960, 1970, 1980 U.S. Census of Population.
1,600,000
1,200,000
800,000
400,000
0
1930
Countywide Population Totals
.:.....:::: S~l~ ~$~:....'~ ~...... .......>;:.:::.i::.i:.i::::::: ; ::.ii.i.i:.i:.::.i.::;;;.i::.:;:.:: ....:::«::;:;.:.;.i:.ii:..: >;.i:.:.i:.::...:
1940 1950 1960 1970 1980
• •
.
County of Santa Clara • Advance Planning Office Population By City.
Santa Clara County
1970 - .1988
Santa Clara County Population By City
1970 -1979
Jurisdiction 1970 1971 1972 1973 1974
Campbell 23,797 23,950 24,100 24,150 24,850
Cupertino 17,895 18,750 19,850 20,950 21,500
Gilroy 12,684 13,100 13,650 14,200 14,900
Los Altos 25,062 25,050 25,000 24,900 25,150
Los Atos Hills 6,871 6,850 6,825 6,775 6,950
Los Gatos 22,613 22,750 22,900 23,000 23,500
Milpftas 26,561 28,050 30,000 31,900 31,600
Monte Sereno 2,847 2,900 2,970 3,030 3,070
Morgan Hill 5,579 5,925 6,350 6,775 7,575
Mountain View 54,312 54,800 55,500 56,100 56,800
Palo Alto 56,040 55,500 54,600 53,700 52,400
San Jose 459,913 475,000 494,000 512,500 531,500
Santa Clara 86,118 86,000 85,600 85,200 84,700
Saratoga 26,810 27,300 27,900 28,450 28,850
Sunnyvale 95,976 97,800 99,900 102,000 102,300
Unincorporated 142,415 140,900 137,900 137,100 135,700
County Total 1,065,493 1,084,625 1,107,045 1,130,730 1,151,345
Jurisdiction 1975 1976 1977 1978 1979
Campbell 25,108 25,300 25,700 25,650 .26,000
Cupertino 22,023 22,700 22,900 23,200 23,550
Gilroy 15,589 16,350 17,400 18,050 19,950
Los Altos 26,260 26,200 25,700 26,300 25,950
Los Altos Hills 6,993 7,100 7,175 7,250 7,325
Los Gatos 23,882 23,950 24,100. 24,450 24,500
Milpitas 31,666 31,450 31,900 33,450 35,400
Monte Sereno 3,111 3,230 3,330 3,360 3,340
Morgan Hill 8,882 10,150 12,400 15,150 16,250
MountairrView 55,095 56,100 57,300 57,100 57,800
Palo Alto 52,623 55,800 55,400 55,100 54,900
San Jose 551,224 569,400 590,500 600,900 617,900
Santa Clara 82,978 84,400 85,300 86,600 86,000
Saratoga 29,150 29,250 29,100 29,150 28,900
Sunnyvale 102,154 105,000 106,000 107,200 107,200
Unincorporated 132,268 131,500 129,500 130,300 129,300
Co u my Total 1,169,006 1,197,880 1,223,705 1,243,210 1,264,265
Issue #89 1 a .. ' ;, , <; .. :....~anua>f±~r 1'~8J>'::
•
•
Jurisdlctlon 1980 1861 1982 1983 1964
Campbell 27,067 31,839 32,942 33,502 33,727
Cupertino 34,420 37,392 37,519 37,990 38,162
Gilroy 21,641 22,284 23,164 24,460 25,596
Los Altos 25,769 26,193 26,176 26,964 27,806
Los Altos Hills 7,421 7,488 7,608 7,665 7,787
Los Gatos 26,593. 27,166 27,329 27,549 27,878
Milpitas 37,820 38,514 39,492 40,586 41,438
Monte Sereno 3,434 3,448 3,437 3,465 3,487
Morgan Hill 17,060 17,704 18,308 18,661 19,106
Mountain View 58,655 59,466 60,451 61,270 62,119
Palo Alto 55,225 55,052 55,462 56,186 56,484
San Jose 628,283 646,676 663,858 675,345 688,914
Santa Clara 87,746 87,457 .87,557 88,688 89,741
Saratoga 29,261 29,215 30,024 30,132 30,089
Sunnyvale .106,618 106,949 107,653 109,189 112,142
Unincorporated 128,058 113,306 108,014 108,799 107,961
County Total 1,295,071 1,310,149 1,328,994 1,350,451 1,372,437
Jurisdlctlon 1985 1986 1987 1988 1989'
Campbell 34,287 34,503 33,900. 34,449
Cupertino 38,346 38,754 38,650 38,865
Gilroy 26,399 26,892 27,450 28,847
Los Altos 27,717 27,614 27,200 27,523
Los Aftos Hills 7,864 7,934 7,850 7,970
Los Gatos. 28,049 28,224 27,.950 28,114
Milpitas 42,281 43,418 43,900 45,212
Monte Sereno 3,489 3,469 3,400 3,461
Morgan Hill 19,918 20,803 21,450 22,555
Mountain View 62,236 62,160 62,200 62,990
Palo Alto 56,815 56,831 56,600 56,946
San Jose 703,135 713,385 719,500 732,792
Santa Clara 89,890 89,834 89,300 90,879
Saratoga 29,974 29,810 29,900 30,230
Sunnyvale 112, 841 114, 334 115, 200 116, 968
Unincorporated 107,700 105,131 103,600 103,831
County Total 1,390,941 1,403,096 1,408,050 1,431,632
Sources: 1970, 1980 U.S. Census of Population;
State of California, Dept. of Fnance, Annual Population Projections.
' 1989 Population projections were not available at press time.
;;
County of Santa Clara Advance Planning Office '' ``
~~~~ O~ ~ A D A O~~
13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070
(408) 887-3438
MEMORANDUM
TO: Parks and Recreation Commission DATE: March 2, 1989
FROM: Secretary, Parks and Recreation Cca~mission
SUBJECT: Meeting, March 6, 1989
The Monday, March 6, 1989, Parks and Recreation Commission meeting has
been postponed. A ccanbined March/April meeting is scheduled for Nbnday,
March 20, 1989. The meeting will be held in the Senior Day Care Center
at 7:30 p.m.
