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HomeMy WebLinkAbout08-04-1997 Parks and Recreation Agenda~` i{ i City of Saratoga PARKS AND RECREATION COMMISSION MEETING AGENDA DATE/TIME: Monday, August 4, 1997, 7:30 p.m. LOCATION: EOC Conference Room -City Manager's Office 13777 Fruitvale Avenue TYPE: Regular Meeting I. ORGANIZATION A) Roll Call B) Reporting of Posting of Agenda Pursuant to Government Code 54954.2, the agenda for this meeting was posted on the City Hall Kiosk on August 1, 1997 C) Approval of Minutes of July 22, 1997 1. Regular Meeting 2. Joint Meeting with City Council II. WRITTEN COMMUNICATIONS Memo from Staff Paula Reeve regarding proposed schedule for proceeding with Park Development Fund Priority list III. OLD BUSINESS A.) Create an action plan and time line for implementation of approved Park Development Fund Priority list items IV. NEW BUSINESS A.) Review of incidents involving alcohol in the parks V. COMMISSIONER AND STAFF REPORTS A) Commissioner Reports B) Council Meeting Report from Previous Month C) Recreation Department Status Report -Joan Pisani D) Park Maintenance Division Update -Paula Reeve In complieece witb the Ameriane with Dieebili8a /u:t, if you eequiie >pedd aeti0aoce to perticipm, pkaee oonhct the City u868-1261 ~8 boon prior ro the mxbn4 m enan: met n~sonabk artangemonb to ensure ecxcedbility arc met. MINIITES SARATOGA CITY COIINCIL ' ,TIME: Tuesday, July 22, 1997 - 6:30 p.m. PLACE: Adult Day Care Center, 19655 Allendale Avenue TYPE: Adjourned. Regular Meeting/Joint Meeting with Parks and Recreation Commission Closed Session pursuant to Government Code Section 54957: PUBLIC EMPLOYEE PERFORMANCE EVALUATION - 6:30 p.m. Title: City Attorney and, pursuant to Government Code Section 54956.9(a): CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION Name of cases: Guadalupe Rubbish Co. v. Saratoga; Green Valley. Disposal Co. v. Saratoga; Warfel v. Saratoga; Bloxham v. Saratoga; San Francisco Baykeepers v. Saratoga; San Francisco Baykeepers v. California State Water Resources Control Bd.; Saratoga v. West Valley Community College After the closed session, the Mayor announced that no actions had been taken. 1. Roll Call - 7:34 p.m. Councilmembers Jacobs and Shaw and Mayor Moran were present; Councilmembers Bogosian and Wolfe were absent. Also present were Parks and Recreation Commissioners Clabeaux, Crotty and Swan and Chair Whitney and Vice Chair Olsen. Staff members present were Interim City Manager Perlin, Administrative Services Director Fil, Public Services Assistant Reeve, and Deputy City Clerk Cory. 2. Report of City Clerk on Postinq of Agenda Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on July 18. The notice of adjournment from the July 16 Council meeting was properly posted on July 17. 3. Oral Communications from the Public on Non-Agendized Items - None 4. Joint Meetinq with Parks and Recreation commission A. Discussion of IIse of Interest from Parks Development Fund Mr. Perlin introduced Paula Reeve as the new staff liaison for the Parks and Recreation Commission. Mr. Fil explained the use of the Parks Development Fund interest for parks maintenance in the past and its expected use in the future. In response to Mayor Moran, he explained the increase in park maintenance costs, much of which was due to a revised procedure for allocating indirect costs. He and Mr. Perlin answered further questions from the Commissioners and Councilmembers. B. Discussion of Revised Park Priorities as recommended by the commission Mr. Perlin reviewed the materials provided in the information packet. Darwin Barrett, Marinell Lane, opposed spending money for a pool as proposed by Principal Skelly of Saratoga High School. Kay Whiffey, 13365 McCullough Ave., objected