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13777 PRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867-3438
COUNCIL MEMBERS:
AGENDA Karen Anderson
Martha Clevenger
Willem Kohler
SARATOGA PARKS AND RECREATION COMMISSION victorMon~a
Francis Stutzman
TIME: MONDAY, MARCH 4, 1991 - 7:30 P.M.
PLACE: SARATOGA COMMUNITY CENTER (Senior Day Care Center)
19655 Allendale Avenue, Saratoga, California
TYPE: Regular Meeting
A G E N D A
I. ORGANIZATION
A. Roll Call
B. Minutes (Meeting of February 4, 1991)
C. Posting of Agenda (Agenda was posted on the City
Hall Kiosk on February 27, 1991)
II. .OLD BUSINESS
A. Beauchamps Park - Proposal from Wallace, Roberts
& Todd
III. NEW BUSINESS
A. Santa Clara County Urban Forestry Task Force
IV. COMMISSION AND STAFF REPORTS
A. Jennifer Crotty - Internship Projects
V. COMMUNICATIONS
None
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13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867-3438
COUNCIL MEMBERS:
Karen Anderson
Martha Clevenger
2 / 2 7 / 91 Willem Kohler
Victor Monia
M E M O R A N D U M Francis Stutzman
T0: Parks and Recreation Commission
FROM: Secretary, Parks and Recreation Commission
SUBJECT: MEETING OF MONDAY, MARCH 4, 1991
II.A. The Commission is asked to review the Proposal
included in this. packet from Wallace, Roberts &
Todd for the work to be completed on
Beauchamps Park.
Recommendation: It is recommended by staff that
this proposal be approved and forwarded to Council
for their additional concurrence.
III.A. A request was received from the Santa Clara
Intergovernmental Council for the appointment of a
representative to serve on the newly formed Urban
Forestry Task Force.
Recommendation: Appoint one commissioner to serve
on this Task Force.
IV.A. Jennifer Crotty will report on the projects she is
involved in while serving her internship with the
City.
Please let Marlene know if you will be unable to tend this
meeting. {867-3438) ~~~
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WRT
~allaceRoberts 'Todd
Architecbue
landscape Architecture
Urban Design
EmironmenWl PlanAinp
February 21, 1991
Mr. Dan Trinidad
Director of Maintenance, City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
Dear Mr. Trinidad:
Wallace Roberts & Todd (WRT) is very pleased to submit our proposal to the City Hof Saratoga
for the design and construction documents of Beauchamps Park. WRT has extensive Califorttia as
well as national current experience in the preparation of park designs and is well qualified
to meet the needs of the city.
WRT is a multidisciplinary landscape architecture, architecture, environmental planning, and
park and recreation planning firm. Over its 28-year history the firm has prepared parks and
recreation plans and construction documents for city, regional, state, and federal agencies,
with the integration of a full range of resource management issues into recreation plans being
a hallmark of the firm's approach. WRT is recognized for the ability to take projects from
the initial planning stages through detailed design to implementation.
In addition to the technical skills, WRT prides itself in responsive design that is forward
reaching and provocative while refjlecting the values and concerns of the surrounding
community. It is a design philosophy that does not dictate a specific trend or style.
Rather, it is a design approach that brings elements of the community and the natural
environment together with the. functional aspects of the particular place.
Although a neighborhood park, Beauchamps Park is a city park and needs to provide service to
the whole surrounding community. Through our past meetings with both the Beauchamps community
and other city groups, departments,. and commissions, we are already familiar with the issues
and ready to build a plan which meets both neighborhood and community needs.
We have responded to your scope. of -work and re ared an a
p p pproach which responds to the
particular nature of this project. As a team which spans distinctive parks planning and
design experience, we are excited about the opportunity of working with you on this project
and look forward to discussing the project in the near future.
Please do not hesitate to call if you have any questions.
ery wy your ,
Paul Rookwood
Project Director
133 Columbia Street, Suite 205
an Diego, CA 92101 -
019) 696-9303
'~9~,&;~i-7935 flax) _.
SCOPE OF WORK
The following Scope of Work answers to the requirements of the City of Saratoga's Request for
Proposal for Beauchamps Park. The work program consists of three phases. The initial phase
will involve preliminary planning and design. The second phase will provide the necessary
technical inventory, analysis, design concepts to finalize the park design development. The
third and final phase will be construction documentation of the park.
