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HomeMy WebLinkAbout07-10-1989 Parks and Recreation Commission Agenda AGENDA SARATOGA PARRS AND RECREATION COMMISSION TIME: MONDAY, July 10, 1989, 7:30 P.M. PLACE: SARATOGA COMMUNITY CENTER 19655 Allendale Avenue, Saratoga, California (Senior Day Care Center) TYPE: Regular Meeting I . OR .ANT 7.ATTin~N A. Roll Call B. Minutes (Meeting of June 5, 1989) C. Posting of Agenda (Agenda was posted on City Hall Riosk on July 5, 1989) II. OT:fl $ iGTNF.~G A. Calendar Public Information Meetings Re: BeauchamDs Park and Revin Moran Park III. A. Skateboard Ramp at Congress Springs Park B. Urban Forestry Grant Program C.._ Consider Renovation of Stage at Wildwood Park D. Consider Open Space Area - San Marcos Heights SD-88-008 (Odd Fellows) IV. ~QMMI_$fi~N_8ND_STAFF REpORR'S None. V. CO1~M:iiNT['ATT[)NG if.~ef his A. Marge Anderson's Resignation M E M O R A N D U M TO: Parks and Recreation Commission DATE: July 10, 1989 FROM: Secretary, Parks & Recreation Commission SUBJECT: Meeting of July 10, 1989 II. A. Dan will have topographic maps of Revin Moran and Beauchamps at tonight's meeting. Be prepared to present some suggestions for development of these parks. We will then schedule public information meetings to discuss these o_ntions and solicit ideas from neighbors of the narks. Recommended action: Present some options, schedule public information meetings. III. A. Chris Kummerer has presented a proposal to the City Manager for the construction of a skateboard ramp in Congress Springs Park. Chris will be at tonight's meeting to discuss his proposal. A copy of his proposal is included herewith. Recommended action: Consider proposal - transmit recommendation to City Council. See attachment for types of decisions to be made. III. B. Funds are available under the Urban Forestry portion of the California Wildlife, Coastal and Park Land Conservation Bond Act of 1988. These funds can be used for planting trees in dedicated open space, public parking lots, schools yards and street trees. Recommended action: Decide if we want to apply for a grant and, if so, where we can use the funds. III. C. Consider if stage area and layout at Wildwood should be repaired or if $45, 000 estimated repair cost could be better spent in new configuration, and consider using Roberti-Z'Berg- Harris Urban Space and Recreation Program funding for this. Recommended action: Decide if this is something we should accomplish with these funds. III. D. Tentative maps will be reviewed to determine configuration and method of assuring permanent open space (open space/scenic easement or fee dedication of land). Representatives from both the developer (Rogers & Brook) and the City's Planning Department will be in attendance. Recommended action: Assure permanent open space is preserved. Please let Marlene know if you will be unable to attend, tonight's meeting. // lian •rriaiciad, Jr. , Secretary Parks and Recreation Commission ti Z~ J~ TOC~~ " ~ 137i7FR~'1"E"\'.\LE.\\'E \'t 'E: - 5.\Et.\-I-OG.\.(:.\LIFOEZ\1.\<);iOit) ~~; S; ~~'_s~,___,~s~~ 14()8) 8f~7-34:38 COUtiCIL MEMBERS: Karen Anderson Marna C.'evenger June 26, 1989 °avia'ti~o~'es Donald Peterson Francs St~tzman Chris Kummerer 19761 Lanark Lane Saratoga, CA 95070 Dear Chris: Your idea for a skateboard ramp at Congress Springs Park was referred to the Parks and Recreation Commission by the City Council on June 21, 1989. As you probably know by now, the Parks and Recreation Commission must review and recommend to the City Council all changes to the various parks located in Saratoga. The next meeting of the Commission is scheduled for July 10, 1989, in the Senior Day Care wing of the Community Center at 7:30 p.m. By copy of this letter I am sending your proposal to the Commission and have asked that it be placed on their agenda. You should plan to attend and present your proposal. Sincerely, ~ /J .: v,G~ arry Peacock City ~ dnager jm cc: Ci y Council larks and Recreation Commission (with proposal) Maintenance Director Recreation Director - -- --------o r=~~~~ yv~uinr. ~ nave spoken to Tom Walters, Mr, Peacock, the City Manager, and Mrs. Pisani. We have agreed on having a skateboard ramp at Congress Springs Park. It would be located on the grass ~. ~~~ S,~~l~ - /~ ~ ,~ G~ ~1~ C~ /- June 14, 1989 Dear Members of the Saratoga City Council, I am writing this letter to get on the agenda for the City Council meeting on June 21. The idea I would like to present to you is a proposal ' of an activity for the youth of Sarato a. You g probably are aware that there are not a whole lot of youth activities for Saratoga children. I would like to propose an area for a skateboard ramp for the children interested in this sport in Saratoga. I know that there are a lot of kids interested in skateboarding and it is becoming pretty popular. I have spoken to Tom Walters, Mr, Peacock, the City Manager, and Mrs. Pisani. We have agreed on having a skateboard ramp at Congress Springs Park. It would be located on the grass area behind the tennis and basketball courts. This ramp would be a U-shaped structure made out of wood. It will be enclosed in a fence. I will also discuss the cost and other details at the meeting. The Mayor, City Manager, and the Parks and Recreation has been notified of this idea. I think there is a lot of interest in skateboarding. I will be asking for a grant from the city to the Youth Commision, Which I am a member of, for building the ramp. I have tried to plan this the best I can with the help of my friend, David Bowman, and we will try to have everything planned out perfectly. '. Chris Kammerer 19761 Lanark Lane Saratoga, 95070 867-1430 Skateboard Ramp My name is Chris Kammerer and I am on the Saratoga Youth Commision. I had planned•to talk to the youth commision about a proposed skateboard area, but I went to a meeting on the wrong day. So then I voiced my ideas to Tom Walters and also spoke with Joan Pisani. Then I spoke with Harry Peacock and he thought building a skateboard ramp for the use of the public was a good idea. So my friend, David Bowman and I started to draw some .plans. The basic idea is to have a public half-pipe where skateboarders can come and skate and have fun. I am coming to the city council asking for a grant to the Youth Commision to build this ramp. I have done a lot of work and hope this report will cover everything and answer all of your questions. Half-Pine A half-pipe is exactly what it sounds like. It is a wooden structure used to ride a skateboard back and forth and into the air etc... The half pipe we are proposing is called a spine half pipe because it has a portion which meets with a smaller ramp and is used to do different tricks with. The spine is the area where the two ramps meet. On the top of each of the round parts of the ramp, or the transition, there will be a metal pipe called coping. Coping is used to protect the edge of the ramp from being ruined and is also used to do certain tricks. Ramp Dimensions Height: 6 feet Width: 24 feet wide and a 12 feet wide spine portion length: 64 feet railing height: 3~ feet high transition size: 8 ft flat bottom: 10 feet deck sizes: S feet, 6 feet, 7 feet I~~ View 6~I Feet -- , ~z ~~~ r----~ S FeQ t th7'h+i'7'hh (q ~'~~ ~1 F®et ~~ _~ ° ~CtL'S or I~fh :--~ - y FT - - ~ _- I j i I Side view _._ i ~ • - _-~-• 6 r; ~-~i__ 5FT o F; •4~ r~_ 2~1 Feet t - ---- j` IQ FT `b FT lFi 1 i--.; T Feot ~ 64'eet Location I feel the best location for this project would be at Congress Springs Park. After talking with the City Manager and some friends, we decided on the area behind the tennis and basketball courts. Thes area measures 110 ft. long and 66ft wide. This location is a grass area that is not used often and is very out-of-the-way. Another reason this area is good is that it is near lots of other activities like the tennis courts and soccer fields. I would like to propose a barb wire fence around the ramp, so that there isn't any unwanted visitors at night. But a fence tends to cost lots of money too. If a fencing company would be willing to donate their services, that's great. Another precaution which is very effective is to put a chain over the flat bottom of both parts of the ramp, this way no one can skate when the chain ~- is on, or else they fall on their face. ~~ proposed ramp site -~ k tbal our -~ ~ an ther reason this tennis courts ~ _:. a good sp t is that there _: no hous nearby, so the n / boys can't c ain Baseball fields train tracks snack shack parking lot parking lot _ ~ I I ~i - - ~- \ -- Glen Brae Drive ~ ~~ Estimates Purpose Description Price Quantity Totel 2 layers ply ~ 4x8 sheet plywood 11.69 72 841.68 template, deck 3/4 4x8 sheet ply 15.00 27 405.00 ribbing, flat 2"x4" 8ft long 1.99 425 845.75 posts 4"x4" 8ft long 4.00 24 96.00 final layer 1/8" 4x8 masonite Z.20 36 259 20 2447.63 doesn't include fence, coping and chain ,~,'~~ 2500.00 Note: coping is a steel pipe which is placed on the top of the surface of the ramp so that the wood isn't chewed up. The pipe doesn't have to be purchased because there should be some lying around in the city yard. Note #2: the fence will cost almost as much as the ramp so maybe the fence- building service can be donated??? Buildinst A ramp is a hard thing to build. My friends and I have some experience with ramp building, but we will definitely need someone else who has more experience. Mike Julian, a worker at sessions skate shop and some of his friends are willing to help build. We can discuss this more later. Why Build A Skateboard Ramp? I know everyone has probably seen people on skateboards riding around Saratoga. These kids are probably in search of some new place to skate. People have to look for places to use their skateboards because there are no designated areas. There are soccer fields for soccer players, horshoe pits for horseshoe players, and tennis courts for tennis players. There is not a skateboard area for skateboarders... yet. Another reason that a skateboard area would be a good idea is that people cafe skate there, sit and watch there, and a ramp can be something that a city can be known for. This would also be one step closer to getting more youth activities for kids in this city. I must say that there is not much to do in Saratoga. (Opinion ) Other cities that have skateboard facilities like the one proposed are; Santa Cruz, Benecia, Visiala and Eureka. Insurance Right after someone hears the words, " Skateboard ramp "they automatically think of insurance. Skateboarding has a reputation for a very dangerous sport. I have been skateboarding for almost one and a half years. In that whole time, I haven't gotten hurt and no one who~I was with has gotten hurt. Skateboarding is the most dangerous when you are just learning, and you are younger than 10 years old. So there is going to be injuries in any sport you do. I have called the cities of Benecia and Santa Cruz and asked what they have done about insurance. Santa Cruz has had a park for eleven years and there has only been one suit when a boy broke his arm, but the boy was playing volleyball, and ran~into the ramp