HomeMy WebLinkAbout02-01-1993 Parks and Recreation Commission AgendaAGENDA
SARATOGA PARKS AND RECREATION COMMISSION MEETING
TIME: MONDAY, FEBRUARY 1, 1993 - 7:30 P.M.
PLACE: SARATOGA SENIOR DAY CARE CENTER
19655 ALLENDALE AVENUE, SARATOGA, CALIFORNIA
TYPE: Regular Meeting
A G E N D A
I. ORGANIZATION
A. Roll Call
B. Minutes (Meeting of December 7, 1992)
C. Posting of Agenda (Agenda was posted on the City
Hall Kiosk on January 27, 1993)
II. OLD BUSINESS
A. Ravenwood Park Update
III. NEW BUSINESS
A. Carnelian Glen Trail Improvements/Public Meeting
B. Consideration of Items for Policy Development
Conference Agenda
C. Bicycle Advisory Committee
IV. COMMISSION AND STAFF REPORTS
A. Commission Report on Previous Council Meetings
B. Recreation Department Status Report from Joan Pisani
V. COMMUNICATIONS
A. CPRS Conference - March 11-14 - San Francisco
B. Joint Council/Commission Meeting Minutes 1/12/93
1/26/93
M E M O R A N D U M
T0: Parks and Recreation Commission
FROM: Secretary, Parks and Recreation Commission
SUBJECT: MEETING OF MONDAY, FEBRUARY 1, 1993
II.A. RAVENWOOD PARK UPDATE
Attached is a Report to Council for their meeting of 2/3/93
prepared by Secretary Trinidad; also a letter from the
future neighbors volunteering rough grading for the park.
Recommendation:
For informational purposes.
III.A. CARNELIAN GLEN TRAIL IMPROVEMENTS/PUBLIC MEETING
Secretary Trinidad notified 120 people representing the
neighborhoods of Carnelian Glen and segments of Douglass
Lane of this first meeting regarding the Carnelian Glen Trail.
Recommendation:
The intent of this meeting is for the Commissioners to
glean information on the neighborhood as to their support/
opposition to the improvement of the trail and to decide what
standards the trail is to be built to, including width and
type of surfacing.
III.B. POLICY DEVELOPMENT CONFERENCE INPUT
The Commissioners and staff received the attached letter from
the Mayor soliciting ideas for Council consideration at their
upcoming Policy Development Conference.
Recommendation:
It is recommended that the Commission generate a list of its
ideas. A memo (attached) was received from the Little League
requesting creation of a special benefit district which should
also be considered as input to the City Council.
Meeting Memorandum
Page 2
C. BICYCLE ADVISORY COMMITTEE
City Council approved the formation of a Bicycle Advisory
Committee as recommended by the Public Safety Commission,
which will include one member of the Parks & Recreation
Commission.
Recommendation:
The Commissioners are being asked to appoint one member of
the Commission to join the Committee.
IV. COMMISSION AND STAFF REPORTS
A. Monthly Report on Council Meetincts
The members attending the previous month's council meetings
should be prepared to give a brief presentation to the other
Commissioners.
B. Recreation Department Status Report
Joan Pisani will update the Commissioners on the status of
Recreation Department activities for their information.
V. COMMUNICATIONS
A. CPRS Conference
B. Joint Council/Commission Meeting Minutes of 1/12/93
Please let Marlene know if you will b~~na~a'1~ to~a~~nd this meeting.
(867-3438 ) // ~ ~/
Trini ad
Secret ry
mt
SARATOGA CITY COUNCIL
~.
EXECUTIVE SUMMARY N0.
MEETING DATE: February 3, 1993
AGENDA ITEM
CITY MGR.
ORIGINATING DEPT. Maintenance Department
SUBJECT: Ravenwood Park
Recommended Motion(s): Move the approval of the Ravenwood Park
Master Plan as presented and authorize the preparation of the
Improvement Plans for the construction of the Park.
Move to direct staff to issue a Purchase Order to Jeffrey Heid in
the amount of $600 to assist with Professional Architectural
Services, to work with the various volunteers, and to proceed to ~-
bidding to construct the park within the current budget.
Report Summary: The Parks and Recreation Commission worked with the
neighbors for the proposed park and has developed a recommended '-
Master Plan. Many of the neighbors have volunteered to perform a
variety of th'e~construction tasks. The estimated cost to complete
the park exceeds the current budget allocations, however the
project can be phased so that a portion can be completed without
budget adjustment. Lisa Kurasch has volunteered to complete the
Improvement Plans with the assistance of Jeffrey Heid =:
Fiscal Impacts: The current year Capital. Improvement Budget
includes $25,000 for this project. The completed park is estimated
to cost approximately $52,000. The ongoing maintenance cost of the
park is estimated at $3000 per year, which can be reduced through
volunteer efforts. .
Follow Up Actions : 1. Issue Purchase Order to Jeffrey Heid. 2 .
Arrange for trees from Bonnet Way. 3. Complete the Improvement
Plans. 4. Work with volunteers. 5. Return to Commission and
Council for approval of final design and authorization to go to
bid.
Consequences of Not Acting on the Recommended Motions: Council may
find the completion of this park is not needed. The property could
be sold and the revenue returned to the General Fund. However,
since this neighborhood is generally supportive of the project, a
major amount of upset would be generated.
_~~
Attachments:
Report to Council
/`~J ,b\
~~/ 2
.~S
~' C ~~~ 04~'a~ OO C~~
REPORT TO MAYOR AND
CITY COUNCIL
DATE: 1/26/93
COUNCIL MEETING: 2/3/93
SUBJECT:
RAVENWOOD PARK
------------------------------------------------------------------------
RECOMMENDED ACTION
1. Approve Master Plan as submitted.
2. Authorize the preparation of Impr ovement Plans.
3. Direct Staff to issue a Purchase Order to Jeff Heid in the
amount of $600 to assist with Professional Architectural
Service s.
4. Direct Staff to work with the various volunteers and to
proceed with bidding to construct the park within budget.
