HomeMy WebLinkAbout08-04-1997 Parks and Recreation Agenda~`
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City of Saratoga
PARKS AND RECREATION COMMISSION
MEETING AGENDA
DATE/TIME: Monday, August 4, 1997, 7:30 p.m.
LOCATION: EOC Conference Room -City Manager's Office
13777 Fruitvale Avenue
TYPE: Regular Meeting
I. ORGANIZATION
A) Roll Call
B) Reporting of Posting of Agenda
Pursuant to Government Code 54954.2, the agenda for this
meeting was posted on the City Hall Kiosk on August 1, 1997
C) Approval of Minutes of July 22, 1997
1. Regular Meeting
2. Joint Meeting with City Council
II. WRITTEN COMMUNICATIONS
Memo from Staff Paula Reeve regarding proposed schedule for proceeding with
Park Development Fund Priority list
III. OLD BUSINESS
A.) Create an action plan and time line for implementation of approved Park
Development Fund Priority list items
IV. NEW BUSINESS
A.) Review of incidents involving alcohol in the parks
V. COMMISSIONER AND STAFF REPORTS
A) Commissioner Reports
B) Council Meeting Report from Previous Month
C) Recreation Department Status Report -Joan Pisani
D) Park Maintenance Division Update -Paula Reeve
In complieece witb the Ameriane with Dieebili8a /u:t, if you eequiie >pedd aeti0aoce to perticipm, pkaee oonhct the City u868-1261 ~8 boon prior ro the mxbn4 m enan: met n~sonabk
artangemonb to ensure ecxcedbility arc met.
MINIITES
SARATOGA CITY COIINCIL
' ,TIME: Tuesday, July 22, 1997 - 6:30 p.m.
PLACE: Adult Day Care Center, 19655 Allendale Avenue
TYPE: Adjourned. Regular Meeting/Joint Meeting with Parks and
Recreation Commission
Closed Session pursuant to Government Code Section 54957:
PUBLIC EMPLOYEE PERFORMANCE EVALUATION - 6:30 p.m.
Title: City Attorney
and, pursuant to Government Code Section 54956.9(a):
CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION
Name of cases: Guadalupe Rubbish Co. v. Saratoga; Green Valley.
Disposal Co. v. Saratoga; Warfel v. Saratoga; Bloxham v. Saratoga; San
Francisco Baykeepers v. Saratoga; San Francisco Baykeepers v.
California State Water Resources Control Bd.; Saratoga v. West Valley
Community College
After the closed session, the Mayor announced that no actions had been
taken.
1. Roll Call - 7:34 p.m.
Councilmembers Jacobs and Shaw and Mayor Moran were present;
Councilmembers Bogosian and Wolfe were absent. Also present were Parks
and Recreation Commissioners Clabeaux, Crotty and Swan and Chair
Whitney and Vice Chair Olsen. Staff members present were Interim City
Manager Perlin, Administrative Services Director Fil, Public Services
Assistant Reeve, and Deputy City Clerk Cory.
2. Report of City Clerk on Postinq of Agenda
Pursuant to Government Code 54954.2, the agenda for this meeting was
properly posted on July 18. The notice of adjournment from the July
16 Council meeting was properly posted on July 17.
3. Oral Communications from the Public on Non-Agendized Items - None
4. Joint Meetinq with Parks and Recreation commission
A. Discussion of IIse of Interest from Parks Development Fund
Mr. Perlin introduced Paula Reeve as the new staff liaison for the
Parks and Recreation Commission.
Mr. Fil explained the use of the Parks Development Fund interest for
parks maintenance in the past and its expected use in the future. In
response to Mayor Moran, he explained the increase in park maintenance
costs, much of which was due to a revised procedure for allocating
indirect costs. He and Mr. Perlin answered further questions from the
Commissioners and Councilmembers.
B. Discussion of Revised Park Priorities as recommended by the
commission
Mr. Perlin reviewed the materials provided in the information packet.
Darwin Barrett, Marinell Lane, opposed spending money for a pool as
proposed by Principal Skelly of Saratoga High School.
Kay Whiffey, 13365 McCullough Ave., objected to such a pool because
presumably she would not get full access to it if it were restricted to
City Council Minutes 2 July 22,
' ].997
work.
Jill Hunter, 20606 Lomita, addressed the school district boundary
question, saying that there were no cities whose boundaries coincided
with the school boundaries except Palo Alto.