,%' ,,~
i
~ / /
id d, Secretary
Parks and Recreation Commission
,1
To: City Manager January 25, 1989
From: Director of Recreation
Subject: Budget Review Report: 4042 Senior Citizen & Volunteer Services
A. CURRENT STATUS OF OPERATION
1. Budg_et_ Obiec iy
1. The Recreation Department continues to offer staff assistance to
the Saratoga Senior Center. Also, the City budgetted $55,000 for
the Saratoga Area Senior Coordinating Council.
2. Please refer to the attached report for the budget review of tree
Volunteer Saratoga program.
B. FINANCIAL STATtIS
1. Summarv ~ 1987-88 Expend; era
Adopted Budget Actual Expenditure
$66,599 $65,796
2. Mid-vear ~, Year E11~ Exp ndi , ,r . Projection ~_ 1988-89
Adopted Budget Mid-year Status Year End Projection
$82,817 $31,731 $82,817
C. FUTCTRE PROJECTIONS
1. The City will continue to provide staff assistance and financial
support to the Senior Center and Saratoga Area Senior Coordinating
Council.
2. For the projected end-of-year status of Volunteer Saratoga and their
proposed priorities, projects, programs and objectives for 1989-91
see the attached report.
1
•
•
Budget Review Report:. 4042 Volunteer Services Page 2
2. Other Noteworthy Activities
•~ Greatly expanded the use of volunteers in both the Recreation
and Park Maintenance Departments.
• Conducted an in-service training session for the Inspection/
Building Department on how to work with volunteers more
effectively.
• Completion of a banner which is scheduled to be hung in Blaney
Plaza during National Volunteer Week, April 9 - 15, thanking
the City of Saratoga volunteers.
• Implemented a more informative orientation process for new
volunteers consisting of an oral introduction, a packet of
useful information, and a tour of the facility.
• Finished the first draft of a volunteer training manual for the
receptionist area of the Community Center's main office.
• Designed a new logo for use in printed materials.
• Continue to administrate the Hakone Gardens docent volunteer
program which provides tours on weekends and, upon request,
on weekdays from April through September. Presently, there are
20 active docents. Docents are now prepared to lead tours for
adults through the gardens and have experienced a steady growth
in special requests for their services:
FY 1986-87 13 special weekday tours
FY 1987-88 16 special weekday tours
FY 1988-89 (1st half) 11 special weekday tours
Note: Special tours average 20 visitors per group and require
1 docent for each group of 10 visitors.
• Docents are also now prepared to lead tours especially tailored
for children.
• Volunteer tea servers continue to provide visitors at the
Hakone Gardens with Japanese refreshments on the weekends between
April and September. There are over 22 active volunteers in this
program.
• Acted as the sponsor for the Mental Health Association's Holiday
Gift Drive for Saratoga and the surrounding community and brought
in over 6 barrels in 1987 and 11 barrels in 1988 of new clothing,
accessories and toys for this worthwhile cause.
~~ ~ i
Budget Review Report:
B. FUTURE PROJECTIOAiS
4042 Volunteer Services
1. Projected End-of-Year Status and Shortcomings
• The rough draft of the Volunteer Program's Policy and
Procedure Manual has been completed and the final version
will be finished by the end of this fiscal year.
Page 3
• A bulletin board for displaying volunteer opportunities will
be located at City Hall.
• Pictures for the slide presentation have been taken and more
will need to be acquired in order to cover the broad range of
opportunities offered through the City's volunteer program.
2. Proposed Priorities, Program Projects and Objectives for 1989-
1991
• Produce and implement the use of video training tapes for
Hakone Gardens' docents to ensure the continuation of the
docent program.
• Provide in-service training to staff on a department by
department and/or on a one-to-one basis on the employee-
volunteer relationship.
• Continue to encourage and work closely with each department
to seek new ways in which volunteers can be utilized.
• Develop a new application form to comply with the EOE
criteria and to screen potential volunteers more effectively.
• Continue to research, enchance, and produce more on-going
volunteer positions.
• Complete the slide presentation.
•
• Focus on and develop methods to maintain the current high
level of approximately 1,000 hours per month of volunteer
involvement with the current staff for the volunteer program.
~~~ 0 ° ° e Q e
O~ ~ 0~~
13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070
(408) 867-3438
MEMOE,ANDUM
TO: Director of Recreation DATE: January 18, 1989
FROM: Volunteer Saratoga Coordinator
SUBJECT: Budget Review Report: 4042 Volunteer Services
---------------------------------------------------------------------------------
A. CDRBENT STATIIS OF OPEgATIOAiS
Volunteer Saratoga has experienced a tremendous amount of growth in
the past year and a half. Last year, over 150 volunteers donated
their skills, talents, and/or time to provide the City of Saratoga
with additional help and/or unique services. This past fiscal year,
1987-88, over 12,000 volunteer hours were documented, breaking our
previous record of 8,400+ volunteer hours for the fiscal year 1986-87
The success of Volunteer Saratoga has been due to the strong support
given by the City Manager, the staff, and our many dedicated volunteers.
1. Budget Objectives - Status of Accomplishments For Last Year and
First Sig Months of This Year
• Completed the rough draft of the Policies and Procedures Manual
for the volunteer program.
• Increased the average number of, volunteer hours per month from
707 to 1,025 which represents a 45% increase.
• Expanded the average number of active volunteers from an average
of 42 to 61+ per month which indicates a 45% increase.
• Designed and developed a new volunteer brochure to be used
for distribution at speaking engagements and throughout the
community to increase awareness of the existence of Volunteer
Saratoga.
• Created a bulletin board that allows posting of current volunteer
job opportunities in the Community Center.
• Created 14 new job descriptions that have become on-going
volunteer positions.
