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HomeMy WebLinkAbout03-05-1990 Parks and Recreation Commission AgendaAGENDA 5ARATOGA PARKS AND RECREATION COMMISSION TIME: Monday, March 5, 1990 - 7:30 PM PLACE: SARATOGA COMMUNITY CENTER 19655 Allendale Avenue, Saratoga, California (Senior Day Care Center] TYPE: Regular Meeting A G E N D A I. ORGANIZATION A. Roll Call B. Minutes (Meeting of February 5, 1990) C. Posting of Agenda (Agenda was posted on the City Hall Kiosk on February 28, 1990) II. OLD BUSINESS A. Park & Trail Master Plan Request For Proposal B. Warner Hutton House - Programs/Furnishings III. NEW BUSINESS A. Horse Trails, Mt Eden Estates, Lot 18, Tract 7761 B. Horse Trails, Mt Eden Estates, SD-88-010 C. Heritage Tree Ordinance Status Report IV. COMMISSION AND STAFF REPORTS None V. COMMUNICATIONS A. 1990 Policy Development Process SARATOGA CITY COUNCIL EXECUTIVE SUMMARY N0. MEETING DATE: AGENDA ITEM: CITY MANAGER: ORIGINATING DEPARTMENT: MAINTENANCE\DAN TRINIDAD Li'/ SUBJECT: REQUEST FOR PROPOSAL UPDATING PARKS MASTER PLAN AND TRAILS MASTER PLAN Recommended Motion• Approve the Request for Proposal to notify interested Landscape Architects and Park Planners of the need for updating the current City of Saratoga Parks Master Plan and Trails Master Plan. Report Summarv• At the joint Council/Park & Recreation Commission meeting in November, it was decided to retain the professional services of a Park Planner/Landscape Architect to complete a City-wide Park Master Plan and Trail Master Plan. The Park Master Plan will emphasize updating the current plan for Kevin Moran Park and also preparing new Master Plans for undeveloped Beauchamps and Azule Parks.' The Parks & Recreation Commission reviewed and sanctioned this proposal at their meeting on March 5th. FISCAL IMPACTS: The proposed cost for these Plans will be determined from the proposals submitted. Staff will review the proposals with the Parks & Recreation Commission and submit an appropriation resolution for Council's consideration when the costs are known. Attachments• Request for Proposal Motion and Vote• `~ °~ ~~~0 C~ ~ ~ ~ ~ ~ ~ C~~~~ o~ ~ ~OC~ Il~~~ 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 ~~~~~~~~~~ (408) 867-3438 COUNCIL MEMBERS: February 15, 1990 MEMO T0: FROM: SUBJECT: Karen Anderson Martha Clevenger David Moyles Donald Peterson Francis Stutzman Dan Trinidad Bob Rizzo ,- fj-`Li TIME LINE FOR PARK/TRAIL MASTER PLANS As discussed, following are tentative milestone dates for the selection of a Landscape Architectural/Park Planning firm to develop the Park and Trail Master Plans. Step 1. Review of .the Request for Proposal by the Parks and Recreation Commission - Monday, March 5, 1990 Step 2. Review of the Request for Proposal by the City Council Wednesday, March 7, 1990 Step 3. Deadline for proposals to Director of Maintenance Friday, April 6, 1990 Step 4. Presentation to Parks and Recreation Commission of top three (3) firms selected - Monday, April 16, 1990 Step 5. Awarding of contract for Park and Trail Master Plans by Council - Wednesday, May 2, 1990. REQUEST FOR PROPOSAL INTRODUCTION The City of Saratoga is notifying interested Landscape Architects and Park Planners of the need fora proposal to update the current City of Saratoga Park Master Plan and Trails Master Plan. The primary goal of the Park Master Plan must be to list and evaluate each existing park site and two undeveloped sites. The Park Master Plan must include the following elements: 1) The plan should detail the location, acquisition and development, both completed and planned. 2) Consideration must be given to current park usage and how future development and growth will affect both the developed and undeveloped sites. 