HomeMy WebLinkAbout03-05-1990 Parks and Recreation Commission AgendaAGENDA
5ARATOGA PARKS AND RECREATION COMMISSION
TIME: Monday, March 5, 1990 - 7:30 PM
PLACE: SARATOGA COMMUNITY CENTER
19655 Allendale Avenue, Saratoga, California
(Senior Day Care Center]
TYPE: Regular Meeting
A G E N D A
I. ORGANIZATION
A. Roll Call
B. Minutes (Meeting of February 5, 1990)
C. Posting of Agenda (Agenda was posted on the City
Hall Kiosk on February 28, 1990)
II. OLD BUSINESS
A. Park & Trail Master Plan Request For Proposal
B. Warner Hutton House - Programs/Furnishings
III. NEW BUSINESS
A. Horse Trails, Mt Eden Estates, Lot 18, Tract 7761
B. Horse Trails, Mt Eden Estates, SD-88-010
C. Heritage Tree Ordinance Status Report
IV. COMMISSION AND STAFF REPORTS
None
V. COMMUNICATIONS
A. 1990 Policy Development Process
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY N0.
MEETING DATE:
AGENDA ITEM:
CITY MANAGER:
ORIGINATING DEPARTMENT: MAINTENANCE\DAN TRINIDAD Li'/
SUBJECT: REQUEST FOR PROPOSAL UPDATING
PARKS MASTER PLAN AND TRAILS MASTER PLAN
Recommended Motion•
Approve the Request for Proposal to notify interested Landscape
Architects and Park Planners of the need for updating the current
City of Saratoga Parks Master Plan and Trails Master Plan.
Report Summarv•
At the joint Council/Park & Recreation Commission meeting in
November, it was decided to retain the professional services of a
Park Planner/Landscape Architect to complete a City-wide Park
Master Plan and Trail Master Plan. The Park Master Plan will
emphasize updating the current plan for Kevin Moran Park and also
preparing new Master Plans for undeveloped Beauchamps and Azule
Parks.'
The Parks & Recreation Commission reviewed and sanctioned this
proposal at their meeting on March 5th.
FISCAL IMPACTS:
The proposed cost for these Plans will be determined from the
proposals submitted. Staff will review the proposals with the
Parks & Recreation Commission and submit an appropriation
resolution for Council's consideration when the costs are known.
Attachments•
Request for Proposal
Motion and Vote•
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Il~~~ 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
~~~~~~~~~~ (408) 867-3438
COUNCIL MEMBERS:
February 15, 1990
MEMO T0:
FROM:
SUBJECT:
Karen Anderson
Martha Clevenger
David Moyles
Donald Peterson
Francis Stutzman
Dan Trinidad
Bob Rizzo ,- fj-`Li
TIME LINE FOR PARK/TRAIL MASTER PLANS
As discussed, following are tentative milestone dates for the
selection of a Landscape Architectural/Park Planning firm to
develop the Park and Trail Master Plans.
Step 1. Review of .the Request for Proposal by the Parks and
Recreation Commission - Monday, March 5, 1990
Step 2. Review of the Request for Proposal by the City Council
Wednesday, March 7, 1990
Step 3. Deadline for proposals to Director of Maintenance
Friday, April 6, 1990
Step 4. Presentation to Parks and Recreation Commission of top
three (3) firms selected - Monday, April 16, 1990
Step 5. Awarding of contract for Park and Trail Master Plans by
Council - Wednesday, May 2, 1990.
REQUEST FOR PROPOSAL
INTRODUCTION
The City of Saratoga is notifying interested Landscape Architects
and Park Planners of the need fora proposal to update the current
City of Saratoga Park Master Plan and Trails Master Plan.
The primary goal of the Park Master Plan must be to list and
evaluate each existing park site and two undeveloped sites. The
Park Master Plan must include the following elements:
1) The plan should detail the location, acquisition and
development, both completed and planned.
2) Consideration must be given to current park usage and how
future development and growth will affect both the developed and
undeveloped sites.
3) The plan must encompass all undeveloped areas of Kevin Moran
Park as well as the undeveloped Azule Park site and Beauchamps Park
site.
4) Any plan must include input from the community, definition of
their potential usage, character and any financial considerations
for their development.
TRAIL MASTER PLAN
The primary goal of the Trail Master Plan should be to list and
evaluate each trail location and improvements, both completed and
planned. The trail Master Plan must include the following
elements:
1) All planned facilities must be reasonable and feasible.
