HomeMy WebLinkAbout03-01-1993 Parks and Recreation Commission Agenda`e
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AGENDA
SARATOGA PARKS AND RECREATION COMMISSION MEETING
TIME: MONDAY, MARCH 1, 1993 - 7:30 P.M.
PLACE: SARATOGA SENIOR DAY .CARE CENTER
19655 ALLENDALE AVENUE, SARATOGA, CALIFORNIA
TYPE: Regular Meeting
A G E N D A
I. ORGANIZATION
A. Roll Call
B. Minutes (Meeting of February 1, 1993)
C. Posting of Agenda (Agenda was posted on the City
Hall Kiosk on February 24, 199.3)
II. OLD BUSINESS
A. Carnelian Glen Trail Report Timeline
III. NEW BUSINESS
A. SD 92-008 19855 Douglass Lane - 10.8 acre subdivision
B. SD 92-006 14350 Douglass Lane - 3.06 acre subdivision
C. Adopt-A-Creek Program
IV. COMMISSION AND STAFF REPORTS
A. Commission Report on Previous Council Meetings
B. Recreation Department Status Report from Joan Pisani
C. 10-minute Video - National Park Service
V. COMMUNICATIONS
A. Trail Development Checklist
2/24/93
M E M O RAN D U M
T0: Parks and Recreation Commission
FROM: Secretary, Parks and Recreation Commission
SUBJECT: MEETING OF MONDAY, MARCH 1, 1993
II.A. CARNELIAN GLEN TRAIL REPORT TIMELINE
Because of time and staff efforts in preparing the City's
budget and efforts dealing with the current financial
constraints, the Maintenance and Engineering Departments will
not be able to perform the requested background information
gathering until mid-summer.
We would anticipate being able to bring the information back
to the Commission for its July or August meeting. Shortness
in funds preclude retaining the services of a consultant to
gather this information more quickly.
Recommendation:
The Commission should assess the timing and feasibility of
continuing to pursue these improvements based on the report
information and the neighborhood's input.
III.A. SD 92-008 19855 DOUGLASS LANE - 10.8 ACRE SUBDIVISION
The Commission is to establish special conditions on the
the developers of this subdivision. Tentative map attached.
Recommendation:
Approve staff memo requiring dedication and improvement of
the pedestrian/equestrian pathway (attached).
III.B. SD 920006 14350 DOUGLASS LANE - 3.06 ACRE SUBDIVISION
For the Commission's information, Secretary Trinidad has
previously submitted the attached memo because of a time
emergency. The recommendation is to approve the condition
established by staff.
Recommendation:
Approve the conditions established by staff.
Parks & Recreation Commission Memorandum 2/24/93
Page 2
III.C. ADOPT-A-CREEK PROGRAM
Staff requested the attached information from the Santa Clara
Valley Water District concerning the Adopt-A-Creek Program.
Recommendation:
It is recommended that the Commission review the attached
information and either form a committee or appoint a member
to be responsible for becoming involved in this program.
IV. COMMISSION AND STAFF REPORTS
A. Monthly Report on Council Meetings
The member attending the previous month's council meetings
should be prepared to give a brief presentation to the other
Commissioners.
B. Recreation Department Status Report
Joan Pisani will update the Commissioners on the status of
recent Recreation Department activities.
V. COMMUNICATIONS
A. Trail Development Checklist
Attached are the Trail Development Checklists prepared by the
City Engineer to be used within he City outlining the steps
and the role of the Commissio~~'n~this process.
Please let Marlene know if you will be
(867-3438) ~
o a~jEend this meeting.
lsPfi~idad
Secr tary
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COUNCIL MEMBERS:
TRANSMITTAL
TO:
CITY ENGINEER
BUILDING DEPARTMENT
SAN JOSE WATER WORKS
Karen Anderson
Martha Clevenger
Willem Kohler
Victor Monia
Francs Stutzman
SARATOGA FIRE
DISTRICT
SANTA CLARA
VALLEY WATER DISTRICT
CENTRAL FIRE
PROTECTION DISTRICT
r ~~~
BILL COTTON, GEOLOGIST OTHER ,~,~nT c.v-~,~D~
FROM: a~ V11r, ~ ~C ~ ~V1/1l/1/1 .