PHASE 1: PRELIMINARY PLANNING & DESIGN
Task 1.1 Project Initiation:
The WRT team will meet with the City of Saratoga representatives to finalize the
project scope.
Task 1.2 .Base Information
WRT is expecting close participation with the City's Engineering Department for
existing grading and utility information. The City of Saratoga's Engineering
Department will provide for WRT:
. Current Base information at 1'=20'-0" (or appropriate- scale) with one foot
contours,
. Street right-of-ways and easements,
. Control points,
Existing sewer and water lines,
Any additional utilities and points of connection.
Task 1.3 Neighborhood Meeting:
WRT will meet with surrounding neighborhood representatives in a workshop to discuss
their concerns, interests, and opportunities. WRT will encourage the group not only
to voice their concerns but to sketch their design ideas for the park on base maps.
Task 1.4 Preliminary Design:
WRT will prepare a preliminary design plan utilizing the input from City Staff and
the neighborhood meeting. The design will be generated on a base map with screened
topography.
T3s 1.5 Preliminary Cost Estimate:
WRT will prepare a preliminary cost estimate for site and park development.
Preliminary cut and fill earthwork quantities and associated costs will be prepared.
Task 1.6 Review Process:
WRT will supply one copy of the park's preliminary design plan with supporting text
and preliminary cost estimate to the City Staff for distribution and review by the
staff, the City Manager, Parks and Recreation Commission .and City Council.
Task l.7 City Staff Meeting:
WRT will meet with City Staff to review their comments as well as the Council's
comments on the preliminary park design.
Task 1.8 Neighborhood Meeting
WRT will meet with the neighborhood group to present the preliminary park design,
and discuss the neighborhood responses to the design concepts.
Task 1.9 Finalize Preliminary Design: ~
After review by the city and the neighborhood, WRT will summarize the necessary
changes to the preliminary design for revisions during the design development phase.
PI•I~ISE 2: DESIGN DEVELOPMENT
Task 2.l Design Development Drawings:
~VRT wilt produce the necessary design development drawings of the park. These will
include sketches of the park elements, material finishes and colors.
Task 2.2 Refined Cost Estimate:
Based on the design development decisions a refined cost estimate will be generated.
Task 2.3 Review Process:
WRT will supply a rendered copy of the park's draft design plan, design development
drawings, and the refined cost estimate for review by the City Staff, the City
R4anager, the Parks and Recreation Commission, and the City Council.
Task 2.4 City Staff Meeting:
-WRT will meet with the City Staff to review the design development drawings and
refined cost estimate.
Task 2.5 Parks and Recreation Commission:
WRT will present to the Parks and Recreation Commission the park design and
accompanying design development drawings and cost estimate.
Task 2.6 Design Confirmation:
The city will provide WRT with a formal confirmation of design direction and any
modifications, based on staff and commission review, prior to the initiation of
construction documents.
PHASE 3 CONSTRUCTION DOCUMENTS
Task 3.1 Construction Documentation:
i
WRT will provide to the city construction documents and specifications in the
following areas:
Staking and Construction Plan,
Grading and Drainage Plan,
Irrigation .Plan,
Planting -Plan,
Details (at appropriate scale),
Specification information shall be incorporated into the drawings and details
notes.
WRT assumes the City!. Engineers will be responsible for review and confirmation of
all drainage and utility connections.
All plans will be prepared at 1"=20'-0" or appropriate scale. Specifications and
product selection will be prepared for all improvements in accordance with the
City's standard format.
Task 3.2 Documentation Review:
WRT will supply the City Staff with 5096 completion of construction documents for an
interim review.
Task 3.3 Cost Estimate and Bid List:
A detailed cost estimate and list of bid items will be provided in the contract
documentation. Grading quantities and earthwork estimates will be finalized and
prepared in the city standard form. The bid list will be prepared in the city
supplied bidder's sheets.
Task 3.4 Construction Document Plan Check:
WRT will submit the construction documentation package for plan check. Following
city review and "redline" comments, WRT will make the appropriate revisions prior to
submitting for bidding. It is WRT's understanding that all bidding and construction
'supervision will be provided by City Staff.
