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Home My WebLink About09-08-1997 Parks and Recreation Agenda City of Saratoga PARKS AND RECREATION COMMISSION MEETING AGENDA DATE/TIME: Monday, September 8, 199?, 7:30 p.m. LOCATION: -~• Planning Conference Room - 13777 Fruitvale Avenue TYPE: Regular Meeting I. ORGANIZATION A) Roll Call B) Reporting of Posting of Agenda Pursuant to Government Code 54954.2, the agenda for this meeting was posted on the City Hall Kiosk on September 4, 1997 C) Approval of Minutes of August 4 , 1997 II. WRITTEN ~OMMLiNICATIONS A) Sheriff s Dept. memo concerting alcohol in El Quito Park B) Maxine McGinnis' letter III. OLD BUSINESS A.) Administrative follow-up items from August 4 meeting B.) Parks and Recreation Development Fund projects update IV. NEW BLJSINE~S A.) Presentation by Community Development Dit~ector James Walgren regarding the proposed subdivision and trails on La Paloma Avenue and Douglas Lane B.) Administrative Items 1. CA Parks & Recreation Society conference/membership 2. Handouts/mail V. COMMISSIONER AND TAFF R .P[~tt'rc A) Commissioner Reports B) Council Meeting Report from Previous Month C) Recreation Department Status Report -Joan Pisani D) Park Maintenance Division Update -Paula Reeve ~°~ la oamplirOt viW 16~ Aleioa M4h DI~Yp ACt, Ky011 q~IYC ~~ aneR bP~. P~~ CCe~ IYC Cfq ~t l6{-1267 ~s eoa~ pei0fb1h0 OOCOYj bO~uOlmt ~Oroa~k b~wisoe~ City of Saratoga PARKS AND RECREATION COMMISSION MEETING AGENDA DATE/TIME: Monday, August 4, 1997, 7:30 p.m. LOCATION: EOC Conference Room -City Manager's Office 13777 Fruitvale Avenue TYPE: Regular Meeting I. ORGANIZATION A) Roll Call B) Reporting of Posting of Agenda Pursuant to Government Code 54954.2, the agenda for this meeting was posted on the City Hall Kiosk on August 1, 1997 C) Approval of Minutes of July 22, 1997 1. Regular Meeting 2. Joint Meeting with City Council II. WRITTEN COMMUNICATIONS Memo from Staff Paula Reeve regarding proposed schedule for proceeding with Park Development Fund Priority list III. OLD BUSINESS A.) Create an action plan and time line for implementation of approved Park Development Fund Priority list items IV. NEW BUSINESS A.) Review of incidents involving alcohol in the parks V. COMMISSIONER AND STAFF REPORT A) Commissioner Reports B) Council Meeting Report from Previous Month C) Recreation Department Status Report -Joan Pisani D) Park Maintenance Division Update -Paula Reeve In oompliana with the Ameriana with Diaabilitia Act. if gal talui:e spacial aat9apxe b pattiapak, Place conbct the City at 868-17b7 48 boon per ro the mating to enam that Raeombk attao8emenb to emote ecaa®biliry a~a met. ~ ~q~~2 ,} nu~u`. ~~~ o~ C~ 1~3~~~ FRtIT~:~LE aCE~t'E ~ S~R~TUG:~. CaLIFOF\I.~ ~~•;I~~i~ • ~a~~~~ ~t~~•I=~~~' Date:_. ~~'~ ~ Time ~~. ~ ~.. ='J;"~ '~ ~N1 fefssffsssifsfff#fffif#fffffff•ffffffsfffffsfffsfffflffsifffff*sssssstesssssa• T0: DEPARTMENT: AGENCY: FAX: ~.. ~, fff#ffffsfffffffffffffffffffflfsffffffiffffffffffffffsfffsfsssflfsffffsfflffff FROM: DEPARTMENT: FAX: '' / _ ~- a l Yir /~'7C tom: ~'/`~ ~~~'~ ~,,~! ~~ l ~ /'-~~/f~~l (408)868-1280 fffffffff#f#tffffftffff•ftffffffffffifffifffffffffffffffffffffffffftffffffffff Total number of pages sent: '~ including cover sheet. -- -- -o Comments: /l%/E iv'~ ~ ?_=- ~ ~-- "~ -t .~ 1' ~' n%. U you do not receive ad of this transmission, please call (408) 868- ~f - ` ~ ,~ DAT)~/TIM~: LOCATION: 09/19/9? 