DATE:
APPLICATION #
OWNER'S NAME
OWNER'S ADDRES_
PROJECT DESCRIPTION:
(Incl. sq. footage)
We have received the above application and have tel4tativel~scheduled it
for the Planning Commission meeting of
Please submit your comments to the Planning Department by
so that we can incorporate your concerns into the
review process. Thank You.
REPLY:
A:Transmittal
Printed on recycled paper.
CULTURAL RESOURCE EVALUATION
OF THE SISTER OF MERCY PARCEL
CITY OF SARATOGA
FOR
SISTERS OF MERCY
AND COATES CONSULTING
9057 SOQUEL DRIVE, BUILDING C
SOQUEL, CA 95003
#60800-92-419
BY
ARCHAEOLOGICAL RESOURCE MANAGEMENT
496 N. FIFTH STREET
SAN JOSE, CA 95112 (408) 295-1373
ROBERT CARTIER, PRINCII'AL
EDITH SMITH
JULIE C. WIZOREK
DECEMBER 16, 1992
.-
ADMONITION
Certain information contained in this report is not intended for general public distribution.
Portions of this report locate significant archaeological sites in the region of the project
area, and indiscriminate distribution of these data could result in the desecration and
destruction of invaluable cultural resources. In order to ensure the security of the critical
data in this report, certain maps and passages may be deleted in copies not delivered di-
rectlyinto the hands of environmental personnel and qualified archaeologists.
THE PRINCIPAL INVESTIGATOR
ABSTRACT
Archaeological research was carried out fora 10.8± acre parcel (APN 397-16-06) located
on Douglass Lane in the City of Saratoga. The research included an archival search in the
State records, historic research on the Crowell House and a surface survey of the property.
The archival research revealed that there are no recorded archaeological sites or surveys in
or adjacent to the subject area. Historic research detailed the ownership and use of the
project area, especially the Crowell House, which is listed on the City of Saratoga's
Historic Resources Inventory (#23). No indications of prehistoric activity were noted
during the surface reconnaissance. It is concluded that the Crowell House is a significant
structure in a historic setting of landscaping and outbuildings. Alternativ recom-
mendations are provided at the end of the report.
REQUEST FOR ARCHAEOLOGICAL EVALUATION
The archaeological evaluation was carried out to determine the presence or absence of any
sign~cant cultural resources. Archaeological services were requested in September 1992
in order to provide a cultural resource report that meets the requirements of CEQA
(California Environmental Quality Act).
QUALIFICATIONS OF ARCHAEOLOGICAL RESOURCE MANAGEMENT
Archaeological Resource Management has been specifically engaged in cultural resource
management projects in central California since 1977. The firm is owned and operated by
Dr. Robert Cartier, the Principal Investigator. Dr. Carder holds a Ph.D. in Anthropology,
and is certified by the Society of Professional Archaeologists (SOPA) for conducting
cultural resource investigations as well as other specialized work in archaeology. Edith
Smith (M.L.S.) and Julie C. Wizorek (M.A.) did the historical research.
LOCATION AND DESCRIPTION OF THE SUBJECT AREA
The subject area consists of a 10.8± acre parcel of land located on Douglass Lane in the
City of Saratoga. On the USGS 7.5 minute quadrangle of Cupertino, the Universal
Transverse Mercator Grid (UTMG) centerpoint of the project area is.5 87000/4 1 2420. The
elevation is approximately 440 feet MSL. The nearest source of fresh water is Wildcat
Creek located on the western portion of the project area.
The proposed project consists of an eight lot subdivision with necessary grading,
trenching, and other construction related excavation.
METHODOLOGY
The methodology used in this investigation consisted of an archival search, a surface
reconnaissance, and a written report of the findings with appropriate recommendations.