when retrieving the ball. He slipped and broke his arm. Santa Cruz has no insurance for their park. Benecia just established a skate park this year and they are in the same insurance category as Saratoga. I don't know what kind of insurance the city needs, but I hope it is not a problem. If Benecia can do it, so can we. The city manager has assured me that insurance isn't a problem. Hours I would like to propose that the skateboard ramp be open every day without any supervision. But this may be too hard. A city employee could supervise the skating, but a city employee needs to be paid $6.00 an hour. Then we would have to charge everyone who skates to pay off the supervision. It would be really nice for the ramp to be open every day, but this is not very realistic, at least not at first. Maybe having it open three days a week and Saturday is a good idea. My idea is that on the scheduled days, an officer from the sheriffs department comes and unlocks the fence,gate, and unlocks the chain on the ramp. Then the people can come and skate, and at night, maybe 5:00 or 6;00 another officer can come and lock up. I have talked to some people at the sheriff's department, but we are playing the phone game and can't seem to get a hold of each other. I would like to have some input by the City Councli members on what days are appropriate and time, and supervision, if any. Safetv Precautions There are many things that can be done to make a skateboard ramp more safe. We hive designed larger than normal platforms, or decks on the ramp so that there won't be any collisions with people watching and people skating. The basic size for a deck is four feet. One deck will be seven feet, and will have a bench built into it so people may sit and relax and be out of the way of people skating. Around every side of each deck there will be a railing that is three and a half feet tall. The purpose of the railing is to keep people from falling off the side. Another proposed safety precaution is a ladder located on the middle deck so that there is a way to get up to the ramp without running up the sides. And of course, the greatest precaution of all is wearing pads. I will assure you that people will wear knee pads and a helmet for their own safety, not only because it will be the proposed law. Note: Please excuse all of the typing mistakes, I am not planning on being a secretary. - For the Younger Rids Kids under the age of ten or eleven will not be able to handle the large ramp, but we can't just tell them that they are not old enough. We propose that we should use our left over wood from the half-pipe and use it to construct a quarter pipe. A quarter pipe is just like one side of a half-pipe. The quarter pipe would be kept under one of the decks of the half pipe. Then we would move it onto the basketball court if there isn't anyone using the basket- ball facilities. The young kids would also wear their safety gear. Ramp P1_ans _ We have drawn up some plans which are on a large sheet of butcher paper. I thought it was a little big to include in this packet. I will bring it to the meeting on the 21st. If you would like to see it before then, give me a call. My number is on the last page of this packet. These clans are very in depth and hopefully, include everything. I will be at the meeting at 8:00, arxi I have some friends that are also oaninq and can help you concerning your questions. I will tty to be there as early as I can, but I am involved in a Lifesaving class. Thank you for reading my proposal. I am sure that there are still some questions that you would like to ask. Please call me!!!!! Thank You!!! Chris Kammerer .. 19761 Lanark Ln. 867-1430 ATTA PI1\I I~~IT III. A. SKATEBOARD RAMP ITEMS TO BE CONSIDERED AND POSSIBLE ALTERNATIVES: 1. Location: Options: Congress Springs Park Kevin Moran Park Azule Park Wildwood Park Gardiner Park 2. Design: Options: 3. Construction: Options: 4. Regulations: Engineering/Building to Design Ramp Consultant Designer Volunteers City Staff Contractors No fence/completely open Chain across ramp Chain and fence Hire staff or volunteer 5. Cost: STATE OF CALIFORNIA-THE RESOURCES AGENCY GEORGE DEUKMEJIAN, GoHernor DEPARTMENT OF FORESTRY AND FIRE PROTECTION P. O. Box 944246 SACRAMENTO, CA 94244-2460 - ~ (916)322-0109 June 12, 1989 ~ ~~~ ~~ , TO: TIAL PARTICIPANT ~D FROM: RICl~J. ER13E'~I'; SUBJECT: URBAN FORESTRY GRANT PROGRAM We are pleased to announce the Urban Forestry Grant Program for 1989. Under this program, cities, counties, districts, and non-profit organizations can apply for grants under the Urban Forestry portion of the California Wildlife, Coastal and Park Land Conservation Bond Act of 1988. Eligible projects are planting of street trees, planting of trees in dedicated open space, and planting of trees in public parking lots, and school yards. The final filing date for subm~ttinq proposals is August 18, 1989. If you are interested in applying for a grant from our Urban Forestry Program, please write or call for the Pro ram Guidelines. James R. Geiger, Staff Forester Urban Forestry Program P. O. Box 944246, 1416 Ninth St. Sacramento, CA 94244-2460 (916) 322-0109 We look forward to working with you to improve the livability of our urban areas. tb ~~ 0~~ 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 ' (408) 867-3438 MEMORANDUM TO: Dan DATE: June 16, 1989 FROM: Harry SUBJECT: RZH Urban Open Space and Recreation Program 1989/90 Since we are now planning to redo the stage at Wildwood Park, wouldn't this be a good use of the funds we have coming? Please advise. Application must be submitted no later than next May 1st or we will lose them. jm • QUESTION: WHAT DO THE CITIES OF MANHATTAN BEACH, HUNTINGTON BEACH AND GLENDORA HAVE THAT YOUR CITY DOESN'T? ANSWER: A PUBLIC RACQUETBALL CENTER IN A CITY PARK, BUILT, MAINTAINED AND MANAGED AT NO COST TO YOUR CITY. SELECTED CITIES WILL RECEIVE A FOUR COURT AUTOMATED CENTER. THE BUILDING REQUIRES SPACE EQUAL TO APPROXIMATELY ONE HALF OF A TENNIS COURT. LO1~G TERM LAND LEASE GENERATES MODEST INCOME FOR THE CITY. PARK DIRECTOR COMMENTS: George Manooshian "We are extremely pleased with the excellent facility that Pay'N Play Park Director, Glendora, CA has constructed in Dawson Ave. Park & the opportunity it gives our March 15, 1988 Glendora residents to participate in racquetball at reasonable rate .. . we studied a variety of options for developing a racquetball club for citizens but the PNP facility proves that it was the best choice for Glendora. In 1987 over 30,400 players used this center." Jim Stecklein Park Director, Manhattan Beach, CA March 16, 1988 California Parks Show MRRCH 10 11 RSpCTO #54 s~E you i~ Jim Engle Superintendent, Park Development 6z Recreation Huntington Beach, CA March 28, 1988 "... We are so far very pleased with the use of the PNP courts in Marine Ave. Park and the manner in which they have been maintained. They are providing nice public racquetball facilities at a reasonable cost. Without them the public would have to join private clubs... . "we have not had one complaint about the operations, appearance and maintenance of the center ... I find people using them whenever I drive by. I am convinced that the Pay 'N Play plan for installing courts on city property can be of benefit to everyone. We look forward to many more years of enjoyable use of this fine facility." "The City of Huntington Beach has had a very positive relationship with PNP Racquetball of America. We were able to expand our facilities in Worthy Park without a capital cost to the city. PNP oversees the facility and the city receives revenue from Pay 'N Play... . the company takes pride in the facility, they are well maintained and PNP is very prompt from an accounting standpoint also ...overall, I consider them to be a positive addition to the park. This marriage of the public and private sectors has enabled our citizens to have a wider variety of activities at a reasonable cost. It has been a definite `win-win' situation!" WHY NOT YOUR CITY? DO YOU HAVE THE NEED FOR ADDITIONAL RECREATIONAL FACILITIES AND NO BUDGET TO DEVELOP? PAY 'N PLAY COULD PROVIDE A NO COST SOLUTION FOR YOUR CITY! CALL ?14.641-5855 FOR AN EVALUATION OF YOUR AREA. Bill McClintock ~~z ~~__ ~~ RACOUETBALL~i OF AMERICA,,, i 8AY AREA PARKS AND R~EATION COMMISSIONEERS "'' AND BOARD MEMBERS COUNCIL QUARTERLY MEETING ~J r .DATE APRIL 2 ,9 1989 ~~ ~~~ :1 a~"'~ • . ~_~~~. n .- -~. ~:: TIME 6:3"0 INTRODUCTIONS ~ BUSINESS MEETING 7:30 BUFFET DINNER PLACE .TWIN PINES SENIOR and COMMUNITY CENTER 1225 RALSTON AVENUES BELMONT _ ~ t ~ -/,~..y D EL ._ 4 J: , Wr rcj ,~ __ `~: LL 8g bs 8 . `,_ r'~1 ` pTTAC 8y RED - - - , t- b ~ E AAxr l ~k'11t _ ~. ~.~ -~~; - _ _ ~ - ..h - " ..r. t "~ ~ ~ ~~ ~ - ~ - - ~.. .._:. w~. - ~~~ ~~ ~:.. PIKES J ~ ----- --r-~-~-- -~- --~~-~- M--~--T------------~- - RESERVATIONS NAME AGENCY NUMBER OF RESERVATIONS. AT $15.00 EACH CHK~ENCLOSED FOR $ (CHECK PAYASLB~TO..THE COTTAGE) ~~ • -•MAIL• -CHECaF~~eesrd -RSS1ERVATIOI~ FORM~~: -- B~LMONT 'PARfE ~ RECREA'TI~° D'EPA'RTMENT ,` ~~ ~ ~ ~ 1 ~ ~._: ~ BSLMONRT SCAN94002UE _ B.A.P.R.C.B.M.C. QUARTERLY MEETING QUESTIONS? - 595-7441 .~ ~•~ Y • • M E M O R A N D U M TO: Parks and Recreation Commission DATE: April 3, 1989 FROM: Secretary, Parks & Recreation Commission SUBJECT: Meeting of April 3, 1989 II. A: Final apAroval of Equestrian Trail - Mt. Eden Road, Tract 7761. Bill Brooks has identified three areas of concern. I understand a map will be presented at the meeting. Recommended action: Review/modify/approve final trail design. III. A. Water Conservation - Inclosed is staff's recommended water conservation methods for the City. Because of the schedule of meetings, Council has already acted to at~Arove the recommendations. Recommended action: Review/comments/approve methods. III. B. In your packet is a letter from California Department of Parks and Recreation outlining requirements to apply for 1989/90 Roberti-Z'berg-Harris Urban Ooen Space and Recreation Program allocations. Approximately $15,000 of funds are allocated to Saratoga. The Commission should begin consideration of Park Improvement Project. Recommended action: Consider project for use of funds. IV. A. We have been contacted by Pay and Play Racquetball of America, Inc. about the idea of a public racquetball center in one of our parks, built, maintained and managed at no cost to the City and generating an income for the City. Please read the accompanying brochure and be Drenared to discuss this concept at tonight's meeting. IV. B. Commissioner Clemens will give a short report on the CPRS Conference he attended in March. • IV. C. We will discuss our objectives for the next two year's work grogram. IV. D. Status of E1 Quito and Brookglen Parks Please let Sharon know if you will be unable to attend tonight's meeting. _: / /~ ~' ,, / , ~- ~ ' ~' Dan Tr i ad,.Jr., Secretary Parks and Recreation Commission • C~~~ o~ ~ ° ° `BOO C~~ 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 867-3438 MEMORANDUM TO: Dan Trinidad FROM: Roy Swanson SUBJECT: Water Conservation DATE: March 8, 1989 The division managed to conserve about 20$ of its water usage from 1987 levels in all City facilities. According to San Jose Water Company they will be using 1987 figures to meet the Santa Clara Water District's mandatory 45~ cut, which would mean an additional reduction of 30~ beyond our current usage. The landscaping in our facilities uses approximately 95~ of our total water consumption. The Civic Center complex used 1500 ccfs of our total 34,000 ccf use April through October. We need to prioritize procedures and usage of water in all our areas, keeping in mind the usage the area is supporting, the investment loss that would occur, and future replacement. In establishing the following we have considered the City's total water usage, not on a meter by meter basis. There are procedures that can be followed to reduce our water use and the following could be considered and implemented. A. Within City facilities 1. Reduce flush valve flow on all toilets and urinals. 