BACKGROUND
The Capital Improvement Budget for the current Fiscal Year includes
$25,000 for the improvement of Ravenwood Park. In order to
complete these improvements the Parks and Recreation Commission,
this past summer, began a process to develop a Master Plan for the
Park. To assist in the process of landscape design, Lisa Kurasch
volunteered her services.. For $900, we were able to retain
Landscape Architect Jeffrey Heid to assist and guide Lisa in the
preparation of alternative plans and cost estimates.
Input from the residents of the neighborhood was received when the
Commission conducted three "work shops" during the months of
September, November and December. Notices were sent to all homes
located between Quito Road and San Tomas Creek, and between Pollard
Road and the Southern Pacific Railroad. Approximately thirty
residents attended and provided input. Only one resident in
attendance presented somewhat negative input. Additionally, one
person wrote a negative comment on their notice and sent it to the
City. Except as noted all input received was very positive and a
consensus easily developed.
Many in attendance volunteered
The two adjoining neighbors
performed at their expense as
same time as the grading for
also volunteered their time to
needed to complete the park.
AATALYS I S
to work in the construction process.
offered to have the rough grading
long as it is accomplished at the
their homes. A group of neighbors
do much of the actual landscape work
The estimated cost to complete the improvements shown on the Master
Plan is approximately $52,000 (attached).
The neighbors have demonstrated their interest in having the park
built both by their attending Commission Meetings and by their
volunteering major efforts toward that end.
In order to keep the cost within the current budget, the estimate
has been broken into phases. The first phase is intended to stay
within the $25,000. Later phases can be scheduled when funds are
made available through either the Pafk Development Fund or through
State Park Grants. The present status of the Park Development Fund
is summarized in the December 1, 1992 Memorandum to the Parks and
Recreation Commission (attached). This status report does not take
into consideration any of the fund being used to reimburse the
General Fund for the purchase of the Ravenwood Park Site.
Lisa Kurasch has further volunteered to perform the design service
for the complete Improvement Plan. We would again propose that we
retain Jeffrey Heid to assist Lisa in this endeavor. We estimate
that 8 hours of h.is time will be needed at $75 per hour and
therefore are requesting authorization to issue a Purchase Order in
the amount of $600 for his services.
In our continued effort to reduce the improvement costs, staff is
hoping to utilize a number of trees which are being removed for the
construction of the Bonnet Way sound wall. Although tree planting
is not called for in the first phase of development, considering
the use of these trees at this time will give us the opportunity to
acquire large trees at a much reduced cost.
Another cost reducing opportunity will be the use of volunteer
efforts towards actual construction. (See attached letters from
the two adjacent property owners, Andrew Ajluni and Ted Salah, and
the "Ravenwood Park Neighbors"). Although we have not put a dollar
amount on these cost reduction efforts at this time, we must
proceed quickly to be able to use them to our full advantage.
To make sure we are able to take advantage of the grading offer,
our needs will be determined early in the final design pr~~cess so
that grading can begin as soon as the neighbors want to proceed.
In discussing the proposals of the various volunteers we believe
that alI offers are made in good faith; however, one caution should
be expressed at this time. It must be remembered that a large
degree of control is lost when working with volunteer efforts.
Schedules and other aspects of coordination often can not be
resolved to mutual satisfaction.
FINDINGS AND CONCLUSIONS
It is our conclusion that Council should proceed with this project
as soon as possible and that the cost should be kept within the
existing budget. Since funding for this project is of utmost
importance, all costs and opportunities for savings must be fully
considered and addressed. As part of the final design and cost
estimating, the value of the volunteer efforts must be determined
so that the maximum improvement is obtained.
We suggest that the Improvement Plans be completed so that the work
can be phased to expend the $25,000 budget less the cost of
professional services ($1500). We further suggest that a couple of
"add alternatives" be bid, so that Council has an opportunity to
make adjustments at the time the contract is awarded.
Attachments
RAVENWOOD PARK PLAN A 12/7/92
PRELIrIINARY INSTALLID COST ESTIMATE: PHASE,I
Site clearing; for 15,000sf area: rough gracli.ng,4000sf;
rough & fine, 7000sf; finish grading, top soil 4000sf lawn area $7,000
Granite fines walk, 1000sf @$1.50; walk, lawn headers 380ft @$2.75 2,545
Fence, 6' wood, 1/2 cost of 380ft @$16 3.040
Play area edge, 170ft 6X8 or RR tie @$5.00; IOyds drain rock base;
surfacing, Fibar, 1300sf @$2.60 per 4,400
Irrigation for turf; stubout for other planting areas; elec-
trical & water source, drainage 4,800
Drinking fountain supply and stubout 300
Seeded lawn, 4000sf @$.25 per
. 1,000
Subtotal
$23,085
10~ contingency 2,308
TOTAL
Not included: Handicap access sign; rolled curb cut per ADA;
mulch- possibly provided by City
$25,393
ADDITIONAL PHASES- INSTALLED MA'1'FRT~T C
Dry rock stream bed, boulders, drainage $ 1,000
Steps/path to lower area (if handicap accessible, ACpaving) 1,200
Ih'inking fountain-wheelchair accessible
1,200 min.
Play equpment
6,000 min.
Irrigation for other planting areas,entry lighting 4 000
Trees, (12) 24" box
4,800
Trees, (20+) 15 gal. 2,800
Shrubs, 5 gal. & 1 gal. total ~ 2,700
Groundcover (20) flats ~ 1,000
Additional mulch, planting amendments 800
$26,500
Full Service Maintenance. Inc.
UN
dba M A I T
172 So. B
Suit 4
December 21, 1992
Saratoga Parks Commission
13777 Fruitvale Avenue
Saratoga, CA 95070
Re: RavenWOOd Park
Dear Commissioners:
AL
NCE
1ue
We could like to volunteer to rough grade the Ravenrood Park
site at the same time that re grade our adjacent sites, at no
cost to the'City of Saratoga, provided that our grading and
the park's grading coincide.
We feel fortunate that a neighborhood park is being developed
next to our future homes and Me are pleased that we are able
to contribute our services to the development of Radenwood
Park.