to such a pool because presumably she would not get full access to it if it were restricted to City Council Minutes 2 July 22, ' ].997 work. Jill Hunter, 20606 Lomita, addressed the school district boundary question, saying that there were no cities whose boundaries coincided with the school boundaries except Palo Alto. Jennifer Crotty stated it was difficult for Saratogans in the Campbell School District to work with the City of Campbell. Councilmembers then discussed the priorities with Commissioners. There was consensus to amend the priority list. In priority order, the projects will be Playfield Improvements at Existing School Sites, Wildwood Park Restrooms, Heritage Orchard Improvements, Warner Hutton House Improvements, Kevin Moran Park/Gardiner Park Play Areas, Trail Improvements, jand Community Center Facility Renovation. Hakone Restroom and H~kone Handrail System were removed from the list because they are already being done. Mayor Moran felt the list should be approved without specific dollar amounts. She noted that the Council may want to revisit the list later. Concerning the playfields, Mr. Perlin pointed out that the staff would have the resources to work on only one field at one site at one time. /In response to Chairperson Whitney, Mayor Moran said that the Commission need not work on the pool proposed by Principal Skelly. Any work on the pool would be done by staff, and the Commission should work on the other priorities. C. Other - None. 5. Discussion of Possible Change of Location of City Council Meetings Mr. Perlin noted that using. the Multi-Purpose Room of the Community Center would result in loss of revenue from classes. However, the room could be made into a meeting room for all commissions and the Council and be rented during the day to paying groups. With a modest investment in modifications, it could be made into an accessible, gracious room with better audio-visual capabilities. There was consensus to conduct the August meetings in the Multi-Purpose Room of the Community Center if the room can be properly set up to televise the meeting. This will be done on a trial basis for the August 6 Council meeting and the August 13 Planning Commission meeting to determine whether the room is suitable for such use permanently. Gladys Armstrong commented that Hugh Hexamer had done a great deal of research on meeting room furniture which might be useful to the City. 6. 9th Amendment to Cal ID Agreement (continued from 7/16) Mr. Perlin reviewed the history of the Cal ID agreement. He explained that the apparent fact that the City of San Jose did not contribute monetarily to the program was inaccurate because they administered the program and had paid for start-up costs. He also explained the need for seven technicians. SHAW/JACOBS MOVED TO AUTHORIZE THE MAYOR TO EXECUTE THE CONTRACT. Citp Council Minutes 3 Julp 22, ` ].997 ~j20,000. Passed 3-0. 8. Self-Evaluation of Previous Meetings - June 18, July 2, July 16 In addition to the above three meetings, Council reviewed the agendas of six meetings from February 3 through May 27 at which the budget had been discussed. In general the Council felt the budget process had proceeded satisfactorily and that the staff had done a good job. Mr. Perlin noted that the budget process was different this time because it was of necessity revenue-driven. 