2. Replace regular faucets with automatic shut-off types where needed. 3. Shut down hot water faucets in public restrooms except in kitchen facilities and the two showers.. 4. Educate the entire staff in water conserving techniques. l LJ B. Landscape facilities • 1. All watering, whether automatic or manual, can be done between 11:00 p.m. and 6:00 a.m. and on an as needed basis. 2. Adjust all irrigation time clocks so that each valve station is delivering the proper amount of water for that area and determine the amount of moisture needed for areas under manual systems. 3. Ad"just individual station valves to reduce excessive vapor. 4. Install back-f to valves to prevent drain from lines where necessary. 5. Mow turf at greater heights and less often for moisture retention. 6. More frequent, but smaller, amounts of fertilizer to keen turf in optimum growing condition. 7. Consider installing drip irrigation systems in shrub areas and modify existing shrub irrigation systems. 8. Weekly monitoring of each landscape meter to determine usage and whether reductions are being made. 9. Utilize mulch in areas where moisture retention would be enhanced. We need to consider priorities in maintaining the City's landscaping in accordance to usage and investment impact. Youth and adult athletic programs are an almost year-round program, especially in spring, summer .and fall, at Congress Springs, E1 Quito Park and, to a lesser degree, Kevin Moran. The fields should be maintained for these programs. Hakone Gardens falls into a separate consideration because of the. tremendous value of the gardens and priceless value of most of its plant material, i.e. Hinoki cypress, Japanese maples and pines, wisteria, the camellia collections, and the new bamboo garden. Hopefully, we can continue to supply our own well water to the Koi pond to eliminate the need for domestic water. Assessment Districts should be considered because of the direct investment by property owners and the impact that the landscaping has. I suggest the following priorities: Bonnet Way, the three districts along Saratoga-Sunnyvale; Greenbrier and Fredricksburg; Leuter Court, Manor Drive and Via Monte. Since Brookglen, Gardiner, Foothill and Wildwood are smaller parks and not used for any organized athletic events, water reduction in their turf areas is a possibility. Water for the 2 • • restrooms at Wildwood would be maintained. Water for shrub areas in Foothill and Brookglen could be reduced also. Shrubs and trees planted in medians could be watered on an as needed basis and automated clocks set for short reheat cycles. Manual systems could be watered on an as-needed basis. These medians include Saratoga-Sunnyvale Road, Prospect, the two sections of Fruitvale, Allendale and the ends of the islands on Saratoga Avenue. The turf on Saratoga Avenue is very low on the priority list and the area that will be eliminated by the freeway could be shut down completely. If the remodeling is to be started on City Hall within the next two years, those outside areas that will be affected could be shut down, water on the turf shut down, and annua 1 s e 1 iminated since the entire system is manual with some hand watering. This could be done on an as need basis only. Landscaping on the Warner Hutton house could be delayed until the water situation improves. The library does not require a lot of water because of the type of landscaping. Clocks are set to maintain the shrubs, ground cover and trees in a minimal manner. The downtown areas, Blaney, Memorial, Historical, Fourth Street stairway, could be shut down to a minimum level. Turf at Memorial can be allowed to brown out and annuals at Blaney and Historical eliminated. The amount of moisture that Parking Districts One and Four receive now is low. District Three is on an emitter system and will have to receive moisture to establish new plantings. The above listing outlines our areas and gives consideration to their importance and possible sequence of water cutbacks. As it has been pointed out, the City's water usage from Apri 1 through October 1988, was about 34,000 ccf, a 20$ reduction from 1987 .usage of 42,500 ccf. By cutting back an additional 30$ we would have to reduce our consumption by 10,100 ccf. This would be very close to the desired 45$ overall cutback. We could conserve about 2500 ccf on Saratoga Avenue by letting the turf dry up; 750 ccf at Congress Springs; 1000 ccf at Kevin Moran; 1500 ccf at El Quito; 500 ccf from Historical, Blaney and Memorial; 250 ccf from Hakone; 250 ccf from Saratoga-Sunnyvale Road, Prospect, Fruitvale and Allendale. .That leaves 2450 ccf to be saved from other areas. By instituting the avenues of conservation that have been pointed out in this report, we believe we can achieve the savings necessary to meet the goal of 458 overall savings. Constant monitoring of meters, clocks, valves and coverage will be required. Working our staff flexible hours will allow for that monitoring. The number one priority of the division is to maintain the maximum of our landscaping in an acceptable manner while protecting the City's investment and providing acceptable facilities to wntinue our athletic programs. 3 • ,s `--'. ... , t S ~= \`„'Jf NJ~JIIIslttst,~1 , •-'r~ , ~~ s • i1~ ~~ ` 1 \ • ` ~ s ~ .p~ 11 •i r 1 ~~ ,/ • ~ ~ P Sri i0 4~ • t~~ ~/~ •,' \'. j~ 1 Y~ \ ~j,~ ti~ ~f• Irv _\ ~`. ` ` « O• V1 i ~. L\ •~ r.+ .\ ar 1 ,~ --JDST WEST OF EL CAMINO REAL \p ~'o~~.. ON LEFT HAND SIDE IN ~ HEHIND THE POLICE DEPARTMENTNES PARK.~4 __ . r +rn«•r ~ i v ~•f}rff ~• O :My OIOf b~ 4 1~ ~ ~ ~ ~ ~~ . r \~ : d4._ ._.~~ ~ a i i L --- ~ ~ _ ' r~ ":.~'' ~t,M•. r. ~~ s ~~N ~~T • ~.io 4~ l3 • `! r. .s ~ 1•yj 1 3 Ftsttr Ctt~• ~• ~~~ ` .., ~~ J/ ~' ~ r` `/~ • \ 11 J .. , r' . . .r/ r I•r ~ y/ ~ G ~ ~ y ~• l /~ •i ..t .. .._. r .. J1 .. d tom" \a~ J~ 1 ~.' ~ '" ' ' ~ • - 1~ } ~gtf2ttJ~•«..•~ i(' • !j " V ~ ~ ~~.r' • wry' `'•d ~ /ldenlo~t: ~. ~ Pa. :~~=f ,~i ~~` Pert' , Alt . ~~ •.tiyo \4E ~ . u~.r. ~ 1_' .. -uw~~i~~:1 • STATE OF CALIFORNIA-RESOURCES AGENCY GEORGE DEUKMEJIAN, Governor DEPARTMENT OF PARKS AND RECREATION RECREATIONAL TRAILS COMMITTEE w ~ ~~.. P,O. Box 942886 '~~ Sacramento 94296-0001 CAL~ORNIA TRAII. DAY'S AprT 22 and 2~ 1~9 Plans are now iuydetway fnr the Foirnn-i Ar>~ai. Catmoiuvia Ti~w.s DA~cs a project o~ the Cal~orr»a Rec~eati~ial Trails C in cooperation with trail oa~tioas flmolighoart the state. More than a d vohuibeeas are expected to part~calpelte on Apn17l and Zi,1989 in locally sponsored projects orcrt the state in what paomises do be the biggest Trail Days event yet I encourage each ~ you m work with youc local trail oaoai to sponsor a project ar to partiapate in a project spaaisoa+ed by another trml This annual whmbeer event is gnowitig and it is cxitiral that we oontiniie in kleep the f~ ~ 1ta~ pt~ams and activities m Cam through support fior this event. The Department of Parks and Rea~ori's oooai~ator fior Califiaania Trail Days is Lin I~iclert, P. O. Bo~c 942~6y Saaamentoy CA 942960001 or phone (916) 322-9565 There are two ReCreatiorial Trails C coordicratioas fna~ Trail Days: fior northern Contact Tony Look; 411 Los Nmos Way, Los Alms, CA 940?2 or phone (415) 968-4509; fior soirthem C.aldorrDa, Ilse I~+aties, Postal Drawer 1029, San Juan Capistraria, CA 92693 or phone (714) 493-47,12 If you need help Ong a trail pr,ojec~ you might contact the local oboe aF the U.S. Forest seiviCe, the Buteau of Land r~lanagement; a kxal unit of the State Park S~+stem, or your local anmty ar caly park and ri agerxy. If you are able m spots a project, Please ~~ the enclosed form entitled the "Acac+ity Plan" and mail it to the address ~ the foam. The California Recreational Ttauls Canmuttee has patches available. These ~ patches may be obrauied from the Trail Center at a Cost of $1S0 per patch (phs poertage). If you want to order patches, please fll o~rt the enclosed fiotrn entitled "Conuneniotaticne Patches Omer B>'atil~' and mail the form with a check made out m the TirnT Ce~rte: If possible, pates should be ordered pti~ m the event so that they may be presented m wliurteets doting Trail Days. Please help us make this Fot11rn-i Ai~1uAt, CALIl~RIVfA Ttz~,u, DAYS the best and ever: Sirioenely, Rass T. Henry F~ecritiv~e Secretary . s ISt~9 CALIFORNIA TRAIL DAYS AC.Tli~l'IYPLAN If y~ o~gar~ation m ' a Trml Days project pk~se oomplebe this 7haiT D~tjs Achy Plnrc fir the acxivity that your vv>7I tmdeaial~e, Please icon dus,~ann byMmdc 31,1SiS9 so that infiormati~ about your aarvity can be ui~uded m press releases. Send tia Lum Lug Trail Days Coordt~ator Ca}ifio~nia Recreational Tray Committee Deparrmesrt o~ Parks and P. O. Booc 942896 S CA 94296-0001 Mark i~ Please Prirrt or Type: Name ~T~~~~~ Area Code Telephone Number City or Town State 7~p Type of Activity tQ be U~ F.