11:15 NELSON, PERLOV & LEE 002 MINUTES SARATOGA PARKS AND REGRE TION C M111~1SSlON Monday, September 8, 1997, 7:35 p.m. Planning Conference Room 1:3777 rruitvalc Avenue, Sarat~~ga, California ', TYPO: Regular Meeting ~~• ]. U~,~1~l.I.ZA.x~I A) ROLL CALL - Present: bate: Absent; Staff: Clabcaux, Crotty, Swan, Weiner, Whitney Olsen Rlomquist ', Pisani, Reeve, Walgren B) REPORTING OF POSTING TI3G AGENllA Staf-£ Paula. Reeve reported that pursuant to Government !Code 54954.2 the agenda !'or this mooting was posted on the City Hall Kiosk on September 4, l 997. L) ANl'1ZOVAL Or MINUTES OF AUGUST 4, 1997 '; Amended: IV. C) Strike the words "and her concern about terix~ limits". Minutes of the; Auguat 4, 1997, Regular Meet.ia~g were approved as amended. Wcincr/Whitney 5/~ 1?) Cl-IANGr "1'HE AGENDA Or TONIGIITS MBL-''1'1NCI A riic-livu wr~s ntade to change the order of this mcctin~+'s agenda 1o procerd next with a presentation by Community Dcvclopmeitt Duector lames Walgren. Crotty/ Wcincr 5/0 (See page 3, IV. A) ', Il[. WRITTEN CO MUNICATION4 A) SherifFs Dep~u•tment memo conccrnii~ alcohol in Rl QUita Pcuk was reviewed. Note and File. B) A letter submitted by Maxine McGintus was d~scussca.! Commissioner Whitney will contact Ms. McGinnis by telephone to acknowlc;c~gc her teller Fuld f advise tier of cu:xent. ~~~-,~t~~ ~ c~~~r~ .-~2.5 , .~.~; III. OLD BUSINESS A. Administrative follow-up items from August 4 meeting 1) Staff Paula Reeve clarified that the pool project proposed by Saratoga High School is not on the Council approved Park and Recreation Fund priority list. Staff will notify the Commission if any further information is received on this matter. 2} Staff Joan Pisani reported that one application for the Parks and Recreation Commission has been received. 3) Commissioner Crotty requested confirmation that her term ends in September 1998. 4) Chair Kay Whitney reported on the meeting attendance policy for Commissioners. B) Park and Recreation Development Fund projects update 1) O.K. as is 2) Acting City Manager Larry Perlin arrived to further discuss the projects. He reported that, while priorities have not changed, ideas for the renovation of the Community Center are being explored. The Commission can expect a copy of an architect's proposal for improvements to the Center within approximately two weeks. Mr. Perlin also advised that staff has held a preliminary meeting with Saratoga Union School District Superintendent Mary Gardiner on the Foothill School playfield improvements. He cautioned that it is not advisable to attempt to work on the playfields while simultaneously holding public hearings regarding the renovation of Kevin Moran and Gardiner Parks. 3) Staff Paula Reeve reported that she has reviewed examples of contracts which may be used to draft the final playfield maintenance/use agreements. 4) Staff Joan Pisani reportes~ that a $2,000 quote for design work has been obtainec~,to add an entrance to the upper floor and to widen the steps to the kitchen iYi the darner Hutton Iiquse . -2- IV. NEW BUSINESS A) Community Development Manager James Walgren gave a presentation regarding the proposed subdivision (the Spaich Property) and trails on La Paloma Avenue and Douglas Lane. Bob Williams from 20201 La Paloma Avenue was in attendance. 