The archival research is conducted by transferring the study location to a state archaeologi-
cal office which maintains all records of archaeological investigations. This is done in
order to learn if any archaeological sites or surveys have been recorded within a mile of the
subject area. Each archival search with the state is given a file number for verification. The
surface reconnaissance portion of the evaluation is done to determine if traces of historic or
prehistoric materials exist within the study area. This survey is conducted by a field arch-
aeologist who examines exposed soils for cultural material. The archaeologist is looking
for early ceramics, Native American cooking debris, and artifacts of stone, bone, and shell.
A report is written containing the archival information, record search number, the survey
2
findings, and appropriate recommendations. A copy of this evaluation is sent to the state
archaeological office by requirements of state procedure.
ARCHIVAL BACKGROUND
As part of the investigation, a study of the maps and records at the Northwest Information
Center of the California Archaeological Site Inventory was conducted and given the file
number of 60800-92-419. This reseazch into the records at the Northwest Information
Center was done to determine if any known archaeological or historical resources were re-
ported in or around the subject area. No archaeological sites or surveys are recorded in or
adjacent to the project area. The closest sites are located at the Firestation (San Jose State
University site # 12A) and neaz the Ciry Hall (CA-SCl-67). Archival research also
included a more expanded historical review of the subject area. This historic seazch
included the review of County records such as chain of title, tax records, fire and water
records, oral history and historic maps. This is done to reconstruct the use of the land and
any associated activities that might be potentially significant as an historic resource. The
Crowell House is listed on the City of Srartorga's Historic Resources Inventory (#23).
HISTORIC REVIEW OF CROWELL HOUSE
In order to understand the Crowell house as an historic property, a brief review of the
history of the City of Saratoga is appropriate. The town of Sazatoga grew out of the
lumber industry which began in the 1840's. A number of sawmills were built along the
creeks. Owners of these enterprises gave their name to the azea such as Campbell Creek
(1847 to eazly 1950's where upon it became Sazatoga Creek), McCartysville (1855 for the
Post Office) and Bank Mills (1863). In 1865 the azea became Saratoga, named after
Saratoga, New York. Chazles McClay named the established community Saratoga
because the neazby mineral springs reminded him of those in New York. One of the
earliest and most fashionable recreational resorts in California was the Pacific Congress
Springs in Sazatoga. Other businesses in the azea included the mill of King, Meyer and
Company (1868) which manufactured rough, brown wrapping paper and then later paste
board. The climax of the industrial development of Saratoga came in the 1870's with the
lumbering industry. Growers in the area pioneered fruit raising, drying and packing.
(Hoover et al. 1970: 457-8; Payne 1987)
The project azea is now located on land that was part of the Quito or "Tito" Rancho. Quito
in Spanish means "free from an obligation" (Hanna 1946). Governor Alvarado in 1841
granted these lands to Jose Zenon Fernandez and Jose Noriega. Fernandez and Noriega
were Hijaz colonists, a group that relocated from Acapulco, Mexico to Alta California.
Their ship was wrecked off the coast of Monterey in 1834. The city of Saratoga is located
in the southwest corner of the Quito Rancho. The rancho property passed through many
hands over the years. Manuel Alviso acquired the property from Fernandez and Noriega in
1844 and then sold his interest in Rancho Quito in 1859 to Jose Ramon Arguello,
Octavious F: Cipriani and S. M. Mezes (Hoover et al. 1970: 436). The Arguello farni had
an olive grove and some of these trees are still producing fruit.
The Crowell House (APN 397-16-006) is located at 19855 Douglass Lane. An Historic
Resources Inventory was conducted of the property and listed it as a Pioneer (1880's) style
house. The house was placed on the inventory in 1988. The house is a large two-story
residence clad with V-grooved siding below wide shiplap siding. The windows on the
second story are double hung and the lower windows appear to have been replaced at one
time with single lazge panes. An addition was made to the rear of the house. Outbuildings
include a barn and a recent cinder block house. The house is situated in a pazklike setting
with lazge oak trees, gardens and an early orchard. (Historic Resources Inventory #23)
Very little is known about the Crowell family (Peck, personal communication). Mrs.
