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HomeMy WebLinkAbout03-02-1992 Parks and Recreation Commission AgendaAGENDA SARATOGA PARKS AND RECREATION COMMISSION MEETING TIME: MONDAY, MARCH 2, 1992 - 7:30 P.M. PLACE: SARATOGA COMMUNITY CENTER (Senior Day Care Room} 19655 Allendale Avenue, Saratoga, California TYPE: Regular Meeting A G E N D A I. ORGANIZATION A. Roll Call B. Minutes (Meeting of February 3, 1992) C. Posting of Agenda (Agenda was posted on the City Hall Kiosk on February 26, 1992) II. OLD BUSINESS A. Improvements to Wildwood Park Stage Area III. NEW BUSINESS A. City-owned Quito/Pollard Property Use B. Equestrian Trails - C. Kline Petition C. Eagle Scout Project - Congress Springs Flag Pole D. Suggestions for Annual Review of Two-Year Budget E. Library Expansion Committee IV. COMMISSION AND STAFF REPORTS None V. COMMUNICATIONS Trails & Pathway Committee Information 2/26/92 M E M O RAN D U M T0: Parks and Recreation Commission FROM: Secretary, Parks and Recreation Commission SUBJECT: MEETING OF MONDAY, MARCH 2, 1992 II.A. The Commissioners are being asked to provide direction as to the stage/amphitheater and review the other improvements being contemplated at Wildwood Park. The Commissioners will meet at Wildwood Park on Saturday, February 29th at 11:OOAM to view the Park and discuss the possibilities. III.A. The City Council has asked the Commission to submit and evaluate potential uses for the Quito/Pollard Road site. Recommendation: The Commissioners should provide input and recommendations on the future use of this site. III.B. A petition from C. Kline of San Jose has been forwarded to the Commission for deliberation. Ms. Kline has been notified that this review and discussion will take place. Recommendation: The Commissioners are being asked to review the report submitted by their secretary, Dan Trinidad. PARKS & RECREATION MEMO: 2/26/92 III . C . Approval is being sought by a Boy Scout to install a f lag pole at Congress Springs Park as an Eagle Project. Recommendation: Approve project and decide on location. A sketch showing several alternatives is included in the packet. III.D. The attached letter from the Mayor is requesting constructive input for the annual May hearings on the budget. Recommendation: The Commission should be ready to submit its suggestions for projects, programs, etc. for Council to consider during their annual review of the upcoming year budget. III.E. A letter has been received from the City Manager requesting a Parks & Recreation Commissioner to serve on the comittee for Library Expansion. Recommendation: The Commissioners are being asked to give consideration as to one member serving on this committee. Please let Marlene know if you will be unable to awn ih~s meeting. (867-3438) Dan`'~'rinidad Secretary mt Attachments ry^~ ~V ~ ~ a ~Cy ~T/ _ ° O / ~a - ~ ~ 0 s p s 0 n ~~~~ ~~ ~ ~0~~ 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 (408) 867-3438 COUNCIL MEMBERS: Karen Anderson Martha Clevenger Willem Kohler Victor Monia Francis Stutzman February 24, 1992 MEMO T0: Parks & Recreation Commissioners FROM: Secretary to Parks & Recreation Commission SUBJECT: CITY-OWNED SITE AT 4UIT0/POLLARD Consideration of the future use of the subject site for any Park or Trail or Open Space has been referred by the City Council to the Parks & Recreation Commission. The Commission should consider accessibility, topography and location in its deliberations. This .7 acre parcel is bisected by an asphalt path which runs diagonally between Pollard and Quito Roads. San Tomas Aquino Creek runs along its eastern boundary. It is currently covered with large oaks and sycamore trees. Both Quito and Pollard Roads have very high volumes of traffic. The intersection is controlled by a traffic signal. The property was given to the City several years ago by the Santa Clara Valley Water District when it was determined too small to be developed as a home site. mt Printed on recycled paper. 4~ O ~Q /4 . 1~!'" C~B'2~4 04 ~~°~l'2~00 C~1~ 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 (408) 867-3438 COUNCIL MEMBERS: Karen Anderson February 7 , 19 9 2 Martha Clevenger Willem Kohler Victor Monia To: Parks and Recreation Commission FrancisStutzman From: City Manager Subject: City-owned Property at Quito and Pollard Roads As you may know, a high level of public interest has recently developed concerning the. city-owned property at the corner of Quito and Pollard Roads. At the City Council meeting of February 5, the Council directed the Parks and Recreation Commission to evaluate potential uses, if any, of the property. The Council would like you to report back to them with your recommendations by their meeting of April 15. Please keep in mind that later this year you will also be reviewing development of Ravenwood Drive neighborhood park site, for which funds have been allocated in the Capitol Improvements Program. i, Harry R. eac ck City Manager cc: City Council Printed on recycled paper. / ~J . February 26, 1992 REPORT T0: PARKS & RECREATION COMMISSION FROM: SECRETARY TO PARKS & RECREATION COMMISSION --------------------------------------------------------------------------- --------------------------------------------------------------------------- The attached petition and letter submitted by C. Kline has been referred to the Parks & Recreation Commission for its consideration and input. Background The City, for a number of years, has been struggling with the issue of equestrian/hiking/bicycle trails. During the past two years, it has been determined that the City will take a much more active role in both the establishment and maintenance of these trails. The City-wide Trails Master Plan, which was approved on July 19, 1992, was commissioned to provide the City with an objective and focused approach to providing the equestrians/hikers/cyclists of Saratoga with a complete system. Thusfar, our efforts have been focused on establishing priorities while performing maintenance within the Parker Ranch subdivision. The Trails Master Plan establishes surfacing standards as well as other trail design standards {see attached) in addition to delineating a proposed phasing of capital expenditures. 1992/93 is the first year where funding is suggested. Hopefully, this project will be funded in the 1992/93 Capital Improvement Budget. However, these funds are not for equestrian trails only. The Parks & Recreation Commission has established the trail between Douglass Lane and Carnelian Glen Place, and the trail along the Southern Pacific Railroad as being its number one priority. Also included as a number one priority is improvement to the trail system in the Western Hills. A meeting with interested parties is being scheduled later this spring to identify and establish priorities in that area. The Master Plan provides options for trail surfacing depending on use, erosion and other requirements determined by the City Engineer. _//. ~ REPORT TO PARKS ~ RECREATION COMMISSION 2 26 92 Response to the specific problems identified in Ms. Kline's letter Point A: This is the trail installed on Mt. Eden Road as condition of a 2-lot subdivision that was reviewed approximately two years ago by the Commission. The Public Works Inspector has been working with the developer for the past several months to resolve drainage problems on the site and adjacent to the trail. During the recent storms, the onsite drainage system failed and the water was diverted from the improvements on the building sites to the drainage system adjacent to the trail. The Inspector had identified the problems, but because of additional water which was diverted to the system above the trail before they were connected, the trail suffered extensive erosive damage. The inspector has notified me that he is working with the developers and will have all problems corrected. Point D: This is the section of the trail which runs between the two ends of Damon Lane. This trail was installed several years ago by the developer of that subdivision in an area which is subjected to natural spring seepage. The drainage swail which is above the trail was designed to intercept the spring water. It has now become obvious that both the trail and the drainage system were not designed properly and we, as well as equestrians/hikers/cyclists are aware of these deficiencies. The Saratoga Pony Club has scheduled a specifically to work on this particular participating in this endeavor and will of this problem. workday for April 4th of this year, section of the trail. The City is continue to assist in the resolution Point B: This is identified as the section behind the Kohler property. It is a trail, which, while being called for on the Trails Master Plan, the City does not have easements at this time. Problems cannot be addressed until easements are acquired. ~f. REPORT TO PARKS & RECREATION COMMISSION 2 26 92 Points C & E: These sections are located within the Mt. Eden Estates Subdivision. The City's Public Works Inspector has been working with the developer to resolve the problems within this subdivision. Of primary concern are trail surfacing, water course crossings, as well as completion of the required system. Point F: This section is located on private property and was not identified on the City's Trails Master Plan. Therefore, at this point in time, we do not have an easement and the City will not be seeking an easement. Point H: This section is an extension of the above trail within the Mt. Eden Estates. Since this trail is not shown on the Trails Master Plan, an easement was not required by the developers in this area. mt Attachments: 1) Petition to Mayor and City Council 2) Letter to Mayor from Cindy Kline with Map 3) Pages of the City "Trails Master Plan": 3.7-1, 3.7-2, 3.7-3, 4.1-1, 4.1-2, 4.1-3 /`~ ~~~~~i~n ~~ ~.he Ina>~r~r and ~i~~ Caun~a~ fir the ~~~~ ~~ Sarat ~~a it~~i~r~~fi, the equesJtrian trail-: in the +ticinitu of P1t. Eden E'isad, s~arrod ~arnis, acrd Fierce F:oad are eradir~a because of inadegt_~~te ,r; titer-dr-air,as~e ..ust errJ; ar:d #~#IPIr~BS. those Barrie traits ha','e trot been :}l~rr-faced ~'Y i tt"t rflatBri a] S suitable to ~,4, i thstartd the ~.tr~:.Je s f r-orr~ horse acrd ri der r~or- the f or-c es of er-osl oi'c Arid decorrlpo si tl on; acrd i~~t~r~es, continued de~'elo~rt7er7t in ttie area tias restricted access tc~ e:-;istinq trails and threatened the future for a secure net'Yror-#; of trails; and ;~f~~~~t~s, the failure to secure all of tt~e abo','e ha{: for:red lor_:al e~ue.