•
To: City Manager January 25, 1989
From: Director of Recreation
Subject: Budget Review Report: 4043 Cultural Services
A. CURRENT STATUS OF OPERATION
1. Budget Objectives
The budget activity Cultural Services provides for the operation
of the Civic Theatre which includes the cost of reservations,
scheduling and information. A scheduling meeting with
representatives from all theatre groups is held each December.
The theatre is now scheduled until August, 1990.
B. FINANCIAL STATUS
1. Expenditures
1987-88 1988-89 1988-89 1988-89
Actual Adopted Budget Mid-Year Status End of Year Projection
$ 4075 $4477 $2361. $4477
2. Revenue
1987-88 1988-89 1988-89 1988-89
Actual Budgetted Mid-Year Status Year End Projection
$25,000 $29,000 $14,627 $29,000
C. FUTURE PROJECTIONS
Proposed Program $~ objectives
1. Staff will continue to meet with theatre group users yearly to work
out any problems and schedule the theatre.
2. The Civic Theatre fee schedule will be reviewed and increased if
necessary.
1
/'
GOB 6~.~'
~~`od 4~~' otn~a 9.500'
• (408) 689-2045
January 26, 1989
Roy Swanson
City of Saratoga
13777 Fruitvale Avenue
Saratoga, California 95070
Dear Roy
The reason I have written you today is to give your some ideas about an Arbor
Day for Saratoga. This would be part of the proposal for the Feruary 6th
Meeting that I'discussed with you. I would like to be placed on the agenda,
if you would.
As I spoke with you about bringing awareness to the community about trees..
Another reason, I spoke to you about. To have the community of Saratoga
participate in a cause that is bringing global attention today. What has been
recommended by international experts to curb our greenhouse effect. Two of
oux~ nations magazines came out with their issue devoted to global problems.
Each one, National Geographic, and Time, were one month apart in xelease of
their publications. Both magazines devoted the major portion to the crisis
on our planet. Arbor Day is a time that can be spent for beautification, ed-
ucation, and making a difference. Enclosed is the article from Time. Thirty-
three experts, internata~ns~~~x got together for solutions.
The events for Arbor Day Might include:
1. Tree plantings in the downtown area. Involving the merchants who would like
to see foot traffic for this event.
2. Having tree tours. Working with Parks & Recreation to sponsor tours of
various trees in the area. An example of Santa Cruz 1lstings enclosed.
3. Seedling give aways.
4. Childrens art contest, with prizes at the event. Getting the school in-
volved. Displaying the winners at the merchants stores.
5. Having a speaker talk about the dangers that are involved with us globally,
therefore, creating awareness.
6. Having a poster for the event, to create awareness, build revenues for future
Arbor Days, and adding cultural value.
7. Your idea ! !
T have developed a program for a~poster, that will do all of number six for Arbor
Day. The advantage is your customers will receive a piece of art with Arbor Day
and Saratoga in mind. Does that sound like something you would be interested in?
Let me tell you about my idea. The benefits of this program are that I am a
known quanity in the field of art. I have produced environmental works that have
sold. throughout California, and o~i a national level. You really want someone that
is well known. I am in tremendous demand. -.
To insure the program is a success. I would do print signings for three weelaends
before the event, at local bookstores. One weekend each at three different book-
(2) •
stores, to generate greater publicity for Arbor Day. Having a media specialist
send out 25 press releases, with follow up phone calls, throughout the area to
radio, newspaper, magazines, television stations, to insure greater publicity
• and further atrenghten the program. would that be of interest to you.
This program can be sold year round to poster shops, and environmental stores,
which my company has a distributor for this function.
This is a program that can be used year round for a promotional too# in a
reusable category, such as, pens, towels. etc. Having your name on the art
' as a reminder, andawareness of Saratoga, and Arbor Day, for all who see it on
the wall.
I would like to submit a letter of recommendation from the President of Vault
Security Systems, who has purchased a program simular to the package I am
offering. Also, Carmel Poster Gallery is a reference to the same experience.
The owner is Claro Cabading, at (408) 625-4404. Another reference is Joe
Accornero, Senior Vice President and CHief Financial Officer of Coast Comm-
ercial Bank of Santa Cruz, at (408) 458-4520.
I am enclosing a resume, and a detailed description of the quality that you
receive with this print.
Sincerly yours
~~
~, ' gyn.->,.~-, ,/c=/G~c~-.-,~f-Ce-~
Suzanne Gamble
County of Santa Clara
California
M E M O RAN D U M
TO:
FROM:
SUBJ:
DATE:
Interested Agency or Organization
• Public Servlcea Agency
Parks anq R~cro~tlon
298 Garden Hill Drive
- Los Gatos, California 95030
(408) 358-3741, Reservations 358-3751
~PGLARq CO
G
c a
rn <
'9 2
~~ P~\p
~s~ RECP~
Santa Clara County Parks and Recreation Department
PROPOSED NEGATIVE DECLARATION - COUNTY PARKS OFF-ROAD
BICYCLE POLICY
January 23, 1989
The Santa Clara County Parks and Recreation Department has
prepared a Negative Declaration for the proposed subject
policy. The proposed policy was formulated in response to
increasing recreational demand for off-road bicycle usage in the
Santa Clara County park system. Currently bicycles are not
allowed on the unpaved roads or trails in the County park
system, except in J.D. Grant Park, where portions of the trail
system have been open to bicyclists on a test basis for the past
18 months.
If your agency or organization has an interest in this proposed
policy and/or environmental documentation, please contact Lisa
Killough at (408) 358-3741 for additional information. The
public review period for the Negative Declaration is between
January 25, 1989 and February 24, 1989. Written responses
should be directed to Ms. Killough at the address noted above,
by February 27, 1989.
The opportunity for public comment on this issue will also be
available during the March meeting of the Santa Clara County
Parks and Recreation Commission. The Commission meeting is
scheduled for Wednesday, March 1, 1989 at 7:30PM in the Board
Chambers, 70 W. Hedding Street in San Jose.
® An Equal Opportunity Employer
•
Outgoing President
John O'Donnell
East Bay Regional
Park District
•
PARK AND RECREATION
COMN115510NERS" AND
DOARD MEM[3EFZ5" COl1NClL.