9. Agencp Assignment Reports Councilmember Shaw brought up the Valley Transportation Authority plan for developer fees. Mr. Perlin replied that he planned to have a representative from VTA speak to the Council on a Tuesday concerning the Countywide Deficiency Plan, the implications of which are enormous. Mayor Moran noted that the purpose of the Plan is not to improve matters, but to prevent them from becoming much worse. Mayor Moran then stated that a vendor of financial plans is urging the West Valley Sanitation District to engage in a money-raising endeavor which may be questionable. Mr. Perlin suggested that the West Valley Mayors and Managers group could be informed and perhaps have one or two city finance directors look at it. 10. Other Mayor Moran stated that Mr. Perry would like a response on the proposed City Manager recruitment brochure by Friday. 11. Adjournment The meeting was adjourned at 10:15 p.m. Respectfully submitted, Grace E. Cory Deputy City Clerk n~ 13777 FRUITVALE AVENUE • SARATOGA; CALIFORNIA 95070 • (408) 868-1200 COUNCIL MEMBERS: Stan Bogosian CITY OF SARATOGA Paul E. Jacobs MEMORANDUM Gillian Moran Jim Shaw Donald L. Wolfe July 28, 1997 T0: Kay Whitney ' Chair, Parks and Recreation Commission FROM: Paula Reeve Staff to the Parks .and Recreation Commission SUBJ: Suggested Implementation Schedule for the Approved Park Development Fund Project List Following the July 22 Joint Meeting with the City Council, I met with Interim City Manager Larry Perlin to discuss the implementation of the .Park Development Fund list of projects. Mr. Perlin s intention is to direct staff to work on the easier projects simultaneously including the Wildwood Park restrooms, the Heritage Orchard improvements and the Warner Hutton House expansion plans. The Commission will receive periodic status reports from Staff as headway is made on these projects. Mr. Perlin also suggests starting with the .less complicated Foothill School playfield and using it as a prototype for the joint development of sports fields at existing school sites, since it contains all of the elements required to develop the other projects (Design, Interface with School Districts; Joint Use Agreements, Neighborhood groups, Softball Leagues, Soccer Leagues, etc). This memo may assist the Commission to develop implementing the Park Development Fund list of be discussed under Old Business at the August Paula Reeve Printed on recycled paper. "`« an action plan for projects which will 4 meeting. 07/30/97 11:28 NELSON. PERLOV & LEE bbl SUSAN L, I'RIEND 14G49 OAk Street, ud Ser~toge, CA 95070 (408) 8G8-9929 duly :10, 1997 Via l~acs'milie to (408 8-1 80 Number orpages: ~ Paula Reeve, Stacf City of Saratoga 13777 I'ruitvalc Avenue Saratoga, CA 95070 Re: MinLtPs -Parke and Rc~•~rnrinn pm~nicsinn me~ti ~ of lialy~ 1 gg7 Dear Ms. Reeve: inclosed is a copy of ilae minutes for your review. Please advise where to leave the origins.] this evening and how ntalry copies you 116('d. My phone nua~~.ber at work is (415) 941-616] and fax number at work is (4I5) 949-0695. Thank you for your attention io ibis matter. Very truly yours, ...~.~` ~ Susan L. rriend Volunteer Minutes Clerk 07/30/97 11:29 Ntl-SOty+ PERLOV h. LtC dd~ ~/ ~~~5/<~ /t.I ,;;,~;r,•_ _.•: III, NEVV BUSINESS :•~„' ~A discussion took place regarding the.ary of funding the Saratoga High School Pool proposal from the Part: Development rood. IV. WRiTT1T1 COIyLMC1I~i1CATION A) C:otntnissioner Whitney introduced a letter from "Tamara Jards (or, Jacobs) re Kevin Moran Park, which expressed concerns about the presence of standing water/puddle on the bround and the dest~uctiot>/loss of fruit trees. Staff will dirtx:t the Parks Crew to investigate the apparent leak. "l'lie Commissioners acknowledged dial tha ui~:hard is pcriucliually tuaiulninc:J aiiJ some of the trees arc dying from age. V. S'OMMISSION AN1~ STAFF REPORTS A) Commissioner Reports Commissioner Crotty reported that she: will be out. of town un September 20th and a volunteer is needed to fill her position as site coordinator for the Coastal C=leanup Uay. The Water District tnay provide a volunteer. D) 1ecreation llenartme t Steius