=_.triar~:, onta surtacY streetJ--plSCinl~ trleni and their anir"tial.=_: at rist~:: ~1T ~%~iTi~ Str a{_#:. bu 1=e#~rr_:ular tr LttitY; - ~i'i~~t:, i~~f~;{trr~ t~~ ~~ ~~~r~l~t~r~ that ttie si!~rier-s--the equestri~~ris of :~arato!~a, do hereb+~# petition ttie f~lagor acrd E:itta E:ouncil of the Cull of ~.~Jt ULuq~~ '~,. iollu~~ti. T r~ in:-.tall--'•r~,'her-e possible--adequate ~r;~at~er--draina!~e :=.tastertis tt-~rsau!~t~out ttie I"lt. Edeti Equestrian Trail '~~~a~.terrt t•1 reduce t#ie ettects of ersasrori; grid To =.urface--'•rYtiere ~o~.sitile--trails ~r~,•'itt-t suitab~l+~ ni;~terial~; that ~;'•~=i11 ••~Y i tti:_.tand equestrian use, erosi ort, ar td decorrposi t i ort; a; td Tr_i insure continued access; tfs e;;istinr~ trails b!a securin!~ liens Y'vittt ttie apprr pri ate pro pert~a ~:s~~~ rier":, their .~a_ er its, #iei rS. e:~;ecutor~,, or-lien tiislders; acid To reduce the ris#c of ir-j~rr-ta or-death to #i~sr_e and rider by sec~~r-inq ttie ~rtd !~enerall+a, to support ttie desires s}f loc,ai egrie:~trian~; ~o t#iat future s~eriera1iort~: to ttie hill. rf '~aratos~a ~=,'ill bR aGle t~~ e;gerierice ttie ;o+_~s zif #;or-sebac}::: r-i dl tis3 acid t#ie ; ~+`•i e s]f #ior-seg.. C ~ .i ~~ ~~a~ ~+ y~2 D .,•~ ' ~~uq i~41 a.1 f ~ ?d" f t i zz.$ ?~.~~ 7 ~ 7-<.o cn 7'f! -S vy 3 ~p~7~~'~ '11~~~~ 9y~ 3yi5 ~~-L~3 ~~ _Q."~l6 ~1.Q53 ~~(4 ~ ~•as3i 3z (o ~~~ 5 % ~ ,~ yG n ~'" Jj . ~G ~ 7~ ~~ ~ SOS c~ Pj. ~~ A}+J'~ ~ A q S'bly ~~ ~.. -. ~ - ~' ~- C ~ r.~~~h ;~ ,~ /- - ~ e. . l,~P~D -f ..-f, n ~ .. It /' .Shit `7 -~1 71XIV %~ ~e~ ~' . ~ Qs~Z9 9~ ~ C t~ q ~~ ~ °150~}~ '•~.z y ~~ January 5, 19g t rlauor Wi 1 i em kohl er Gi to Hall 1 1 ri r Fruit~~ale A~de. Saratoga, GA 9507~J Dear Mr. Mayor: My name i5 Gindy Kline, and I am writing to you on behalf of the equestrians of Saratoga who have been waiting patiently for the completion of a designated trail system that will link Pierce Road with Garrod Farms and the Fremont Older Open-Space Preserve. At present, the state of the equestrian system is unacceptable and falls far short of meeting the needs of local equestrians. Improper installation of water-drainage systems, inadequate surfacing materials, insufficient access, and unnecessary safety hazards are all problems that local equestrians must now contend with. Enclosed are pictures taken in October of this year and a map of the area in discussion to help you «isualize the present state of the easement program in Saratoga. Referring to the map, point Arepresents none-hundred yard stretch of easement on Mt. Eden Road that was completed some time ago. It was surfaced with rock as requested, and a trench was installed at the edge of the embankment to divert water run-off from the trail. Unfortunately, a water diversion system was not constructed along the embankment where the trail parallels Gamon Lane (point D on the map). Should we experience a uear of normal rainfall, this section of easement will most likely wind up on Mt. Eden Road as one giant mud puddle. Not only is there no trench to divert run-off to the drains that were installed, but the drains were installed too high above the ground. Unfortunately, the result will be a marsh--as has been the case in the past--that will ultimately spill over onto the roadway. Equestrians will be forced onto Mt. Eden Road to maneuver around the mess, placing horse and rider at risk to oncoming vehicles. Fortunately, the drains do appear to be at a proper level for a gravel surface; and perhaps this is what the contractor had in mind when installing them. in any case, a graveled surface would help reduce the accumulation of water that tends to keep this section of the trail muddy all uear long. r~~~ Another concern to local equestrians is the selection of an "all-weather" ~urfacina material that would be compatible with the clay terrain present and durable enough to withstand the effects from weathering and the weight of horse and rider. Wood chips have been used to surface two sections of the equestrian easement (point B: behind the Kholer's property and point C1. The easement behind the Kohler's appears to be stable far the moment; however, given the decadent nature of wood chips, it will only be a matter of time before mare chips will be needed to maintain the integrity of the trail. In addition, the hills between Villa Oaks Lane and Garrods tares G~ have also been surfaced with wood chips. Unfortunately, these chips will probably wash down the hill long before they ever decay. The section of easement shown in picture four is already thinning to the point where large patches of dirt are showing, and it was completed only two years ago isee picture'4~. The lack of tap soil in same spots seems to be a major culprit. When rain hits the exposed clay, the wood chips on the steeper portions of the trails simply wash-away. A thicker layer of chips might ease this problem. However, if a gravel surface could be properly installed throughout the Mount Eden