***** INSTALLATION AND AWARDS DINNER *****•
Saturday, February 25, 1989
Location: Pacifica Community Center
540 Crespi Drive (just east of Highway 1)
Pacifica, CA
(415) 355-2255
(Map on reverse side)
6:00 PM Tour of building and no-host social
7:00 PM Dinner
Cost: 319.50 per person
Incoming President - Jean Johnston, Commissioner
City of Pacifica
Parks, Beaches and Recreation Department
Installing Office r- Sheila Hyman
***
Please complete lower portion and return to:
Jean Johnston
Pacifica Parks, Beaches and Recreation Department
170 Santa Maria Avenue
Pacifica, California 94044
R.S.V.P. Deadline: February 20, 1989
------------------------------------
Registration form
Prime Rib Dinner 319.50 Number
Fish Dinner 319.50 Number
Name
Address
City Zip
Total enclosed
Please make checks payable to B.A.P.R.C.B.M.C. Thank .you.
,.~ o
7~ 4~r
~LVO,
SAN VEDRO VAIIEV COUNTY PARK
"i
~;
'.
;'
MEMORANDUM
TO: Parks and Recreation Commission DATE: June 6, 1989
FROM: Secretary, Parks & Recreation Commission
SUBJECT: Meeting of June 6, 1989
II. A. We will meet at the Senior Day Care Center at our
regular time and carpool on a tour of Brookglen and E1 Quito
Parks. This will give us a first hand look at the work that has
been accomplished to date.
Recommended action: Review parks.
III. A. On the list of projects for our next two year's work
program is the development of Beauchamps Park and Kevin Moran
Park.
Recommended action: Schedule dates for informational meetings and
work sessions.
III. B. It is time to schedule Commissioner's attendance at
City Council meetings for the next six mor_ths.
Recommended action: Develop calendar for attendance at meetings.
II. C. At tonight's meeting we will discuss possible uses
for the $15,000 Roberti-A'Berg-Harris Urban Open Space and
Recreation Program Funds.
Recommended action: Be prepared to make suggestions on how to
use the funds.
Please let Sharon know if you will be unable to attend tonight's
meeting.
Parks and Recreation Commission
June 11, 1989
City of Saratoga
13777 Fruitvale Avenue
Saratoga, California 95070
ATTN: Mayor Karen Anderson
Dear Mayor Anderson:
It is with disappointment and regret that I tender my resignation as Parks
Commissioner of Saratoga. ! am proud to have se-ved on the Commission,
had great expectations, and with my fresh ideas had hoped to stimulate
community awareness of our parks. Unfortunately, working full time
along with other family commitments has taken up more time than is
possibly feasible to implement these ideas. Karen I feel that you, the City
Council and the Park Commissioners', have been quite patient with me and
I feel that the community deserves an individual who will have more time
to dedicate their services to the tasks at hand.
Again, I thank you and the City Council for the opportunity of serving on
the Parks Commission.
Sincerely,
~°U`~~-~
Marge ~Cnderson
/ma
CC: Saratoga City Council
Saratoga Parks Commission
M E M O R A N D U M
TO: Parks and Recreation Commission DATE: February 6, 1989
FROM: Secretary, Parks & Recreation Commission
SUBJECT: Meeting of February 6, 1989
II. A. Mr. Sinnett is submitting his improvement plans for
the trails along Mt. Eden Road and along the northerly boundary
of the property. There are several details which, because of the
terrain, do not comply with City standards. The commission
should review the plans and determine if they are satisfactory.
Recommended action: Review/modify/approve final trail design.
III. A. Landscape architect Jeff Heid has completed the
improvement plans for El Quito Park. The plans will be presented
to the Commission for review and approval.
Recommended action: Review/modify/approve improvement plans and
transmit them to City Council for their a_p_proval and
authorization to go to bid.
IV. A. Joan Pisani and Tom Walters will give a report on the
newly formed Youth Commission.
Recommended action: None.
IV. B. As part of the mid-year review each City department
prepares a statement of its status, goals and accomplishments..
We have included these reports in your packet.
Recommended action: None.
V. A. We have received notice of the BAPRCBM Council
installation and awards dinner to be held on February 25, 1989,
in Pacifica. If you are interested in attending, there is a
registration form in your packet.
V. B. Memo from Santa Clara County Parks and Recreation
Department regarding a proposed Negative Declaration for the
County parks off-road bicycle policy.
V. C. Suzanne Gamble contacted Roy about presenting her
ideas for an Arbor Day program to the Commission. She will be
present at the meeting to discuss her proposal which is included
in your packet.
Recommended action: Discuss her proposal and advise if staff
should seek City funding.
Please let Sharon know if you will be unable to attend the
meeting.
Dan Tri dad, ., Secret y
Parks and Recreation Commission
•
DATE: January 19, 1989
T0: City Manager
FROM: Dan Trinidad
SUBJECT: Mid-Year Review
The following is the Fiscal Year 1987-88 Summary Report together
with the Mid-Year Review. of Fiscal Year 1988-89 for the
Maintenance Department of the City of Saratoga. It is divided
into three areas, 1) Current Status of Operations, 2 ) Financial
Status, and 3) Future Projections.
A review of the department's operating budget shows that the
Maintenance Department is responsible f or ten (10)programs.
Program 31 - Street Maintenance
Program 32 - Curb, Gutter, Sidewalks
Program 33 - Traffic Control
Program
Program 34
35 - Flood Control & Storm Drain Maintenance
- Median/Parkway Maintenance
Program 36 - Parks/Open Space Maintenance
Program 37 - Hakone Gardens
Program 82 - Equipment Operations
Program 83 - Fixed Assets Maintenance
Program 84 - Facilities Maintenance
These programs are distributed to the department's Streets
Division and Parks and Building Division. The programs within
each division's responsibility are somewhat interdependent as
they are staffed by the same employees. Because of this
interdependency, the grouping within the three areas of this
report will be reviewed from a division standpoint.