3) The plan must encompass all undeveloped areas of Kevin Moran Park as well as the undeveloped Azule Park site and Beauchamps Park site. 4) Any plan must include input from the community, definition of their potential usage, character and any financial considerations for their development. TRAIL MASTER PLAN The primary goal of the Trail Master Plan should be to list and evaluate each trail location and improvements, both completed and planned. The trail Master Plan must include the following elements: 1) All planned facilities must be reasonable and feasible. 2) The plan must develop a recommended set of general criteria and standards for improvement of all trails and pathways including equestrian trails. ' 3) The plan must reflect a realistic, developable trail system. 4) Maintenance and the protection of the trails must be a major consideration in the. development of the program. 5) The annual cost for an ongoing maintenance program should be a determining factor. ~* PURPOSE OF THE PROJECT The purpose of the project is to update the current Park Master Plan and Trail Master Plan. The updated Master Plans will be used as references and guidelines for restoration of existing sites and futur® construction of undeveloped sites. SCOPE OF SERVICES TO BE PERFORMED 1) The architect shall review all existing plans and documents to be furnished by the City staff. The plans and documents include the following but are not limited to just these listed: A) Park Master Plan B) 1985 Update Park Master Plan C) Trail and Pathway Master Plan D) Park Usage Survey E) Listing of all park sites and facilities F) Open Space Study, now being developed G) All Park Plans and Specifications H) The 1986 State Bond Act funding used to complete E1 Quito Park I) The 1988 State Bond Act funding earmarked for Wildwood Park $51,000 for 1) expansion of the existing picnic areas with the addition of group picnic areas, 2) construction of a sand volleyball court, 3) renovation of turf and irrigation system, and 4) expansion and refurbishment of the children's play equipment. Plav Eauivment Revlacement Proaram State has granted $37,000 to replace old play equipment at Congress Springs, Gardiner, Kevin Moran and E1 Quito Parks. 2) The firm must conduct a series of community meetings. These meetings should gather input from the community addressing. the undev®loped areas of Kevin Moran Park and the undeveloped sites at Azule and Beauchamps. The information gathered from these meetings will be reviewed and incorporated into the final master plans. 3) After a complete review of all of the City's plans and documents, compile all information gathered from the community and consult with appropriate staff. The architect shall prepare draft copies of both master plans to be reviewed by: 1) Parks and Recreation Commissioners and 2) City Council for approval. 4) After receiving the approval of the draft master plans, the architect shall prepare the final Park Master Plan and Trail Master Plan for approval by City Council which must include all goals and objects previously listed in this request. 5) The architect shall attend appropriate meetings with City staff to make formal presentations to the Parks and Recreation Commission and City Council as necessary to finalize this project. SUBMITTAL RE4UIREMENTS The proposal must contain the following elements: 1) A brief description of the background and capabilities of the firm . 2) A detailed statement of direct relevant experience in developing Park Master Plans and Trail Plans. 3) Project leadership and staff assigned to this project, and their qualifications. 