If all goes according to plan, Me expect to begin grading.
this spring, possibly in March. Please keep this in mind, so
that we can coordinate our efforts smoothly. Please call if
you have any questions 1408) 371-6555.
Sin~~Lrely
uni
i~/~
Ted Salah
Bus: (408) 371-6555 Fax: (408) 371-1
_~
cc: Saratoga City Council
Monique S. Drumm
December 7,199
Saratoga Parks Commission
Saratoga, California 95070
Re: Ravenwood Park -Letter of Intent
Dear Commissioners:
We, the undersigned, with materials supplied by the City of Saratoga, would like to volunteer
our time, labor, and various skills to install the following line items at Ravenwood Park, as shown on
the preliminary budget handed out during the November 2,1992 Parks Commission meeting:
1. Granite fines walk, headers
2. Play area edge, surfacing, drain rock. base
3. Seeded lawn
4. Mulch
We would also like to make ourselves available to install various items, such as trees, shrubs,
and benches.
We further request that the funds saved due to our volunteer efforts be applied towards a play
structure for Ravenwood Park, which we also volunteer to install.
We understand that our efforts will need to be inspected periodically by City officials, and in
the case of the play structure, the manufacturer, to insure that these items meet City standards when
completed.
Some neighbors have expressed an interest in donating money towards items such as: trees,
benches, lawn seed, etc., however we need an itemized list to obtain committments. If the Parks
Commission has any other ideas for volunteers/donations, we are open to suggestions. We look
forward to working together to make Ravenwood Park the best park possible, in spite of our limited
funding.
Sincerely,
Ravenwood Park's Neighbors
Monique & Dale Drumm
18395 Montpere Way
Allan Strong
18407 Montpere Way
Dick Corson
13831 Ravenwood Drive
Meg Caldwell &
Robert Williams
13906 Ravenwood Drive
Donna Abarbanel
18591 Ravenwood Drive
Charlie & David Enscore
18291 Montpere Way
Jody & Mathew Durket
13891 Raven Court
Jim Crotty
13861 Raven Court
Elaine & Gary Westendorf
13871 Raven Court
Jeff & Eileen Zanardi
13921 Ravenwood Drive
Cecelia & Randy Granado
18501 Allendale Avenue
Rory Pilkington
Ravenwood Drive
Kelsey Colson & Steve Maynard
13851 Raven Court
December 1, 1992
M E M O R A N D U M
T0: Parks & Recreation Commission
FROM: Dan Trinidad, Secretary
SUBJECT: STATUS OF PARK DEVELOPMENT FIIND
The following is taken from the "Treasurer's Report of Fund
Balances" dated September 31, 1992.
October
Fund ' • • 6 30 93 evenue Expense 9/30/92
Park 490,618 8,160 156,962 341,816
Development
As of November 30, 1992, we show an additional expense of $16,711
for Beauchamps Park. Additional outstanding incumberance of
$67,048 for the following:
Beauchamps Park (Collishaw) $46,808
Beauchamps Park (WRT) 1,163
Wildwood Ped. Bridge (Lionsgate) 5,700
Wildwood Ped. Bridge (Engr.) 64
Wildwood Park Stage 13,313
After accounting for these expenses and incumberances, the fund
balance is $258,057, not counting any revenue received after
October 31 , 1992.
Additional projects which are presently shown to be funded from
this fund in the "Capital Project Appropriation Estimates" during
this 92/93 fiscal year are:
Quito Park 945 $ 15,000
Hakone Water System 981 108,500
Hakone Entrance 9103 ~ 50,000
Ravenwood Park 9114 ~ 25,000
Parks & Recreation Commission
Status of Park Development Fund
Paqe 2
93/94 Fiscal Year
Azule Park
30,000
94/95 Fiscal Year
Kevin Moran Park 500',000
Azule Park 200,000
While we anticipate continuing revenues to this fund (the City.
collects $8,160 per lot at time of development) and a portion of
these projects will be funded from State Park Bonds, it is obvious
that this fund cannot be looked at as a limitless source of money.
mt
Full Service Maintenance, Inc.
UN
dba M A I I~
AL
NCE
Bus: (408) 371-6555 Fax: (408) 371-1248
172 50. B
Suit 4
December 21, 1992
Saratoga Parks. Commission
13777 Fruitvale Avenue
Saratoga, CA 95070
Re: Ravenaood Park
Dear Commissioners:
We could like to volunteer to rough grade the Ravenrood Park
site at the same time that we grade our adjacent sites, at no
cost to the City of Saratoga, provided that our grading and
the park's grading coincide.
We feel fortunate that a neighborhood park is being developed
next to our future homes and we are pleased that we are able
to contribute our services to the development of RavenMOOd
Park.
If all goes according to plan, we expect to begin grading.
this spring, possibly in March. Please keep-this in mind, so
that we can coordinate our efforts smoothly. Please call if
you have any questions (408) 371-6555.
Sin~j~rely
~.
uni
i6/~
Ted Salah
cc: Saratoga City Council
Monique S. Drumm
~.,
~" CB2s4 os~ ~`~~°~° 2~,000~~
no~3c ~ 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070
__r,~~, (408) 867-3438
January 20, 1993
Michael and Shelley Nagel
14547 Carnelian. Circle
Saratoga, California 95070
Dear Drs. Nagel:
Thank you for your letter of January 17 concerning trail
development from Carnelian Glen to Douglass Lane.
The Parks and Recreation Commission will discuss this matter
at their meeting on Monday, February 1, at 7:30 p.m. The
meeting will be in the Adult Day Care Center, 19655
Allendale Avenue. You and all members of the public are
welcome to attend and express your views.
I am sending copies of your letter to the Secretary of the
Parks and Recreation Commission and to the City Council so
that all will be aware of your concerns.
Please let me know if you have any questions.
Sincerely,
~.
Grace E. Cory
Deputy City Clerk
cc: City Council
Secretary, Parks and Recreation Commission
Printed on recycled paper.