The department has hired two employees during the past year and a
half. The Street Division has had one person retire and we had
to replace one person in the Parks Division. Both of the new
employees seem to be working very well and we are pleased that
morale is improving throughout the department.
CIIRRS'1~TT STATQS OF OPffitATIONS
During the past year and a half we have utilized manpower from
the California Conservation Corps and from the Public Service
Program through the Santa Clara County Sheriff's Department.
This labor has no direct cost to the City and we have been able
to use it to accomplish many projects we would not have otherwise
been able to do.
1
During the fall of 1987, the C.C.C. worked with people from the
Bamboo Society to construct new bamboo gardens at Hakone
Gardens. They have continued to make many improvements to the
Gardens including walkways, benches, and irrigation systems.
They also assisted us in the removal of the old unsafe play
structures at Brookglen Park. Unfortunately, they have recently
informed us that they can no longer perform this tyre of work
without remuneration. I will include a proposal for the
inclusion of some funds to cover this in the "Future Projections"
portion of thi s report.
Through the Public Service Program (P.S.P.) of the County
Sheriff's Department we have accomplished various cleanup
projects throughout the City. Although we have been unable to
use this labor. source to the same extent as last year, we have
had them fill sandbags in preparation for winter floods, clean
roadsides of weeds and. debris, etc. We have received many
favorable comments on the work these people have accomplished.
Boy Scouts attempting to obtain their Eagle Scout award have also
accomplished many improvement projects for the City. Play
structures have been repaired and benches and tables have been
repaired and painted at several parks. The planting in the patio
area of the library has been refurbished, as have the picnic
tables behind the Senior Center.
Our relationship with the City of San Jose and with the other
surrounding agencies has continued to improve. These
relationships have been very beneficial to Saratoga.
The division has established a daily work report which shows all
work assigned for that day. Each day the report is submitted to
the department head for his review and information. The report
allows for project tracking record keeping.
Because we were delayed in having the contractor complete the
Slurry and Cape Seal portion of the Pavement Management Program
before the end of September, we have put off that portion of the
program until we can be certain of warm weather this spring or
summer. The preparation work, dig out repair and crack filling,
which is done "in house" is completed for this project. We are
currently in the process of putting together the Pavement
Management Program for the next fiscal year's activities.
All of the proposed asphaltic concrete overlay called for this
year has been completed. The total cost of this work was
$173,358 excluding Sixth Street but including Glen Brae Drive
between Scotland Drive and Beaumont Drive.
We have implemented the monthly contract sweeping of the City's
arterial streets.
2
. ~
The.,first chase, repair of tripping hazards, of the Sidewalk
Repair Program has been completed. We have recently begun repair
and replacement of concrete curb and gutters which are causing
drainage problems. We purchased a concrete grinding machine in
the fall of 1987 and have utilized it to repair minor miss-
alignments in sidewalks. This is the last year of the increased
catch-up funding for the Curb, Gutter, and Sidewalk Maintenance
Program.
Staff has recently completed the biannual nighttime inspection of
our traffic signs and pavement markings. This year we also
surveyed the condition of centerline striping for reflectivity.
Since beginning this inspection program, we have reduced the
number of defective signs found from about 200 to 25. We have
already replaced the defective signs found. We are currently
formulating the center line, lane line and shoulder line
replacement project and will hope to put it to bid as soon as
possible. If the engineering is completed soon, we will be
revuesting a special appropriation for this project during this
fiscal year. If not, it will included in next year's budget.
As in recent years, low rainfall thus far this winter has allowed
us to be underexpended in our Flood Control & Storm Drain
Maintenance budget. Hopefully, this year will turn out to be an
average rainfall year and no adjustment of appropriations will be
necessary. Our crews have replaced and repaired several storm
drain inlets and culverts which should eliminate some of the
drainage problems of the past.
We have purchased the replacement vehicles called for in the
1987/88 budget. They were, one small truck, two small sedans and
the two Code Enforcement Officers' cars. We are currently
preparing specifications for the replacement of our large loader
and plan to have it delivered by the end of March. We also plan
to have the two replacement trucks purchased by the end of the
fiscal year.
During the past summer, our small aboveground diesel tank
developed a leak. We fortunately discovered the leak and pumped
the tank empty before more than a few drops of fuel had escaped.
We have been using 55 gallon drums since the leak and will need
to include a new tank in next years budget.
The drought which we have experienced this past year has caused
us to drastically cut back in the City's use of water for
irrigation. While we were using enough water to keep things
green, we were not using enough to maintain healthy vigorous
growth. At some locations, this lack of vigor created some
unsightliness with browning and weed abundance. We hope that the
upcoming year has ample rainfall to allow prover irrigation
practices.
3
• ,.
We have again assumed full responsibility for maintenance of the
landscaping improvements of the median on Saratoga-Sunnyvale Road
between the railroad and Blauer Drive. Shortly after being
completed, the developer of the property near the corner of Cox
Avenue was allowed to install an opening for left turn access to
his property. He also had to make a connection to the sanitary
sewer in the middle of the island. In order to accomplish this
he had the water to the medians turned off. This lack of water
caused several of the islands to become eyesores. All work is
again complete and the medians are looking good. Pre-emergent
weed control material has recently been applied to all medians.
We have ref urbished the planting and irrigation system behind the
Senior Day Care Center. Staff also installed landscaping
surrounding the new flag poles in front of City Hall and along
the island containing the new "Civic Center".sign in front of the
Civic Theater.
Staff worked closely with Saratoga Little League and Saratoga
A.Y.S.O. in preparation for the start of their seasons. Included
in the normal preparation was the installation of the underground
electrical for Little League's three new scoreboards.
At the Historical Site, we worked with a contractor in
refurbishing most of the buildings. The exterior of the Chamber
of Commerce building was painted, a new roof was put on the
museum and library buildings, the library building exterior was
cleaned and sealed, and windows were repaired to stop leakage.
Recently, we had a security light installed at the rear of the
buildings.