WALLACE ROBERTS AND TODD
FEE SCHEDULE
BEAUCHAMPS PARK
SUB
PHASE 1 TASK TOTAL
Project Initiation/Neighborhood Meetings
Base Information
Preliminary Design
Preliminary Cost Estimate
City Staff/Neighborhood Meetings
Finalize Preliminary Design
(Subtotal PHASE 1) $ 4,000.00
PHASE 2
Design Development
Refine cost Estimate
City Staff/Parks and
Recreation Commission Meetings
Design Confirmation
(Subtotal PHASE 2) $ 3,000.00
PHASE 3
50 percent Construction Documents.
Cost Estimate/Bid List
Plan Check/Red Line
Parks and Recreation
Commission/City Council Review
(Subtotal PHASE 3) ~ $13,000.00
SUBTOTAL $20,000.00
(Optional Task)
Production of base plan by local engineering firm $ 2,000.00
GRAND TOTAL $22,000.00
Wallsce Eoberts t Todd
Work Schedule
desuchanQs Park
Task Weeks: 1 2 3 ~ 5 6 T d 9 10 11 12
Phase 1 PRELIMINARY PLANNING & DESIGN
1.1 Project Initiation _ .
1.2 Base Information ~ .
1.3 Neighborhood Meeting ~ •. .
1.4 Preliminary Design
1.5
Preliminary Cost Estimate .
1.6
Review Proeess __ .
~
1.7
City Staff Meeting .
_ .
1.6 Neighborhood Meeting _ ~ .
1.9 Finalize Preliminary Design
Phase 2 DESIGN DEVELOPMENMT ,
2.1 Design Development Drawings
2.2 Refined Cost Estimate .
2.3 Review Process _ .
2.4 City Staff Meeting ,
2.5 Parks and Recreation Commission _ .
2.6 Design Confirmation .
Phase 3 CONSTRUCTION DOCUMENTS
3.1 Construction Documentation
3.2
Documentation Review .
3.3 Cost Estimate and Bid List
3.4 Construction Document Plan Check
3.5
Final Parks snd Recreation .
Commission Review .
___._
•3.6
Final City Council Review ' -
-
6214sched .
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13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867-3438
COUNCIL MEMBERS:
Karen Anderson
Martha Clevenger
Willem Kohler
Victor Moni3
February 15 , 1991 Francis Stutzman
To: Parks and Recreation Commission
From: City Council
VIA: City Manager
The IGC (Intergovernmental Council) has asked the City to
consider appointing a representative to the newly formed Santa
Clara County Urban Forestry Task Force. A copy of the letter
making this request is attached.
At its February 6 meeting the City Council directed this matter
to your Commission with the request that one of your members
agree to represent Saratoga on the Task Force. Please consider
this request at your next meeting and communicate to the City
Council the results of your deliberation.
By direction:
Harry Peacock, City Manager
jm
Attachment
cc: Dan Trinidad
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Counnl N isti0n: 'o address ono carve
,mnt ,urisdiniaar oraoiems Ana
develop ways to ~mptement saiuuons
JAN 2 81991
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SANTA CLARA COUNTY INTERGOVERNMENTAL COUNCIL
January 22, 1991
County Govemmerrc Center, East Wing
70 West Hedding Street, l l th Floor
San Jose, Calrfornia 95110
14081299.2424
Mayor
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
Dear Mayor:
At its December meeting the
unanimously to endorse the
Forestry Task Force, and to
Task Force.
Intergovernmental Council voted
newly formed Santa Clara County Urban
ask your support in working with the
The Urban Forestry Task Force is a private, volunteer
organization devoted to working with local communities to develop
tree planting initiatives for the year 2000. The task force will
focus on encouraging stewardship among local residents and
schools, and establishing partnerships with community businesses.
A second goal may be to develop a list of trees suitable and
appropriate for the drought and frost conditions in this area.
This model has been patterned after the Urban Forestry project
through San Jose Beautiful. It is ezpected the development of
this urban forest will succeed in improving our air quality,
landscape and overall quality of life.
The Intergovernmental Council is asking that each member
jurisdiction endorse and appoint a representative to the Urban
Forestry Task Forc®. 'This will encourage maaimum cooperation and
collaboration within each community and across the County of
Santa Clara. Please-send your selection to Alrie Middlebrook,
Chair, San Jose Beautiful, l38 Stockton Street, San Jose, CA
95126. Alrie Middlebrook is also available to answer any
questions you may have and can be reached at 408/292-9993
Thank you~for your time and consideration in this matter.