Jennifer Crotty stated it was difficult for Saratogans in the Campbell
School District to work with the City of Campbell.
Councilmembers then discussed the priorities with Commissioners.
There was consensus to amend the priority list. In priority order, the
projects will be Playfield Improvements at Existing School Sites,
Wildwood Park Restrooms, Heritage Orchard Improvements, Warner Hutton
House Improvements, Kevin Moran Park/Gardiner Park Play Areas, Trail
Improvements, jand Community Center Facility Renovation. Hakone
Restroom and H~kone Handrail System were removed from the list because
they are already being done.
Mayor Moran felt the list should be approved without specific dollar
amounts. She noted that the Council may want to revisit the list
later.
Concerning the playfields, Mr. Perlin pointed out that the staff would
have the resources to work on only one field at one site at one time.
/In response to Chairperson Whitney, Mayor Moran said that the
Commission need not work on the pool proposed by Principal Skelly. Any
work on the pool would be done by staff, and the Commission should work
on the other priorities.
C. Other - None.
5. Discussion of Possible Change of Location of City Council Meetings
Mr. Perlin noted that using. the Multi-Purpose Room of the Community
Center would result in loss of revenue from classes. However, the room
could be made into a meeting room for all commissions and the Council
and be rented during the day to paying groups. With a modest
investment in modifications, it could be made into an accessible,
gracious room with better audio-visual capabilities.
There was consensus to conduct the August meetings in the Multi-Purpose
Room of the Community Center if the room can be properly set up to
televise the meeting. This will be done on a trial basis for the
August 6 Council meeting and the August 13 Planning Commission meeting
to determine whether the room is suitable for such use permanently.
Gladys Armstrong commented that Hugh Hexamer had done a great deal of
research on meeting room furniture which might be useful to the City.
6. 9th Amendment to Cal ID Agreement (continued from 7/16)
Mr. Perlin reviewed the history of the Cal ID agreement. He explained
that the apparent fact that the City of San Jose did not contribute
monetarily to the program was inaccurate because they administered the
program and had paid for start-up costs. He also explained the need
for seven technicians.
SHAW/JACOBS MOVED TO AUTHORIZE THE MAYOR TO EXECUTE THE CONTRACT.
Citp Council Minutes 3 Julp 22,
` ].997
~j20,000. Passed 3-0.
8. Self-Evaluation of Previous Meetings - June 18, July 2, July 16
In addition to the above three meetings, Council reviewed the agendas
of six meetings from February 3 through May 27 at which the budget had
been discussed. In general the Council felt the budget process had
proceeded satisfactorily and that the staff had done a good job.
Mr. Perlin noted that the budget process was different this time
because it was of necessity revenue-driven.
9. Agencp Assignment Reports
Councilmember Shaw brought up the Valley Transportation Authority plan
for developer fees. Mr. Perlin replied that he planned to have a
representative from VTA speak to the Council on a Tuesday concerning
the Countywide Deficiency Plan, the implications of which are enormous.
Mayor Moran noted that the purpose of the Plan is not to improve
matters, but to prevent them from becoming much worse.
Mayor Moran then stated that a vendor of financial plans is urging the
West Valley Sanitation District to engage in a money-raising endeavor
which may be questionable. Mr. Perlin suggested that the West Valley
Mayors and Managers group could be informed and perhaps have one or two
city finance directors look at it.
10. Other
Mayor Moran stated that Mr. Perry would like a response on the proposed
City Manager recruitment brochure by Friday.
11. Adjournment
The meeting was adjourned at 10:15 p.m.
Respectfully submitted,
Grace E. Cory
Deputy City Clerk
n~
13777 FRUITVALE AVENUE • SARATOGA; CALIFORNIA 95070 • (408) 868-1200
COUNCIL MEMBERS:
Stan Bogosian
CITY OF SARATOGA Paul E. Jacobs
MEMORANDUM Gillian Moran
Jim Shaw
Donald L. Wolfe
July 28, 1997
T0: Kay Whitney '
Chair, Parks and Recreation Commission
FROM: Paula Reeve
Staff to the Parks .and Recreation Commission
SUBJ: Suggested Implementation Schedule for the Approved Park
Development Fund Project List
Following the July 22 Joint Meeting with the City Council, I met
with Interim City Manager Larry Perlin to discuss the
implementation of the .Park Development Fund list of projects.