New legislation is requiring us to check backflow prevention
devices at irrigation installations and replace them if found
faulty. We have already replaced the one at Kevin Moran Park and
will be requesting the funds for several others in the upcoming
budget.
Staff also completed a major repair of the sprinkler system at
Memorial Plaza and repaired the play structure at Wildwood Park
which was damaged when a large tree fell across it.
With the help of consultants, we have recently completed the
Inventory of Trees on City Owned Property, a listing of trees
approved for planting in Saratoga, and a guide for planting and
caring for trees. The latter two will be disseminated throughout
the City.
Several months ago we, together with the City Council, were
contacted by several residents of the area around Brookglen Park
who were concerned that the park was not very clean, and the old
timber play structure was unsafe and that it provided a cave type
hiding area that attracted people with wrong intentions to the
park. Within the week we had arranged to have workers from
Elmwood clean the Park. It was decided at the next Parks and
4
•
Recreation Commission meeting that the structure should be
removed and planning begun for the installation of new equipment
at the park. Within the next several days we were able to
arrange to have the C.C.C. remove the structure. In meeting with
the residents, we have developed that plan and will begin its
implementation within the next two or three months.
E1 Quito Park has ton priority with the Parks and Recreation
Commission and we are working with a landscape architect in the
preparation of the improvement plans. We expect to have the
Dlans completed within the month and have the work on the
softball field completed before the start of the City's softball
season. We have recently .applied for an advance of the $80,000
State Bond Funds to complete the park's improvements and should
receive 90$ of the money before the work is begun..
The Parks and Recreation Commission has recently reviewed several
plans for equestrian. trails in the Pierce Road area. In
reviewing those plans, the Commission met and worked with Bill
Brooks of the trail ad hoc committee to formulate specific
conditions.
The Commission also developed a park use policy and worked with
the Recreation Director on the future direction of the City's
recreation program. It reviewed and approved several landscape
projects within the City as well as the tree inventory, care
guide, and tree list. The Commission developed the list of
projects which. will utilize the $91,000 Conservation Bond Act of
1988 Grant.
The problem with predators at Hakone Gardens aAOears to be solved
with installation of a fence for the dog in the improved portion
of the Gardens. The pond filtration system is also complete
and has made a major improvement in the clarity of the water. An
improvement to the filter system, which will reduce the need for
frequent back flushing and further clarify the water, is being
planned.
We have repainted several areas in the City buildings and have
improved lighting in the Community Center office area. We have
also had the flooring replaced in the "Xerox Room" and the
women's restroom at City Hall. Staff has installed a new water
heater at City Hall.
With the completion of the Senior Day Care Center we have taken
on additional custodial responsibilities. In order to add this
large facility to our care, we entered into a contract with a
private janitorial service to perform the daily cleaning of City
Hall offices. Although we have experienced some minor problems
with the. quality of their work, we are overall very pleased with
their performance and the cost effectiveness of this contract.
5
FINANCIAL STATQS
We have reviewed both the Fiscal Year 1987/88 Year End Summary
and the Fiscal Year 1988/89 Midyear Expenditure Status of the ten
programs which are our responsibility and have found some very
minor items of concern. As explained previously, the programs
which fall within the two divisions of the department are
interdependent since they are, by and large, staffed with the
same people. Because of this, there are shifts in labor cost
distribution between various programs. We do not attempt to
transfer appropriation within the programs except as they may
effect funding sources, e.g.Gas Tax and Storm Drain Fees. The
following will highlight those discrepancies, as well as other
items of concern.
1987/88 Year 8nd Sus~ary
The year end summary shows an overrun in the wages and benefits
portion of all programs. This was caused by the accrual of an
extra pay period during the year. The Curb, Gutter, and Sidewalk
Maintenance Program - Repair/Maintenance Account shows an
overexpenditure of approximately $60,000. This was because funds
appropriated in Fiscal Year 1986/87 budget were not transfered to
cover expenditures for the repair contract made in 1987/88. The
Parks/Open Space Program - Repair/Maintenance Account was
overexpended by approximately $8,600. This was caused by the
unscheduled concrete repair work that was required with the
addition at the Senior Center and by exceeding our estimate for
installation of electrical lines to the scoreboards at Congress
Springs Park. Also, both the water and power accounts of the
Parks/Open Space Program were overspent. This overspending
totaled about $2,500 and was because of underestimating our
needs.
198889 Mid Year $anenditure Status
P=oa:~N_~1 - Street Ma;IItenance
Wages, Full-Time 68 $ Expended Light rains allow street
work to continue into
winter.
Needed Action $40,000 transfer in
P=QQram ~4 - F? oo$ Qll~rol & ~~oLID IZrd3I] M~3Z1~~IZdII~~
Wages, Full-Time 19 $ Expended Light rains..
Needed Action $40,000 transfer out
6
-' •
Procr~~~ ~6 - P~LkLOQBl] ~12~&~
Power
85 $ Expended
Increased use of snack
shack and new score
board usage.
$1,200 should be added
Needed Action
~~oS~~~{!_ 8 4-=-~'s"i~3 p i t i e s M~3t1~~Ilail~~
Repair/Maintenance 191 $ Expended
Needed Action
The encumbrance for the
restoration of Historical
Site was not transferred
to this year's budget.
$8,500 must be added
Although there are several other discrepancies which show in the
"Expenditure Status" report, both in overruns and underruns, all
are of the nature that they can be handled within the programs.
FiTTQRE PROJECTIONS
As described in the Current Status of Operations portion of this
report, we are basically on schedule in most of our objectives
for this year or plan to be caught up by the end of the year.
Theactivities which we will be accomplishing are highlighted
below.
1. Complete the Slurry and Cape Seal portion of the Pavement
Management Program.
2. Complete, to the extent funding allows, the replacement of
concrete curb and gutters which are causing drainage
problems.
3. Restripe all street center line, lane line, edge line, and
shoulder stripes. Request funding as needed.