Michael R. Nagel, M.D. JAN 1 9 1993
14547 Carnelian Circle
Saratoga, California
95070
January 17, 1993
Mayor Karen Anderson &
Saratoga City Councilmembers
13777 Fruitvale Avenue
City Hall
Saratoga, CA 95070
Dear Mayor Anderson and Members of the City Council,
Re: proposed bike and hiking trail development from Carnelian Glen to Douglass Lane
My wife, Shelley Barlas Nagel, Ph.D, and I have lived in Saratoga since 1972 and
moved to our current home on Carnelian Circle in 1985 because it offered us the
opportunity to escape to a peaceful country like setting. We are both very upset over the
possibility of having our tranquility upset by hordes of bikers and hikers who would be
trekking past our home, 30 feet away from our bedroom window. We strongly protest the
plan to add a 3/4 mile "short cut" for people who are out to get exercise, since it would
have not only a negative economic impact on the value of my 1.1 acre property but also
deprive me of the serenity which I am now able to enjoy after a hectic 12 to 20 hour work
day.
Before you proceed with any further discussions of this project, I, as well as all my
neighbors, would like an invitation to your meetings, so that we can express our views.
I know that you will appreciate the comments of responsible Saratoga residents and
taxpayers who take their privacy very seriously,
Sincerely,
Michael R. Na el M.D.
Shelley Barlas Nagel, Ph.D
~'y;.+' .
~G~~,4
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137 ~ ~ FRL'ITVAI.E AVEIVLTE • SARATOG.~. CALIFORIv'Ia 95070 • ~40~ ~ X56; -3-~3~ti
COL'ACII. DLE~lI3EHS:
Karen Anderson
Ann bfane Buroe-
January $ , 19 9 3 ~v,nen, Konier
Vrctcr bfon~a
Karen TucKPr
Dear Commission or Committee Member:
The City is about to embark on its biannual policy development
process which-culminates with the adoption of a new two year budget
in June. One of our initial steps for the past half dozen years is
to seek your individual and collective ideas, comments, and
concerns about the services the City delivers, and any new programs
or projects you feel should be undertaken for the betterment of the
community.
This year Saratoga faces some major challenges. Last October the
City Council substantially cut the budget approved only last June.
Cuts in personnel, operations and maintenance, capital projects,
and specific programs totalling some $571,000 were made from the
approved $13.2 million expenditure plan.
The cuts were required because the City's share of the 1$ property
tax levy was reduced by the State and transferred to the schools.
No replacement revenue was provided. This allowed the State to
allocate less general fund money to the schools, helping to cut the
State budget. Other State su~iventions were also cut, but the
property tax shift was by far the most impactful to the City. As
far as we know, the tax shiftwis permanent which means the impact
will continue to get worse i"h future years. If the State takes
away more revenue in 1993, as many are predicting, things will
become even worse for Saratoga. Add to this a continuing list of
new service mandates from Federal and State agencies, which we do
not have the luxury to ignore, and the picture does not look
bright.
My request to you this year is for ideas about what services and
service levels you find to be basic to Saratoga, and if the City
were to find it essential to raise fees and/or taxes, which would
be most acceptable to you as a resident and taxpayer? The only
promise I can make at this time about what the City will do is that
your views and opinions will be given serious consideration.
Pnntea on recyaeo paper
JANUARY 18, 1993
RANDY SCHNEIDER
12560 SARATOGA CREEK DRIVE
SARATOGA , CA 95070
(408) 257-5174
CITY OF SARATOGA
ATTN: MR. DAN TRINIDAD
DIRECTOR, DEPT. OF PARKS AND RECREATION
13777 FRUITVALE AVE.
SARATOGA, CA. 95070
RE: CONGRESS SPRINGS PARK--SARATOGA LITTLE LEAGUE
DEAR DAN:
ITS THAT TIME OF YEAR AGAIN. SARATOGA LITTLE LEAGUE WILL ONCE MORE
REQUIRE THE FACILITY AT CONGRESS SPRINGS PARK FROM JANUARY 25
THROUGH AUGUST 1, 1993 FOR OUR 1993 BASEBALL SEASON.
WE WILL BE HOSTING AT LEAST ONE ALL-STAR TOURNAMENT OF CHAMPIONS
FOR EITHER 9, 10 OR 11 YEAR OLDS AT CONGRESS SPRINGS THIS YEAR. WE
HAVE A SPECIAL SAFETY CONCERN ABOUT THE METAL PORTABLE OUTFIELD
FENCES. OTHER ISSUES ALSO NEED TO BE ADDRESSED.
I WILL CALL TO SET UP AWALK-THROUGH WITH YOU OR BOB RIZZO,
SUPERINTENDENT OF MAINTENANCE, AT WHICH TIME WE CAN DISCUSS
SPECIFICS.
ON ANOTHER POINT, YOU ARE PROBABLY AWARE THAT THE LANDSCAPING
AND LIGHTING ACT OF 1972 (STREETS AND HIGHWAYS CODE, § 22500 ET
SEQ.) WHICH ALLOWS A CITY TO CREATE A SPECIAL BENEFIT ASSESSMENT
DISTRICT TO IMPROVE, LIGHT, AND MAINTAIN PARK AND RECREATIONAL
FACILITIES HAS BEEN GIVEN NEW LIFE BY THE RECENT SUPREME COURT OF
CALIFORNIA DECISION IN KNOX V. CITY OF ORLAND (1992} 4 CAL.4TH 132. IT
IS NOW CLEAR THAT A CITY MAY CREATE A SPECIAL DISTRICT FOR PARK
AND RECREATION IMPROVEMENT, LIGHTING, MAINTENANCE, AND SERVICING
OF NEW OR EXISTING FACILITIES, AND FUND ALL INVESTMENT IN
IMPROVEMENT, MAINTENANCE, AND SERVICING BY A SPECIAL ASSESSMENT
ON EACH PARCEL WITHIN THE DISTRICT. THE SPECIAL BENEFIT
ASSESSMENTS MAY BE LEVIED WITHOUT THE NECESSITY OF AN ELECTION
AND DO NOT CONSTITUTE A SPECIAL TAX.
THE SARATOGA LITTLE LEAGUE BOARD, SARATOGA AYSO BOARD, THE
SUPERINTENDENTS AND BOARDS OF BOTH THE LOS GATOS-SARATOGA JT.