Mr. Perlin s intention is to direct staff to work on the easier
projects simultaneously including the Wildwood Park restrooms, the
Heritage Orchard improvements and the Warner Hutton House expansion
plans. The Commission will receive periodic status reports from
Staff as headway is made on these projects.
Mr. Perlin also suggests starting with the .less complicated
Foothill School playfield and using it as a prototype for the joint
development of sports fields at existing school sites, since it
contains all of the elements required to develop the other projects
(Design, Interface with School Districts; Joint Use Agreements,
Neighborhood groups, Softball Leagues, Soccer Leagues, etc).
This memo may assist the Commission to develop
implementing the Park Development Fund list of
be discussed under Old Business at the August
Paula Reeve
Printed on recycled paper.
"`«
an action plan for
projects which will
4 meeting.
07/30/97 11:28 NELSON. PERLOV & LEE bbl
SUSAN L, I'RIEND
14G49 OAk Street, ud
Ser~toge, CA 95070
(408) 8G8-9929
duly :10, 1997
Via l~acs'milie to (408 8-1 80
Number orpages: ~
Paula Reeve, Stacf
City of Saratoga
13777 I'ruitvalc Avenue
Saratoga, CA 95070
Re: MinLtPs -Parke and Rc~•~rnrinn pm~nicsinn me~ti ~ of lialy~ 1 gg7
Dear Ms. Reeve:
inclosed is a copy of ilae minutes for your review. Please advise where to leave the origins.]
this evening and how ntalry copies you 116('d.
My phone nua~~.ber at work is (415) 941-616] and fax number at work is (4I5) 949-0695.
Thank you for your attention io ibis matter.
Very truly yours,
...~.~` ~
Susan L. rriend
Volunteer Minutes Clerk
07/30/97 11:29 Ntl-SOty+ PERLOV h. LtC dd~
~/
~~~5/<~ /t.I
,;;,~;r,•_ _.•: III, NEVV BUSINESS
:•~„'
~A discussion took place regarding the.ary of funding the Saratoga High School Pool
proposal from the Part: Development rood.
IV. WRiTT1T1 COIyLMC1I~i1CATION
A) C:otntnissioner Whitney introduced a letter from "Tamara Jards (or, Jacobs)
re Kevin Moran Park, which expressed concerns about the presence of standing
water/puddle on the bround and the dest~uctiot>/loss of fruit trees.
Staff will dirtx:t the Parks Crew to investigate the apparent leak. "l'lie
Commissioners acknowledged dial tha ui~:hard is pcriucliually tuaiulninc:J aiiJ
some of the trees arc dying from age.
V. S'OMMISSION AN1~ STAFF REPORTS
A) Commissioner Reports
Commissioner Crotty reported that she: will be out. of town un September 20th
and a volunteer is needed to fill her position as site coordinator for the Coastal
C=leanup Uay. The Water District tnay provide a volunteer.
D) 1ecreation llenartme t Steius Rem
4 Staff, Joan Pisani, reported on Summer Recreation Department Programs.
C) Park Maintenance Report
__~ t/ A discussion took place regarding the following topis: Public
demand for tl~ parks versus revenue received; restrooms
running out of supplies and excess garbage resulting from
heavy use; necessi~ for more frequent clean-up by Parks
Department personne Sheriff's Department security checks
triggered by reports of alcohol, drugs and gambling.
The Sheriffs Department has been inforn~ed of the problems that exist at
Wildwood and Cl Quito Park and ltas been instructed to c=ontinue security checks at
these locations.
:_ COMMISSION MEETING ADJOURNL•D TO SENIOR DAY CAR C;L-'Tl'1'IR FUIt .JOINT
MEETING WITH CITY COUNCIL.
[ ADJOURNED 7:251'.M. Olsen/131omquist 6/0
l
fax transmittal «ap.oa .
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07/30/97 11:29 NELSON. PERLOV & LEE 003
II:I. 1VBW BUSINESS / ~.~'`~
;~;
A discussion took place regarding the_via''bi~ity of funding the Saratoga High School Pool
~ proposal from the Park Development 1?und.