Yours truly,
~~~~~ ;~ _
ice-Chairperson
(Acting Chairperson}
IGC Mambas
Elected Officials Representing: County of Santa Clara • Campbtll • Cupertino • Gilroy • la Altos • la Alta Nips • Loa Gatos • Milpitas • Mmte Sereno • Morgan Mill • Mountain View • Palo Alto
Sar Jose • Santa Clara • Saramga • Sureryvale • School Disuicts • Spatial Districts • Santa Clara Valley Water District
G'i ,
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1:3177 PRl'I"I'\'.\L_G.\\'L'~l'E • Sr\t~,\1Y)Ci.~,C:ALIFORN1,~95O70
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ry 6, 1991
To: City Council
From: City Manger
Subject: Proposed Joint Meeting Schedule for 1991
COUNCIL MEMBERS:
Karen Anderson
Martha Crevenger
Willem Kohrer
Victor .Mona
Francis Stutzman
In order to plan for the numerous joint meetings the City Council
requested or is required to conduct each year, we develop a
master schedule early each year to set aside Certain Council
adjourned regular meeting nights for these purposes. This year's
proposed schedule reflects Council's desire to increase. the
number of meetings with the Planning Commission from two to four,
to discontinue. the meeting of the Commission Chairs as discussed
by Council and that group at your last joint meeting, and to add
the Youth Commission at the end of the school year to discuss its
accomplishments and plans for continuity for the following year.
Based on these changes I propose the following schedule:
February 12 - Planning Commission (already scheduled)
February 26 - Los Gatos-Saratoga High School District (already.
scheduled
March 12 - Public Safety Commission
March 26 - Heritage Preservation Commission
April 23 _
- Library Commission
May 14 - Planning Commission
May 28 - Youth Commission
May 30 - Finance Advisory Committee (already scheduled)
July 9 - Chamber of Commerce Board
August 27 - Planning Commission
September 10 - Hakone Board
September 24 - Commission Recognition Dinner
November 12 - Planning Commission
i~ovember. 26 - Parks and Recreation Commission
December 10 - Saratoga Area Seriicr Coordinating Council
I have tried as much as possible to work around holidays,
religious observances, the budget process and keeping a lighter
summer schedule because of vacations. If these dates are satis-
factory, please ratify them so staff can plan and notify accord-
ingly. I have tried to save October in case you wish to meet
again with the West Valley College Board.
Recommended Action: Approve schedule as presented.
Harry Peac~ck_
jm .
California and Pacific Southwest Recreation and Park Conference
Conserving Biodiversity and Preserving
Quality of Life in California: A Legislative,
Legal, Biological, and Planning Approach
'`If open space preservation is an issue iii
your area you won't want to miss this
institute. "
Presenters:
Robert R. Copper, Director
County of San Diego
Parks end Recreation Department
Deborah Jensen
U.C. Berkeley
Anne Rant, Chief, Special Operations
County of San Diego
Parks and Recreation Department
Sponsor:
County Parks Directors'
Association of California
Date:
March 7, 1991
Time:
1:30 p.m. to 4:30 p.m.
Location:
Santa Clara Convention Center
Room 204
Fee:
S 15 -LIMITED SEATING
(refreshments included)
Registration:
On site, or
Pte-registration
Call CPRS (916) 442777
County of Santa Clara
Public Services .agenc~•
Parks and Recreation Department
298 Garden Hill Dm e
Los Gatos. California ~.)503<)
14081358.3-41 , ttesen'ations 358-3751
PUBLIC NOTICE
SANTA CLARA COUN'T'Y
PARKS AND RECREATION COMMISSION
TRAIL POLICY WORKSHOP
o~~~~~~~
FEB 111991
CITE' OF SAK g OFFICE
CITY MA:~ 4GFR
Tuesday, February 19, 1991
5:00 p.m.
County Service Center Auditorium
Building #2
155 Berger Drive
San Jose, CA
5~~~~
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The purpose of this meeting is for the Parks and Recreation Commission to study and
discuss the Trail Policy. Public testimony on this issue will be taken at a future regularly
scheduled Parks and Recreation Commission meeting.
Pursuant to the requirements of law, this Trail Policy Workshop is being publicly noticed.
Michael Honda
Board of Supervisors• .Zoe l_c>f~;ren. 12un Gonzales. Rod Diridon. Dianne tilcKcnna
County ExeCUtlve: Salle R. heed