UNION HIGH SCHOOL AND SARATOGA UNION..: SCHOOL.DISTRICTS AND EVERY
HOMEOWNERS ASSOCIATION WOULD NO DOUBT SUPPORT THE CREATION OF
SUCH A DISTRICT.. WHO IN SARATOGA WOULD.. NOT WANT DRAMATICALLY
EXPANDED AND IMPROVED, WELL MAINTAINED, SECURE AND SAFE, WELL
LIGHTED PARK AND RECREATION FACILITIES FOR SENIORS, ADULTS AND
YOUNGSTERS WITH A STABLE FUNDING MECHANISM?
THE SARATOGA LITTLE LEAGUE BOARD UNANIMOUSLY VOTED TO APPROACH
YOU, HARRY PEACOCK, AND THE COUNCIL AND OTHER INTERESTED PARTIES
ABOUT THE CREATION OF SUCH A SPECIAL BENEFIT DISTRICT. THIS LETTER
IS OUR FIRST CONTACT WITH THE CITY ON THIS ISSUE. REPRESENTATIVES
OF OUR BOARD WOULD BE MOST GLAD TO MEET WITH ANY CITY OFFICIAL OR
EMPLOYEE TO FURTHER DISCUSS AND IMPLEMENT THESE IDEAS.
THANK YOU FOR YOUR CONTINUING SUPPORT FOR OUR LITTLE LEAGUE
PROGRAM. WE EXPERIENCED A SUCCESSFUL YEAR IN 1992, AND ARE LOOKING
FORWARD TO AN EVEN BETTER 1993. IF YOU HAVE ANY QUESTIONS, PLEASE
CALL ME. IF I'M NOT AVAILABLE THEN CONTACT OUR LITTLE LEAGUE
PRESIDENT, TOM BARNUM (741-0689).
SINCERELY,
RANDY SCH EIDER,
VICE PRESIDENT,
SARATOGA LITTLE LEAGUE
C-CE~G` ~~ ~~`'-
~G~
~~~ O~ ~ ~ D e ~0~~
13777 FRUITVALE AVENUE . SARATOGA, CALIFORNIA 95O7O
1408) 867-3438
COUNCIL MEMBERS:
Karen Anderson
Martha Clevenger
Wrllem Kohler
v,ctor Monra
Francrs Stu Oman
January 22, 1993
To: Parks and Recreation Commission
Planning Commission
Public Safety Commission
From: City Clerk
Subject: Referral from City Council - Bicycle Advisory Committee
At its meeting of January 20, the City Council approved the Public
Safety Commission's recommendation to establish a Bicycle Advisory
Committee. The Committee will be chaired by a member of the Public
Safety Commission. The other Committee members will be: a member
of the Planning Commission; a member of the Parks and Recreation
Commission; and two Saratoga citizens chosen by the other three
members. Further details are explained in the attached report from
the Public Safety Commission dated January 20.
Please discuss this matter atyouur next meeting. The Council would
like a written report on your appointments for its meeting of
February 17.
~. J
Harry Peacock
Printetl on recycletl paper.
~~
Cc;B~ op~° ~°~~ oOC~~
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 867-3438
COUNCIL MEMBERS:
Karen ArKierwn
Ann Mane Burger
Willem Kohler
Date: January 20, 1993 vitro-Monia
Karen Tucker
To: City Council
From: Public Safety Commission
Subject: Recommendation to Adopt a Bicycle Lane Network and
Establish a Bicycle Advisory Committee
In March 1992 the Public Safety Commission was asked to look into
the City's policy of allowing parking in bike lanes. Commissioner
Ken Johnson undertook a study of the legal requirements, history,
and current status of bike lanes in the City. The Commission
reported to the Council in August 1992 with recommendations
regarding the regulation of parking in bike lanes.
At that time, the Council further directed the Commission to
continue their study, map the existing bike lanes, and make
specific recommendations regarding parking regulations.
In conjunction with this project; staff also asked the Commission
to assist in the development of a Bicycle Master Plan, which would
become part of the update of the Circulation Element of the General
Plan. Grant funds from several sources are available within the
state for appropriate capital projects to build bicycle facilities;
However, to be eligible for funds the City needs to have a detailed
bicycle plan, and a Bicycle Advisory Committee. Many of the City's
existing bike lanes ,are includedrin the proposed Network.
In response to both of these assignments, the Commission is
recommending the following action: -:
1) The City of Saratoga shall adopt a Bicycle
Lane Network on arterial streets (as
described in the attached December 14
memorandum) as a goal for implementation to be
included in the Circulation Element of the
General Plan.
Printetl on recycletl paper.
2) The City will establish a Bicycle Advisory
Committee (BAC) as a sub-committee of the
Public Safety Commission to review and/or
prioritized bicycle projects and to
participate in the development and review of
comprehensive bicycle plans. The Saratoga BAC
would be composed of at least three members
who live or work in the City, and they will be
appointed by the City Council. It is suggested
that the BAC be chaired by a member of the
Public Safety Commission, and the remainder of _
the committee be composed of bicyclists/
pedestrians, including youths.
3) The first issue to be addressed by the Bicycle
Advisory Committee is regulation of parking
in bike lanes.
Ca olyn K nq
Assistant to the City Manager
CBK:mc
Attachments:
1. December 14, 1992 Recommendation from Public Safety Commission
2. November 16, 1992 Memo to Public Safety Commission
3. June 24, 1992, Memo to Public Safety Commission (submitted to
City Council August, 1992)
r'
Printed on recycletl paper.
The following lotion was passed unanisously by the
Public Safety Couission Deceaber ib, 1992
PART 1.
I. Be it resolved that the City of Saratoga adopt the
Bicycle Lane Network described below as a goal for
implementation.
II. NETWORK DESCRIPTION. The following roadways shall have
a one way bike lane established on each side.
A. North/South running roadways.
1. QUITO RD. Prom SARATOGA AVE. to POLLARD RD.
2. FRUITVALE AVE. Prom SARATOGA AVE. to
SARATOGA/LOS GATOS RD.
3. SARATOGA/SUNNYVALE RD. from PROSPECT RD. to BIG
BASIN WAY.