Oden, whose grandfather, (John Hourecan), owned the property next to the project area
thought that Mrs. Crowell came from San Francisco (personal communication). The
Crowell family entertained the elite of Santa Claza Valley at moonlight garden parties and
musical programs (Cunningham 1967). Later, around the turn of the century the house
was opened up to visitors as a boazding house. Many.visitors to Saratoga came to rest and
enjoy the dry climate as well as the mineral springs. Residents often took lodgers in while
they vacationed. In 1913 the property was subdivided from the original Crowell Family
20.17 acres into the present 10.79 acre and a 9.38 acre parcel. In August of 1913 Ellen
Pearson deeds the property to Margaret S. Douglass (Deeds, 406-215). There is an hiatus
in the transfer of title between Mazgaret Douglass and the deeding of the property by
Mazgazet Preugschat to Mary Aloysius Wazd, who took title of the property on September
3, 1935 (Deeds, 746-16). Mary Ward retains the property for twenty-two years where
upon she deeds the property to the Sisters of Mercy on the proviso that her two sisters live
in the house (Deeds, 4414-222). The Sisters share the home with the Ward sisters using it
as a vacation house. On February 27, 1975 the house and property are fully deeded to the
Sisters of Mercy after the death of Gertrude Ward (Deeds, B298-113).
SURFACE RECONNAISSANCE
A "general surface reconnaissance" was conducted by the Principal Investigator on all open
land surfaces in the subject area. A "controlled intuitive reconnaissance" was performed in
places where burrowing animals, exposed banks and inclines, and other activities had
revealed subsurface stratigraphy and soil contents. The area was well defined by fence
lines and a creek drainage. At the time of the surface reconnaissance, most of the area
contained exposed soils for visual inspection. Many small trees and other landscaping are
found on the property. Soil type consisted of light brown silt-rich loam. Large amounts of
gravel and small cobbles of sandstone and chert aze within the soil. No traces of
prehistoric azchaeological material was found. Besides the Crowell house there is also an
associated barn from this historic period in good condition in the project area.
CONCLUSION AND RECOMMENDATIONS
Based upon the archival research and the surface survey, it is found that the Crowell house
is significant for its age, local history and its good condition. The barn and large trees in
the side yazd (mainly west of the house) are supporting historic elements to the Crowell
house. For the Crowell house and associated barn the following alternative
recommendations and mitigations are provided:
Alternative Recommendations and Mitigations
a) retain historic house and retain the barn on proposed pazcels
Mitigation: no impact on historic properties therefore no mitigation
b) retain historic house, but allow relocation of the barn
Mitigation: relocate barn, maintaining original architectural form and original
exterior siding
c) allow removal of both historic house and associated barn
Mitigation: move/rebuild barn and move/rebuild historic house on alternative
site locations
No cultural resources were found in any other portions of the property. Monitoring of
subsurface construction excavation within a 100 meter radius of the house by a qualified
archaeologist is recommended due to the likely presence of historic trash pits and privies in
this area. In the event that archaeological traces (human remains, artifacts, concentrations
of shell/bone/ rock/ash) are encountered in other areas of the lot, all construction within a
fifty meter radius of the find should be stopped, and an archaeologist retained to examine
the find and make appropriate recommendations.
LITERATURE CITED AND CONSULTED
Cunningham, F.
1967 Saratoga's First Hundred Years. Saratoga Historical Foundation; Panorama
west Books, Fresno, CA.
City of Saratoga
1988 Historic Resources Inventory #23.
Hanna, Phil Townsend
1946 The Dictionary of California Landmarks. Automobile Association of
Southern California, Los Angeles, CA.
Hoover, Mildred Brooke, Hero E. Rensch, and Ethel G. Rensch
1970 Historic Spots in California. Third edition; Stanford University Press,
Stanford, CA.
Thompson and West
1876 Historical Atlas of Santa Clara County. Reprinted by Smith and McKay
Printing Co., 1973.
Santa Clara_ County Rernrr~c
Book of Deeds
B296- 113. Sisters of Mercy final deed
4414- 222 Mary A. Ward to Sisters of Mercy
746- 16 Margaret A. Preugschat to Mary Aloysius Ward
406- 215 Ellen Pearson to Margaret Douglass
County Directory
1905-08 No records for Crowell family
Citv of Saratoga Records
Tax Assessments
1878-1898 No records for Crowell, Pearson, Douglass, Preugschat or
Ward.