2) The plan must develop a recommended set of general criteria
and standards for improvement of all trails and pathways
including equestrian trails. '
3) The plan must reflect a realistic, developable trail system.
4) Maintenance and the protection of the trails must be a major
consideration in the. development of the program.
5) The annual cost for an ongoing maintenance program should be
a determining factor.
~*
PURPOSE OF THE PROJECT
The purpose of the project is to update the current Park Master
Plan and Trail Master Plan. The updated Master Plans will be used
as references and guidelines for restoration of existing sites and
futur® construction of undeveloped sites.
SCOPE OF SERVICES TO BE PERFORMED
1) The architect shall review all existing plans and documents
to be furnished by the City staff. The plans and documents include
the following but are not limited to just these listed:
A) Park Master Plan
B) 1985 Update Park Master Plan
C) Trail and Pathway Master Plan
D) Park Usage Survey
E) Listing of all park sites and facilities
F) Open Space Study, now being developed
G) All Park Plans and Specifications
H) The 1986 State Bond Act funding used to complete E1 Quito
Park
I) The 1988 State Bond Act funding earmarked for Wildwood Park
$51,000 for 1) expansion of the existing picnic areas with
the addition of group picnic areas, 2) construction of a
sand volleyball court, 3) renovation of turf and irrigation
system, and 4) expansion and refurbishment of the
children's play equipment.
Plav Eauivment Revlacement Proaram
State has granted $37,000 to replace old play equipment at
Congress Springs, Gardiner, Kevin Moran and E1 Quito Parks.
2) The firm must conduct a series of community meetings. These
meetings should gather input from the community addressing. the
undev®loped areas of Kevin Moran Park and the undeveloped sites at
Azule and Beauchamps. The information gathered from these meetings
will be reviewed and incorporated into the final master plans.
3) After a complete review of all of the City's plans and
documents, compile all information gathered from the community and
consult with appropriate staff. The architect shall prepare draft
copies of both master plans to be reviewed by: 1) Parks and
Recreation Commissioners and 2) City Council for approval.
4) After receiving the approval of the draft master plans, the
architect shall prepare the final Park Master Plan and Trail Master
Plan for approval by City Council which must include all goals and
objects previously listed in this request.
5) The architect shall attend appropriate meetings with City staff
to make formal presentations to the Parks and Recreation Commission
and City Council as necessary to finalize this project.
SUBMITTAL RE4UIREMENTS
The proposal must contain the following elements:
1) A brief description of the background and capabilities of the
firm .
2) A detailed statement of direct relevant experience in developing
Park Master Plans and Trail Plans.
3) Project leadership and staff assigned to this project, and their
qualifications.
4) Names and background qualifications of sub-consultants proposed
to be used. Work done by others must be listed and contain all
work not included in the proposal. Any work that is needed to
compl®te the project which is not contained in this list will be
considered part of the work provided by the architect and included
in the proposal.
5) Description of honors and awards received for work done by the
firm .
6) A schedule of fees or hourly rate charged by the firm.
7) An estimate of the total project cost required to provide the
scope of work outlined above for each master plan. A detailed cost
breakdown for both the Park Master Plan and the Trail Master Plan,
and a time schedule for .completing the scope of work for each
project.
8) Provision of any other information that may assist the City in
ascertaining your or your firm's qualifications.
~,
.January 29,1990
To: City Manager
From: Director of Recreation
Subject: Recreation Use of Warner Hutton House
I have met with the Recreation Department staff to determine program
suggestions utilizing the rooms at the Warner Hutton House. Listed
below are activities that we felt would be appropriate. Thez•e is
currently $17,200 in the budget for furnishings. Attached please
find the Warner Hutton House Floor plan.
~~,,]~ Bedroom.
Tom Walter`s office
Large bedroom
There is $7,200 in the budget to purchase tiny tot program equipment
for this room. We would like to schedule all our pre-school programs
here and have the furniture reflect this age group. Class suggestion;
are:
Kinder Club Infant & Me
Mom"s Day Off Baby & Me
Top Notch Tiny Tykes Toddler & Me
Kitchen
Adult Cooking classes:
Holiday Appetizers Soups
French Cooking Summer Salads
Filo Dough Chinese Cooking
Cake Decorating
Summer children's classes:
Lunch Bunch Candy Making
Kids in the Kitchen Kids Gourmet
Family Room/Living Room
9:00 a.m. - 3:00 p.m. Adult classes:
Color Analysis Interior Decorating
Image making Bridge
Parenting programs
City & Community meetings
3:00 p.m. - 9:00 p.m. (maybe later on Friday or Saturday
evenings) Teen Drop-In
The Youth Commission has recommended the purchase of chairs, sofas,
tables, big screen television, VCR, stereo for their use.