4) Names and background qualifications of sub-consultants proposed to be used. Work done by others must be listed and contain all work not included in the proposal. Any work that is needed to compl®te the project which is not contained in this list will be considered part of the work provided by the architect and included in the proposal. 5) Description of honors and awards received for work done by the firm . 6) A schedule of fees or hourly rate charged by the firm. 7) An estimate of the total project cost required to provide the scope of work outlined above for each master plan. A detailed cost breakdown for both the Park Master Plan and the Trail Master Plan, and a time schedule for .completing the scope of work for each project. 8) Provision of any other information that may assist the City in ascertaining your or your firm's qualifications. ~, .January 29,1990 To: City Manager From: Director of Recreation Subject: Recreation Use of Warner Hutton House I have met with the Recreation Department staff to determine program suggestions utilizing the rooms at the Warner Hutton House. Listed below are activities that we felt would be appropriate. Thez•e is currently $17,200 in the budget for furnishings. Attached please find the Warner Hutton House Floor plan. ~~,,]~ Bedroom. Tom Walter`s office Large bedroom There is $7,200 in the budget to purchase tiny tot program equipment for this room. We would like to schedule all our pre-school programs here and have the furniture reflect this age group. Class suggestion; are: Kinder Club Infant & Me Mom"s Day Off Baby & Me Top Notch Tiny Tykes Toddler & Me Kitchen Adult Cooking classes: Holiday Appetizers Soups French Cooking Summer Salads Filo Dough Chinese Cooking Cake Decorating Summer children's classes: Lunch Bunch Candy Making Kids in the Kitchen Kids Gourmet Family Room/Living Room 9:00 a.m. - 3:00 p.m. Adult classes: Color Analysis Interior Decorating Image making Bridge Parenting programs City & Community meetings 3:00 p.m. - 9:00 p.m. (maybe later on Friday or Saturday evenings) Teen Drop-In The Youth Commission has recommended the purchase of chairs, sofas, tables, big screen television, VCR, stereo for their use. 1 Yard We are hoping the landscape will be attractive and conducive for weekf rentals. To generate revenue we would like to rent the backyard and kitcrien for small summer weddings. It would also be nice to have somf picnic tables for use by summer classes and small groups. If you would like to get together to discuss this, let me know. r~,v~ ~- /~~ Jv~n Pisani cc: Attachment pe 2 To: City Manager February 27, 1990 From: Director of Recreation Subject: Warner Hutton House Furnishings List Listed below is a furnishing list for the Warner Hutton House. $17,200 is currently in the budget for furniture and tiny tot program equipment. The estimates are over budget but the program ideas have changed since the original proposal 3 1/2 years ago. The Youth Commission could possible raise funds for the television, VCR and tape deck and the remainder $6,043 could be included in next years` budget. Kitchen $ 800 3,200 300 500 $4,800 Refrigerator Oak table (9"x4" x 41") and 8 chairs Work table Pots, pans, bowls, dishes, etc. Conference Room $ 200 Refinish top of Crisp Conference Room 10-12` table 1,500 15 conference room chairs $1, 700 L~~ Bedroom/Ti_nv ~~ Room $5,743 See attached list Family Room $1,000 TV, VCR, tape deck 3,000 2 sofas, 2 chairs 1,500 Tables 400 Lamps, miscellaneous $5,900 Conference Room $~, ~ Bedrooms $4,500 Industrial carpet Bedroom $ 600 File cabinet & chairs TOTAL ESTIMATE: $?3.243 Attached is the Warner Hutton House floor plan and furniture layout. itf-Z~'VL J a~i Pisani Attachments pe BATHROOM ~a~1n2d 5,~ ~ a v^- ~ ~,/a BEDROOM X - x-- _X X oak ~'abl~ X X `-- X - - x J a + ~ KITCHEN ~, s of 3 j rc~r.4 . .BATHROOM - -j i~w x BE~ooM ~ I.