1. Proposed Subdivision A discussion took place regarding the need for pedestrian accesses between the two courts and connecting the new road system and the existing trail system. A motion was passed to recommend a pedestrian connection between Julia Morgan Court and Hayfield Court; and to add a north/south pedestrian connection between the new road and the existing trail system as recommended by Mr. Walgren. Weiner/Grotty 5/0 2. Trail Improvements A discussion took place regarding the encroachment of property lines and fences along the trail easement, safety during flooding, community use and handicap access. The Commissioners agreed that the currently recorded trail easement should not be abandoned with regard to the following motion. A motion was passed to recommend that a trail easement is recorded based on the location of the existing Carnelian Glen Pathway, and to request that the developer improve the trail to the City of Saratoga~s trail standards prior to occupancy of the subdivision. Crotty/Clabeaux 5/0 B) Administrative Items/Handouts 1) California Park & Recreation Society: Commissioners Crotty, Olsen, Whitney and Swan expressed their interest in attending the California and Pacific Southwest Recreation & Park Training Conference to be held in Long Beach, CA, March 12-15, 1998.a 2) O.K. as is -3- V. COMMISSIONER AND STAFF REPORTS A) COMMISSIONER REPORTS 1. Commissioner Weiner announced that she needed to leave early and that her term on the Commission has ended. 2. Commissioner Swan reported on her visual assessment of the maintenance at Wildwood and El Quito Parks. Staff and Commissioners agreed to continue the discussion regarding the parks when Public Works Services Manager Gary Enriquez attends the October meeting. 3. Commissioner Crotty received a referral for a volunteer who will act as site coordinator for the Coastal Cleanup Day on September 20. 4. Commissioner Clabeaux reported that a standing water/puddle at Kevin Moran Park needs to be investigated by the Parks crew. Ms. Clabeaux also reported that Saratoga Cub Scout Troop #566 {ages 6 to 11) has volunteered for projects such as weeding, sowing wildflowers, creek and park cleanup, planting flowers and shrubs, and simple painting and repairs. Interested parties may contact Teresa LorenSen 725-1811 or Karen Seroff 252-9747. B) OK C) RECREATION DEPARTMENT STATUS REPORT - Staff Joan Pisani Joan Pisani reported that 660 tickets were sold for the Shakespeare Festival which turned out to be a very enjoyable event. Programs for children under age 10 are currently full and have been showing considerable growth. The revenue from this years summer programs is up over the previous year. As directed by the City Council, Ms. Pisani is currently developing 2 and 4 year cost recovery plans for the Recreation Department. D) PARK MAINTENANCE DIVISION UPDATE - Staff Paula Reeve Work is currently underway to replace sprinkler systems at the older Saratoga parks. ADJOURNED 10:20 P.M. Swan/Olsen 5/0 -4- 09/19/97 11:1? NELSON PERLOU & LEE eno I Minutes - Parks and Recreation - 9/x/97: Attachment A 9/8/97 Joan: A. This is all I know about commission attendance. The text below is from the Commissioner's Handbook.! 5. Attenflanae Members unable to attend meetings must advise the Chair or staff person assigned to the Com~ission. Commission attendance reports are submitted toy the city council twice yearly. A CommYSSioner who has had excessive absences will be counseled by the Mayor. B. We also have resolution 2026, which is attached. As you see, it says the Council may terminate a commissioner for failing to attend meetings. C. I checked the last attendance report, whie~ covered January - June 1997. The Council got it at their; July 16 meeting. Apparently they didn't see anything start~.inq for the Parks and Recreation Commission. That report is~ also attached. Let me know if you need anything more. ', Betsy 09/19/97 09:47 NELSONS PERLOV & LEE 001 SUSAN L. FRIEND 14649 OAk Strout, f14 SRratogn, CA 91070 (408) 86A-9929 3 September 19, 1997 ' 4 Number of'pages: S Paula Reeve, Staff City of Saratoga 13777 >aruiivale Avenuc Saratoga, CA 95070 Re: Dear Enclosed is A copy of i~te minutes for your review. I did to refer to some of these items. Would you please get the map number rerirediioeinoJames Wa1 ~~eps presentation. gl 1VIy phone »unibet• at work is (41 S) 94l -6 ] 61 and tax number at worl~ is (4I S) 949-0695, 7•hank you for your atie„iion io this mailer. Very truly yours, ~~~~ Sustui L, Triend Volunteer Minutes Clerk 09/19/97 11:15 NELSON. PERLOV & LEE SUSAN ~. ~R~END 14G49 Oak SU•eet, Ito SAMtogA, CA 95070 (d08) 868-9929 September 19, 1997 Paula Reeve, Staff City of Saratoga 13777 Pruitvale Avenue Saratoga, CA 95070 Re: Min ~tPS -1>arlcs and Recreation Convni Y nnl 09/19/97 11:15 ~;,~~. j-=u..~~Zk3~ l) A discussion took place regarding Park Development I~.tnd Priority List items and concerns regarding renovation of the; Community Center. The Commission agreeB that funds should be used to benefit community needs as they have been prioritized. 2) Acting City Manager. !tarry Perlin arrived fog- further discussion and rclmrted that, while priorities have not changed; ideas for t11c renovation of the rnnunity Center arc bcinb caplorcd !and the Commission can /~ ~"~ °~c'~ ~' ~~ ~~"~~ capcct rchitcct's proposal ~ within a week or two ~ t ~ C~ S%riu C. n Sl-~ The Conzi•~~ission agiee naulia-purpose • /- LSc~ needstand,~supports the g;oa] of the _ d ~tu:rc,atian llGpartmcnt "9C•l~'Yit.~~ `--c:::-yam ~--f/c1~!. ~ J~/A~"~fs~~ _ S c'1"/a{-~~'~a-$ f~7 f.> ~'~~Llr4'1 sr//°~' ~ /Y(L-2~-~'J/irCr1 O~Jv ~/~ ~T~.7~Li.L ~7 f3-?-ll-=t~L`~ '7~/~ti,~ts'`~`''..:~ 1ti~"~`.~T~ Larry Perlin advised that. __ . __ __ __ ' i and __ - - - _ that it is not feasible to w.~•k on thl phyficld~sni~uitancv _ l~r_.1~:~rG public ,hearings regarding/renovation C:~ _ KCVlIl Moran -13~t#F and Gardiner Park ~~ I L Minutes -Parks and Itcci~cation - 9/8/97 X1I. Oj~,]Z•!(£u,~INESS NELSON. PERLOU & LEE 003 A) Administrative follow-up items front August 4 meeting;. ' ~„~;~ ~7 ~~ l) Staff Paula Reeve .r~e}~erted that ~~te~aratvg~ High fool Project is .~-~~~'' ~'~/ j~T/L:_ c,~.~--%`°.~:..,L /I'r/r°/'~:'L~Y7 /'..ate!-i~`S/)~-~-Z_Z~1~,~~v^~.rr;" f"-~,r.~.~~~ ~j/",,n~_r~`~1 L Si`. ,rj``/~t~T~ ~~'l/ C C_ ou~~~F-~1 ~'T~- C Jrh.,vi l ~' I ~~ L~r~' ~;--' ~-~_ ,~g~-iZf~ ~~~~ /j7,t~-~-~~` ~~=-~fz~~'~_ _ ~'~~`~~~~~ ~) ~ - ~ tiff ,lo~ 1 isa~~i ~ r~po~d j tha ~f one pplicf~tiun for the !'arks and Recreation (',ommission has been received. cma~.v~-at~~s~ ~ ~ ~ /~ e h ~rh. ~ 3) Commissioner Crotty would like September ]998. II) Parks and Rccreatawt Development Fund projects update: 3) Stan Paula Reeve reported - _ _ contracts ~e~- ~~c..~r~ <~-try i ~~4-~;~playfield maintcuance/use agreements. Staff w~ll be mu:tinb with user ~~~`= groups that are willing to contribute to playRel~1 i~nprovcmcnt ~ •-~--- s. ~~~~ 4) Staf!' .loan Pisani rcporecd ~ a $2,000j~` qupte for design work on Qae Warren ]•jutt.oa~ !-louse, ' the additjon of an entrance to the upper floor and widening;, he . • ~s to the kitcl}cn. ~~~~ ~~ . ~ L ,~ ~ ~~' c~ t -2- 09/19/97 11:16 NELSON, PERLOV & LEE 004 ~ -. ~. •Minutes -]'arks and Recreation - 9/8/97 1[V. NEW BUSINESS - - - t'~IANr- A) Presentation by Community Development r Jatx>,bs Walgren regarding the ii proposed subdivision raid taails on La Paloma Avenue a~•{d Douglas Ltute: ~.1~ fib SF~ /~f f f~ '~'~:~~~ •~ _ Bob VlVilliams o!' 20201 l,a 1'alouia, Saratoga, CA aite><Yded this presentation. - '+~. ~_~ ~~~ ` A dis~ss on took pl~ec rc;barding the need', for pedestrian access bctweeli "two cou~KS and - the new road systctn r and the existing trail sysien~. r _ ~- ~~`'~-''~"~~"''~''~"°'~' ' ~ ~ A motion was made A) to agree to the l~edesti!