1
Yard
We are hoping the landscape will be attractive and conducive for weekf
rentals. To generate revenue we would like to rent the backyard and
kitcrien for small summer weddings. It would also be nice to have somf
picnic tables for use by summer classes and small groups.
If you would like to get together to discuss this, let me know.
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Jv~n Pisani
cc: Attachment
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2
To: City Manager February 27, 1990
From: Director of Recreation
Subject: Warner Hutton House Furnishings List
Listed below is a furnishing list for the Warner Hutton House.
$17,200 is currently in the budget for furniture and tiny tot
program equipment. The estimates are over budget but the program
ideas have changed since the original proposal 3 1/2 years ago.
The Youth Commission could possible raise funds for the
television, VCR and tape deck and the remainder $6,043 could be
included in next years` budget.
Kitchen
$ 800
3,200
300
500
$4,800
Refrigerator
Oak table (9"x4" x 41") and 8 chairs
Work table
Pots, pans, bowls, dishes, etc.
Conference Room
$ 200 Refinish top of Crisp Conference Room 10-12` table
1,500 15 conference room chairs
$1, 700
L~~ Bedroom/Ti_nv ~~ Room
$5,743 See attached list
Family Room
$1,000 TV, VCR, tape deck
3,000 2 sofas, 2 chairs
1,500 Tables
400 Lamps, miscellaneous
$5,900
Conference Room $~, ~ Bedrooms
$4,500 Industrial carpet
Bedroom
$ 600 File cabinet & chairs
TOTAL ESTIMATE: $?3.243
Attached is the Warner Hutton House floor plan and furniture
layout.
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J a~i Pisani
Attachments
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LIVING ROOM
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FIGURE 3B : WARNER MUTTON FLOOR PLAN
February 12, 1990
To: Joan Pisani
From: Kim Saxton-Heinrichs
Re: Planned equipment & furnishings for large bedroom
of Warner Hutton House (Children`s program area)
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
CataloE Page ~ Items Price Total
Childcraft p. 72 Kitchen Equipment 439.95
" p. 7 Cabbie lockers (3) 249.00
" p. 4 Storage cabnet 469.00
p. 48 Tunnel 31.95
p. 161 3-way easel (2) 119.95
p. 84 Dollhouse 79.95
Alfax p. 22 11.5"plastic stackable chairs(24) 14.95
" p. 22 Chair caddies (2) 79.00
Kaplan p. 11 Bean bag chairs (2) 48.50
' p. 11 30"x72" table (2) 110.50
" p. 11 Trapezoid table 93.50
p. 110 Folding store/stage 89.50
" p. 58 Train set 71.00
" p. 14 Folding storage cabnet 318.OU
p. 72 Balance board 84.50
" p. 75 Activity gym 219.50
p. 74 Rocky boat 110.OU
" p. 54 Transportation toys 72.40
Morisson p. 15 Cabnet/blocks 317.90
~' p. 4 Cooking set 22.95
p. 13 Roadway mat 31.25
" p. 40 Rhythm set 89.50
Lakeshore p. 42 Sand & water table 199.00
p. 58 Dollhouse furnishings 69.50
" p. 19 Chalkboard (folding) 105.00
Tax @ 6.25°6
Shipping .15
Does not include miscellaneous small toys, craft supplies,
flannel board, activity balls or wagon.
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$ 439.95
747.00
469,00
31.95
239.90
79.95
358.80
79.00
97.00
221.00
93.50
89.50
71.00
318.00
84.50
219.50
llu.oo
72.40
317.90
22.95
31.25
89.50
199.OU
69.50
105.0(.?
$4,746.05
296 . C10
$5,742.45
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n~~~ 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
_ _~~~ (408) 867-3438
COUNCIL MEMBERS:
February 28, 1990 Karen Anderson
Martha Clevenger
David Moyles
Donald Peterson
Francis Stutzman
MEMO T0: Dan Trinidad
FROM: Bob Rizzo ~~jti-'
SUBJECT: HERITAGE TREE PROGRAM
On Thursday, February 22, 1990, City staff members Dan Trinidad and
Bob Rizzo met with Blair Glenn of Saratoga Tree Service to discuss
development of a Heritage Tree Ordinance for the City of Saratoga.