~ted Number cf Vohmt~s Location of Project Fliclosed 1S a check made Out tD the 1/N!i I~AfW/ fior the amoanrt of $ 1519 CALIFORNIA TRAIL DAYS C01~~.MORA7TVE PA7r'.HFS ORDER BLANK If you plan m order patches m give to vohmteeis working on your activity during the 1~9 cal¢arda 7~ Dr~}s, please send this form to the below by Mn~dc 31,1518'9. Note: The patches are onbrfu~ three inch ovals. Send to: Tra>7 Center 4898 FJ Camino Real, #206A Los Altos, CA 9~ ff you have questions, please call (41St 968-'I065. P~ Px~rr oR Tom: Name ~Y or Town Please send _ $1SU each: Postage~ Total• Area Code Telephone Number State Fo~tlt Arowal S~ate-~e 7h~ ~ peitches ~~ SO Enclosed ]S a C~leCIC made art t4 theme fiar the aIllount of $ t ~~ • ASSOCIATION OF BAY AREA GOVERNMENTS Mailing Address: ^ P.O. Box 2050 ^ Oakland, CA 94604-2050 March 7, 1989 Mr. Stephen Emslie Planning Director City of Saratoga ~,~~, , City Hall r,, ~~°~ 13777 Fruitvale Ave `~~`~` Saratoga, CA 95070 ~;~ ~ ~ ~' !,`~5~ ~: _': E ,; ~ ~~; Dear Mr. Emslie: As you know, the Association of Bay Area Governments has been working with local jurisdictions, agencies and special districts throughout the nine Bay Area counties since late 1987 to develop a plan for the Bay Trail, a 400-mile recreational hiking and bicycling trail around the San Francisco and San Pabo Bays. ABAG was designated as the coordinator for this regional effort by the State Legislature in 1987, when Senate Bill 100 (Lockyer) was enacted. The Draft Bay Trail Plan has been completed and is now out for public review and comment. A copy of the plan is enclosed for your consideration. If, in 1987, you designated a staffinember to represent your agency on the Bay Trail Technical Committee, he or she has already received a copy of the plan and the draft EIR. Now that the review process is underway, ABAG is contacting Bay Area communities to request that comments on the draft plan be received by mid-May, so that suggestions can be incorporated into the final document, which is expected to be approved by ABAG's Executive Board in mid-June. In commenting, you may wish to suggest alternative trail routes, or revisions or additions to the draft policies. If the plan as drafted addresses your agency's needs and concerns, this information, too, would be much appreciated. In addition to comments, ABAG is soliciting resolutions of support. Gary Binger, ABAG's Planning Director, has wriitten to each elected official asking that agencies pass resolutions of endorsement for the project. Expressions of region-wide support will be critical if we expect to be able to compete effectively for trail grants at both the state and federal level. Some grant funds are currently available; additional grant programs are now being drafted by the State Legislature. ABAG will continue to keep interested agencies informed of the status of these programs and the availability of these and other funding opportunities. Non-shoreline jurisdictions may be wondering why they have been included in this request for comments and support. Please note that the draft plan proposes "connector traits" which extend from the shoreline to inland communities. These connecting links represent the plan's goal of creating a trail network which truly ties the region to the Bay through hiking and bicycling facilities. I am available at (415) 464-7935 to provide additional information to you or your staff. Your favorable response to this request will be very much appreciated. Thank you in advance for your help. since ply us n P. Phillips Bay Trail Project Manager Representing City and County Governments of the San Francisco Bay Area Joseph P Bort MetroCenter ^ Eighth & Oak Streets ^ Oakland ^ (415) 464-7900 ^ Fax: (415) 464-7979 MODEL RESOLUTION IN SUPPORT OF THE BAY TRAIL (long form) WHEREAS, the Association of Bay Area Governments, in cooperation with local, regional, State and Federal agencies, and environmental and recreational organizations throughout the nine Bay Area counties, has developed a plan for the Bay Trail; and WHEREAS, the Bay Trail will link recreation and open space areas throughout the San Francisco Bay region with 400 miles of hiking and bicycling facilities; and WHEREAS, the Bay Trail will enhance opportunities for recreational walking and recreational and commute bicycling for Bay Area residents; and WHEREAS, the Bay Trail will secure access to the Bay without conflicting with efforts to preserve the Bay and its natural environment. NOW, THEREFORE, BE IT RESOLVED that the (short form) endorses the Bay Trail Plan. BE IT RESOLVED that the does hereby endorse the Bay Trail Plan, prepared by the Association of Bay Area Governments, to establish a 400-mile recreational hiking and bicycling trail around San Francisco and San Pabb Bay. r ~ :::: :.: :v :.::::::::::::::::::: ~{vi?..{Ci: iii::!.}ty' :~ ............................................... v•.::?:. .. tiv::::.;.}i}}}~. _: ;.i':::::: v::: :::::::.max; ....,, .. :J\iiji::~iiT'is{:iii:::?:•'.~?::?:~.'•~:~~iv: tiv\: ::•....... ~~::::. .~. t''~'•' ................~::..: w:::.:;, ., .;~t; . Li\: v;.v. ...\'v\~., ~.. :.::................. i:Jii: ii::....: ~vv ii;n..`i~.»....., •: :. ...v: t{;'^:i^i:C::?:v.... :::.~:}~vv}i v: {::::::: i•:vi iii, ..... w;:}::.:. ...........: :.~...: i:: ii;+.:.. \ ~.... ..... ..... .. .t 0 storical Population By City Santa Clara County County of Santa Clara • Advance Planning Office 1930 -1980 Population By Decade Jurisdiction 1930 1940 1950 1960 1970 1980 Alviso 400 700 700 ' Campbell 11,863 23,797 27,067 Cupertino 3,664 17,895 34,420 Gilroy 2,900 3,600 4,900 7,348 12,684 21,641 Los ARos " 19,696 25,062 25,769 Los Altos Hills " " 3,412 6,871 7,421 Los Gatos 2,300 3,600 4,900 9,036 22,613 26,593 Milpitas " 6,572 26,561. 37,820 Monte Sereno " " 1,506 2,847 3,434 Morgan Hill 900 1,000 1,600 3,131 5,579 17,060 Mountain View 3,300 3,900 6,600 30,889 54,312 58,655 Palo Alto 13,700 16,800 25,500 52,287 56,040 55,225 San Jose 57,700_ 68,500 95,300 204,196 459,913 628,283 Santa Clara 6,300 6,700 11,700 58,880 86,118 87,746 Saratoga " " 14,861 26,810 29,261 Sunnyvale 3.100 4,400 9,800 52,898 95,976 106,618 Unincorporated 53,000 65,700 129,500 160,882 142,41-5 128,058 County Total 143,600 174,900 289,800 641,121 1,065,493 1,295,071 ' Alviso was incorporated into San Jose in 1955. "Not Yet Incorporated. Sources: 1930,1940, 1950, 1960, 1970, 1980 U.S. Census of Population. 1,600,000 1,200,000 800,000 400,000 0 1930 Countywide Population Totals .:.....:::: S~l~ ~$~:....'~ ~...... .......>;:.:::.i::.i:.i::::::: ; ::.ii.i.i:.i:.::.i.::;;;.i::.:;:.:: ....:::«::;:;.:.;.i:.ii:..: >;.i:.:.i:.::...: 1940 1950 1960 1970 1980 • • . County of Santa Clara • Advance Planning Office Population By City. Santa Clara County 1970 - .1988 Santa Clara County Population By City 1970 -1979 Jurisdiction 1970 1971 1972 1973 1974 Campbell 23,797 23,950 24,100 24,150 24,850 Cupertino 17,895 18,750 19,850 20,950 21,500 Gilroy 12,684 13,100 13,650 14,200 14,900 Los Altos 25,062 25,050 25,000 24,900 25,150 Los Atos Hills 6,871 6,850 6,825 6,775 6,950 Los Gatos 22,613 22,750 22,900 23,000 23,500 Milpftas 26,561 28,050 30,000 31,900 31,600 Monte Sereno 2,847 2,900 2,970 3,030 3,070 Morgan Hill 5,579 5,925 6,350 6,775 7,575 Mountain View 54,312 54,800 55,500 56,100 56,800 Palo Alto 56,040 55,500 54,600 53,700 52,400 San Jose 459,913 475,000 494,000 512,500 531,500 Santa Clara 86,118 86,000 85,600 85,200 84,700 Saratoga 26,810 27,300 27,900 28,450 28,850 Sunnyvale 95,976 97,800 99,900 102,000 102,300 Unincorporated 142,415 140,900 137,900 137,100 135,700 County Total 1,065,493 1,084,625 1,107,045 1,130,730 1,151,345 Jurisdiction 1975 1976 1977 1978 1979 Campbell 25,108 25,300 25,700 25,650 .26,000 Cupertino 22,023 22,700 22,900 23,200 23,550 Gilroy 15,589 16,350 17,400 18,050 19,950 Los Altos 26,260 26,200 25,700 26,300 25,950 Los Altos Hills 6,993 7,100 7,175 7,250 7,325 Los Gatos 23,882 23,950 24,100. 24,450 24,500 Milpitas 31,666 31,450 31,900 33,450 35,400 Monte Sereno 3,111 3,230 3,330 3,360 3,340 Morgan Hill 8,882 10,150 12,400 15,150 16,250 MountairrView 55,095 56,100 57,300 57,100 57,800 Palo Alto 52,623 55,800 55,400 55,100 54,900 San Jose 551,224 569,400 590,500 600,900 617,900 Santa Clara 82,978 84,400 85,300 86,600 86,000 Saratoga 29,150 29,250 29,100 29,150 28,900 Sunnyvale 102,154 105,000 106,000 107,200 107,200 Unincorporated 132,268 131,500 129,500 130,300 129,300 Co u my Total 1,169,006 1,197,880 1,223,705 1,243,210 1,264,265 Issue #89 1 a .. ' ;, , <; .. :....~anua>f±~r 1'~8J>':: • • Jurisdlctlon 1980 1861 1982 1983 1964 Campbell 27,067 31,839 32,942 33,502 33,727 Cupertino 34,420 37,392 37,519 37,990 38,162 Gilroy 21,641 22,284 23,164 24,460 25,596 Los Altos 25,769 26,193 26,176 26,964 27,806 Los Altos Hills 7,421 7,488 7,608 7,665 7,787 Los Gatos 26,593. 27,166 27,329 27,549 27,878 Milpitas 37,820 38,514 39,492 40,586 41,438 Monte Sereno 3,434 3,448 3,437 3,465 3,487 Morgan Hill 17,060 17,704 18,308 18,661 19,106 Mountain View 58,655 59,466 60,451 61,270 62,119 Palo Alto 55,225 55,052 55,462 56,186 56,484 San Jose 628,283 646,676 663,858 675,345 688,914 Santa Clara 87,746 87,457 .87,557 88,688 89,741 Saratoga 29,261 29,215 30,024 30,132 30,089 Sunnyvale .106,618 106,949 107,653 109,189 112,142 Unincorporated 128,058 113,306 108,014 108,799 107,961 County Total 1,295,071 1,310,149 1,328,994 1,350,451 1,372,437 Jurisdlctlon 1985 1986 1987 1988 1989' Campbell 34,287 34,503 33,900. 34,449 Cupertino 38,346 38,754 38,650 38,865 Gilroy 26,399 26,892 27,450 28,847 Los Altos 27,717 27,614 27,200 27,523 Los Aftos Hills 7,864 7,934 7,850 7,970 Los Gatos. 28,049 28,224 27,.950 28,114 Milpitas 42,281 43,418 43,900 45,212 Monte Sereno 3,489 3,469 3,400 3,461 Morgan Hill 19,918 20,803 21,450 22,555 Mountain View 62,236 62,160 62,200 62,990 Palo Alto 56,815 56,831 56,600 56,946 San Jose 703,135 713,385 719,500 732,792 Santa Clara 89,890 89,834 89,300 90,879 Saratoga 29,974 29,810 29,900 30,230 Sunnyvale 112, 841 114, 334 115, 200 116, 968 Unincorporated 107,700 105,131 103,600 103,831 County Total 1,390,941 1,403,096 1,408,050 1,431,632 Sources: 1970, 1980 U.S. Census of Population; State of California, Dept. of Fnance, Annual Population Projections. ' 1989 Population projections were not available at press time. ;; County of Santa Clara Advance Planning Office '' `` ~~~~ O~ ~ A D A O~~ 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 887-3438 MEMORANDUM TO: Parks and Recreation Commission DATE: March 2, 1989 FROM: Secretary, Parks and Recreation Cca~mission SUBJECT: Meeting, March 6, 1989 The Monday, March 6, 1989, Parks and Recreation Commission meeting has been postponed. A ccanbined March/April meeting is scheduled for Nbnday, March 20, 1989. The meeting will be held in the Senior Day Care Center at 7:30 p.m. ,%' ,,~ i ~ / / id d, Secretary Parks and Recreation Commission ,1 To: City Manager January 25, 1989 From: Director of Recreation Subject: Budget Review Report: 4042 Senior Citizen & Volunteer Services A. CURRENT STATUS OF OPERATION 1. Budg_et_ Obiec iy 1. The Recreation Department continues to offer staff assistance to the Saratoga Senior Center. Also, the City budgetted $55,000 for the Saratoga Area Senior Coordinating Council. 2. Please refer to the attached report for the budget review of tree Volunteer Saratoga program. B. FINANCIAL STATtIS 1. Summarv ~ 1987-88 Expend; era Adopted Budget Actual Expenditure $66,599 $65,796 2. Mid-vear ~, Year E11~ Exp ndi , ,r . Projection ~_ 1988-89 Adopted Budget Mid-year Status Year End Projection $82,817 $31,731 $82,817 C. FUTCTRE PROJECTIONS 1. The City will continue to provide staff assistance and financial support to the Senior Center and Saratoga Area Senior Coordinating Council. 2. For the projected end-of-year status of Volunteer Saratoga and their proposed priorities, projects, programs and objectives for 1989-91 see the attached report. 1 • • Budget Review Report:. 