Equestrian Traii System intensive maintenance of the easements would not be necessary year after year, as would be the case with wood chips. +another concern to local equestrians is the current state of the two trails east of Mt. Eden Road tcolored in blue and red on the map}. For two years wood chips have been dumped in piles on the easement alongside the Cocciardi residence tpicture ~ 1), blocking the entire trail. Moving further down tpaint E on the map) the trail is choked off by star thistles {see picture s51, which are not only painful to horses but also to pedestrians. ~t midpoint on the hill fan area approximately between points E and C on the map}, the improved trail dead ends altogether at the top of the creekbed fas seen in pictures 2, 3, and 5~. To avoid these obstacles, eouestrians have been using an alternate route across the Peck's property tares F on the map}; unfortunately, a lock was recently placed on the gate to the property--making the future state of the equestrian trail system even more uncertain. The uncertain future status of the Peck's property is most disturbing to menu of us. The trail on the Peck's property is one of the more enjoyable trails in the area, far it is full of wildlife and the scenery is most pleasant. Certainly, it would be a sad day far local equestrians if permanent access to this property were last. Many of the private 2 J~ residents that own horses rmarked by _s on the map} need to use those trails to qet from their homes to Garrods and the Fremont Older +pen-Spare Preserve: I ride across the Mount Eden Estates hills three times a week to Garrod Farms; that makes three trips over and three trips back each week. Add that to the number of other riders that use the trail weeklu and factor in the current state of affairs and what you get, Mr. rlauor; are some very frustrated resident-equestrians. Another uncertainty facing local equestrians is the possible future sale of lots lying just north of the Peck's property tmarked by H on the map}. Should ground breaking begin on these lots without a guaranteed easement, we may lose an entire secondary trail system marked in blue on the map}. And the same holds true for the Peck's property. It is imperative, therefore, that the city move without haste in securing easements on both the Peck's property and the area marked by H on the map before this trail is lost forever. Given the physical and political state of the entire trail system, many riders are now opting to use Mt. Eden Road (their last option} as their primary route through the area. However, development along Mt. Eden road and on ',villa Oaks Lane has increased motor vehicle traffic throughout the area. Of special concern to equestrians are the large, three-axle type construction vehicles rolling in and out of the area on a dailu basis. The presence of these vehicles on such a narrow road as Mt. Eden often force horse and rider into a rather hazardous and unpleasant predicament. If a horse panics as one of these vehicles passes by, the result could be disastrous. Add to that the increased presence of speeding bicyclists and pedestrians and what you get is the ingredients for a real catastrophe. To say the least, it would be in the best interest to public safety to complete the equestrian trail system as soon as possible tthat includes obtaining easements as mentioned above. We have been patient people, Mr. Mayor, but we have seen no progress. Now, after two years of waiting, our conclusion is that our needs and desires have either been forgotten or have fallen an deaf ears. We understand that the acquisition of easements and the construction of trails is normally accomplished upon the transfer and subsequent development of property. However, we are now losing our trails--in more ways than one--faster than property sales are occurring. And if action is not taken soon to correct this situation, the whale issue may became mute in a few short years--probably sooner. 4 J /~ To us, these easements ere not luxury items--they are a necessity for our mobility. Every time a new house or a new street is constructed we lose another piece of our freedom as equestrians. Every time a new house or new street is completed we lose another piece of our natural heritage. Every time o new house or street is completed we lose another piece of our local, historic culture. How much more must we sacrifice in the name of 'growth" before the very qualities thet attracted people to this area in the first place are gone forever? The Santa Clara Valley is recognized throughout tfie world as the center far technological innovation and a mecca where highly motivated individuals can come and grow in an environment suited to the rigors of scientific research. Yes, the "new industrial age" has taken firm root in the Santa Clara Valley. But while we lead the world into the twenty-first century, let us not forget the pioneering spirit of our forefathers who settled this once wild and senic valley. Moreover, let us not neglect those who--twa-hundred years later--are trying to keep that spirit alive. The trails we blaze today no longer lead us to new discoveries; they only