4. Purchase two replacement trucks.
5. Purchase replacement for large loader.
6. Update Inventory of Trees on City Owned Property.
7. Meet with residents of the Brookglen Park area and develop
final design for the new play structure.
8. Obtain informal bids for the purchase and installation of the
new play structure at Brookglen Park.
7
•
9. Obtain funds apvropriation from City Council and have play
structure installed at Brookglen Park.
10. Complete the first phase of the refurbishing and improving
E1 Quito Park.
11. Change the closing time of City parks and install undated
signs at all varks.
12. Complete the report on the use of private contractors to do
landscape maintenance for the City. The cost of performing
various functions by contract will be compared to the cost
of doing them with regular staff.
13. Make a cost analysis of maintaining landscaped medians. The
cost of maintaining various types of landscaping is needed
to help in the decision making process of improving medians.
14. Complete an analysis of maintaining equestrian trails within
the City.
15. Conduct a surplus property sale to dispose of the two old
C.S.O. cars, etc.
16. Implement a department wide formal safety program.
Along with the above items we will, of course, continue to
perform our day to day maintenance and custodial activities.
Staff has developed a list of priorities, programs, projects, and
objectives which we feel should be included for funding in the
Fiscal Year 1989/90 and 1990/91 Budgets as additions to the
activities included in this year's budget. The following list,
which is not in the order of priority, gives a brief descrivtion
of our suggestions.
1. City-wide street sweeping. The overall condition of the City
street system would be improved if all City streets were
Swept on at least a monthly basis.
2. Replace several pieces of existing City owned equipment,
including the steel wheel roller, crack sealing tar pot, the
large patch truck, one of the small pick-ups used by the
parks division, the small street sweeper, the self-vrovelled
paint striver. - "
3. Purchase the following new equipment which will imvrove the
production in several programs: 1) remote sprinkler valve
actuator, 2) trailer mounted aerial lift, 3) 36" wide backhoe
bucket, 4) steam cleaning machine, and 5) vortable vacuum.
8
.- ~~- w i
4. Replace the leaking above ground diesel tank.
5. Establish funds to utilize the C.C.C. These funds can be
used to purchase equipment which is traded for work
performed or can be actual cash payments.
6. Provide lighting and landscaping at the City entrance signs.
The signs, which were installed several years ago by the
Saratoga Rotary would be greatly enhanced by lighting and
colorful landscaping.
7. Develop plans and specifications for the improvements to be
made at Wildwood Park.
8. Develop plans and specifications for refurbishing the play
structures at E1 Quito, Congress Springs, Gardiner and Kevin
Moran Parks.
9. Improve Scully Avenue frontage of Kevin Moran Park.
10. Install improvements to the water filter system for the pond
at Hakone Gardens. -
11. Remove sprinkler system which is in the freeway right-o~-way
adjacent to Congress Springs Park.
12. Install header boards around the tennis courts at Congress
Springs Park.
13. Install back-flow prevention devices at E1 Quito, Gardiner
and Brookglen Parks.
14. Install lights in the unlighted segments of the post top
light fixtures in Blaney Plaza.
15. Install an irrigation system and landscaping in the parking
lot of Parking District # 4.
16. Upgrade the Saratoga-Sunnyvale Road median between Blauer
Drive and Verde Vista Lane to better conform with the new
medians.
17. Update and improve irrigation system in the Saratoga Avenue,
Prospect Avenue, and Fruitvale Avenue medians.
18. Increase level of staffing at Hakone Gardens by adding two
hours per day to the Japanese Garden Caretaker (currently at
six hours per day) and by increasing the number of approved
parttime hours. --
19. Perform all building improvements required to comply with
the Fire Marshal's letter of November 6, 1988, including the
addition of a small storage shed for chemical storage.
20. Repaint the interior of the Community Center.
9
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21. Re-Roof the Community Center and the Civic Theater.
22. Refurbish the raised Council platform in the theater.
Park Revenue
A brief review of the revenue received from various harks shows
the following increases:
1988
Hakone Gardens $28,768.48
Wildwood Park 1,600.00
Congress Springs, El Quito
and Kevin Moran Pa rks 14,475.00
TOTAL 1988 $44,843.48
1987
Hakone Gardens $22,287.74
Wildwood, Congress Springs,
E1 Quito and Kevin Moran Parks 11,210.00
TOTAL 1987 $33,497.74
1986
Hakone Gardens $22,680.62
Wildwood, Congress Springs,
E1 Quito and Kevin Moran Parks 5,845.00
TOTAL 1986 $28,525.62
10
4 •
To: City Manager January 25, 1989
From: Director of Recreation
Subject:. Budget Review Report: 4041 Recreation Services
A. CURRENT STATUS OF OPERATIONS
1. Budget Obiectives = Status g~ Accompli hm n fQ~ t P Last Year ~..
First ~.ix. Months ~ This Year
1. The number of Recreation Department classes held has increased
20% this past year. In 1988, over 550 classes were held.
2. Several new programs have been held at sites other than the
Community Center. Activities are now offered at El Quito,
Wildwood, Kevin Moran and Congress Springs Park. Also, program
are held at Hakone Gardens, West Valley College pool and
Redwood School.
3. The "On Your Toes" dance program continues to grow and the
revenue has increased by 35%. Wood floors were were installed
in the dance studio and now over 270 students are enrolled in
the 36 classes held each week.
4. Two Santa Claus outfits were made and the Recreation Department
has experienced two successful seasons of "Santa Home Visits".
5. Curtains, paneling and cabinets have been replaced in the Arts
& Crafts Room of the Community Center.
6. New office furniture has been purchased for the main office of
the Center and all files have been reviewed and reorganized.
7. The area in front of the Center has been rezoned; it is now
designated a loading and unloading area.
2. Other Noteworthv Activities
1. A successful 8 teams, 7 weeks co-ed softball league was held
for the first time during the summer of 1987, at E1 Quito Park.
During the summer of 1988, the program increased to include a
men`s league. The length of the season was increased to 14
weeks and games were held 4 nights per week at El Quito Park.
