HomeMy WebLinkAbout02-04-1991 Parks and Recreation Commission Agenda4 ~~~~
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AGENDA
SARATOGA PARKS AND RECREATION COMMISSION
TIME: MONDAY, FEBRUARY 4, 1991 - 7:30 P.M.
PLACE: SARATOGA COMMUNITY CENTER (Senior Day Care Center}
19655 Allendale Avenue, Saratoga, California
TYPE: Regular Meeting
A G E N D A
I. ORGANIZATION
A. Roll Call
B. Minutes (Meeting of January 7, 1991)
C. Posting of Agenda (Agenda was posted on the City
Hall Kiosk on January 30, 1991.)
II. OLD BUSINESS
A. Commissioners' input for Council agenda building
session
III. NEW BUSINESS
A. Beauchamps Park - Request For Proposal for
professional services
B. Dates for public dedication of new park equipment
IV. COMMISSION AND STAFF REPORTS
A. Warner Hutton House
B. Teen Programs
V. COMMUNICATIONS
A. Youth Commission Minutes of 1/14/91
B. Input to article for The Saratogan
Printed on recycled paper.
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13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867-3438
COUNCIL MEMBERS:
1/30/91
M E M O RAN D U M
T0: Parks and Recreation Commission
FROM: Secretary, Parks and Recreation Commission
SUBJECT: MEETING OF MONDAY, FEBRUARY 4, 1991
Karen Anderson
Martha Clevenger
Willem Kohler
Victor Monia
Francis Stutzman
II.A. As requested at the meeting of January 7, 1991, the
Commissioners are being asked to give input for
proposed programs, projects, goals, objectives and
priorities to be reviewed by the City Council at its
agenda building session.
III.A. Approve both the Request for Proposal for
professional services for the preparation of plans
and specifications for improvements to Beauchamps
Park, and staff's recommendation that Wallace,
Roberts & Todd be selected to perform these
services.
B . Approve staff ' s proposed dates for an informal photo
session to publicize replacement park equipment.
IV.A.,B. Joan Pisani will provide the latest information on
the Warner Hutton House and Saratoga's Teen
Programs.
Please let Marlene know if you will be unable to
meeting. (867-3438)
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SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY N0.
MEETING DATE:
AGENDA ITEM:
CITY MANAGER:
ORIGINATING DEPARTMENT: MAINTENANCE DEPARTMENT
SUBJECT: BEAUCHAMPS PARK DESIGN - REQUEST FOR PROPOSAL
Recommended Action:
Approve attached Request for Proposal to obtain a landscape design of
Beauchamps Park. Authorize staff to negotiate for the services of Wallace,
Roberts & Todd (WRT) as landscape architects for this project.
Summary:
In the fiscal year 1990/91 Capital Improvements Program, Council approved
$20,000 for design and $125,000 for construction at Beauchamps in fiscal year
1991/92. Recently, as part of the development of the Parks Master Plan, WR&T
conducted a community workshop addressing future improvements of this site.
It is recommended that Council approve the RFP and to authorize staff to send
that request to only WR&T for the following reasons:
1) WR&T is currently under contract with the City for a Parks Master Plan
and as part of that process, have conducted community workshops addressing
development of Beauchamps Park site.
2) WR&T is certain to fast track this project. Construction will begin sooner
than. if Council was to request proposal from other firms and staff/council
goes through a selecting process.
3) Since WR&T has compiled and completed the necessary input information from
the community which defined the potential usage of this site, they should
negotiate a better price with the City.
4} Selecting WR&T will allow staff to work with one (1) firm on both the
Parks Master Plan and the development of the Beauchamps Park site.
5 ) To date, WR&T, is doing an outstanding job in developing the Parks and
Trails Master Plan. Staff is confident that WR&T will deliver an excellent
working document. We have received many favorable comments regarding the
community workshops conducted by them.
Fiscal Impacts:
As stated above, funds for the design and construction of this project are
included in the five (5) year Capital Improvements Program; therefore, no
additional funds should be required.
Attachments:
Request for Proposal
Motion and Vote:
REQUEST FOR PROPOSAL
INTRODUCTION:
The City of Saratoga is notifying interested Landscape Architects
to design and prepare landscape construction documents for the
development of the Beauchamps Park Site.
BACKGROUND:
The Beauchamps Park site was dedicated as a condition of approval
for the surrounding single family home residential subdivision.
The terms of the dedication did not include improvements to the
site and it has remained unimproved although the housing units are
now occupied. The issue of improvements in the short term is
important to the surrounding community. The residents have
expressed a clear objective of developing the site as a park that
will service their neighborhood. The Beauchamps Park site is
approximately two ( 2 ) acres and is owned by the City. The park
faces east on Beauchamps Lane. The southern boundary is Crayside
Lane and the northern boundary is Bowhill Court.
SCOPE OF SERVICES TO BE PERFORMED:
1) Any design must include input from the community to finalize a
clear definition of the site usage, character and any financial
considerations for their development.
2) Based on the community's input and consultation with City staff,
the architect shall prepare schematic design documents and probable
construction costs and submit them to the City Manager/Council for
approval.
3) After the approval of the schematic design documents, the
architect shall prepare design development documents for approval.
These design development documents shall consist of plans and
drawings illustrating the size and character of the entire project
as to site preparation, grading, drainage, landscaping, irrigation
and such other elements as may be appropriate.
4) The architect shall submit a final estimate of probable
construction cost.
5) The architect shall attend appropriate meetings with City staff
and shall make formal presentations to the Park and Recreation
Commission and City Council as necessary to finalize this project.
SUBMITTAL RE4UIREMENTS:
The proposal must contain the following elements:
1} A brief description of the background and capabilities of the
firm.
2) A. detailed statement of direct relevant experience
designing and developing landscaped park facilities.
3) Project leadership and staff assigned to this project and their
qualifications.
4) Names and background qualifications of sub-consultants proposed
to be used. Work done by others must be listed and contain all
work not included in the proposal. Any work that is needed to
complete the project which is not contained in this list will be
considered part of the work provided by the architect and included
in the proposal.
5) Description of honors and awards received for work done by the
firm.
6) A schedule of fees or hourly rate charged by the firm.
7j An estimate of the total project cost required to provide the
scope of work outlined above for the development of the site.
8) Provision of any other information that may assist the City in
ascertaining your or your firm's qualifications.
SELECTION PROCESS:
Following an initial screening of all completed proposals by City
staff, those firms with the appropriate qualifications will be
invited to participate in an oral presentation before the City of
Saratoga Parks and Recreation Commission. The Commissioner and
staff's recommendation will be submitted to the City
Manager/Council for their approval.
PROPOSAL SUBMISSION DEADLINE:
Proposals must be received by 5:00 pm on
Please submit proposals to:
Dan Trinidad, Director of Maintenance
13777 Fruitvale Avenue
Saratoga, California 95070