IV. WRITTL'N COM_MLJNICATION
A) t;omtnlssioner Whitney introduced a letter from Tamara Jards (orp Jacobs)
re Kevin Moran Park, which cYxpresscd concerns about the presence of siandi~ag
water/puddle on the round and tl~e destruction/loss of fruit trees.
Staff will direct the Parks Crew to investigate the apparent leak. '1'Ite
Commissioners acknowledged Qial llic ui~;hard is periodically ~iiaiutain~;el ar-a
seine of the trees are dying from age.
V. COMMISSION ANI~ S1'AI~F RL•PORT~
A} Commissioner Reports
Commissioner Crotty reported that. shy will be out. of town on September 20th
and a volunteer is needed to fill her position as site coordinator for the Coastal
Clezuiup llay. The Water D1Sir1Ct may p~bvide a volunteer.
II) Recreation 1)ep rtynent St_Atus R ~nor~
Staff, .loan Pisani, reported on Suinn~er Recreation Department Programs.
~ ~~,~
C) Park Maintenance Renort a ~~-~
A discussion took place re ardin • '' se rcvenuc received;
g
restroom facilities run out of supplies; -#3ea~q- garbage; patrol of parks rc use of
alcohol and/or drugs. -~-~c-~
The Sheriffs Department has been informed of tha problems that exist at
Wildwood and Cl Quito Park and has been insU•ucted to continue security cheeks at
these locations.
COMMISSION MEETING /\DJOURNLD TO SENIOR DAY CAR CI;N'I`lR FUR .IOINT
MELTING WITH CITY COUNCIL.
ADJUURNI;D 7:251'.M. Olsen/131omquist 6/Q
A~1>R797.SAM
Minutes Clerk
67i23i97 12:34 NELSON. PERLOV & LEE 801
~~
/~. ~ 6 cif ~ ~L.~-
~,:~;, ~ .. SUSAN I[~. ~'RI~ND J~ 7~~f/r 7
~l~ir~',''r_,~-,~,~x~; d; :. , . 14649 Oak 6traUt, N4
SaratogA, CA 95070
(408) 85$-9929
July 23, 1997 ,
Number of pages:
Joan Pisani
Director of Recreation
City of Saratoga
13777 Fruitvalc Avenue
Saratoga, CA 9.SU7Q
Rc:
Dear Ms. Pisani:
Enclosed is a rough draft of the minutes. I would appreciate your input: and have a.
few questions:
I) Exact t:inie meeti~ag started? C, • ~d2 /''~ `
2) if minutes should be liluit~:d [a "action'', please define "action" (outer than motions).
SC's" G-~It~-wti° ~- C" U~ /1'~
3) 12e public testimony: List name & address? ~~[~ ~~ j~~~ ~`''`'~
Report: on commissioner's rzspo~isLS? Individual, of consensus'T
4) Add to n~inutcs that ttleetiug "Adjourned to Joint Meeting with City (;vane#l"? ~~S
5) Any other conuucnts you hav~7 ~
My phone cumber at wvrk i ~~'(415) 941-61 G 1 and fax number at work is (415) y4~I-0695.
Thank you for your attention t.~ this matter.
Very truly yours,
~sl~~~~t ~~~~,~~
Susan L. l~rie~ad
Volunteer Minutes Clerk
tax transmittal serer .
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S~.s~~ F~e~av,
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~'Ce'...ioZ t;
/~ • 0?~23i97 12:35 ~ NELSON, PERLOV & LEE
TIML:
PLACE;
TYPE:
minurEs
"Tuesday, July 22, l 997 - 6:3U p.m.
Patio Roon1- Conazuut,ity Center
19G55 Alleudalc Avenue, Saratoga, California
Regular Meeting
I. ORCrANI~AT,j;,Q~
A• - P,•esezri: Crotty, QJsen, Swan, WhiU~ey
~7 Late; Bloxnquist, Clabcaux
Absent: Weiner
Staff: 1Zeeve, Pisani
Re~~G
13. ~~~~
Minutes of the June 2, i 997 meeting were approved. ~ .S Sy~ir
Swan/Olsen 4/0
C. POSTING; OF THF. A(:FNDA
.loan Pisani rcparted that pursuant to Government Code 5495q.2 the agenda, for
this mceting was posted on the City Hall Kioslc on July 17, 1997.
Ii. OLD J3USINrS~
A. Possible discussion with City Council at Joint Meetinb with il~e Cotumission
tozaighL,~c Revised Park Devclopmeut Pund Priority J..ist. Public testimony is
/ expected regarding community needs and Sura.toga High Pool Project.