~ ~;~~ ENTRY PORCH ahw~r -- - }.Jrl• cofFt4 S aha-ir ~~~ o FAMILY ROOM ~ sofa ~+.L1~- i~: a ~. ~--~ = X X. X X C.ris~r xG.o»+weww X P..oe+~ 1-+-b4• LIVING ROOM ~ x ~` x ~c X X : chair FIGURE 3B : WARNER MUTTON FLOOR PLAN February 12, 1990 To: Joan Pisani From: Kim Saxton-Heinrichs Re: Planned equipment & furnishings for large bedroom of Warner Hutton House (Children`s program area) - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - CataloE Page ~ Items Price Total Childcraft p. 72 Kitchen Equipment 439.95 " p. 7 Cabbie lockers (3) 249.00 " p. 4 Storage cabnet 469.00 p. 48 Tunnel 31.95 p. 161 3-way easel (2) 119.95 p. 84 Dollhouse 79.95 Alfax p. 22 11.5"plastic stackable chairs(24) 14.95 " p. 22 Chair caddies (2) 79.00 Kaplan p. 11 Bean bag chairs (2) 48.50 ' p. 11 30"x72" table (2) 110.50 " p. 11 Trapezoid table 93.50 p. 110 Folding store/stage 89.50 " p. 58 Train set 71.00 " p. 14 Folding storage cabnet 318.OU p. 72 Balance board 84.50 " p. 75 Activity gym 219.50 p. 74 Rocky boat 110.OU " p. 54 Transportation toys 72.40 Morisson p. 15 Cabnet/blocks 317.90 ~' p. 4 Cooking set 22.95 p. 13 Roadway mat 31.25 " p. 40 Rhythm set 89.50 Lakeshore p. 42 Sand & water table 199.00 p. 58 Dollhouse furnishings 69.50 " p. 19 Chalkboard (folding) 105.00 Tax @ 6.25°6 Shipping .15 Does not include miscellaneous small toys, craft supplies, flannel board, activity balls or wagon. pe $ 439.95 747.00 469,00 31.95 239.90 79.95 358.80 79.00 97.00 221.00 93.50 89.50 71.00 318.00 84.50 219.50 llu.oo 72.40 317.90 22.95 31.25 89.50 199.OU 69.50 105.0(.? $4,746.05 296 . C10 $5,742.45 1 R - ~~ Srov E s ~ N K ---- ~ ~~~ ~ , o e PPS I p~~.y Ate' ~ , -~ ~wa.y Q 3 yJ ~y i i ma-~ , 1 I I I ~ ~ , F _ ~ SLR ~~ i ~~I~ ~ ~ I or -}~.tast.i- ~, x(x + ~ i ~ i I ` I A ! I ~ I ~~~ i c~ ~~~ ~ X ~'~ ~ ~; ~~ o ~(, ~C... X a p v ~ , vO,,C ~ i ~ ~ xlK ~ i I: : G~ s ~~~ ~ ~° h ~ o ~: o C~B~~ ohs ~ ° i°~~OO CL~ n~~~ 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 _ _~~~ (408) 867-3438 COUNCIL MEMBERS: February 28, 1990 Karen Anderson Martha Clevenger David Moyles Donald Peterson Francis Stutzman MEMO T0: Dan Trinidad FROM: Bob Rizzo ~~jti-' SUBJECT: HERITAGE TREE PROGRAM On Thursday, February 22, 1990, City staff members Dan Trinidad and Bob Rizzo met with Blair Glenn of Saratoga Tree Service to discuss development of a Heritage Tree Ordinance for the City of Saratoga. At this meeting, it was discussed how best to develop the necessary steps to formulate a Heritage Tree Ordinance. After much discussion, all agreed that the best method to achieve this goal is to recommend to the Parks and Recreation Commission/City Council the formulation of an Ad-Hoc Committee that would develop a draft proposal of a Heritage Tree Ordinance. This committee would be made up of the following: interested volunteers, City Commissioners and staff members. Staff is recommending the members for the committee be: a) One (1) member from the Saratoga Parks & Recreation Commission b) One (1) member of the Saratoga Heritage Commission c) The Director of Maintenance for the City of Saratoga d) The Parks & Building Maintenance Superintendent e) Six (6) lcal professional arborists and arboriculturists 1) Blair Glenn, Saratoga Tree Service 2) Barrie Coate, Horticultural Consultant 3) David Docktor, Arborist 4) Lucy Leeburg, Arborist 5) Ian Geddes, Arborist 6) Bill Freedman, Arborist This committee would discuss the following: - Definition of a Heritage Tree - Criteria for tree selection - Process for selection or nomination procedure - Should private trees be included and how - Develop an inventory list and ways to i.d. trees - Discuss penalties for destruction of Heritage Trees - Ways to develop public interest - Computer data base for tracking of Heritage Trees Printed on recycled paper. HERITAGE TREE PROGRAM Page 2 2/28/90 Time line: March 5, 1990 - Report to Parks & Recreation Commission March 7, 1990 - Report to City Council April, 1990 - First meeting of Heritage Tree Committee June, 1990 - Develop draft of Heritage Tree Ordinance July, 1990 - Draft Ordinance reviewed by Parks & Recreation Commission/City Council If you have any questions, please contact me. mt O~az~oz .1~u~~c~z~. ~o., .