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Home My WebLink About01-08-1989 Parks and Recreation Commission Agenda4~° °z 0 ~~~ O a ~OQ ~ ~ C~ ~ ~~ o~ ~ ° ° BOO C~ ~ 13777 FRUITVALE AVENUE • SARA"TOGA, CALIFORNIA 95070 (408) 867-3438 COUNCIL MEMBERS: Karen Anderson Martha Clevenger David Moyles Donald Peterson Francis Stutzman AGENDA SARATOGA PARKS AND RECREATION COMMISSION TIME: January 8, 1989 - 7:30 PM PLACE: SARATOGA COMMUNITY CENTER 19655 Allendale Avenue, Saratoga, California (Senior Day Care Center) TYPE: Regular Meeting A G E N D A I. ORGANIZATION A. Roll Call B. Minutes (Meeting of November 6, 1989) C. Posting of Agenda (Agenda was posted on the City Hall Kiosk on January 3, 1989.) II. OLD BUSINESS A. Parks Master Plan - Request for Proposal III. NEW BUSINESS A. Policy for Banner Hanging within City B. Memorial Tree Planting Policy C. HCDA Project IV. COMMISSION AND STAFF REPORTS None V. COMMUNICATIONS None. MEMORANDUM DATE: 1/3/90 T0: Parks and Recreation Commission FROM: Secretary, Parks and Recreation Commission SUBJECT: MEETING OF JANUARY 8, 1989 I. A. Introduction of Marianne Swan, new Commissioner and Bob Rizzo, new Parks Superintendent II. A. Parks Master Plan - Request for Proposal As discussed at the joint meeting with the City Council, we will proceed to solicit the services of a landscape architect/park planner to do a City- wide Parks Master Plan as well as an update of the City-wide Trail Master Plan. Recommended Action: Review the recommended scope and direct staff to prepare a Request for Proposal. III. A. Policy for Banner-hanging within the City City Council has directed us to develop a policy for utilizing the brackets which were installed for the banners displayed in conjunction with the Celebrate Saratoga festivities. Staff is recommending that only those brackets in the village area be utilized and that someone other than City forces install the banners. Recommemnded Action: Review the policy and direct staff in its final report to the City Council. B. Memorial Tree Planting Policy The City Council has directed us to develop a policy for the planting of trees in memory of deceased City Council and Commission members. Considering the alternatives, staff has some concern over scattering these trees throughout various parks. We feel that a single location would allow us to provide better care and prevent vandalism. Recommended Action: Review the policy and direct staff in its final report to the City Council. M E M O RAN D U M Page 2 January 3, 1990 C. HCDA Project We have been asked by the assistant to the City Manager to provide prospective projects which qualify for HCDA grants. We have determined that an improvement to the restrooms at Wildwood Park to include a facility which is handicapped accessible can qualify for these funds. In checking the restrooms, staff feels it is impractical to improve the existing building to provide this service, but that an addition could furnish a space for a unisex-handicapped restroom facility. We estimate the cost of this project to be $10,000-$12,000. Recommended Action: Review package and provide guidance to staff. Please let Marlene know if you will be unable to attend this meeting. (867-3438) /mt Attachments Secretary 4 °~ ~~~~~ ~a ~ ~ ~ ~ ~ ~ C~~~~ o~ ~~OC~ no~~ 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 ~~ ~~ (408) 867-3438 ~~~~~ COUNCIL MEMBERS: December 28, 1989 Karen ,4nderson Martha Clevenger David Moyles MEMO T0: Dan Trinidad Donald Peterson Francis Stutzman FROM: Bob Rizzo ~" SUBJECT: PARKS MASTER P.,A1U - SCOPE OF WORK The purpose of this memo is to review the scope of work to be developed in the Request for Proposal for updating the City Parks Master Plan. PARK FACILITIES 1) Update the current City of Saratoga Park Master Plan. 2) The primary goal of the Master Plan should be to list and evaluate each park site. The plan should detail the location, acquisition, and development, both completed and planned. 3) Consideration should be given to current park usage and how future development and growth will affect each of the park sites. 4) The plan should encompass all undeveloped park areas including a definition of their potential usage, character and any financial considerations for their development. TRAILS AND PATHWAYS 1) Update the current City of Saratoga Trail Master Plan. 2,~ The primary goal of the Master. Plan should be to List and evaluate each trail location. The plan should detail the location, acquisition and improvements, both completed and planned. A11 planned facilities must be reasonable and feasible. Additionally, the plan should develop and recommend a set of general criteria and standa.