~j t~ B. .etler o!' July l 5, J x)97, azldressed to 'Task rorce J'articipants, inviting supl~oz't: at
W~ tonight's .loint. Mccti~z~, with City Council to gain approval of Revised 1'arJc
M 17evclopn,ezzt Pund Priority List,
C' ~ '
~~ C. Publictestituvny: Carolyn 17rozdialc,;9?53 Melinda C:ircIe, Saratoga, CA.
~" . Subject.: I las Comm,ss,oia's p,-iarities changed'1 Are schools aware of need far
.Joint Use Agreements ,•e ~zia.itltcnanc:e7 What would a typical agree~t~ent be7
If neccssasy, haw would such a.grecments be modified?
002
II. Old Business
The Commissioners and Staff discussed the revised Park
Development Fund Priority List. Public testimony regarding
the recommendations is expected at the Joint Meeting,
particularly the Saratoga High School Pool Project.
Staff Joan Pisani presented the group with a copy of a letter
dated July 15, 1997, notifying Task Force Participants o~ the
Joint Meeting and requesting their attendance to support the
Park and Recreation Commission's project funding
recommendations to Council.
Public testimony: Carolyn Drozdiak, 19353 Melinda Circle,
Saratoga, CA acknowledged the Commission's project priority
list had been revised. Ms. Drozdiak discussed the need for
maintenance agreements with the schools suggesting that an
agreement currently utilized by school districts in other
cities could be amended for Saratoga.
III. New Business
A discussion took place regarding the viability of funding the
Saratoga High School Pool proposal from the Park Development
Fund.
Minutes Clerk
c:l~flsuaan\PR797.SAM
07i23~97 12:35 NELSON, PERLOV & LEE 003
A) ~~ ~~
B) ...
1V.
A) Co»anlissioner Whitaley introduced a letter i'i•otn Tarnat'a Jards (or, Jacobs)
re Kevin Moratl I ark, which expressed concerns about the presence of standinb
w„tcr/puddle on the ground a~.ad t1~e destructiottJloss of fruit trees. S`;7f,~.,C w~~.~ ;,),..~.~U
Z :rte-- /~-/'.a,9yie:~.u~ G~~G .
• %?~ ~G~rK/H,[.S:fi"L'1^/G~z..f' f/GfG.v~'L.cJC:vO(GL''b /~fiSF-/ /i~1~' OIKC,C~
/S ~G2~~~wil,~7t-c y /dam-4,n~r~9r~~~j ~,r~o S_G-uc3' ~~ ~'•7~~`
V. ~'TAl~F I2r'P,Q~~ ice'-~ .~9~.~% .@?C//N/> ~-~1i1~`~ ~> ~r'..r
A) C0~411er YZC~OItS
~~
Com~nissioucr Crotty re;pvrted that slle will be out of town ar~, Septembc • 9f:h
Fuld a vo~utltcer is ueedcd to fill leer position aS site coordinator -mot tlae C:oas a
Cleanup 1~ a-~~. '1.7ie Water District nay provide a volunteer.
13) R - a'ion D -pa`rtinent St8tL4 R~~clr
Joan Pisani repoah.Cd On s""1'~.`.- ~ C d e i-ti `- ~~~/'~ w` 2-`-~- ~ rd y t~c~ u. ~
\~ ,,f
P,~rk Concerns: Site boolcir,gs/heavy use vs. revenue received; restroom facilities
run out of supplies; heavy garbage; patrol of parks re use vf'alcohol and/or drugs.
Dom;,-~ . ~ u s b f-
-~G1..~_ fp 0 i la [~ 2 ~{~S -~-- Ll u t- 2 It ~ S' 14-_ ~ f"'~ ~ ~h®/' . ~ o~ H.! c> :! ~1~,r .I~-- -7~/~
C~ ~ ~ N, ` N Y" ~l. V ~i . ....~ r, ~J{~ a' -ice ~• _'4` + ~ ~br' J~! /4!L--t C-./ LAG,/
ADJOUI2NrTa 7;251'.M, Olse»/Blotnquist G/U ~ ~^•c/7n~,UG' SLx~~~/~ ~~„~~, ~
Minutes Clerk
c:l~asuaa~,\PR797. SAM