B. East/West running roadways.
1. PROSPECT RD. from STEELING RD. to LAWRENCE
EXPRESSWAY.
2. COX AVE. Prom SARATOGA/SUNNYVALE RD. to QUITO
RD.
3. HERRIMAN AVE. from SUNNYVALE/SARATOGA RD. TO
SARATOGA RVE.
4. ALLENDALE AVE. from FRUITVALE AVE. to QUITO RD.
C. Diagonally running~•roadways.
i. LAWRENCE EXPRESSWAY from PROSPECT RD. to
SARATOGA AVE.
2. SARATOGA AVE. from QUITO RD. to BIG BASIN WAY.
3. SARATOGA/LOS GATOS RD. from BIG BASIN WAY to
the city limit.
III. MARKINGS. All markings shall be made in accordance
with current roadway marking rules and regulations.
A. Paint. All bike lanes will be one way, with painted
striping on paved roadway. The words "HIRE LANE"
and directional arrows will be periodically painted
on the roadway.
B. Signage.
i. All bike lanes will
with signs.
2. Automobile parking
regulated by signs.
be indicated periodically
in all bike lanes will be
IV. DEDICATED AUTOMOBILE PARKING. If roadway width permits,
a space adjacent to curbing will be dedicated to automobile
parking and the bike lane will be immediately to the left of
this space. If the roadway width is insufficient to permit
both a bike lane and dedicated automobile parking, then the
bike lane will be adjacent to the curb.
V. JURISDICTIONAL COOPERATION. City staff will coordinate
implementation of this plan with ndjacent communities where
roadways are shared. If a conflict arises between this plan
and county or state statutes, then the county or state
statute shall prevail.
VI. RECISION. All preexistent markings not incorporable
into this plan shall be removed.
PART 2.
I. Also be it resolved that the City of Saratoga shall
establish a Bicycle Advisory Committee (BAC) to review
and/or prioritize bicycle projects and to participate in the
development and review of comprehensive bicycle plans.
II. COMMITTEE COMPOSITION. The Saratoga BAC shall be
composed of at least 3 members who live or work in the city.
The Chairperson shall also be a member of the Public Safety
Commission. They will be appointed by the City Council.
The City Manager will dearignate staff to provide
administrative and technical support to the Committee. The
intent is that BACs be composed of bicyclists/pedestrians.
PART 3.
I. INITIAL TASK. The initial task of the BAC shall be to
advise where vehicle parking shall be regulated.
n
Jan. 12, 1993
BIKE LANE STATIIS ($ Sst.)
Roadway* Posted Posted Adequate
Paint Lane Parking Width
Striped Signage Signage** Roadway
Al Quito 50 40 30 55
AZ Fruitvale 10 0 30 55
A3 Stg/Sv 100 100 100 98
B1 Prospect 80 80 80 100
B2 Cox 75 75 0 100
B3 Herriman 100 100 30 100
B4 Allendale 0 0 80 95
C1 Lawrence 0 0 0 100
C2 Saratoga 67 67 10 100
C3 Stg/L.G. 0 _ 0 1 100
i
* Alpha numeric identification taken from PSC Motion 12/14/92
Part 1. Paragraph II. Network Description
1. No bi]Ge lane Sv/Stg to Stelling either side of street.
F
** or Dedicated Parking Lane F
To: Public Safety Commission Date: 16 Nov. 1992
From : Kenneth L . Johnson ~~, ~. ~.
Subject: Bicyle Advisory Comm tee (BAC)
The State Transportation and Development Act,
Article 3, Pedestrian/Bicycle Projects Procedures and
Project Evaluation Criteria, were established in 1980 and
revised 5 times thereafter. As a part of this legislation,
a nine-county Metropolitan Transportation Commission (MTC)
Region was established for the SanFranciaco Bay Area. Each
county has a coordinator. The coordinator for Santa Clara
County is Arthur Devincenzi.
Along with the TDA are State Transportation
Control Measures (STCMa) which I take to be of lesser
stature. STCM #9 requires cities and counties to have BACs
and adopted comprehensive bicycle plans to be eligible for
TDA Article 3 funding beginning with the FY 1993-1994
funding cycle.
In June 1990, California voters approved
Proposition 116 which includes $20 million in funding for
local grants Por capital projects that improve safety and
convenience for bicycle commuters. The grants are to be
administered by the California Transportation Commission
(probable source of STCMs) which has recently drafted
guidelines establishing criteria for the Bicycle Program.
According to these guidelines, a bicycle commuter is defined
as a person making trips to work, school, shopping and other
activity centers rather than for exercise or pleasure.
In addition, Caltrans has agreed to apply for $4.5
million of Federal highway a1d for independent bicycle
projects annually. These funds require no state match. A
portion of the money will be spent on projects for state
highways and another part will be put into the Bicycle Lane
Account where it should be available for local aid.
Funding sources include Proposition 116, Federal
programs, State Bike Lane Account, Transportation
Development Act (TDA) Article 3.
The Transportation Development Act (TDA), Public
Utilities Code Sections 99233.3 and 99234, makes funds
available in the nine-county Metropolitan Transportation
Commission (MTC) Region for pedestrian/bicycle purposes.
MTC makes annual allocation of TDA Article 3 funds to
eligible claimants after review of applications submitted by
claimants.
The key to successful application for funds is the
existence of a detailed bicycle circulation element or plan
included in a general plan or an adopted comprehensive
bikeway plan (such as outlined in Seotion 2377 of the
California Bikeways Act, Streets and Highways Code Sec. 2370
et seq.)
Each city over 10,000 population shall establish a
Bicycle Advisory Committee (BAC) to review and/or prioritize
bicycle projects and to participate in the development and
review of comprehensive bicycle plans. (BACs are mandated
by State Transportation Control Measure #9 adopted by MTC 28
November 1990.)
A city BAC shall be composed of at least 3 members
who live or work in the city. They will be appointed by the
City Council. The City Manager will designate staff to
provide administrative and technical support to the
Committee. The intent is that BACs be composed of
bicyclists/pedestrians. The main consideration for us
beyond recommendation to establish such a committee is
whether it should report to°us, or directly to City Council.
