HomeMy WebLinkAbout01-06-1992 Parks and Recreation Commission AgendaAGENDA
SARATOGA PARKS AND RECREATION COMMISSION MEETING
TIME: MONDAY, JANUARY 6, 1992 - 7:30 P.M.
PLACE: SARATOGA COMMUNITY CENTER (Senior Day Care Room}
19655 Allendale Avenue, Saratoga, California
TYPE: Regular Meeting
A G E N D A
I. ORGANIZATION
A. Roll Call
B. Minutes (Meeting of September 9, November 4, 1991)
C. Posting of Agenda (Agenda was posted on the City
Hall Kiosk on December 31, 1991)
II. OLD BUSINESS
None
III. NEW BUSINESS
A. CDBG Program
B. CPRS Gonference - Long Beach
IV. COMMISSION AND STAFF REPORTS
None
V. COMMUNICATIONS
A. Brooks' Memo, Re: Trails
12/31/91
M E M O R A N D U M
T0: Parks and Recreation Commission
FROM: Secretary, Parks and Recreation Commission
SUBJECT: MEETING OF MONDAY, JANUARY 6, 1992
III.A. Identify projects or activities to be funded with CDBG
(Community Development Block Grant) monies for Fiscal
Year 1992/93.
Recommendation:
It is recommended that the Commissioners propose projects
or activities that staff may present to Council for
consideration for the CDBG monies.
III.B. CPRS Conference - Long Beach
Recommendation:
The Commissioners should give some consideration to their
possible attendance at the Long Beach Conference.
V. Brooks' Letter Re: Trails
Recommendation:
It is recommended that the Commissioners discuss the action
to be taken in response to this letter~~
Please let Marlene know if you will be unable to,~tte/~,~/~h.is meeting.
(867-3438) ~ j/
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Attachments
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13777 FRUITVALE AVENUE • SARATOGA, CALIFORMA 95070
(408) 867-3438
COUNCIL MEMBERS:
Karen Anderson
Martha Clevenger
Willem Kohler
Victor Monia
November 13 , 19 91 Francis Stutzman
To: Department Heads and Commission Chairs
From: Administrative Assistant
Subject: CDBG Project Proposal Solicitation
It is time to request your assistance in the identification and
development of projects or activities to be funded with CDBG
(Community Development Block Grant) monies for FY 1992/93.
At the present time it is very uncertain how much CDBG money will
be available. We are estimating that Saratoga's share of the
discretionary CDBG funds for 92/93 will be approximately $157,000.
The deadline for project proposals is January 17, 1992. A Public
Hearing is scheduled to be held by the City Council on February
5 at which time determination will be made and proposals submitted
to .the County for approval by the Board of Supervisors.
Attached for your information and use are:
1) Introduction to the Housing and Community Development
Act and past HCDA-funded City projects.
2) A CDBG Project Proposal Submittal Form Cover Page. It
is not necessary that you complete an entire form at this
time. Submission of the Cover Page and a project
development timetable will be enough for preliminary
consideration.
Please feel free to call me if you require any additional infor-
mation regarding this process.
~~
Karen Campbell
wp.cdbg.ltr
Attachments (2)
CC:
City Council
Printed on recycled paper.
DEVELOPMENT OF CITY PLANS FOR THE EXPENDITURE OF HOUSING AND
COMl~ILJNITY DEVELOPMENT ACT BLOCK GRANT FUNDS
INTRODUCTION:
The City of Saratoga, eight other "nonentitlement" cities
(population under 50,000) within Santa Clara County, and the County
itself receive federal Housing and Community Development Act (HCDA)
Community Development- Block Grant (CDBG) funds, which are
administered by the Department of Housing and Urban Development
(HUD), for eligible projects and activities. By regulation,
nonentitlement cities receive funds by virtue of a Cooperation
Agreement with the Urban County of Santa Clara (the locally
responsible grant recipient). The total annual HCDA allocation to
the County is expected to be approximately $2.6 million for
1992-93.