Unified School Register
1878-1898 No records for Crowell family.
Personal CommLn;~ar;~~c
Mrs. Oden; Saratoga, October 1992
Mr. Willis Peck; Saratoga, October 1992
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SIS'~..:RS OF MERCY PROPERTY PHOTO~._.APHS
Crowell House
(front view)
Crowell House
(rear view)
10
SISTh._~ OF MERCY PROPERTY PHOTOGh. ~PHS
Crowell House
(side view, west side)
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Crowell House
(side view, east side)
SISTERS OF MERCY PROPERTY PHOTOGRAPHS
Crowell House
(front and westside view)
Barn
(front view with Oak trees)
12
February 18, 1993
M E M O R A N D U M
T0: James Walgren, Planning Department
FROM: Parks & Recreation Commission
SUBJECT: SD-92-008 19855 DOUGLASS LANE
-------------------------------------------------------------------------
-------------------------------------------------------------------------
Dedicate pedestrian/equestrian easement along the southerly boundary which
will extend the existing pedestrian easement at the southwest corner of the
subdivision to Taos Drive. Easement to be located adjacent to Douglass Lane
street right-of-way.
Prior to issuance of any certificates of occupancy and subject to the review
and approval of the Parks and Recreation Commission, the applicant shall
improve the pedestrian/equestrian easement within the development to the
"Trail Design Standards and Details" called out in Chapter 3.7 of the City's
Parks and Trails Master Plan.
Such improvements to include asphalt surfacing for the pathway and the
construction of an off-road vehicle barrier where it departs from the
southwest corner of the subdivision.
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n~ra ~~, 13 7 77 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 867-3438
COUNCIL MEMBERS:
Karen Anderson
December 18, 1992 Ann Marie Burger
Willem Kohler
Victor Monia
Karen Tucker
M E M O R A N D U M
T0: PLANNING DEPARTMENT
FROM: PARKS & RECREATION COMMISSION
SUBJECT: STANDARD GUIDELINES OF DEVELOPMENT FOR
PEDESTRIAN/EQUESTRIAN TRAILS
At the last Commission meeting of December 7, 1992, the
Commissioners generated guidelines for the development of
pedestrian/equestrian trails to impose on future design review,
site and subdivision applications.
Following will serve as guidelines which can be modified as applied
to specific applications.
Standard Pedestrian/Ecruestrian Guidelines for Conditions of Site
Development•
- Dedicate pedestrian/equestrian easements along (describe
locations).
- Prior to issuance of any certificates of occupancy and subject to
the review and approval of the Parks & Recreation Commission the
applicant shall improve the pedestrian/equestrian easement ~)
within the development to the "Trail Design Standards and
Details" called out in the Chapter 3.7 of the City's Parks and
Trails Master Plan.
mt
February 11, 1993
M E M O RAN D U M
T0: Paul Kermoyan, Planning Department
FROM: Maintenance Directo
SUBJECT: SD-92-006 14350 DOUGLASS LANE
Dedicate pedestrian/equestrian easement along the westerly boundary
which will connect with the existing pedestrian/equestrian easement
at the southern edge of the property.
Prior to issuance of any certificates of occupancy and subject to
the review and approval of the Parks and Recreation Commission, the
applicant shall improve the pedestrian/equestrian easement within
the development to the "Trail Design Standards and Details" called
out in Chapter 3.7 of the City's Parks and Trails Master Plan.
Such improvements should include ashpalt surfacing for the pathway
and the construction of an off-road vehicle barrier where it
departs from the southerly end of Douglass Lane.
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Santa ClaraVall Wbter '
5750 Almaden Expwy, San Jose, CA 95118, (408) 265-2600
Adopt-A-Creek
If You Have The Will,
We Have The Way
If you want to help clean your environment,
we can help. The Santa Clara Valley Water
District is providing an Opportunity for citizen
participation in creek cleaning projects through
its Adopt A-Croek program. Similar to
Caltrans' Adopt A-Highway program,, the
district w~11 issue pemmits to program parnrers
who adopt a section of creek t',o clean. The
pemmits last for two years with the option of a
renewal at the expiration date.