4042 Volunteer Services Page 2 2. Other Noteworthy Activities •~ Greatly expanded the use of volunteers in both the Recreation and Park Maintenance Departments. • Conducted an in-service training session for the Inspection/ Building Department on how to work with volunteers more effectively. • Completion of a banner which is scheduled to be hung in Blaney Plaza during National Volunteer Week, April 9 - 15, thanking the City of Saratoga volunteers. • Implemented a more informative orientation process for new volunteers consisting of an oral introduction, a packet of useful information, and a tour of the facility. • Finished the first draft of a volunteer training manual for the receptionist area of the Community Center's main office. • Designed a new logo for use in printed materials. • Continue to administrate the Hakone Gardens docent volunteer program which provides tours on weekends and, upon request, on weekdays from April through September. Presently, there are 20 active docents. Docents are now prepared to lead tours for adults through the gardens and have experienced a steady growth in special requests for their services: FY 1986-87 13 special weekday tours FY 1987-88 16 special weekday tours FY 1988-89 (1st half) 11 special weekday tours Note: Special tours average 20 visitors per group and require 1 docent for each group of 10 visitors. • Docents are also now prepared to lead tours especially tailored for children. • Volunteer tea servers continue to provide visitors at the Hakone Gardens with Japanese refreshments on the weekends between April and September. There are over 22 active volunteers in this program. • Acted as the sponsor for the Mental Health Association's Holiday Gift Drive for Saratoga and the surrounding community and brought in over 6 barrels in 1987 and 11 barrels in 1988 of new clothing, accessories and toys for this worthwhile cause. ~~ ~ i Budget Review Report: B. FUTURE PROJECTIOAiS 4042 Volunteer Services 1. Projected End-of-Year Status and Shortcomings • The rough draft of the Volunteer Program's Policy and Procedure Manual has been completed and the final version will be finished by the end of this fiscal year. Page 3 • A bulletin board for displaying volunteer opportunities will be located at City Hall. • Pictures for the slide presentation have been taken and more will need to be acquired in order to cover the broad range of opportunities offered through the City's volunteer program. 2. Proposed Priorities, Program Projects and Objectives for 1989- 1991 • Produce and implement the use of video training tapes for Hakone Gardens' docents to ensure the continuation of the docent program. • Provide in-service training to staff on a department by department and/or on a one-to-one basis on the employee- volunteer relationship. • Continue to encourage and work closely with each department to seek new ways in which volunteers can be utilized. • Develop a new application form to comply with the EOE criteria and to screen potential volunteers more effectively. • Continue to research, enchance, and produce more on-going volunteer positions. • Complete the slide presentation. • • Focus on and develop methods to maintain the current high level of approximately 1,000 hours per month of volunteer involvement with the current staff for the volunteer program. ~~~ 0 ° ° e Q e O~ ~ 0~~ 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 867-3438 MEMOE,ANDUM TO: Director of Recreation DATE: January 18, 1989 FROM: Volunteer Saratoga Coordinator SUBJECT: Budget Review Report: 4042 Volunteer Services --------------------------------------------------------------------------------- A. CDRBENT STATIIS OF OPEgATIOAiS Volunteer Saratoga has experienced a tremendous amount of growth in the past year and a half. Last year, over 150 volunteers donated their skills, talents, and/or time to provide the City of Saratoga with additional help and/or unique services. This past fiscal year, 1987-88, over 12,000 volunteer hours were documented, breaking our previous record of 8,400+ volunteer hours for the fiscal year 1986-87 The success of Volunteer Saratoga has been due to the strong support given by the City Manager, the staff, and our many dedicated volunteers. 1. Budget Objectives - Status of Accomplishments For Last Year and First Sig Months of This Year • Completed the rough draft of the Policies and Procedures Manual for the volunteer program. • Increased the average number of, volunteer hours per month from 707 to 1,025 which represents a 45% increase. • Expanded the average number of active volunteers from an average of 42 to 61+ per month which indicates a 45% increase. • Designed and developed a new volunteer brochure to be used for distribution at speaking engagements and throughout the community to increase awareness of the existence of Volunteer Saratoga. • Created a bulletin board that allows posting of current volunteer job opportunities in the Community Center. • Created 14 new job descriptions that have become on-going volunteer positions. • To: City Manager January 25, 1989 From: Director of Recreation Subject: Budget Review Report: 4043 Cultural Services A. CURRENT STATUS OF OPERATION 1. Budget Objectives The budget activity Cultural Services provides for the operation of the Civic Theatre which includes the cost of reservations, scheduling and information. A scheduling meeting with representatives from all theatre groups is held each December. The theatre is now scheduled until August, 1990. B. FINANCIAL STATUS 1. Expenditures 1987-88 1988-89 1988-89 1988-89 Actual Adopted Budget Mid-Year Status End of Year Projection $ 4075 $4477 $2361. $4477 2. Revenue 1987-88 1988-89 1988-89 1988-89 Actual Budgetted Mid-Year Status Year End Projection $25,000 $29,000 $14,627 $29,000 C. FUTURE PROJECTIONS Proposed Program $~ objectives 1. Staff will continue to meet with theatre group users yearly to work out any problems and schedule the theatre. 2. The Civic Theatre fee schedule will be reviewed and increased if necessary. 1 /' GOB 6~.~' ~~`od 4~~' otn~a 9.500' • (408) 689-2045 January 26, 1989 Roy Swanson City of Saratoga 13777 Fruitvale Avenue Saratoga, California 95070 Dear Roy The reason I have written you today is to give your some ideas about an Arbor Day for Saratoga. This would be part of the proposal for the Feruary 6th Meeting that I'discussed with you. I would like to be placed on the agenda, if you would. As I spoke with you about bringing awareness to the community about trees.. Another reason, I spoke to you about. To have the community of Saratoga participate in a cause that is bringing global attention today. What has been recommended by international experts to curb our greenhouse effect. Two of oux~ nations magazines came out with their issue devoted to global problems. Each one, National Geographic, and Time, were one month apart in xelease of their publications. Both magazines devoted the major portion to the crisis on our planet. Arbor Day is a time that can be spent for beautification, ed- ucation, and making a difference. Enclosed is the article from Time. Thirty- three experts, internata~ns~~~x got together for solutions. The events for Arbor Day Might include: 1. Tree plantings in the downtown area. Involving the merchants who would like to see foot traffic for this event. 2. Having tree tours. Working with Parks & Recreation to sponsor tours of various trees in the area. An example of Santa Cruz 1lstings enclosed. 3. Seedling give aways. 4. Childrens art contest, with prizes at the event. Getting the school in- volved. Displaying the winners at the merchants stores. 5. Having a speaker talk about the dangers that are involved with us globally, therefore, creating awareness. 6. Having a poster for the event, to create awareness, build revenues for future Arbor Days, and adding cultural value. 7. Your idea ! ! T have developed a program for a~poster, that will do all of number six for Arbor Day. The advantage is your customers will receive a piece of art with Arbor Day and Saratoga in mind. Does that sound like something you would be interested in? Let me tell you about my idea. The benefits of this program are that I am a known quanity in the field of art. I have produced environmental works that have sold. throughout California, and o~i a national level. You really want someone that is well known. I am in tremendous demand. -. To insure the program is a success. I would do print signings for three weelaends before the event, at local bookstores. One weekend each at three different book- (2) • stores, to generate greater publicity for Arbor Day. Having a media specialist send out 25 press releases, with follow up phone calls, throughout the area to radio, newspaper, magazines, television stations, to insure greater publicity • and further atrenghten the program. would that be of interest to you. This program can be sold year round to poster shops, and environmental stores, which my company has a distributor for this function. This is a program that can be used year round for a promotional too# in a reusable category, such as, pens, towels. etc. Having your name on the art ' as a reminder, andawareness of Saratoga, and Arbor Day, for all who see it on the wall. I would like to submit a letter of recommendation from the President of Vault Security Systems, who has purchased a program simular to the package I am offering. Also, Carmel Poster Gallery is a reference to the same experience. The owner is Claro Cabading, at (408) 625-4404. Another reference is Joe Accornero, Senior Vice President and CHief Financial Officer of Coast Comm- ercial Bank of Santa Cruz, at (408) 458-4520. I am enclosing a resume, and a detailed description of the quality that you receive with this print. Sincerly yours ~~ ~, ' gyn.->,.~-, ,/c=/G~c~-.-,~f-Ce-~ Suzanne Gamble County of Santa Clara California M E M O RAN D U M TO: FROM: SUBJ: DATE: Interested Agency or Organization • Public Servlcea Agency Parks anq R~cro~tlon 298 Garden Hill Drive - Los Gatos, California 95030 (408) 358-3741, Reservations 358-3751 ~PGLARq CO G c a rn < '9 2 ~~ P~\p ~s~ RECP~ Santa Clara County Parks and Recreation Department PROPOSED NEGATIVE DECLARATION - COUNTY PARKS OFF-ROAD BICYCLE POLICY January 23, 1989 The Santa Clara County Parks and Recreation Department has prepared a Negative Declaration for the proposed subject policy. The proposed policy was formulated in response to increasing recreational demand for off-road bicycle usage in the Santa Clara County park system. Currently bicycles are not allowed on the unpaved roads or trails in the County park system, except in J.D. Grant Park, where portions of the trail system have been open to bicyclists on a test basis for the past 18 months. If your agency or organization has an interest in this proposed policy and/or environmental documentation, please contact Lisa Killough at (408) 358-3741 for additional information. The public review period for the Negative Declaration is between January 25, 1989 and February 24, 1989. Written responses should be directed to Ms. Killough at the address noted above, by February 27, 1989. The opportunity for public comment on this issue will also be available during the March meeting of the Santa Clara County Parks and Recreation Commission. The Commission meeting is scheduled for Wednesday, March 1, 1989 at 7:30PM in the Board Chambers, 70 W. Hedding Street in San Jose. ® An Equal Opportunity Employer • Outgoing President John O'Donnell East Bay Regional Park District • PARK AND RECREATION COMN115510NERS" AND DOARD MEM[3EFZ5" COl1NClL. ***** INSTALLATION AND AWARDS DINNER *****• Saturday, February 25, 1989 Location: Pacifica Community Center 540 Crespi Drive (just east of Highway 1) Pacifica, CA (415) 355-2255 (Map on reverse side) 6:00 PM Tour of building and no-host social 7:00 PM Dinner Cost: 319.50 per person Incoming President - Jean Johnston, Commissioner City of Pacifica Parks, Beaches and Recreation Department Installing Office r- Sheila Hyman *** Please complete lower portion and return to: Jean Johnston Pacifica Parks, Beaches and Recreation Department 170 Santa Maria Avenue Pacifica, California 94044 R.S.V.P. Deadline: February 20, 1989 ------------------------------------ Registration form Prime Rib Dinner 319.50 Number Fish Dinner 319.50 Number Name Address City Zip Total enclosed Please make checks payable to B.A.P.R.C.B.M.C. Thank .you. ,.