take us to dead ends. Despite this, there is still a chance for you and me to save a small piece of our western heritage. I truly believe that the city of Saratoga has before it an opportunity to show the rest of our valley that we can still blend the best of the old with the best of the new. Securing and completing these trails for our local equestrians would be a step toward that goal. It would help to keep a rich tradition alive for our children and our children's children and for all future generations to the hills of Saratoga. We anxiously await your reply. Sincerely yours c~ Cind Kli y 1933 Cvlusa Way San Jase, CA 95130 Copy to: Larry Perlin Harry Peacock 4 '" Isrosion control mechanisms ~~ ~ 3.7 Trail Design Standards and Details TRAIL DESIGN STANDARDS AND DETAILS. Figure 7 Hiking/Biking and Equestrian Path Design Concepts Z' 8'-0" min. 2' 10'-0" prefern Gradient: 0-596 Optimum 5-1596 Acceptable 15-2596 For short distances, to be approved on a site specific basis Use switchbacks on steeper grades. Siting: Signage at hazards and intersections; directional Signage; "Trail Etiquette" Signage for bikes/hiking and equestrian. Based on topography include picnic tables and shade trees. Fencing at hazards; fencing or planting to prevent cutoffs at switchbacks. 10'-0" minimum clearance necessary over trail. Materials: Trail: compacted dirt; decomposed granite, compacted gravel, woodchips/barkchips, and asphalt where heavy use or erosion problem or as required by city engineer. Landscape: drought tolerant, native, low maintenance species that provide barriers, shade and screening. Right of Way: 14'-0" Preferred, 12'-0" Minimum 3.7-1 crwiuu wn~ru~ mecnanisms g~_0" min. required on steep slopes. e., , -~ ~h 3.7 Trail Design Standards and Details Figure 8 Surface Construction Details Materials: =~-~ 296 slope to drain ~ ~~ ~' 4" layer decom o p sed granite T~ _ 2 x 4 redwood header at trail edges ~ . ~ ~ , , ` ~(( p( where required .. _ ~ < a l -1111 _ nn ~_ rw_ r ~~ llll~ 2 x 4 x 18 "stakes, 16" o.c. 9096 compacted subgrade Decomposed Granite/Wood Chips Materials: ~. 2" asphalt concrete •e 296 slope to drain 4" compacted decomposed granite. Use native soil where it is determined by soil engineer that it can support load at 9096 relative compaction. 9096 compacted subgrade Asphalt Concrete 3.7-2 /~' 3.7 Trail Design Standards and Details Figure 9 Slope Preparation ~` ~~~`~ 24~ 'Crailb~dr Remove loose rock and stone on the trailbed surface over 3" in the smallest dimension. Remove roots over 2" in diameter that protrude from cut slopes Figure 10 Clearing Limits Cut Slope Ratio: Rock 1:1 Max. Common I 1 /2:1 Max. Fill Slope Ratio: 2:1 Max. Rock 1:1 Max. Common 2:1 Max. All slopes in excess of 2:1 ratio must be certified by a registered civil/soil engineer for stability. Remove embedded rock and stone that protrude more than 2" above the trailbed and recompact to 9096 relative compaction. All trees 3" or less in diameter shall be cut if they are within 3'-0" of trail edge. Do not cut trees over 3" in ' diameter if they are over 3'-0" '"' from trail edge. _ Brush extending into the clearing limits that is over 12" in height and 1 /2" in diameter shall be cut flush with main stem at a branch fork. Saw branches flush with trunk rather than cut tree. 3.7-3 /B 4.1 Phasing and Capital Improvements Program PHASING AND CAPITAL IMPROVEMENT PROGRAM This Master Plan includes a wide variety of projects which will require capital improvements financing. Given the constrained financial resources of .the City it has been important to phase these commitments out over a long period of time. It must be recognized that implementation of all these projects is not possible in the short term. Each of the proposed improvements and the costs and financing associated with them is discussed in detail in Sections 3.3 through 3.6 of the Plan. The table below. provides a summary of the capital costs phased over aten-year time frame. TABLE 13 PROPOSED CAPITAL IMPROVEMENTS PROGRAM 1990/91 1991/92 1992/93 1993/94 1994/95 1995/2000 NEIGHBORHOOD PARKS Azule Park Design Construction Totlot Beauchamps Park Design 20,000 Construction Brookglen Park Drink Ftn. Foothill Park Play Equip. Lighting/Drink Ftn. Gardiner Park General Imp. Ravenwood Park Acquisition Improvements Tot lot/Furniture Neighborhood Parks 30,000 315,700 20,000 223,500 1,500 10,000 9,500 28,500 330,000 25,000 35,000 Subtotal 20,000 553,500 55,000 315,700 30,000 74,500 4.1-1 ~+.s.+.,wa.a}~c 11i1[J. 1g,UUU _.~r ~. ~~ 4.1 Phasing and Capital Improvements Program COMMUNITY PARKS Congress Springs Safety Netting Sand Volleyball Picnic Area/Creek Planting El Quito Park Landscape Imp, 14,000 Kevin Moran Park Play Equip. 25,000 Design Tennis General Imp. Wildwood Park Bridge 90 000 R'room Access 10,000 Pl. Equip/Furn; Amphitheater General Imp. Community Parks Subtotal 139,000 1990/91 1991/92 1992/93 1993/94 1994/95 1995/2000 40,000 10,000 92,000 14,000 50,000 49,000 400,000 51,000 40,000 15,500 51,000 90,000 49,000 10,000 561,500 4.1-2 ~~ 4.1 Phasing and Capital Improvements Program 1990/91 1991/92 1992/93 1993/94 1994/95 1995/2000 SPECIALTY PARKS Central Park Landscape Imp. Hakone Gardens Entry Road Water System Historical Park Landscape Imp. Nelson Gardens General Imp. Special Parks Subtotal TRAILS Trail System Trails Subtotal TOTAL 80,400 15,000 50,000 50,000 30,500 65,000 50,000 0. 