Participation in this environmental cleanup
program is a great way far schools, homeowner .
associations, community organizations and private
companies to show they cane about their
community. _
The district will award and recognize participating
groups by placing a sign near their section of
adopted creek. The sign will boldly represent the
organization that is helping. In addition, a garbage
oorrrpactor truck and a driver for hauling dte
collected debris away will be provided by the
district.
How to Get Involved:.
Within this packet there is an application. The
application must be completely filled out and sent
to the Santa Clara Valley Water District Along
with the application, you must include a map of
the area you wish to adopt The map should show
what portion of the creek, from street to sti~aet,
you plan to help clean. It should also display any
other information that will help us identify the area.
to be cleaned, such as the distance and what side
will be cleaned All infommation should be sent to Sue
~PP~ Phone number (408) 265 2607 ext. 2253, at the
water district. Once, the application and map are fumed in, a
pemmit w~l be issued The person responsible far the clean
up group w01 have to sgn for and pickup the permit at the
district office agreeing to the conditions outlined in the
following, 'Typical Permit Provisions."After obtaining the
permit, you are able to "claim" your creels At that time you
will need to notify the permit inspector identified ~ the . ''
pemmit The inspector will need to know your schedule for
clean up tb an:ange for district assistance in hauling the
collected debris away.
dal and safety R _ bons:
There are many important legal provisions that must be mad
and understood before a pemmit can be issued. These
provisions are explained in the following pages of this
packet: As well as legal provisions, there are numerous
safety regulations and tips that must be adhered to. Again,
these are detailed in the pages to follow.
nfi •
Adopting a section of creek provides
an excellent opportunity for your Yom ~••
Nave:
company, school or group to receive
additional public exposure and acclaim.
For an educational, rewarding experience
sign up now for your section of creek in
the Adopt A-Creek program.
1
~.
~~,
Typical Permit Provisions
~~
1) Perrrutbee shall on each work oceasion notify
SCVWD, 5750 Almaden Expressway, San
Jose, (408) 265-2607 ext #2255, ten (10)
woiicing days prior to start of any work
authorized by this pemut
2) Walt shall be conducted during day light
3) No access will be allowed when the maintenance
road is muddy.
4) Pernuttee shall be responsible to adjacent
property owners for disturbances of any kind
caused by operations hereunder.
5) Permittee's work shill be subordinate to
operations which the district may
conduct, and shall not interfere with district
forces or district's contractor.
6) If weather or other adverse circumstances cause
a public hazard, work shall be urunediately
discontinued.
7) Pernnttee shall designate a spokesperson who
shall represent the group. An adult supervisor
should be present at the site during the wo~ic.
8) The permit applies only to areas in which the
district has fee title. A map showing this will
be provided with the pemut
9) Work a access is prohibited on a through
privately owned property and property where
the district has only an easement
10) The pemmt will be valid for two (2) calendar
years from date of issue and may be renewed
upon receipt of an appropriate application. In
the event that the pemuttee wishes to renew, a
notice of such intent shall be submitted to the
district at least thirty (30) days prior to
expiration of the pemut
11) It is understood and agreed by the pern~ittee that the
doing of any work under the pemut shall constitute
an acceptance of the provisions of the permit and all
attachments.
12) The Encroachmenf Perrnit or a copy thenrof shall be
kept at the site of the work and must be shown to
any representative of the district or any law
enforcement officer on demand. WORK SHALL,
BE SUSPENDID IF PERMIT IS NOT AT JOB
SITE AS PROVIDID.
13) The pennittse will hold a safety orientation prior to
entering the district's right of--way. The orientation
shall include a discussion and explanation of the
attached safety requirements.
14) Santa Clara Valley Wager District, or its officeas,
agents or employees shall not be liable for any
death, injury or property damage claims which arise
from any cause that might have been prevented by
the pemuttee or those persons employed by or
acting in behalf of the pemuttse. If any claim arises
out of the foregoing, the pemuttee shall defend,
indemnify and save harmless the Santa Clara Valley
Water District, orits officers, agents a employees
from same.