~-ds far improvement of all trails and pathways, including equestrian trails. 3) The plan should reflect a realistic, developable trail system. 2) Maintenance and protection of the trails should be a major consideration in the development o~ this program. 3) The annual cost for an ongoing maintenance program should be a determining factor. If you have any questions or. the above, please contact me. ~~~ C~ , O~ 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 (408) 867-3438 COUNCIL MEMBERS: December 27, 1989 MEMO TG: FROM: SUBJECT Karen Anderson Martha Clevenger David Moy/es Donald Peterson Francis Stutzman Bar. Trinidad Bob Rizzo ~~~ DISCUSSION OF POLICY FOR BANNER HANGING As requested by the City Council through the City Manager's office, staff is presently attempting to develop a policy for hanging banners in the City of Saratoga. There were approximately sixty (60) different locations throughout the City used to ha.:g banr.,ers in the .recent Celebrate Saratoga fast_~.vlties. Siaff is recommending utilizing the .banner hangers from the light poles in the Saratoga Village only along Big Basin Way. After the current construction is completed on Big Basin Way, fifty-twa (52) single banner. hangers are scheduled to be installed from the street light poles. The other banner locations are scattered throughout the City and many are situated on private property. It would be necessary to use a hydraulic lift to install many of these banners, whereas, ba;:ners on Big Basin Way can he installed u:~in~ only a tr,~elve (12) fcot step Ladder. It is felt that, for the purpose of public information advertising of civic etjents, the fifty-two (52) banner hangers on Big Basin Way are the most centrally located. Tic actual installation and take-dawn of the banners has been considered. Tle options are: 1) City staff installation, 2) Sponsoring Group installation, or. 3) Private contractor installation. POLICY FOR BANNER HANGING 12/27/89 1) City Staff Installation cost estimate for all 52 banners: Install - 2 men @ 8 hours each = 16X$15.07 $ 482.24 Take-down - 2 men @ 8 hours ea = 8X$15.07 $ 241.12 10$ contingency for replacement of hardware and overhead $ 72.34 Total $ 795.70 2) Sponsoring Group Installation: This option will reduce City staff involvement and cost. The only cost forthe City would be the contingency fee for replacement of hardware and administrative overhead, which is estimated to be approximately $75. If private organizations are allowed to install and take down their own banners, City liability needs to be addressed, as injury or damage may occur during the process. 3) Private Contractor Installation: From the few contractors that perform this type of service, quotes of $85 to $100 per hour were received. The contractor used for Celebrate Saratoga quoted an estimate of $900 to do each installation. Staff has, reviewed the current rules and regulations for hanging banners in Blaney Plaza and is prepared to adopt these regulations to permit the hanging of banners on Big Big Basin Way. (~8~~ 045° ° s OO C~L~ 13777 PRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 (408) 867-3438 COUNCIL MEMBERS: January 2, 1990 Karen Anderson Martha Clevenger David Moyles Donald Peterson MEMO T0: Dan Trinidad Francis Stutzman FROM: Bob Rizzo ~~ ' SUBJECT: MEMORIAL TREE PLANTING PROGRAM As directed, staff discussed the different procedures to be used in establishing a Memorial Tree Planting Program for the City of Saratoga. In lieu of the traditional condolences such as flowers, the City will offer the bereaving family the option of having a memorial tree and plaque installed to honor the deceased City Council or Commission members, both current and past. The City would purchase and install a 15 gallon tree, as per the City of Saratoga Approved Tree List, with a small memorial plaque. The City would be responsible for the planting and care of the tree. Possible locations for installation would be: 1) Location, to be selected by the family of the deceased, from the developed Park sites, with the exception of Hakone Gardens. 2) Designate one Park site for the Memorial Tree Planting Program. 3) In the event of future expansion of the Civic Center, a portion of any new landscaping could be set aside for Memorial plantings. This program, wi th the approval of the City Council, would be administered by the Maintenance Department. mt POLICY DEVELOPMENT CALENDAR 1990 06/05/90 City Election 08/07/90 Hakone Foundation Board 09/25/90 Commission Recognition Dinner 10/09/90 Joint Meeting - Chairs of Commissions 11/13/90 Joint Meeting - Parks & Recreation Commission