0 0 100,000 0 0 100,000 0 50,000 300,000 1,100,000 50,000 300,000 1,100,000 2,000,000 0 2,110,900 224,000 654,500 245,000 414,700 340,000 3,846,000 1990/91 1991/92 1992/93 1993/94 1994/95 1995/2000 4.1-3 ~~.~, 1~, 1q~Z ~e r~ • " ~- a ~~~ ~P~. ~~~~~ . ~ ~ ~~ ~~~ ~ ~ ~'~~ 19 9 sZ ~~~~ar, cy S~ ~~-% G Cf~ ~ S ~ ~ n 86~ -zySl~ s P~~k ~a~ r~ u~~ /9 ,~ ~. s`~Gn~ w oo I sC ~~ ~~ o~ 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 (408) 867-3438 COUNCIL MEMBERS: February 5, 1992 To: All Employees The City is about to start its annual programs, projects, goals, objectives contained in the current two year budget City Council invites your involvement in purpose of this letter is to seek your op you feel, will best help to address the coming year. Karen Anderson Martha Clevenger Willem Kohler Victor Monia Francis Stutzman review of the various and spending priorities adopted last June. The our review process. The inion as to what changes, needs of Saratoga in the We need your ideas in writing by March 20th so we will have enough time to put them all together and review them in early May before the hearings on the budget in June. Your ideas can be channeled through your department or sent to me individually at City Hall. Either way is okay. I am looking forward to your active participation in this most important process. I expect I will be able to report to you our conclusions on priorities for the next year at the yearly recog- nition luncheon in mid-May. For the City Council, Willem Kohler, Mayor City of Saratoga ~/! ~. wp\budget\group.ltr Printed on recycled paper. ~E- C B~4 04 ~~~°~° ~OC~G~ Ilo~c~ 13777 FRUITVALE AVENUE • SARA"TOGA, CALIFORNIA 95070 ~~~~,~' (408) 867-3438 COUNCIL MEMBERS: February 18, 1992 Karen Anderson Martha Clevenger To: Parks & Recreation COmmisslori Willem Kohler Victor Monia Francis Siutzman From: City Manager Subject: Library Expansion Committee The Saratoga City Council is seeking a member of the Parks and Recreation Commission to serve on the Library Expansion Committee. The purpose of the committee is to: o Work with staff to prepare an RFP for architectural services through design development to expand the library by up to 18,000 square feet. o After RFP is approved by the Council and circulated, to consider proposals submitted by architects and recommend an architect to the City Council. o To meet periodically with the architect during the design development process to review the progress of the work and give guidance to the architect as design proposals are developed, and to present to the City Council at the completion of the work at least two expansion proposals which are acceptable to the Committee. The Committee will be comprised of two Library Commissioners, one Council member, one City staff member, one County staff member, one Heritage Preservation Commissioner, one Planning Commissioner, one Parks and Recreation Commissioner and a member of the general public. A meeting schedule is not in place but it is anticipated that the Committee will meet once a month over a period of six to eight months starting in April. Please advise Karen Campbell, Staff liaison to the Library Commission, by March 17, regarding the Commission's appointment to the Committee. Harry Peacock, City Manager cc: Dan Trinidad Secretary to the Parks & Recreation Commission Printed on recycled paper. C ~N r Council Mission: To address and solve its • ~ joint jurisdictional problems and develop ways to implement solutions. i /~~JJJ{{{//// SANTA CLARA COUNTY INTERGOVERNMENTAL COUNCIL County liovemment Center, East Wing 70 West Redding Street,llth Floor SanJose, Cal'rfomia 95110 TRAILS & PATHWAYS COMMITTEE MEETING 14081299-2424 Thursday, February 13, 1992 730 P.M. Conference Room County Parks Administration Building Vasona Park 298 Garden Hill Drive I.os Gatos, California 95030 AGENDA 5 min 1. Approval of November and December Minutes/Agenda Review, and Additions jAction 15 min 2. Trail Easement Dedication Policy/Information Stan Anderson and Dick Forst will provide a summary of the action taken by the County Board of Supervisors on January 28th. 15 min 3. Committee StructurefAction Curt Harrison will summarize the IGC's action on the proposed Committee membership and meeting format changes. The Committee will act on IGC's decision. 30 min 4. Committee Work Program/Action Discussion of future direction and priorities of the Committee. Set up a subcommittee to accomplish a work program project. 20 min 5. Rails to Trails/Information Artemas Ginzton will announce National Rails to Trails Dedication. Libby Lucas will present potential Rails to Trails projects in Santa Clara County. 