Rem 4 Staff, Joan Pisani, reported on Summer Recreation Department Programs. C) Park Maintenance Report __~ t/ A discussion took place regarding the following topis: Public demand for tl~ parks versus revenue received; restrooms running out of supplies and excess garbage resulting from heavy use; necessi~ for more frequent clean-up by Parks Department personne Sheriff's Department security checks triggered by reports of alcohol, drugs and gambling. The Sheriffs Department has been inforn~ed of the problems that exist at Wildwood and Cl Quito Park and ltas been instructed to c=ontinue security checks at these locations. :_ COMMISSION MEETING ADJOURNL•D TO SENIOR DAY CAR C;L-'Tl'1'IR FUIt .JOINT MEETING WITH CITY COUNCIL. [ ADJOURNED 7:251'.M. Olsen/131omquist 6/0 l fax transmittal «ap.oa . .~ _ ~~ co. S~-,e.9~Z~ .~- Uept. ~~~~~~~~ l~dctiP /l/~f~ t/ /U1 ~ ~v~.-~Z~.S e-L-~.a2-I~ 07/30/97 11:29 NELSON. PERLOV & LEE 003 II:I. 1VBW BUSINESS / ~.~'`~ ;~; A discussion took place regarding the_via''bi~ity of funding the Saratoga High School Pool ~ proposal from the Park Development 1?und. IV. WRITTL'N COM_MLJNICATION A) t;omtnlssioner Whitney introduced a letter from Tamara Jards (orp Jacobs) re Kevin Moran Park, which cYxpresscd concerns about the presence of siandi~ag water/puddle on the round and tl~e destruction/loss of fruit trees. Staff will direct the Parks Crew to investigate the apparent leak. '1'Ite Commissioners acknowledged Qial llic ui~;hard is periodically ~iiaiutain~;el ar-a seine of the trees are dying from age. V. COMMISSION ANI~ S1'AI~F RL•PORT~ A} Commissioner Reports Commissioner Crotty reported that. shy will be out. of town on September 20th and a volunteer is needed to fill her position as site coordinator for the Coastal Clezuiup llay. The Water D1Sir1Ct may p~bvide a volunteer. II) Recreation 1)ep rtynent St_Atus R ~nor~ Staff, .loan Pisani, reported on Suinn~er Recreation Department Programs. ~ ~~,~ C) Park Maintenance Renort a ~~-~ A discussion took place re ardin • '' se rcvenuc received; g restroom facilities run out of supplies; -#3ea~q- garbage; patrol of parks rc use of alcohol and/or drugs. -~-~c-~ The Sheriffs Department has been informed of tha problems that exist at Wildwood and Cl Quito Park and has been insU•ucted to continue security cheeks at these locations. COMMISSION MEETING /\DJOURNLD TO SENIOR DAY CAR CI;N'I`lR FUR .IOINT MELTING WITH CITY COUNCIL. ADJUURNI;D 7:251'.M. Olsen/131omquist 6/Q A~1>R797.SAM Minutes Clerk 67i23i97 12:34 NELSON. PERLOV & LEE 801 ~~ /~. ~ 6 cif ~ ~L.~- ~,:~;, ~ .. SUSAN I[~. ~'RI~ND J~ 7~~f/r 7 ~l~ir~',''r_,~-,~,~x~; d; :. , . 14649 Oak 6traUt, N4 SaratogA, CA 95070 (408) 85$-9929 July 23, 1997 , Number of pages: Joan Pisani Director of Recreation City of Saratoga 13777 Fruitvalc Avenue Saratoga, CA 9.SU7Q Rc: Dear Ms. Pisani: Enclosed is a rough draft of the minutes. I would appreciate your input: and have a. few questions: I) Exact t:inie meeti~ag started? C, • ~d2 /''~ ` 2) if minutes should be liluit~:d [a "action'', please define "action" (outer than motions). SC's" G-~It~-wti° ~- C" U~ /1'~ 3) 12e public testimony: List name & address? ~~[~ ~~ j~~~ ~`''`'~ Report: on commissioner's rzspo~isLS? Individual, of consensus'T 4) Add to n~inutcs that ttleetiug "Adjourned to Joint Meeting with City (;vane#l"? ~~S 5) Any other conuucnts you hav~7 ~ My phone cumber at wvrk i ~~'(415) 941-61 G 1 and fax number at work is (415) y4~I-0695. Thank you for your attention t.~ this matter. Very truly yours, ~sl~~~~t ~~~~,~~ Susan L. l~rie~ad Volunteer Minutes Clerk tax transmittal serer . i x;~ S~.s~~ F~e~av, ~c:A ~ ~,~. C~ ~ F S, ~o ~~.~-. ~'Ce'...ioZ t; /~ • 0?