June 24, 1992
To: Public Safety Commission
From: Kenneth L. Johnson ~~ .
r
Subj: Policy For Parking in B' Lanes
AaSicnm2nt.
From the joint Covncili Commission meeting 10 Mar
1992. Monia asked for feedback from Commission - what
should the policy be overall of parking in Bike Lanes.
P.ecommended a ct i on . r'~ ~~
1. Parking should be in "Bike Lanes".
~. "Bike Lane" parking n~ ~``~°"~"" s should be
posted frequently on signs along "Bike Lanes".
3. where parking cannot be r ~~ all
indications of a "Bike Lane" including striping
and signing should be removed.
~. "Hike Roues" should not have a painted stripe
on the roadway.
ADDlicable ~tatLto4_
Bicycle lanes on local roads may be established by
local authorities cPresumably, establishment of bicycle
lanes on state and county highways require approval by those
agencies). cDMV Code Sec. 21207).
Operation of motor vehicles in a bicycle lane are
prohibited except for:
1. To park where parking is permitted.
2. To enter of leave the roadway.
3. To prepare for a turn within a distance of 200
feet from the intersection.
Note: There< are some 'mitigating circumstances
allowing Mopeds in bicycle lanes.cDMV Code Sec.
21209)
Bike Lanes, Bike Paths, Bike Trails, and Hike
Routes are different terms applied to facilities provided
Y
primarily for bicycle travel. All of these facilities are
included in the term "Bikeway°, The principal definitions
of concern are:
~. eike Lane - A paint striped and signed lane set
aside on a public street separate from motor
vehicle lanes. Parking may be prohibited within
its boundaries.
~. Bike Path or Trail - A completely separated
right of way designated for the exclusive use of
bicycles and pedestrians with crossflows by
motorists minimised. It is usually improved with
asphalt or concrete. The separation ideally
consists of a Landscaped buffer along the shoulder
of the road.
3. Bike Route - A right-of-way designated by signs
or permanent markings and. shared with pedestrians
or motorists. tStreets and Highways Code Sec.
X373)
Local authorities are permitted to regulate
stopping, standing, or parking of vehicles on local, state,
or county highways provided county and state approval is
obtained tDMV Code Sec. 22506).
Saratoga City Code 9-60.050 incorporates all the
provisions discussed above, but is silent on the policy of
parking in bicycle lanes leaving the issue up to the City
Council. other than the Legislative intent expressed in the
streets -and Highways Code Section 2371 no stated policy
exists.
Section 2371 Legislative intent
It is the intent of the Legislature in enacting
this chapter to establish a bicycle transit
system, it is the further intent of the
Legislature that this transit system shall be
designed anti developed 'to achieve the functional
commuting needs of the employee, student,
businessman, and shopper as the foremost
consideration in route selection, to have the
physical safety of the bicyclist and bicyclist's
property as a major
have the capacity to
ages and skills.
Dis~~~ssion.
planning component, and t~
accommodate bicyclists of all
Clearly, parking a motor vehicle in a Bike Lane
does not contribute to a bicyclist's safety. This safety
concern has to be balanced with the desires of businessmen
and homeowners who have a Bike Lane passing in front of
their property.
The Public works Department of Saratoga conducted
a Feasibility Study for the Incorporation of a
"Demonstration Bicycle Route System" into the city
transportation network. The study was published 9 May 197.
On 3 Oct 1973, a Mayor'S select committee reviewed the
"Demonstration Bicycle Route System". Their
recommendations were apparently accepted by the City
Council, and the resulting system forms the basis of what
exists today. No major review of the system has been
conducted since then. Minor changes have been made from
time to time as changes to roadways have occurred. For
example, Highway 85 has been expanded to ~ lanes throughout
its full length.
The Mayors Select Committee agonised over the
issue of parking in Bike Lanes. There was no policy then,
nor is there now, on how to.regulate parking in Bike Lanes.
The parking problem only concerns Bike Lanes, because Bike
Trails or Paths are not amenable to parking, and Bike Routes
permit parking.
The purpose of a Bike Lane is to provide a
bicyclist a sense of security from an aggressive stream of
motorists. when a biker confronts a parked car in a Hike
Lane, he usually pulls out into the car lane, a potentially
dangerous situation.
Hike Lanes'~aren't needEd in the neighborhoods,
because there aren't so many motorists, and those that are
there are not as aggressive. Kids grow up riding bikes in
the neighborhoods with courteous motorists giving them wide
sway.
Eventually our kids graduate from the
neighborhoods to the Boulevards. Motorists are less
courteous for several reasons; speed picks up, traffic
density increases, maneuvering room vanishes either because
of double yellow centerlines or multiple car lanes full of
traffic, and lastly they are farther from home. This is
where Hike Lanes are most helpful.
If our kids have been taught to associate Hike
Lanes with security, then parking should be prohibited. If
home owner or business pressures are so great that parking
cannot be prohibited, then don't institute Bike Lanes.
Dent lul l the kids into some false sense of security. A
better way would be to have no Bike Lane at all thereby
alerting the bicyclist to be extra careful.
Changing from a Bike Lane to a Bike Route ducks
the parking problem, but it makes the situation worse than
nothing at all. Bike Route s~ignage conveys minimum
information. it tells the cyclist that this is probably the
best csmoothest, easiest way to proceed from point A to
point B. if left over lane striping eXlstS on the roadway,
the cyclist may make a false conclusion that parking is
under some kind of prohibition. If so, he may be in for a
rude awakening.
Clearly, there is a lot of "heat" associated with
parking restrictions in front of homes or businesses. In
some cases, parking hours can be established. when bicycle
traffic is nil, cars could park. City staff could easily
ascertain an equitable time share by conducting motor and
bicycle vehicle traffic counts over a ~ day period.
Confusion exists over just what a Bike Lane is. I
didn't understand it myself untfl I became involved in this
task. I doubt if many of our children understand all the
nuances involved. Saratoga's Bikeway system has different
markings applied along the same Bikeway. Little wonder that
most citizens are confused. The system should be consistent
and simple. if you want to knows what an ideal system is,
just look at the Saratoga side of Prospect Avenue.