15) This permit may be canceled by die district fa
non~onfom~ance with pernut provisions a failure
to adhere to direction given by district's
representative.
16) Any damage caused to any district facility by
reason of exercise of the permit shall be
repaired at the cost of the permittee to the
satisfaction of the district.
Safety Requirements For Participation
Santa Clara Vail Water D'~IErict
5750 Almaden Expwy, San Jose, CA 95118, (408) 265-2600
Adopt-A-Creek
APPLICATION
Entrance on District Property for Litter Cleanup
To: Sue Tippets
Associate Civil Engineer
Design Coordination Division
From:
Phone #
Date:
Sponsoring Agency:
My group, composed of (Scouts, Students, etc.)
proposes to cleanup Creek/River between
(Street) and (Street)
(Period of time). Use of District truck for hauling
away refuse
is, is not requested(Check one).
The permit will be for the purposes of litter and trash cleanup along the stream reach
described above on the date shown, by the named group, acting under supervision of the
undersigned. .
Signed by,
(Remember: Include your map of the creek.)
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13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408 867-3438
COL'NCII, MEMBERS:
MEMO
TO: Planning Director
FROM: City Engineer ,
SUBJECT: Trail Development Checklist
12-9-92
Karen Anderson
Ann Marre Burger
Vl!iliem Konler
Vicicr Monia
Karen Tucker
Not too long ago, you and I developed a checklist for keeping track
of the various steps and approvals which should occur in the trail
development process. We identified three different categories of
projects on which trail development conditions could be attached
and for which the checklist should be used. The three types of
projects are:
1.. New subdivisions.
2. Design Review approvals
easement exists.
3. Design Review approvals
where an unimproved trail
where no trail easement exists.
Attached are three versions of the checklist, one for each of the
three types of projects. The checklists should be used by the
project planners and kept in the project files readily available.
The project planner will be primarily responsible for maintaining
the checklist for each project and ensuring that the various
signatures required for each step in the process are obtained,
although the City Engineer and/or Maintenance Director may need to
assume responsibility for the checklist during certain steps in the
process, e.g. when improvement plans are developed or when the
trail needs to be inspected for acceptance or when final acceptance
of the trail improvememts needs to be made by the City Council.
However, I believe it is imperative that the checklist remain in
the broject file once it is put into use and should not ever be
removed from the file.
Please review the three versions of the checklist and let me know
if they differ from what we previously worked out. If not, then
you should review the use of the checklists with your staff and
they should start using them with all pending applications. If
there are any questions about this, please see me.
cc: City Manager
Maintenance Director
Printed on recycled paper.
/'
Trail Development Checklist
Case 1 - New Subdivisions
Application No.:
Tract No.:
Address:
Onwer/Developer:
SteA ~nnrov s Required
1. Approval of Trail 1. Parks & Rec. Commission
Alignment.
2. Planning Commission
3. Planning Director
2. Secure Offer of 4. City Engineer
Dedication.
3. Approval of Trail 5. Maintenance Director
Design.
6. City Engineer
4. Approval of Trail 7. Maintenance Director
Construction.
8. City Engineer
5. Approved for 9. Maintenance Director
Construction
Acceptance.
6. Approved for Final 10. Parks & Rec. Commission
Acceptance.
li. Maintenance Director
7. Accept and Record 12. City Engineer
Offer of Dedication.
13. City Clerk
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Trial Development Checklist
Case 2 - Design Review Approvals -
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Application No.:
Address:
Owner/Developer:
step
1. Approval of Trail Design.
2. Approval of Trail
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3. Approved for Final
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7. City Engineer
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Trail Development Checklist
Case 3 - Design Review Approvals - New Trails
Application No.:
Address:
Owner/Developer:
Step ~gprovals $~guired
1. Approval of Trail 1. Parks & Rec. Commission
Alignment.
2. Planning Commission
3. Planning Director
2. Secure Offer of 4. Planning Director
Dedication.
3. Approval of Trail 5. Maintenance Director
Design.
6. City Engineer
4. Approval of Trail 7. Maintenance Director
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8. City Engineer
5. Approved for Final 9. Parks & Rec. Commission
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