2. After 2 successful summer nature day camp programs at Wildwood
Park a day camp was added and held at El Quito Park. 16 camps
were offered during the summer of 1988 and attendance increased
by 50% over the previous summer.
3. The Recreation Department now has a year around tennis progam
offered at Congress Springs Park. Over 60 classes are held
during the year.
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4. A summer and fall competitive swim program was co-sponsored
with West Valley Aquatics Team and held at West Valley College.
Over 65 children participated.
5. Vacation camps have continued to grow and expand. Kamp KriC
Kringle was held for the second season this past December.
Three different age groups were divided into separate camps and
50 children participated. Almost 50 other children were turned
away when they tried to register after all camps were full.
6. The new Saratoga Youth Commission was established and 19
members were appointed by the City Council in December, 1988.
7. 185 children and their parents joined ire on the fun at the 2nd
annual "Breakfast With Santa" program held at the Community
Center this past December.
8. Magical Moonshine Theatre an International touring company held
a sold out puppet show at the Community Center in October,
1988. Staff received partial funding for this from the
California Arts Council.
9. The Recreation Department continues to sponsor 22-25 senior
citizen trips per year. A volunteer tour guide was
successfully recruited to escort the overnight excursions.
3. Shortcomings
1. The Warner Hutton House was not relocated so staff was not able
to set up new recreation programs and rent the building for
receptions.
2. The proposed project to increase the Community Center parking
lot was put on hold until the City Council approves the master
plan.
3. Enlargement of the Meeting Room/Dance Studio was budgetted but
it was felt the work should be done when the Community Center
is re-modeled. Staff is anxious to complete this project
because classes are now limited in growth because of the room
size.
4. After 15 years teen dances for Redwood School students were
discontinued beginning with the school year 1987-88. The new
principal felt he wanted their school dances held on campus.
5. For several years Gymboree rented space at the Community Center
each week for baby and tiny tot gym classes. This successful
progam wanted to expand but the hours requested were already
booked with other classes. Gymboree moved to another location
and the Department will lose approximately $5,000 per year in
revenue.
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6. A City wide tennis tournament was planned but the response was
not very good. Currently, the City's tennis instructor is
setting up a tennis challenge board ladder.
B. FINANCIAL STATtTS
1. Summarv ~ 1987-88 Sta ,
Expenditures
Adopted Budget Revised Budget
$235,966 $208,854
Revenue
Community Center Rental
Excursion Fees
Classes,Camps & League Fees
Dances
Snack Bar
$239,800 $236,016
2. Mid-bear Status ~ Year c-1 ~'~ojection ~~ 1988-89
Expenditures
Adopted Budget
$271,212
Adopted Budget
$ 54,000
44,000
138,000
3,000
800
Mid Year Status
$131,835
U
Actual Expenditures
$203,970
Actual Budget
$ 56,588
30,673
148,630
0
125
Revenue
Community Center Rental
Excursion Fees
Classes,Camps,& League Fees
Snack Bar
Adopted Budget
$ 6C1, 000
32,448
165,000
$257,448 $117,003
Year End
Projection
$271,212
Mid Year Status
$ 25 , OOCt
24,494
66,984
525
Year Er~d
Projection
$ 54, OCtO
37 , Ct00
165,OOCt
1 , CtCtO
$257,000
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C. FUTURE PROJECTI~~NS
1. Proiected End-of-Year Status
1. The Recreation Department's first basketball league will be held
on Saturdays at Redwood School.
2. The Youth Commission has several programs planned before school
lets out in June. They are currently planning an all-City .Junior
High School Dance, a Disneyland trip, ski excursions and teen fun
day at Congress Springs Park.
3. A volunteer recently wrote a computer program for registering
participants on Recreation Department trips. Staff will be
converting over to the new system and working out the bugs.
4. A contract was recently negotiated with West Valley Gymnastics to
provide gymnastics at the Community Center. Four classes offered
in January had a total of 48 students registered. It is planned
that this program will grow and expand.
5. It is time again to increase the size of the brochure. The
current Activity Guide has 16 pages and this is not adequate for
the number of programs offered. The summer brochure will
increase to 24 pages.
6. A weekly volleyball program is scheduled for adults utilizing
the gym at Redwood School. This new program has 26 adults
registered for the first evening.
2. Proposed Priorities. Programs. Projects ~ Ob.iectives ~~ 1989-91
1. To obtain a software program to computerize building rentals and
daily usage of the Community Center.
2. To complete the remodel of the Community Center as recommended in
the Master Plan. When this is completed the fee schedule for the
rental of the Center will be reviewed and increased.
3. To expand the summer softball program to include a Sunday co-ed
league.
4. To meet the needs of a more active Youth Commission by increasing
the level of staff support and providing a new activity program
budget.
5. To increase Tom Walters, Recreation Coordinator, from 32 hours
per week to full time and Marilyn Healey from Clerk Typist II to
a Clerk Typist III.
6. To begin utilization of the Warner Hutton House once the building
is moved to City property. Tasks will include ordering
furniture, establishing a use policy and rental fee schedule and
implementing new recreation programs.
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7. To evaluate the prospect of purchasing the computer software to
layout the Recreation Department Activity Guide in-house.
8. To continue to offer new classes each quarter, pursue off-site
locations for programs and co-sponsor more activities with other
agencies.
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MEMORANDUM DATE: 11/1/89
T0: Parks and Recreation Commission
FROM: Secretary, Parks and Recreation Commission
SUBJECT: MEETING OF NOVEMBER 6, 1989
III. A. Landscaping for the Saratoga-Sunnyvale median
strip will be reviewed with the landscape architect
and any area residents in attendance.
IV. A• Commissioners are requested to review the draft
questionnaire to be used in the Needs Assessment
Survey of Saratoga residents and be prepared to give
their input.
B. A summary of Celebrate Saratoga week events
will be presented by Joan Pisani.
Hopefully, five applicants for the vacancy in the Commission will
be present to view the proceedings.
Please let Marlene know if you will be unable to attend this
meeting. (867-3438)
/mt
Trinidad
retary
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