~ o 7~ 4~r ~LVO, SAN VEDRO VAIIEV COUNTY PARK "i ~; '. ;' MEMORANDUM TO: Parks and Recreation Commission DATE: June 6, 1989 FROM: Secretary, Parks & Recreation Commission SUBJECT: Meeting of June 6, 1989 II. A. We will meet at the Senior Day Care Center at our regular time and carpool on a tour of Brookglen and E1 Quito Parks. This will give us a first hand look at the work that has been accomplished to date. Recommended action: Review parks. III. A. On the list of projects for our next two year's work program is the development of Beauchamps Park and Kevin Moran Park. Recommended action: Schedule dates for informational meetings and work sessions. III. B. It is time to schedule Commissioner's attendance at City Council meetings for the next six mor_ths. Recommended action: Develop calendar for attendance at meetings. II. C. At tonight's meeting we will discuss possible uses for the $15,000 Roberti-A'Berg-Harris Urban Open Space and Recreation Program Funds. Recommended action: Be prepared to make suggestions on how to use the funds. Please let Sharon know if you will be unable to attend tonight's meeting. Parks and Recreation Commission June 11, 1989 City of Saratoga 13777 Fruitvale Avenue Saratoga, California 95070 ATTN: Mayor Karen Anderson Dear Mayor Anderson: It is with disappointment and regret that I tender my resignation as Parks Commissioner of Saratoga. ! am proud to have se-ved on the Commission, had great expectations, and with my fresh ideas had hoped to stimulate community awareness of our parks. Unfortunately, working full time along with other family commitments has taken up more time than is possibly feasible to implement these ideas. Karen I feel that you, the City Council and the Park Commissioners', have been quite patient with me and I feel that the community deserves an individual who will have more time to dedicate their services to the tasks at hand. Again, I thank you and the City Council for the opportunity of serving on the Parks Commission. Sincerely, ~°U`~~-~ Marge ~Cnderson /ma CC: Saratoga City Council Saratoga Parks Commission M E M O R A N D U M TO: Parks and Recreation Commission DATE: February 6, 1989 FROM: Secretary, Parks & Recreation Commission SUBJECT: Meeting of February 6, 1989 II. A. Mr. Sinnett is submitting his improvement plans for the trails along Mt. Eden Road and along the northerly boundary of the property. There are several details which, because of the terrain, do not comply with City standards. The commission should review the plans and determine if they are satisfactory. Recommended action: Review/modify/approve final trail design. III. A. Landscape architect Jeff Heid has completed the improvement plans for El Quito Park. The plans will be presented to the Commission for review and approval. Recommended action: Review/modify/approve improvement plans and transmit them to City Council for their a_p_proval and authorization to go to bid. IV. A. Joan Pisani and Tom Walters will give a report on the newly formed Youth Commission. Recommended action: None. IV. B. As part of the mid-year review each City department prepares a statement of its status, goals and accomplishments.. We have included these reports in your packet. Recommended action: None. V. A. We have received notice of the BAPRCBM Council installation and awards dinner to be held on February 25, 1989, in Pacifica. If you are interested in attending, there is a registration form in your packet. V. B. Memo from Santa Clara County Parks and Recreation Department regarding a proposed Negative Declaration for the County parks off-road bicycle policy. V. C. Suzanne Gamble contacted Roy about presenting her ideas for an Arbor Day program to the Commission. She will be present at the meeting to discuss her proposal which is included in your packet. Recommended action: Discuss her proposal and advise if staff should seek City funding. Please let Sharon know if you will be unable to attend the meeting. Dan Tri dad, ., Secret y Parks and Recreation Commission • DATE: January 19, 1989 T0: City Manager FROM: Dan Trinidad SUBJECT: Mid-Year Review The following is the Fiscal Year 1987-88 Summary Report together with the Mid-Year Review. of Fiscal Year 1988-89 for the Maintenance Department of the City of Saratoga. It is divided into three areas, 1) Current Status of Operations, 2 ) Financial Status, and 3) Future Projections. A review of the department's operating budget shows that the Maintenance Department is responsible f or ten (10)programs. Program 31 - Street Maintenance Program 32 - Curb, Gutter, Sidewalks Program 33 - Traffic Control Program Program 34 35 - Flood Control & Storm Drain Maintenance - Median/Parkway Maintenance Program 36 - Parks/Open Space Maintenance Program 37 - Hakone Gardens Program 82 - Equipment Operations Program 83 - Fixed Assets Maintenance Program 84 - Facilities Maintenance These programs are distributed to the department's Streets Division and Parks and Building Division. The programs within each division's responsibility are somewhat interdependent as they are staffed by the same employees. Because of this interdependency, the grouping within the three areas of this report will be reviewed from a division standpoint. The department has hired two employees during the past year and a half. The Street Division has had one person retire and we had to replace one person in the Parks Division. Both of the new employees seem to be working very well and we are pleased that morale is improving throughout the department. CIIRRS'1~TT STATQS OF OPffitATIONS During the past year and a half we have utilized manpower from the California Conservation Corps and from the Public Service Program through the Santa Clara County Sheriff's Department. This labor has no direct cost to the City and we have been able to use it to accomplish many projects we would not have otherwise been able to do. 1 During the fall of 1987, the C.C.C. worked with people from the Bamboo Society to construct new bamboo gardens at Hakone Gardens. They have continued to make many improvements to the Gardens including walkways, benches, and irrigation systems. They also assisted us in the removal of the old unsafe play structures at Brookglen Park. Unfortunately, they have recently informed us that they can no longer perform this tyre of work without remuneration. I will include a proposal for the inclusion of some funds to cover this in the "Future Projections" portion of thi s report. Through the Public Service Program (P.S.P.) of the County Sheriff's Department we have accomplished various cleanup projects throughout the City. Although we have been unable to use this labor. source to the same extent as last year, we have had them fill sandbags in preparation for winter floods, clean roadsides of weeds and. debris, etc. We have received many favorable comments on the work these people have accomplished. Boy Scouts attempting to obtain their Eagle Scout award have also accomplished many improvement projects for the City. Play structures have been repaired and benches and tables have been repaired and painted at several parks. The planting in the patio area of the library has been refurbished, as have the picnic tables behind the Senior Center. Our relationship with the City of San Jose and with the other surrounding agencies has continued to improve. These relationships have been very beneficial to Saratoga. The division has established a daily work report which shows all work assigned for that day. Each day the report is submitted to the department head for his review and information. The report allows for project tracking record keeping. Because we were delayed in having the contractor complete the Slurry and Cape Seal portion of the Pavement Management Program before the end of September, we have put off that portion of the program until we can be certain of warm weather this spring or summer. The preparation work, dig out repair and crack filling, which is done "in house" is completed for this project. We are currently in the process of putting together the Pavement Management Program for the next fiscal year's activities. All of the proposed asphaltic concrete overlay called for this year has been completed. The total cost of this work was $173,358 excluding Sixth Street but including Glen Brae Drive between Scotland Drive and Beaumont Drive. We have implemented the monthly contract sweeping of the City's arterial streets. 2 . ~ The.,first chase, repair of tripping hazards, of the Sidewalk Repair Program has been completed. We have recently begun repair and replacement of concrete curb and gutters which are causing drainage problems. We purchased a concrete grinding machine in the fall of 1987 and have utilized it to repair minor miss- alignments in sidewalks. This is the last year of the increased catch-up funding for the Curb, Gutter, and Sidewalk Maintenance Program. Staff has recently completed the biannual nighttime inspection of our traffic signs and pavement markings. This year we also surveyed the condition of centerline striping for reflectivity. Since beginning this inspection program, we have reduced the number of defective signs found from about 200 to 25. We have already replaced the defective signs found. We are currently formulating the center line, lane line and shoulder line replacement project and will hope to put it to bid as soon as possible. If the engineering is completed soon, we will be revuesting a special appropriation for this project during this fiscal year. If not, it will included in next year's budget. As in recent years, low rainfall thus far this winter has allowed us to be underexpended in our Flood Control & Storm Drain Maintenance budget. Hopefully, this year will turn out to be an average rainfall year and no adjustment of appropriations will be necessary. Our crews have replaced and repaired several storm drain inlets and culverts which should eliminate some of the drainage problems of the past. We have purchased the replacement vehicles called for in the 1987/88 budget. They were, one small truck, two small sedans and the two Code Enforcement Officers' cars. We are currently preparing specifications for the replacement of our large loader and plan to have it delivered by the end of March. We also plan to have the two replacement trucks purchased by the end of the fiscal year. During the past summer, our small aboveground diesel tank developed a leak. We fortunately discovered the leak and pumped the tank empty before more than a few drops of fuel had escaped. We have been using 55 gallon drums since the leak and will need to include a new tank in next years budget. The drought which we have experienced this past year has caused us to drastically cut back in the City's use of water for irrigation. While we were using enough water to keep things green, we were not using enough to maintain healthy vigorous growth. At some locations, this lack of vigor created some unsightliness with browning and weed abundance. We hope that the upcoming year has ample rainfall to allow prover irrigation practices. 