5 min 6. Announcements a. The 9th Annual California Statewide Trails Conference will be held at the Asilomar Conference Grounds in Pacific Grove on March 13, 14, and 15, 1992. The theme for this year's Conference is "California Trails -The / Challenge of Growth". Cost for the full conference is $175 per person which J includes lodging, meals and use fee. Off-site participants pay $30 per day to attend. Reservations must be made by February 15, .1992. Questions/Information, call Gail (916)653-8615. IGC Memhers © Elected Officials Representing: County of Santa Clara • Campbell • Cupertino • Gilroy • Los Altos • Lm Altos Hills • Los Gatos • Milpitas • Monte Serena • Morgan Hill • Mountain View • Palo Alto San Jo~ ~9anta Clara • Saratoga • Sunnyvale • Sdaol Oistriets • Special Districts • Santa Clara Valley Water District Council Mission: To address and solve joint jurisdictional problems and develop ways to implement solutions. %~ C ~/ SANTA CLARA COUNTY INTERGOVERN MENTAL COUNCIL County Government Center, East Wing 70 West Hedding Street, l lth Floor San Jose, Cal'rfornia 95110 (408-299-2424 Ooooops!! ~ls you noticed the. meeting schedule we sent out in January wrZS in error. Here LS the revised schedules THURSDAY, FEBRUARY 13 THURSDAY, APRIL 9 THURSDAY, JUNE 11 THURSDAY, AUGUST 13 THURSDAY, OCTOBER 8 THURSDAY, DECEMBER 10 On alternate months, subcommittees of the Trails and Pathways Committee will meet to fulfill work program goals. At our next meeting, we will discuss the work program for 1992. IGC Members © Elected Officials Representing: County of Santa Clara • Campbell • Cupertino • Gilroy • Las Altos • les Altos Hills • los Gatos • Milpitaz • Monte Sereno • Morgan Hill • Mountain View • Palo Alto San Jose • Santa Clara • Saratoga • Sunnyvale • School Districts • Special Districts • Santa Claro Valley Water District ~( J i IGC TRAILS AND PATHWAYS COMMITTEE MEETING THURSDAY DECEMBER 12, 1991 SUMMARY MINUTES Meeting Attendance, Artemas Ginzton Dick Forst Vince Garrod 1, Agenda Review and Additions/Annroval of Minutes Approval of the November minutes was deferred to February as there was no quorum. 2. Committee Vacancies/Structure The Committee discussed the future structure of their organization. Their suggestions will brought before the IGC and the Trails and Pathways Committee for approval in February. A summary of the proposes changes follows. . The Committee membership will consist of 15 members. It will be led by two co-chairs, one representing the IGC and one representing the Trail Advocacy Community. Curt Harrison will continue to represent the IGC and Artemas Ginzton will continue to represent the trail community. A minimum of five persons on the Committee shall be appointed or elected officials with preference given to one representative from the IGC, one from the County Parks and Recreation Commission, one from San Jose's Parks and Recreation Commission and one from the Midpeninsula Regional Open Space District Board. Other elected or appointed officials may be appointed from other city parks or planning commissions in the County. In addition to the elected or appointed officials, the Committee will consist of a minimum of five trail users from the community at-large. Preference for appointments will go to one representative from the Bay Area Ridge Trail, one representative from the Bay Trail Project and one representative from the Trail Center. Other appointments will seek to provide a balance of trail user groups including but not limited to representation from: 1) walkers, hikers, runners; 2) mountain bikers; 3) road bicyclists; and 4) equestrians. Additional group categories which will be considered for representation on the Committee, but who cannot be considered as future Committee chairs are the California State Trails Committee, Environmental/Conservation Organizations, Homeowner or Realtors Associations, and the State Farm Bureau. The Committee directed staff to draft letters of invitation to potential committee members for the co-chairs signature. Because the Committee will only be meeting every other month, they determined that members should be required to attend at least fifty percent of the time and that staff should be notified in advance of member absences. Otherwise, the Committee will not be able to function effectively. In addition, each Committee member should be willing to participate on at least one subcommittee during the course of the year. The Committee directed staff to write Committee members who have not been attending regularly to determine whether they want to continue to serve on the restructured committee. ~-.-•. i ~' 3. Committee Work Program The Committee discussed work program options for the upcoming year. These items will be considered for approval at the next Committee meeting. Work program options included: a. Finding new sponsors to reprint the Santa Clara County Trails Guide; b. Expanding the South County Trail Directory to include trail organizations throughout the County; c. Conducting user surveys/counts along existing portions of the trail -could incorporate a video; d. Finding sponsors to reprint the Trails and Pathways Map; and e. Conducting field trips of successful and potential trails segments. In addition, if the Board of Supervisors authorizes a comprehensive review of the existing trails plan, the Committee stated that they will want to be involved in that review process. i. ,. ,~ TRAILS & PATHWAYS COMMITTEE iV1EETING THURSDAY, NOVEMBER 21, 1991 SUMMARY MINUTES Meeting Attendance Libby Lucas Doug Reynaud Bill Bliss Dick Forst Curt Harrison Nancy White Artemas Ginzton Werner Barasch Alan LaFleur Stanley Anderson 1. Agenda Review and Additions/Approval of Minutes The September minutes were approved. 