•ia~~ connection Uetween i / d-t~lte~,Mor~an Court and hayfield Court as proposed; and B) to ~rec- ~-'~~' ~, i' ,r6 a north/south pedestrian connection beiwo~n the new road sysien~ • ,.__~ ~ and the trail system as recommettded,~ ~ Weiner/Grotty S/II J ~,~ ~ \ Trail improvements~,'~i '~~,(~ ~, ~~~~~,~ ~~ ~ -J A discussion took place regarding the cncroa~hment of property lines (~ ~ attd fences alonb~tr~l casement, safety during i~ood~t~s, community `~;~ use and handicap Access. Conimissioncts ',noted thAt the currently '~- ~~oecorded easeittent should not be abandoned wit~~ rebard to rho t'ollowing ~~~ ~ ~ moioa. ~~ i A motion ~ s made to record a ti- it casv~trtent based on whore the ! trail of the~C~rnelian Glen Pathway~currc:ntl~? exitits and request the /~ cvclopcr iniprovc the trail to the City of Saratpga's trail standards prior ~ to occupancy of the subdivision. ~ C:rntty/Claheaux .5/Q B) Adrninisttativc Items/llandouts: ', i>%~E~=%c -St' u~~~,~~`;;- l) CAtifornia Parh 8 Recreation Society: Con~m~ssioners Crotty, Olsen, ..~~hitney and Swan expressed their interest in ~}ti.endin8 the ,%~ < < <°-c .%-~ait `~ ~ ~~ ~`'~~'•''~ ~ ~'~ - to be held in Lon Beach, CA, g N~arcli 12-15, 1998. 2) Bay Area I'arlcs & Recreation Cotnmissionc,~-s' & Board Members' Cvuneil: A workshop will l» held at Jnaq~ain Miller Community C;cntcr in Oakland, CA, Octohcr 18, ] 997, ii•o~t~ 8:00 am to 2:00 ptn. -:i- f 09/19/9? 11:16 NELSON PERLOU & LEE 005 ''"'' I " ivlinutes - Pai•Ics ~utd Recrealiuu - 9/8/97 V. COMMISSIONER AN1 S AFF i~'.PORTS ', A) COMMISSIONER REPORTS 1. Cammissiancr Weiner aauiounced that slie iie~ded to leave aarly, ar,d than. her term has ended. 2. i ar tlic 3. Commissioner Swan reported on~t al assessment o;C ilie maintenance at Wildwood ~>and I-;,1 Quito l'arlc.s Staff a~~c~ Commissioner agreed to coatiinue .ilai~d cussion _.At.-uc~i ~~~-~,~~~~:~cting• rcgarcl~ng rciital , interest in the parks. /-~-% ?~~ ~-~~~~~«"~.- ~' ~~;~ f •~ 4, Commissioner C~btty ~~~-gi~r a referral/applicant for volunteer site coordinawr on Coastal Cleanup Day, Scptctnbcr 20th. S. Commissioner Clabeaux reported that standing water/puddle at TC.evin Moran Park still needs to be investibated by the Parks Crewr ~- a~cais tl~at111a_ grgui~__l~~l~ti=11-~~~d~e-~-~'__- c ~~ ~__"-- ,y` ~ S ~ ` r _Clabeaux `~ ~,SC reported tl~a~S`ar~itoga ~:ub Scout 'T'roop No. S ~ (ages 6 to 11) , _ .projects ;"uch as weeding, sowing N ~~' wildflowers, creep. aad p 1: cleanup, planting flowea•s and sh~~ibs, and simple ' _ 1k and repair . -~+exesa T,orensen 725-18 ~' --- eucn Seroif 252-977 `o~;~ c,~_ntrL~°c~ R ~~-~-- ~~='_~~• ~;~' ~ ~- 13) COUNCIL. M11:"I'lNC REPORT' I~ItOM PRI~VIOiJS MONTH (none) ', C) RECREATION DEPARTMENT STATUS REI'Olt'T' - staff Joan Pisani The Shakespeare 1'estivai was a E;reat time and G60 tielcets were; sold. Programs fox young ages (under ] 0) show high growth and classes are full. Cast recovery plans for 2 years and 4 years are beixag developed as requested by City Council. Srtt~-~1ttiE~ ,~C~sr+~/s~. ...~,~+ ,~c,~J ~t~~c. ~~,~.._ e~d~ D) PARK MAIN"T'T;NANCI DIVISION iJADATL -Staff Paula Reeve CT ~, ~~rrnr~novation of''spi•inkler systems at the old park S. /.S C_'~~,e ~e-n~/Z ~~ e ~.fv1~-~Ct~i4-,~r•'r. ADJOURNED 10:20 l'.M. Swan!Olsen S/0 -4-