~ne. GENERAL CONTRACTORS LAND DEVELOPERS Thomas R. Burke Mailing Address: President P.O. Box 1177 Mt. View, CA 94042 691 NORTH MATHILDA AVENUE SUNNYVALE, CALIFORNIA 94086 408-733-1997 ' February 2, 1990 Mr . Dan Tr in ided ~'~`~ + ~~~~ Parks and Recreation Commission 1 L~,'`~. ~,.~-.~~ ``~~ City of Saratoga 13777 Fruitvale Avenue Saratoga, Cal. 95070 Dear Sir: Re: Horse Trails Lot. l8 Tract No. 7761 Mt. Eden Estates Attached is a drawing by Westfall Engineers regarding horse trails on Tract 7761 Lot 18 Mt. Eden Estates. You will note that we are proposing that the trail follow along the northeri:y shoulder of Villa Oaks Ln from the upper gate at Lot 1 to the existing driveway of Lot 18. This change avoids the steep grade from Villa Oaks Ln into the creek and back up to the easterly border of Lot 18. This will avoid erosion of the bank and will not distrube the existing ground cover, as well as making the trail a lot more comfortable for the riders, by being a more level trail. This will also reduce maintenance of the trail. You will also note that we are recommending the elimination of the trail at the foot of the slope along the northerly flat building area of lot 18. This will cause the riders to come to Villa Oaks Ln rather than cross between the building area and the scenic easement. The logical place to build the house is on the flat are area with the pool and back yard between the house and the scenic easement. By eliminating this portion of the trail the riders will not be crossing the pool area and back yard giving more privacy to the owners of Lot 18. This will cause the riders to travel approximately 320 feet farther than crossing behind the house, which is minimal in the scheme of things, and will make a better plan for everyone concerned. In summation this new location makes a much better and level riding trail and preserves the privacy of the back yard of Lot 18. It also avoids having a horse trail on all four sides of the building area. It is requested that. this new location be approved by the Parks and Recreational .Commission at the meeting that in to be held on March 5,` 1990. Thank you for your consideration of this proposal. Very truly yours, HARB~ UILDER Co. Inc. By: T. E. Burke, Sec-Tres Encl: Map AMENDED TRACT MA CONTAINING J ~ /2.4CT` ~~'~/ ~~ /iis~ 772 ~ ~ L ~s-~r 7- ~ .~ LANDS of COCCI ARo~ N 183~AO ~! ~ E 93 N~ , ah~,2 ~' ~~ ~- ~ ~ .>' . 8 ~~ ' S0 0'L \ \ ° ~` ~~ ,~\ L /Hir,S O~ J'CEN/C ~ 7R9/L -s•~ ZjC • / \ 'r•S~ ANA OAA/NACE ESHf, <EA' T~G7 • ~;' 3~ , f N ~~ \ J ~vZa S5~/~o"Yd `. • j ' ~_ 7?.65•`x_ ~-- - ~Ar. 2o.F, /LOT 18 • t~1'fi~ E• '. cuc, • i ~ ~ S. 4v6 Ac . 011 k 6~ /, -~ o ~ __ 5 \. '~ 9 Z.yy. ~ ~ \~ __ ~......-- O~ •~ \ / ~ ~ _~ a ~ hej ~~ ~ Ro \ ~.' m E'X/ST. ~ ~ ~ 3 ~MT• p ~ O ~~7C/Sf• rP _ `` a ~ L.O T J "~ J'CEiY/C I'A'A/L ° /. 79J Ac, ANDO~PA/NA6E ~ PS (/~ h ° ~. J EASEMENT /6A w~ '. ~~ ;. ~ t `~ ~O ~ ' a'~ • SG 7M, ilc ,lv y t~ LOT I(o ~~ - ~ ~. Sn's_ / ~ ~ J R `~ _~~_ \ - ~. / / ~ N ~ ~ "SN / ,~ `~ ~ M i ~yt LOT 3 ,G /. o/L~ Ac. 1~ ~a PER .S'L7MSYJ. Q 1 v Lor 4 /. O/2 Ac. ~~. 4' ` ~, `~` I \ ~i• ~ ~/l~~.~ ~ ~ N ~y l 6~ , ° F,vr ~ U S20° ~ ~ .~S27'i~v /6. ~+ , ~°-° / ~~ °l~ ,cJn-r jy ~t /°`fSO, Q J ~I ~ DR/YEIr•IY CsNT. / FO.f LOT / ~ /E,f J `~ BOOK SL1 N /IC•. S?7. LOT ~ ~ /. 342 Ac. 2~. ~ N Fj9° q~ " HI ~x~ ~/~~ ~AtG/"* ~~ LOT I I /. 99B Ac . ~~_~~~ 1'~ ~~ 5 7.