2. Urban Trails Study Staff presented the completed Urban Trails -Funding and Financing Report This.document will be distributed to local park agencies throughout the County, as well as the County libraries. Doug Reynaud requested that staff at Coe State Park also be sent a copy. Dick Forst requested a copy be sent to the New Almaden Museum. 3. Committee Vacancies The Committee reviewed past attendance of the committee members and discussed a variety of options for revising the structure of the Committee. MOTION PASSED. The Committee passed a motion requesting that the Intergovernmental Council expand the Trails and Pathways Committee to fifteen (15) members. The membership of the Committee shall consist of not less than five (5) appointed or elected o[ficials with the remainder of the Committee to be comprised of a mix of trail users. After passing the motion, the Committee decided to cancel the December public meeting. If the IGC approves the increased membership, the Committee members will have a study session to determine the new Committee membership structure and develop a work plan to recruit new members. Curt Harrison will notify the Committee members if the motion passes at IGC's December 5th meeting. 4. Committee Purpose -Relation to IGC Curt Harrison and staff reviewed the recent changes to IGC and the impacts these changes may have on the Committee. These changes include a change in the IGC's meeting schedule. The full council now meets every other month. The IGC Work Committee will continue to meet monthly. Staff support to the IGC will no longer come from the County, but will be provided by an outside contractor.. t /. Members of the subcommittees of the IGC, such as the Trails and Pathways Committee, will no longer receive per diems for attending committee meetings. These changes will not directly impact the mission of the Trails and Pathways Committee which is to encourage and facilitate implementation of the Countywide Trails and Pathways Master Plan. However, the changes in the IGC's meeting schedule and reduced staff support to the IGC will require the Trails and Pathways Committee to be more self- sufficient. 5. Committee Work Program The Committee discussed the future direction and priorities of the Committee. Artemas Ginzton pointed out the County General Plan is under review. She noted that recent pressures on the trails plan and policies could result in a comprehensive review of the existing trails plan that the Committee helped to create. If this review occurs, the Committee stated that they would want to be involved. Artemas said that the Committee should consider this review a high priority. Staff reminded the Committee that the County Board of Supervisors had not authorized any trail studies yet. After much discussion, the Committee decided to hold Committee meetings every other month. This will give them time to concentrate on work items on the alternate months. MOTION PASSED. The IGC Trails and Pathways Committee will meet every other month on even months, the second Thursday of the month at 7:30 PM. Alternate months will be reserved for workshops, study sessions and field trips. 6. .Announcements a. Santa Clara County Trails Easement Dedication Policies and Practices Artemas Ginzton and Nancy White reviewed the status of the trails community's campaign to solicit public support and County Board of Supervisors' approval for the Trails Policy as endorsed by the County Parks and Recreation Commission. Curt Harrison said that, at the Trails and Pathways Committee's request, the full IGC had formally agreed to request each of their City Councils' and special Boards' support for the policy. Curt Harrison, Dick Forst and Artemas Ginzton said they would work together to try to talk to individual County Board members on this issue. Stan Anderson agreed to represent the Committee at the December 5th Board of Supervisors public hearing. Curtis Harrison agreed to forward the following recommendations to the IGC on December 5th for their approval. MOTION PASSED. We support Santa Clara County's Trail Easement Dedication Policies and Practices as modified by the County Parks and Recreation Commission. MOTION PASSED. We request that the County Board of Supervisors authorize a comprehensive review and update of the Regional Parks, 'trails and Scenic Highways Element of the County General flan. MOTION PASSED. We request that the County Board of Supervisors act on the policy at the December 10th meeting and not defer this item to a later date. b. Gilroy Hot Syrin~s Doug Reynaud announced that the Final EIR for the Gilroy Hot Springs Resort project would be coming before the County Planning Commission December 5th.. He indicated that this would be a controversial project and urged the Committee to attend to speak out against its approval. H~TP1121/JBlillian 2