Of the $2.6 million, approximately $700,000 will go to a competi-
tive pool where funds are prioritized for projects/activities that
contribute to increasing the supply of affordable housing in the
County. Each of the seven fully participating nonentitlement
cities and the County will receive approximately $157,000 for
direct allocation for any HCDA eligible activity. A maximum of
15$ of the total grant may be used for public service activities.
The primary objective of the HCDA is the ..."development of viable
urban communities, including decent housing and a suitable living
environment and expanding economic opportunity principally for
persons of low and moderate income."
The overall objective of the Act can be achieved through a program
where the projected use of funds has been developed to give maximum
feasible priority to activities which will carry out one of the
three broad national objectives of:
1. Benefit very low and low income families (i.e. , family
of 4, $38,000 maximum annual income).
2. Aid the prevention or elimination of slums or blight.
3. Create activities designed to meet other needs having a
particular urgency because existing conditions pose a
serious and immediate threat to the health or welfare of
the community and other financial resources are not
available.
Most previously funded City of Saratoga HCDA activity has been
directed to benefit those of low or moderate income. Current grant
restrictions primarily limit projects in Saratoga to the provision
of housing, housing related services, and handicapped access
modifications .
PAST AND PRESENT HCDA FUNDED CITY ACTIVITY
The City of Saratoga has received approximately $3,897,000 in Block
Grant funding since 1975. The following is a list of HCDA activity
in the City.
1. Housing rehabilitation for single family residences
2. Housing rehabilitation, multi-family and group housing
3. Park development and handicap access modification
4. Clearance and demolition
5. Village beautification and historical preservation
6. Senior citizen needs assessment
7. Senior citizen housing--landbanking and acquisition
8. Senior Center--needs assessment, construction, and addition
9. Housing element to general plan
10. Reconstruction of Paul, Elva, and Fourth Streets
11. Removal of architectural barriers and access modifications to
Saratoga High school, Saratoga Community Library, Historical
Museum, Community Center, and Civic Theatre
12. Quito area storm drainage systems
13. Public services grants to Saratoga Area Senior Coordinating
council programs and area-wide human services agencies
City of Saratoga
Community Development Block Grant Program/
Human Services Grant Program
1992/1993
APPLICANT ORGANIZATION
NAME
ADDRESS
PROPOSAL COVER PAGE
NAME/TITLE OF PROPONENT
SIGNATURE
TELEPHONE NUMBER
PROJECT NAME
DOLLAR AMT. OF FUNDS REQUESTED FROM CITY OF SARATOGA
CURRENT SOURCES OF REVENUE
SOURCE
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CONFERENCE REGISTRATION FORM
ONLY ONE REGISTRATION PER FORM. Instructions on page 26 are an important part of this form.
1. Name
First M.i. last First name for badge
Address ,
City State Zip Daytime Phone ( )
Agency
2. Spouse/Youth Registration: (if attending) Name for badge
3. Please check here if you require special assistance to maximize your participation. You will be
contacted by CPRS staff to discuss what arrangements can be made to meet these needs
4. Registration Fees: All pre-registration applications must be postmarked by 1/31/92.
See page 26 for more details.