3 • ,. We have again assumed full responsibility for maintenance of the landscaping improvements of the median on Saratoga-Sunnyvale Road between the railroad and Blauer Drive. Shortly after being completed, the developer of the property near the corner of Cox Avenue was allowed to install an opening for left turn access to his property. He also had to make a connection to the sanitary sewer in the middle of the island. In order to accomplish this he had the water to the medians turned off. This lack of water caused several of the islands to become eyesores. All work is again complete and the medians are looking good. Pre-emergent weed control material has recently been applied to all medians. We have ref urbished the planting and irrigation system behind the Senior Day Care Center. Staff also installed landscaping surrounding the new flag poles in front of City Hall and along the island containing the new "Civic Center".sign in front of the Civic Theater. Staff worked closely with Saratoga Little League and Saratoga A.Y.S.O. in preparation for the start of their seasons. Included in the normal preparation was the installation of the underground electrical for Little League's three new scoreboards. At the Historical Site, we worked with a contractor in refurbishing most of the buildings. The exterior of the Chamber of Commerce building was painted, a new roof was put on the museum and library buildings, the library building exterior was cleaned and sealed, and windows were repaired to stop leakage. Recently, we had a security light installed at the rear of the buildings. New legislation is requiring us to check backflow prevention devices at irrigation installations and replace them if found faulty. We have already replaced the one at Kevin Moran Park and will be requesting the funds for several others in the upcoming budget. Staff also completed a major repair of the sprinkler system at Memorial Plaza and repaired the play structure at Wildwood Park which was damaged when a large tree fell across it. With the help of consultants, we have recently completed the Inventory of Trees on City Owned Property, a listing of trees approved for planting in Saratoga, and a guide for planting and caring for trees. The latter two will be disseminated throughout the City. Several months ago we, together with the City Council, were contacted by several residents of the area around Brookglen Park who were concerned that the park was not very clean, and the old timber play structure was unsafe and that it provided a cave type hiding area that attracted people with wrong intentions to the park. Within the week we had arranged to have workers from Elmwood clean the Park. It was decided at the next Parks and 4 • Recreation Commission meeting that the structure should be removed and planning begun for the installation of new equipment at the park. Within the next several days we were able to arrange to have the C.C.C. remove the structure. In meeting with the residents, we have developed that plan and will begin its implementation within the next two or three months. E1 Quito Park has ton priority with the Parks and Recreation Commission and we are working with a landscape architect in the preparation of the improvement plans. We expect to have the Dlans completed within the month and have the work on the softball field completed before the start of the City's softball season. We have recently .applied for an advance of the $80,000 State Bond Funds to complete the park's improvements and should receive 90$ of the money before the work is begun.. The Parks and Recreation Commission has recently reviewed several plans for equestrian. trails in the Pierce Road area. In reviewing those plans, the Commission met and worked with Bill Brooks of the trail ad hoc committee to formulate specific conditions. The Commission also developed a park use policy and worked with the Recreation Director on the future direction of the City's recreation program. It reviewed and approved several landscape projects within the City as well as the tree inventory, care guide, and tree list. The Commission developed the list of projects which. will utilize the $91,000 Conservation Bond Act of 1988 Grant. The problem with predators at Hakone Gardens aAOears to be solved with installation of a fence for the dog in the improved portion of the Gardens. The pond filtration system is also complete and has made a major improvement in the clarity of the water. An improvement to the filter system, which will reduce the need for frequent back flushing and further clarify the water, is being planned. We have repainted several areas in the City buildings and have improved lighting in the Community Center office area. We have also had the flooring replaced in the "Xerox Room" and the women's restroom at City Hall. Staff has installed a new water heater at City Hall. With the completion of the Senior Day Care Center we have taken on additional custodial responsibilities. In order to add this large facility to our care, we entered into a contract with a private janitorial service to perform the daily cleaning of City Hall offices. Although we have experienced some minor problems with the. quality of their work, we are overall very pleased with their performance and the cost effectiveness of this contract. 5 FINANCIAL STATQS We have reviewed both the Fiscal Year 1987/88 Year End Summary and the Fiscal Year 1988/89 Midyear Expenditure Status of the ten programs which are our responsibility and have found some very minor items of concern. As explained previously, the programs which fall within the two divisions of the department are interdependent since they are, by and large, staffed with the same people. Because of this, there are shifts in labor cost distribution between various programs. We do not attempt to transfer appropriation within the programs except as they may effect funding sources, e.g.Gas Tax and Storm Drain Fees. The following will highlight those discrepancies, as well as other items of concern. 1987/88 Year 8nd Sus~ary The year end summary shows an overrun in the wages and benefits portion of all programs. This was caused by the accrual of an extra pay period during the year. The Curb, Gutter, and Sidewalk Maintenance Program - Repair/Maintenance Account shows an overexpenditure of approximately $60,000. This was because funds appropriated in Fiscal Year 1986/87 budget were not transfered to cover expenditures for the repair contract made in 1987/88. The Parks/Open Space Program - Repair/Maintenance Account was overexpended by approximately $8,600. This was caused by the unscheduled concrete repair work that was required with the addition at the Senior Center and by exceeding our estimate for installation of electrical lines to the scoreboards at Congress Springs Park. Also, both the water and power accounts of the Parks/Open Space Program were overspent. This overspending totaled about $2,500 and was because of underestimating our needs. 198889 Mid Year $anenditure Status P=oa:~N_~1 - Street Ma;IItenance Wages, Full-Time 68 $ Expended Light rains allow street work to continue into winter. Needed Action $40,000 transfer in P=QQram ~4 - F? oo$ Qll~rol & ~~oLID IZrd3I] M~3Z1~~IZdII~~ Wages, Full-Time 19 $ Expended Light rains.. Needed Action $40,000 transfer out 6 -' • Procr~~~ ~6 - P~LkLOQBl] ~12~&~ Power 85 $ Expended Increased use of snack shack and new score board usage. $1,200 should be added Needed Action ~~oS~~~{!_ 8 4-=-~'s"i~3 p i t i e s M~3t1~~Ilail~~ Repair/Maintenance 191 $ Expended Needed Action The encumbrance for the restoration of Historical Site was not transferred to this year's budget. $8,500 must be added Although there are several other discrepancies which show in the "Expenditure Status" report, both in overruns and underruns, all are of the nature that they can be handled within the programs. FiTTQRE PROJECTIONS As described in the Current Status of Operations portion of this report, we are basically on schedule in most of our objectives for this year or plan to be caught up by the end of the year. Theactivities which we will be accomplishing are highlighted below. 1. Complete the Slurry and Cape Seal portion of the Pavement Management Program. 2. Complete, to the extent funding allows, the replacement of concrete curb and gutters which are causing drainage problems. 3. Restripe all street center line, lane line, edge line, and shoulder stripes. Request funding as needed. 4. Purchase two replacement trucks. 5. Purchase replacement for large loader. 6. Update Inventory of Trees on City Owned Property. 7. Meet with residents of the Brookglen Park area and develop final design for the new play structure. 8. Obtain informal bids for the purchase and installation of the new play structure at Brookglen Park. 7 • 9. Obtain funds apvropriation from City Council and have play structure installed at Brookglen Park. 10. Complete the first phase of the refurbishing and improving E1 Quito Park. 11. Change the closing time of City parks and install undated signs at all varks. 12. Complete the report on the use of private contractors to do landscape maintenance for the City. The cost of performing various functions by contract will be compared to the cost of doing them with regular staff. 13. Make a cost analysis of maintaining landscaped medians. The cost of maintaining various types of landscaping is needed to help in the decision making process of improving medians. 14. Complete an analysis of maintaining equestrian trails within the City. 15. Conduct a surplus property sale to dispose of the two old C.S.O. cars, etc. 16. Implement a department wide formal safety program. Along with the above items we will, of course, continue to perform our day to day maintenance and custodial activities. Staff has developed a list of priorities, programs, projects, and objectives which we feel should be included for funding in the Fiscal Year 1989/90 and 1990/91 Budgets as additions to the activities included in this year's budget. The following list, which is not in the order of priority, gives a brief descrivtion of our suggestions. 1. City-wide street sweeping. The overall condition of the City street system would be improved if all City streets were Swept on at least a monthly basis. 