At this meeting, it was discussed how best to develop the necessary
steps to formulate a Heritage Tree Ordinance.
After much discussion, all agreed that the best method to achieve
this goal is to recommend to the Parks and Recreation
Commission/City Council the formulation of an Ad-Hoc Committee that
would develop a draft proposal of a Heritage Tree Ordinance.
This committee would be made up of the following: interested
volunteers, City Commissioners and staff members. Staff is
recommending the members for the committee be:
a) One (1) member from the Saratoga Parks & Recreation Commission
b) One (1) member of the Saratoga Heritage Commission
c) The Director of Maintenance for the City of Saratoga
d) The Parks & Building Maintenance Superintendent
e) Six (6) lcal professional arborists and arboriculturists
1) Blair Glenn, Saratoga Tree Service
2) Barrie Coate, Horticultural Consultant
3) David Docktor, Arborist
4) Lucy Leeburg, Arborist
5) Ian Geddes, Arborist
6) Bill Freedman, Arborist
This committee would discuss the following:
- Definition of a Heritage Tree
- Criteria for tree selection
- Process for selection or nomination procedure
- Should private trees be included and how
- Develop an inventory list and ways to i.d. trees
- Discuss penalties for destruction of Heritage Trees
- Ways to develop public interest
- Computer data base for tracking of Heritage Trees
Printed on recycled paper.
HERITAGE TREE PROGRAM
Page 2
2/28/90
Time line:
March 5, 1990 - Report to Parks & Recreation Commission
March 7, 1990 - Report to City Council
April, 1990 - First meeting of Heritage Tree Committee
June, 1990 - Develop draft of Heritage Tree Ordinance
July, 1990 - Draft Ordinance reviewed by Parks &
Recreation Commission/City Council
If you have any questions, please contact me.
mt
O~az~oz .1~u~~c~z~. ~o., .~ne.
GENERAL CONTRACTORS LAND DEVELOPERS
Thomas R. Burke Mailing Address:
President
P.O. Box 1177
Mt. View, CA 94042
691 NORTH MATHILDA AVENUE SUNNYVALE, CALIFORNIA 94086 408-733-1997
' February 2, 1990
Mr . Dan Tr in ided ~'~`~ + ~~~~
Parks and Recreation Commission 1 L~,'`~. ~,.~-.~~ ``~~
City of Saratoga
13777 Fruitvale Avenue
Saratoga, Cal. 95070
Dear Sir:
Re: Horse Trails Lot. l8
Tract No. 7761
Mt. Eden Estates
Attached is a drawing by Westfall Engineers regarding horse trails
on Tract 7761 Lot 18 Mt. Eden Estates.
You will note that we are proposing that the trail follow along
the northeri:y shoulder of Villa Oaks Ln from the upper gate at
Lot 1 to the existing driveway of Lot 18. This change avoids the
steep grade from Villa Oaks Ln into the creek and back up to the
easterly border of Lot 18. This will avoid erosion of the bank
and will not distrube the existing ground cover, as well as making
the trail a lot more comfortable for the riders, by being a more
level trail. This will also reduce maintenance of the trail.
You will also note that we are recommending the elimination of the
trail at the foot of the slope along the northerly flat building
area of lot 18. This will cause the riders to come to Villa Oaks
Ln rather than cross between the building area and the scenic
easement. The logical place to build the house is on the flat are
area with the pool and back yard between the house and the scenic
easement. By eliminating this portion of the trail the riders will
not be crossing the pool area and back yard giving more privacy to
the owners of Lot 18. This will cause the riders to travel
approximately 320 feet farther than crossing behind the house,
which is minimal in the scheme of things, and will make a better
plan for everyone concerned.
In summation this new location makes a much better and level riding
trail and preserves the privacy of the back yard of Lot 18. It
also avoids having a horse trail on all four sides of the building
area.
It is requested that. this new location be approved by the Parks
and Recreational .Commission at the meeting that in to be held on
March 5,` 1990.
Thank you for your consideration of this proposal.
Very truly yours,
HARB~ UILDER Co. Inc.
By: T. E. Burke, Sec-Tres
Encl: Map
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