Pre-Reg Late/On-Site
5. Membership Category Member $120 $150
^ CPRS Non-Member $240 $300
^ NRPA Nonmember /Agency $200 $260
^ CAPRCBM Student Member $ 75 $ 90
For daily and group rates see page 26 Active Retiree $ 25 $ 30
Spouse/Youth $ 35 $ 45
6. Institute Registration Fees: Fee Amount
A. TR: Excellence Through Diversity .......................................Memb.$60/Nonmemb.$80
~a B. Aquatics: Fitness & Programming for Maximum Use & Revenue:::;::::::::$60
~ C. Future Shock: Scoping Out the 90's .......................................... $35
D. Biodiversity and Park Planning ...............................................................$15
cy ' E. Communication: The Nuts and Bolts ...................................................... $30
F. Improving Your Effectiveness Through Better Organization .................$40
C G. Parkitecture: Expanding the View ..........................................................$35
~ H. The Secrets of Winning Ethically ............................................................ $40
I. When the Age Wave Peaks: Will You Sink or Swim? ................................ $35
J. Communicating in a Hostile Environment ............................................. $40
z K. The Homeless: The Impact, Reason, Responsibilities ............................ $35
g L. Images are Managed, Not Created ............................................:..............$35
M.Making Ethical Decisions ........................................................................ $35
N. Motivation: The Art of Creative Motion .................................................. $30
O. Play Equipment Accessibility .................................................................. $40
P. Recreation Programs for High-Risk Youth .............................................. $35
Q. Successful Management in Recreation and Parks ................................... $30
R. Senior Centers .........................................................................................$24 (Thurs.)
S. Aquatics Venues ......................................................................................$30(Fri.j
o T. Tour of Long Beach Naval Station & Post Operation .............................. $30 Sat.
~ U. Behind the Orange Curtain ......................................................................$44 (Sat.)
7. Payment: ^ Check payable to CPSRPC ^ VISA Q MasterCard (Sorry, no purchase orders)
Credit Card Number Expiration Date
Cardholder's Name Phone Number
Your Registration Fee
Spouse/Youth Registration Fee
CPRS Awards Banquet ($35 each)
All Conference Dance ($6 each)
TOTAL
Account Holder's Address
Account Holder Signature
Do you have purchasing authority within
your department? ^ YES ^ NO
Mail forms to: CPRS, P.O. Boz 161118, Sacramento, CA 95816. QUESTIONS: (916) 446-2777.
LOST BADGE FEE S10 (WITH APPROPRIATE IDENTIFICATION)
DUE TO THE VOLUME OF REGISTRATIONS NO FORMS WILL BE ACCEPTED BY FAX!
Keep bottom (goldenrod) copy for your files. Return top three copies with payment to CPRS.
If you need more forms, simply make three copies of top form for each registration.
~~ a,iu iviilrcn ~, lyyz, will be assessed ~ DAII,YREGLSTItATTON: For those I SPOUSES/YC~TTTN w.,~
Registration Information
FIRST TIME ATTENDEES: If this is
your first conference, please join us for
a NEW DELEGATE ORIENTATION
SESSION on Friday, March 6 at 1:30
p.m. Please check the official confer-
ence program for location.
Registration is required to attend
all conference events and to enter the
exhibit hall. Delegates without a
badge will not be admitted to confer-
ence events.
Pre-Registration Saves You
Time and Money!
CPRS, CAPRCBM, and NRPA
members save $30 by pre-registering
for the full conference package which
includes access to all conference func-
tions including educational sessions;
commercial and educational exhibits;
the "Welcome to Long Beach" Recep-
tion; special activities; the Opening
and Closing Sessions; and continental
breakfast on Sunday. Special "quick
service" lines will be available to pre-
registrants.
To pre-register, submit payment
in frill with form. Preregistration
closes on January 31, 1992. Pre-
. registration confirmations will be
mailed by February 21, 1992. Lost
badge replacement is $10 with appro-
priate identification.
Conference Institute and
Educational Tour Registration
Pre-registration for conference in-
stitutes and educational tours are in-
cluded on the registration form. On-
site registration for institutes takes
place between 7:00 A.M. and 2:30 P.M.
on Thursday, March 5 and is on-going
for all educational tours on a space
available basis. PAYMENTS WILL NOT
BE ACCEPTED AT THE DOOR FOR
INDIVIDUAL INSTITUTES AND/OR
TOURS.
Refunds
Refund requests must be made iin
writing prior to February 22, 1992.
