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Home My WebLink About07-20-1992 Parks and Recreation Commission Agenda 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 867-3438 COUNCIL MEMBERS: Karen Anderson Martha Clevenger Willem Kohler Victor Monia AGENDA Francis Stutzman SARATOGA PARKS AND RECREATION COMMISSION MEETING TIME: MONDAY, JULY 20, 1992 - 6:30 P.M. PLACE: SARATOGA COMMUNITY CENTER 19655 ALLENDALE AVENUE, SARATOGA, CALIFORNIA TYPE: Special Meeting - Meet and move immediately to E1 Quito Park. Adjourn and reconvene to Tin Shing Restaurant. A G E N D A I. ORGANIZATION A. Roll Call B. Posting of Agenda (Agenda was posted on the City Hall Kiosk on July 15, 1992) II. OLD BUSINESS A. E1 Quito Park Community Gardens III. NEW BUSINESS None IV. COMMISSION AND STAFF REPORTS None V. COMMUNICATIONS Farewell to Outgoing Commissioners Printed on recycled paper. o~ ~~4 ~~C~ ~ ~ ~ n~~o 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 ~~~~ ~,~`~~ (408) 867-3438 July 13, 1992 M E M O R A N D U M COUNCIL MEMBERS: Karen Anderson Martha Clevenger Willem Kohler Victor Monia Francis Stutzman T0: PARKS & RECREATION COMMISSION FROM: DAN TRINIDAD, SECRETARY SUBJECT: DINNER MEETING JULY 20, 19 This is to remind you that the Commission will be meeting at El Quito Park at 6:30PM on Monday, July 20th to view the present condition of the Community Gardens. Enclosed is a revision of the Rules and Regulations for you to review. After inspecting the Gardens, we will meet at the Tin Shing Restaurant on Big Basin Way for dinner. Please call Marlene at your earliest convenience to confirm your attendance. mt Attachment Printed on recycled paper. MEMO TO: EL QOITO PARR GARDENERS FROM: DIRECTOR OF MAINTENANCE SOBJECT: 1993 GARDENING BEASON Enclosed you will find a packet gardening season at the E1 Quito contains the Rules and Regulations, of the Gardens. of information for the 1993 Park Community Gardens. It an Application and a rough map Although this 1992 growing season the applications early as there regulations as well as increased will also give you some time to growing season. is not over, we are distributing are some additional rules and fees for you to consider. This make preparations for the next We would like to point out that you may return your application with your check and plot preference at any time between now and the January 1st deadline. However, assignment of plots will be on a first-come, first-choice basis as explained in the Rules and Regulations. If you have any questions on any aspect of the program, please do not hesitate to contact either Marlene Tate, the garden coordinator, or myself. Sincerely, Dan Trinidad Director of Maintenance Enclosure mt EL QUITO PARR COMMUNITY GARDEN PLOT PROGRM RULES AND REGULATIONS The Director of Maintenance or his designated representative will act as the Community Garden Coordinator, hereafter referred to as "Coordinator". 1) All plots must be maintained in an acceptable manner, kept free of debris and weeds. The surrounding paths-are to be kept free of weeds and debris. 2) Organic gardening techniques and fertilizers should be used at all times. All pesticides of any kind must be non-toxic to humans and animals. Any deviation must be reviewed and approved by the coordinator. 3) Should a plot be deemed neglected or abandoned, the plot holder will be given 15 days to correct the problem or make other arrangements or their fees and plot will be forfeited. 4) Plot holders will be asked to donate nine hours of their time per year for the general upkeep of the Garden. 5) Trellises of any kind must be kept no higher than five feet. Fencing is not permitted around the plots. 6) Plot holders will supply their own tools and water hose and will remove them after each use. 7) Water should be used only when needed and not in excess, to prevent runoff from becoming a problem to other plot holders. Gardeners are asked to turn off all faucets when plots are unattended and are required to stay in the vicinity of their plots while watering. The use of drip systems are encouraged to conserve water. Adherence to ordinances on water rationing hours, when in effect, is mandatory. 8) Produce from the gardens is to be used for family consumption and not as a commercial commodity. 9) Only flowers, fruits, vegetables and herbs may be grown in the plots. Care should be taken so as to not shade your neighbor's plantings. Animal husbandry is not allowed. 10) Compost piles may be made only in areas designated by the Coordinator. No trash is permitted in compost piles. CITY OF SARAROGA COMMUNITY GARDEN PLOT PROGRAM RULES AND REGULATIONB PAGE 2 ------------------------------------------------------------------------- ------------------------------------------------------------------------- 11) Each plot holder shall be considerate of other plot holders and should not engage-in any activity that is deterimental to others. 12) Each plot holder will be issued a key to the gate which must be returned at the conclusion of the rental agreement period. Gate areas must be accessible at all times. Pathways must be .maintained on at least two sides of their plots. 13) No more than one plot per each individual or family shall be allowed unless there is an excess of plots, and approved by the coordinator. This excess will be determined each year by January 15th, at which time additional plots may be assigned. 14) Plots are issued each January on a first-come, first-served basis. Saratoga residents will have first priority over non-residents. Every attempt will be made to provide those on waiting lists with plots the following year. 15) Plot holders agree to abide by the rules and regulations of the Community Garden Plot Program and will forfeit all fees paid and the right to continued use of a plot if a violation occurs. In the event of non-compliance with any of the rules and regulations, the following procedure will be followed: a) The plot holder in question will be issued a written warning. b) At the end of a two week period, if the problem has not been resolved, the plot will be reassigned to the next person on the waiting list. c) Plot holders may appeal any action to the Parks & Recreation Commission in writing within 30 days of the notice of action. The Commission will agendize the appeal for the next regularly scheduled meeting and shall thereafter render a decision. CITY OF SARATOGA COMMUNITY GARDEN PLOT PROGRAM APPLICATION 16) An annual plot fee will be assessed to all plot holders. The gardening year is from January 1st through December 31st. Plot holders may not begin gardening until their annual plot fee has been paid in full. The rental fee is not transferrable. A new application and fee are due by January 1st. The following fee schedule will-apply: Saratoga Resident $30.00 Senior Saratoga Resident (55) $25..00 Non-Resident $35..00 17) All family members using the plot must sign below and must adhere to the following statement: I, we, the undersigned do hereby agree to indemnify and hold harmless the City of Saratoga, its officers and employees, from and against any and all liability for any injury which might be suffered by the under- signed or his agent, arising out of or in any way connected with the individual's participation in the Community Garden Plot Program. NAME OF FAMILY MEMBER SIGNATURE OF FAMILY MEMBER FAMILY MEMBER FAMILY MEMBER FAMILY MEMBER ADDRESS CITY TELEPHONE - DAY/EVENING FEES PAID: $ DATE: RENTAL PERIOD: FROM: TO: Forward check and signed agreement to: PLOT #: City of Saratoga - Garden Plot Coordinator 13777 Fruitvale Avenue Saratoga, CA 95070 C c c~ G N EL QUITO COMMUNITY GARDEN PLOTS - PROPOSED 1993 _ 4Q ~ 50 ~ PLOT A PLOT B N N 30,' ' I PLOT C , NOT TO SCALE 3Q' PLOT D