2. Replace several pieces of existing City owned equipment, including the steel wheel roller, crack sealing tar pot, the large patch truck, one of the small pick-ups used by the parks division, the small street sweeper, the self-vrovelled paint striver. - " 3. Purchase the following new equipment which will imvrove the production in several programs: 1) remote sprinkler valve actuator, 2) trailer mounted aerial lift, 3) 36" wide backhoe bucket, 4) steam cleaning machine, and 5) vortable vacuum. 8 .- ~~- w i 4. Replace the leaking above ground diesel tank. 5. Establish funds to utilize the C.C.C. These funds can be used to purchase equipment which is traded for work performed or can be actual cash payments. 6. Provide lighting and landscaping at the City entrance signs. The signs, which were installed several years ago by the Saratoga Rotary would be greatly enhanced by lighting and colorful landscaping. 7. Develop plans and specifications for the improvements to be made at Wildwood Park. 8. Develop plans and specifications for refurbishing the play structures at E1 Quito, Congress Springs, Gardiner and Kevin Moran Parks. 9. Improve Scully Avenue frontage of Kevin Moran Park. 10. Install improvements to the water filter system for the pond at Hakone Gardens. - 11. Remove sprinkler system which is in the freeway right-o~-way adjacent to Congress Springs Park. 12. Install header boards around the tennis courts at Congress Springs Park. 13. Install back-flow prevention devices at E1 Quito, Gardiner and Brookglen Parks. 14. Install lights in the unlighted segments of the post top light fixtures in Blaney Plaza. 15. Install an irrigation system and landscaping in the parking lot of Parking District # 4. 16. Upgrade the Saratoga-Sunnyvale Road median between Blauer Drive and Verde Vista Lane to better conform with the new medians. 17. Update and improve irrigation system in the Saratoga Avenue, Prospect Avenue, and Fruitvale Avenue medians. 18. Increase level of staffing at Hakone Gardens by adding two hours per day to the Japanese Garden Caretaker (currently at six hours per day) and by increasing the number of approved parttime hours. -- 19. Perform all building improvements required to comply with the Fire Marshal's letter of November 6, 1988, including the addition of a small storage shed for chemical storage. 20. Repaint the interior of the Community Center. 9 ~. • ~ 21. Re-Roof the Community Center and the Civic Theater. 22. Refurbish the raised Council platform in the theater. Park Revenue A brief review of the revenue received from various harks shows the following increases: 1988 Hakone Gardens $28,768.48 Wildwood Park 1,600.00 Congress Springs, El Quito and Kevin Moran Pa rks 14,475.00 TOTAL 1988 $44,843.48 1987 Hakone Gardens $22,287.74 Wildwood, Congress Springs, E1 Quito and Kevin Moran Parks 11,210.00 TOTAL 1987 $33,497.74 1986 Hakone Gardens $22,680.62 Wildwood, Congress Springs, E1 Quito and Kevin Moran Parks 5,845.00 TOTAL 1986 $28,525.62 10 4 • To: City Manager January 25, 1989 From: Director of Recreation Subject:. Budget Review Report: 4041 Recreation Services A. CURRENT STATUS OF OPERATIONS 1. Budget Obiectives = Status g~ Accompli hm n fQ~ t P Last Year ~.. First ~.ix. Months ~ This Year 1. The number of Recreation Department classes held has increased 20% this past year. In 1988, over 550 classes were held. 2. Several new programs have been held at sites other than the Community Center. Activities are now offered at El Quito, Wildwood, Kevin Moran and Congress Springs Park. Also, program are held at Hakone Gardens, West Valley College pool and Redwood School. 3. The "On Your Toes" dance program continues to grow and the revenue has increased by 35%. Wood floors were were installed in the dance studio and now over 270 students are enrolled in the 36 classes held each week. 4. Two Santa Claus outfits were made and the Recreation Department has experienced two successful seasons of "Santa Home Visits". 5. Curtains, paneling and cabinets have been replaced in the Arts & Crafts Room of the Community Center. 6. New office furniture has been purchased for the main office of the Center and all files have been reviewed and reorganized. 7. The area in front of the Center has been rezoned; it is now designated a loading and unloading area. 2. Other Noteworthv Activities 1. A successful 8 teams, 7 weeks co-ed softball league was held for the first time during the summer of 1987, at E1 Quito Park. During the summer of 1988, the program increased to include a men`s league. The length of the season was increased to 14 weeks and games were held 4 nights per week at El Quito Park. 2. After 2 successful summer nature day camp programs at Wildwood Park a day camp was added and held at El Quito Park. 16 camps were offered during the summer of 1988 and attendance increased by 50% over the previous summer. 3. The Recreation Department now has a year around tennis progam offered at Congress Springs Park. Over 60 classes are held during the year. 1 U 4. A summer and fall competitive swim program was co-sponsored with West Valley Aquatics Team and held at West Valley College. Over 65 children participated. 5. Vacation camps have continued to grow and expand. Kamp KriC Kringle was held for the second season this past December. Three different age groups were divided into separate camps and 50 children participated. Almost 50 other children were turned away when they tried to register after all camps were full. 6. The new Saratoga Youth Commission was established and 19 members were appointed by the City Council in December, 1988. 7. 185 children and their parents joined ire on the fun at the 2nd annual "Breakfast With Santa" program held at the Community Center this past December. 8. Magical Moonshine Theatre an International touring company held a sold out puppet show at the Community Center in October, 1988. Staff received partial funding for this from the California Arts Council. 9. The Recreation Department continues to sponsor 22-25 senior citizen trips per year. A volunteer tour guide was successfully recruited to escort the overnight excursions. 3. Shortcomings 1. The Warner Hutton House was not relocated so staff was not able to set up new recreation programs and rent the building for receptions. 2. The proposed project to increase the Community Center parking lot was put on hold until the City Council approves the master plan. 3. Enlargement of the Meeting Room/Dance Studio was budgetted but it was felt the work should be done when the Community Center is re-modeled. Staff is anxious to complete this project because classes are now limited in growth because of the room size. 4. After 15 years teen dances for Redwood School students were discontinued beginning with the school year 1987-88. The new principal felt he wanted their school dances held on campus. 5. For several years Gymboree rented space at the Community Center each week for baby and tiny tot gym classes. This successful progam wanted to expand but the hours requested were already booked with other classes. Gymboree moved to another location and the Department will lose approximately $5,000 per year in revenue. 2 `~ • 6. A City wide tennis tournament was planned but the response was not very good. Currently, the City's tennis instructor is setting up a tennis challenge board ladder. B. FINANCIAL STATtTS 1. Summarv ~ 1987-88 Sta , Expenditures Adopted Budget Revised Budget $235,966 $208,854 Revenue Community Center Rental Excursion Fees Classes,Camps & League Fees Dances Snack Bar $239,800 $236,016 2. Mid-bear Status ~ Year c-1 ~'~ojection ~~ 1988-89 Expenditures Adopted Budget $271,212 Adopted Budget $ 54,000 44,000 138,000 3,000 800 Mid Year Status $131,835 U Actual Expenditures $203,970 Actual Budget $ 56,588 30,673 148,630 0 125 Revenue Community Center Rental Excursion Fees Classes,Camps,& League Fees Snack Bar Adopted Budget $ 6C1, 000 32,448 165,000 $257,448 $117,003 Year End Projection $271,212 Mid Year Status $ 25 , OOCt 24,494 66,984 525 Year Er~d Projection $ 54, OCtO 37 , Ct00 165,OOCt 1 , CtCtO $257,000 3 • • C. FUTURE PROJECTI~~NS 1. Proiected End-of-Year Status 1. The Recreation Department's first basketball league will be held on Saturdays at Redwood School. 2. The Youth Commission has several programs planned before school lets out in June. They are currently planning an all-City .Junior High School Dance, a Disneyland trip, ski excursions and teen fun day at Congress Springs Park. 3. A volunteer recently wrote a computer program for registering participants on Recreation Department trips. Staff will be converting over to the new system and working out the bugs. 4. A contract was recently negotiated with West Valley Gymnastics to provide gymnastics at the Community Center. Four classes offered in January had a total of 48 students registered. It is planned that this program will grow and expand. 5. It is time again to increase the size of the brochure. The current Activity Guide has 16 pages and this is not adequate for the number of programs offered. The summer brochure will increase to 24 pages. 6. A weekly volleyball program is scheduled for adults utilizing the gym at Redwood School. This new program has 26 adults registered for the first evening. 2. Proposed Priorities. Programs. Projects ~ Ob.iectives ~~ 1989-91 1. To obtain a software program to computerize building rentals and daily usage of the Community Center. 2. To complete the remodel of the Community Center as recommended in the Master Plan. When this is completed the fee schedule for the rental of the Center will be reviewed and increased. 3. To expand the summer softball program to include a Sunday co-ed league. 4. To meet the needs of a more active Youth Commission by increasing the level of staff support and providing a new activity program budget. 5. To increase Tom Walters, Recreation Coordinator, from 32 hours per week to full time and Marilyn Healey from Clerk Typist II to a Clerk Typist III. 6. To begin utilization of the Warner Hutton House once the building is moved to City property. Tasks will include ordering furniture, establishing a use policy and rental fee schedule and implementing new recreation programs. 4 y ~ • 7. To evaluate the prospect of purchasing the computer software to layout the Recreation Department Activity Guide in-house. 8. To continue to offer new classes each quarter, pursue off-site locations for programs and co-sponsor more activities with other agencies. 5 MEMORANDUM DATE: 11/1/89 T0: Parks and Recreation Commission FROM: Secretary, Parks and Recreation Commission SUBJECT: MEETING OF NOVEMBER 6, 1989 III. A. Landscaping for the Saratoga-Sunnyvale median strip will be reviewed with the landscape architect and any area residents in attendance. IV. A• Commissioners are requested to review the draft questionnaire to be used in the Needs Assessment Survey of Saratoga residents and be prepared to give their input. B. A summary of Celebrate Saratoga week events will be presented by Joan Pisani. Hopefully, five applicants for the vacancy in the Commission will be present to view the proceedings. Please let Marlene know if you will be unable to attend this meeting. (867-3438) /mt Trinidad retary Attachments