A $25 fee will be assessed. on all con-
ference or institute registration refunds
received prior to that date. Refund
requests received between February
23 and March 2, 1992, will be assessed
50% of registration fees paid. No re-
funds will be granted after March 2,
1992. Your conference badge must be
returned with the refund request.
On-Site Registration
On-site registration is offered to
delegates not wishing to make pay-
ment until they arrive at the confer-
ence. On-site registrants do not re-
ceive pre-registration savings.
Spouse/Youth Registration
Registered Spouses receive a full
conference package including admis-
sion to conference functions: general
and educational sessions, commercial
and educational exhibits, the "Wel-
come to Long Beach" Reception, spe-
cial activities and the Closing General
Session Continental Breakfast on Sun-
day. Fee activities offered as part of the
Spouses Program (see page 16 for
more information) are not covered by
the spouse registration fee.
Youth, 18 and under, accompa-
nied by a registered delegate, can be
issued a complimentary badge for ad-
mittance to the Exhibit Hall only. The
badge will be issued at the main regis-
tration area located in the Long Beach
Convention Center lobby.
Youth, 18 and under, wishing to
participate in other conference activi-
ties, such as the opening or closing
sessions, social activities, or educa-
tional sessions, must register.
Packet Pick-Up at Hotels
Pre-registered delegates may pick
up their packets at the following hotels
on Thursday, March 5, 7:00 a.m. 5:00
p.m. and Friday, March 6, 7:30 a.m.-
noon: the Sheraton, Hyatt, Ramada,
Holiday Inn and Hilton, For those del-
egates staying at the Queen Mary,
packet pickup will be available in the
registration area of the Long Beach
Convention Center .
Conference Registration Hours
Delegates may register or pick up
packets in the Long Beach Convention
Center lobby, during the following hours:
THURSDAY, MARCH 5:
7:00 AM - 4:00 PM
FRIDAY, MARCH 6:
7:00 AM - 5:00 PM
SATURDAY, MARCH 7:
7:30 AM - 5:00 PM
SUNDAY, MARCH 8:
7:30 AM - 10:00 AM
DAIIYlltEGIS1BATION: For those
individuals attending only on Friday or
Saturday, registration is offered at the
Long Beach Convention Center during
regular registration hours.
New Registration Features
The Conference is pleased to an-
nounce two new registration options
offering savings to delegates:
AGENCY MEMBER RATE is for
individuals who are employed by an
agency that holds an agency member-
ship in either CPRS or NRPA, but who
are not individual members of each.
The Agency Member rate is $200 (a
savings of $30 off the nonmember
rate) for pre-registered delegates; $260
for on-site registration (a $40 savings);
and $180 for daily registration (a $40
savings). Delegates should check with
their departments to verify agency
membership.
GROUP RATE is available for
agencies sending 19 or more delegates
to the conference. When an agency
registers 19 full package delegates, the
20th registration is absolutely FREE!
Members of the group can be profes-
sionals or commissioners board mem-
bers, but they must all work for the
same agency. The group may also be
comprised of members and non-mem-
bers. The following procedures must
be followed to qualify for the group
rate: a) all registrations must be re-
ceived in one package and b) a sepa-
rate registration form must be com-
pleted by each delegate.
Conference Registration Fees
MEMBERS:
Preregistration $120
Onsite/Late $150
Daily $110
NONMEMBERS:
Preregistration $240
Onsite/Late $300
Daily $220
NONMEMBER WITH MEMBER AGENCY:
Preregistration $200
Onsite/Late $260
Daily $180
GROUP RATE:
For agencies sending 19 or more
members/nonmem bers, the 20th
registrant is free.