~23i97 12:35 ~ NELSON, PERLOV & LEE TIML: PLACE; TYPE: minurEs "Tuesday, July 22, l 997 - 6:3U p.m. Patio Roon1- Conazuut,ity Center 19G55 Alleudalc Avenue, Saratoga, California Regular Meeting I. ORCrANI~AT,j;,Q~ A• - P,•esezri: Crotty, QJsen, Swan, WhiU~ey ~7 Late; Bloxnquist, Clabcaux Absent: Weiner Staff: 1Zeeve, Pisani Re~~G 13. ~~~~ Minutes of the June 2, i 997 meeting were approved. ~ .S Sy~ir Swan/Olsen 4/0 C. POSTING; OF THF. A(:FNDA .loan Pisani rcparted that pursuant to Government Code 5495q.2 the agenda, for this mceting was posted on the City Hall Kioslc on July 17, 1997. Ii. OLD J3USINrS~ A. Possible discussion with City Council at Joint Meetinb with il~e Cotumission tozaighL,~c Revised Park Devclopmeut Pund Priority J..ist. Public testimony is / expected regarding community needs and Sura.toga High Pool Project. ~j t~ B. .etler o!' July l 5, J x)97, azldressed to 'Task rorce J'articipants, inviting supl~oz't: at W~ tonight's .loint. Mccti~z~, with City Council to gain approval of Revised 1'arJc M 17evclopn,ezzt Pund Priority List, C' ~ ' ~~ C. Publictestituvny: Carolyn 17rozdialc,;9?53 Melinda C:ircIe, Saratoga, CA. ~" . Subject.: I las Comm,ss,oia's p,-iarities changed'1 Are schools aware of need far .Joint Use Agreements ,•e ~zia.itltcnanc:e7 What would a typical agree~t~ent be7 If neccssasy, haw would such a.grecments be modified? 002 II. Old Business The Commissioners and Staff discussed the revised Park Development Fund Priority List. Public testimony regarding the recommendations is expected at the Joint Meeting, particularly the Saratoga High School Pool Project. Staff Joan Pisani presented the group with a copy of a letter dated July 15, 1997, notifying Task Force Participants o~ the Joint Meeting and requesting their attendance to support the Park and Recreation Commission's project funding recommendations to Council. Public testimony: Carolyn Drozdiak, 19353 Melinda Circle, Saratoga, CA acknowledged the Commission's project priority list had been revised. Ms. Drozdiak discussed the need for maintenance agreements with the schools suggesting that an agreement currently utilized by school districts in other cities could be amended for Saratoga. III. New Business A discussion took place regarding the viability of funding the Saratoga High School Pool proposal from the Park Development Fund. Minutes Clerk c:l~flsuaan\PR797.SAM 07i23~97 12:35 NELSON, PERLOV & LEE 003 A) ~~ ~~ B) ... 1V. A) Co»anlissioner Whitaley introduced a letter i'i•otn Tarnat'a Jards (or, Jacobs) re Kevin Moratl I ark, which expressed concerns about the presence of standinb w„tcr/puddle on the ground a~.ad t1~e destructiottJloss of fruit trees. S`;7f,~.,C w~~.~ ;,),..~.~U Z :rte-- /~-/'.a,9yie:~.u~ G~~G . • %?~ ~G~rK/H,[.S:fi"L'1^/G~z..f' f/GfG.v~'L.cJC:vO(GL''b /~fiSF-/ /i~1~' OIKC,C~ /S ~G2~~~wil,~7t-c y /dam-4,n~r~9r~~~j ~,r~o S_G-uc3' ~~ ~'•7~~` V. ~'TAl~F I2r'P,Q~~ ice'-~ .~9~.~% .@?C//N/> ~-~1i1~`~ ~> ~r'..r A) C0~411er YZC~OItS ~~ Com~nissioucr Crotty re;pvrted that slle will be out of town ar~, Septembc • 9f:h Fuld a vo~utltcer is ueedcd to fill leer position aS site coordinator -mot tlae C:oas a Cleanup 1~ a-~~. '1.7ie Water District nay provide a volunteer. 13) R - a'ion D -pa`rtinent St8tL4 R~~clr Joan Pisani repoah.Cd On s""1'~.`.- ~ C d e i-ti `- ~~~/'~ w` 2-`-~- ~ rd y t~c~ u. ~ \~ ,,f P,~rk Concerns: Site boolcir,gs/heavy use vs. revenue received; restroom facilities run out of supplies; heavy garbage; patrol of parks re use vf'alcohol and/or drugs. Dom;,-~ . ~ u s b f- -~G1..~_ fp 0 i la [~ 2 ~{~S -~-- Ll u t- 2 It ~ S' 14-_ ~ f"'~ ~ ~h®/' . ~ o~ H.! c> :! ~1~,r .I~-- -7~/~ C~ ~ ~ N, ` N Y" ~l. V ~i . ....~ r, ~J{~ a' -ice ~• _'4` + ~ ~br' J~! /4!L--t C-./ LAG,/ ADJOUI2NrTa 7;251'.M, Olse»/Blotnquist G/U ~ ~^•c/7n~,UG' SLx~~~/~ ~~„~~, ~ Minutes Clerk c:l~asuaa~,\PR797. SAM