MINxtTEB
$l1RA,TOGA CITY COURCIL
3'IMB: Tuesday, January 12, 1993 - 7:30 p.m.
pLACS: Administration Meeting Roam, 13777 Fruitvale Ave.
TYPa: Adjoined Regular Meeting
1. Roll Lail
Councilmembers Burger, Monia, Tucker and ldayar Anderson were present:
Gounoilmember itohler was absent.
commissioners Present:. Barnard, Clark, Crotty, Dutra, Miller, Pierce,
Swan
Staff Present: Pisani, Rizzo, Trinidad
Z. Repast o! Clay Clsrlt on gostinq of Agea4a
Pursuant to Government Code 54954.2, the agenda tar this meeting was
properly posted on January 8. The notice of adjournment from the
January 6 Council meeting was properly posted on January 7.
3. $tatns Report - Raveaeaod park
Commission Chairman swan reported to Council on the status of the
Ravenwood Park Master Plan. Swan called upon Lisa Aurasch to give
an overview of the Park's Master Plan.
Mayor Anderson recognized Lisa for her outstanding volunteer effort in
designing the Park.
Co~missioner Crafty reported arc the neighborhood volunteer effort to
help construct certain portions of .the Park such as walkway, seeding
of turf, etc.
Swan reported that the complete Master Plan will be presented to Gity
Council at their February 3rd meeting.
Commission Secretary Trinidad reviewed the proposal made by the
adjoining two neighbors to volunteer the rough grading for the
parksite. Council agr$ed that the approval process should be speeded
ug to take advantage at the.neighbors' proposal.
4. carrsatioa to Trails raster plan aonoerainq areekside trails in
aoaordanos pith Reso3,ntiaA 9169
S. Carnelian Glen Trail.
Items 4. and 5. were discussed together.
Commission Chairman swan reported and explained to Council that when
the City Council approved the city-wide Trails Master Plan on July
17, 1991, the consultant, Wallace,.ROberts and Todd believed that it
was Council's determination to eliminate all trails which would run
along creeks. Several weeks later on Qctober 16, 1991, Council
clarified its position by adopting Resolution 9i-69 which only
eliminated Chase along Saratoga and f4iideat Creeks in the flat and
built-up portion of the City. Unfortunately, the consultant
finalized the plan documents before Resolution 9i-69 was adopted and
eliminated all creekside trails from the Plan. The current Master
Plan omits Segment 35 ~ Carnelian G1¢n Trail.
The Commission would like to begin implementing the Trails Master
Plan by doing work on the Garnelian Glen Trail. This trail connects
Garnelian Glen Drive to nauglass Lane.
The comxi~isaion could begin the process by conducting a worfcsihop
session with the neighborhood.
After sums discussion, Council approved the Commission's commencing
with the Trails public hearing and neighborhood workshop.
City Council Minutes 2 JaAUary xz. 1993•
Mayor Anderson discussed a program to adapt a trail or creek
segment through the Water District.
6. Sta!liag lfes4e for echoes/Cite Facility II9es r,/
Swan reported on the overall increases this past year in the
Recreation Department.
Councilmembar Monia commended the Recreation Department for the way
it has added programs and filled a Head Within the Community.
Joan Pisani reported on the current status of the winter Recreation
Services program, noting the cooperation between the School District
Arid the Recreation Department for special programs. Joan gave several
examples of classes and sports leagues which have been added.
Swan informed Cquricil that, due to increased levels of service, staff
will be requesting an additio:7a1 Recreation supervisor position in
Fiscal Year 93/94.
7. IIrerth o! Parf~s sad Recreation Depariaaeat - Impact on
7sair-t~aaaoe
Swan xeparted to Council an the anticipated increase in the Park
Maintenance service levels with the additional landscape areas
coming on-line in Fiscal Year 93/94 {$eauohamps Park, Warner Hutton
House Landscaping, Ravenwpod Park and additional median strips).
Additional staff will ba needed to handle the increased activities
iri order to maintain them at the desired service levels.
8. ~ toxtacii prioritie* for Parks sad Reoreatioa Commission and gny
Directions !or IIpoomiAg Year
Swan discussed dedications of the wildwood Pack Bridge and
Beauehamps Park. rtonia suggepted that there be two dedications -
ane in April and or:e in May, and that they take place on weekends. ~
7'he Commission will establish specific dates at its next meatir~g.
Swart discussed the concerns of on-street parking at E1 Quito Park
during softball season. Dan ihformad Council that the issue was
raised at the Public safety commission Meeting. Swan requested
that this issue be given to the Commission for its review.
Ifayor Anderson grid Councilmember Honia again requested that the
Commission .investigate the adopt-a-trail/creek program for the
City. Mayor Anderson asked that the City work with the Water District
on the. adopt-a-creek program. A].so, staff should discuss cleaning of
the creek with the Santa Clara valley Water District.
Barnard agreed fully and asked if it was Council's desire that the
Commission be responsible for coordinating the cleanup of the
creeks with the Santa Clara valley Water District. Burger
discussed the difference between cleanup and beautification. The
Council and Commission agreed that general cleanup of trash along
the creeks needed to be addzessed.
Councilmember Monia said that Seauchamps and Ravenwood Parks should be
completed in the naming year.
9. Adjournment
The meeting was ad3ourned at 9:13 pm.
Respectfully submitted,
Dan Trinidad, Secretaxy ..~
parks & Recreation Commission
December 18, 1992
M E M O R A N D U M
TO: PARKS & RECREATION COMMISSIONE
FROM: SECRETARY, DAN TRINIDAD
SUBJECT: JANUARY 1993 MEETING
Since it was decided to discuss items such as the Carnelian Glen
Trail at the joint Council/Commission meeting prior to placing them
on the Commission agenda, we will be cancelling the January meeting
due to a lack of items.
Please call Dan or Marlene after the first of January to indicate
which days you would like to attend the CPRS Conference. We are
attempting to let everyone attend while paying as few fees as
possible.
Merry Christmas and Happy New Year!
mt