STUDENT:
Preregistration $75
Onsite/Late $90
ACTIVE RETIREE:
Preregistration $25
Onsite/Late $30
SPOUSES/YOUTH
Preregistration $35
Onsite/Late $45
Daily $30
EXHIBIT HALL ONLY $15
26
l~i~~ k s x ~E~izcaT; o,J
CAMPBELL, WARBURTON, BRITTON,
FITZSIMMONS
SMiTFI
AUSTEN D. WARBURTON C~ MAILING ADDRESS
WILLARD R. CAMPBELL A PROFESSIONAL CORPORATION POST OFFICE BOX 1867
JOHN R. FITZSIMMONS
ATTORNEYS AT LAW SAN JOSE, CALIFORNIA 95109-1867
C. MICHAEL SMITH
WILLIAM T. BROOKS TWELFTH FLOOR, BANK OF AMERICA BUILDING
RALPH E. MENDELL
101 PARK CENTER PLAZA
AREA CODE 408
VIRGINIA TURNER HESS
NICHOLAS PASTO RE
SAN JOSE, CALIFORNIA 9 5113-2 2 5 3 TELEPHONE 295-7701
J. MICHAEL FITZSIM MONS
TELECO PIER 295-1423
WILLIAM R. COLUC CI
JEFFREY C. PARK FRANK V. CAMPBELL (1892-1971)
FRANK L. CUSTER (1902-1962)
December 11, 1991 ALFRED B. BRITTO N, JR. (1919-1991)
The Honorable Mayor and City Council
of the City of Saratoga
City of Saratoga
13777 Fruitvale Ave.
Saratoga, Ca. 95070
Re: County Trail Dedication Policy
Dear Mr. Mayor and Members of the Council,
The County Board of Supervisors has continued the hearing on
the proposed County Trail Policy from Dec. 10 at 1:30 pm until Jan.
28, 1992 at 7 pm. Supervisor Diridon was not present, and the
meeting was packed with several hundred vocal anti-trail advocates.
The Board therefore thought it wise to specially schedule the
hearing for an evening session when all members would be able to be
present and the matter could be heard fully.
Trail supporters in Saratoga were heartened by your letter
of support for continuing development of a county trail system. At
this juncture, in light of the turnout today by residents of the
Uvas Creek area opposing any county trail along the creek and by
ranching interests from the Mt. Hamilton Range, we fear that the
Board needs~to hear that there are other voices in the community.
We are concerned that vocal opposition by one or two geographic
areas may present a distorted view of the will of the community and
seriously jeopardize the future of trails in Santa Clara County.
I urge you to provide a strong City of Saratoga presence in
support of a comprehensive County trail policy. Such a policy
should include maintaining all options for the acquisition and
development of trails. Saratoga, together with the cities of Los
Gatos, Cupertino and San Jose, has a great deal to lose should the
County limit its options for the development and preservation of
trails.
All these cities have worked to develop their own trail
systems. All of these trail systems link with County trails and
with Open Space District trails. Saratoga in particular, situated
between Stevens Creek County Park and the Fremont Older Open Space
on one side and the Sanborn Skyline County Park on the other, has a
The Honorable Mayor and City Council
December 11, 1991
Page 2
vital interest in assuring that shortsighted County action does not
render these past and present efforts largely irrelevant. Vital
county links remain to be obtained and developed to make Saratoga's
system function as it should. Please help us get this message
across to our Board of Supervisors so that in responding to the
concerns of the few, the long term interests of the many are not
endangered.
The County's trail policies for the future will affect all
residents. In response to a vocal few who are concerned primarily
with only a single region, it would be a shame if the Board of
Supervisors adopted a policy which prevented achievement of what
Saratoga has been working toward for several years. I encourage you
to assure a strong Saratoga presence at the meeting on the 28th of
January. I also encourage you to contact adjoining cities to urge
their participation as well. I fear that unless the concerns of the
remainder of the community are clearly presented, the Board may act
in response to the entreaties of the few.
Thank you very much for your consideration of this matter.
Yours truly,
~~~
WILLIAM T. BROOKS
WTB:wtb
cc: Saratoga Planning Commission
Saratoga Parks and Recreation Commission
Harry Peacock, City Manager