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03-01-1993 Parks and Recreation Commission Agenda`e a AGENDA SARATOGA PARKS AND RECREATION COMMISSION MEETING TIME: MONDAY, MARCH 1, 1993 - 7:30 P.M. PLACE: SARATOGA SENIOR DAY .CARE CENTER 19655 ALLENDALE AVENUE, SARATOGA, CALIFORNIA TYPE: Regular Meeting A G E N D A I. ORGANIZATION A. Roll Call B. Minutes (Meeting of February 1, 1993) C. Posting of Agenda (Agenda was posted on the City Hall Kiosk on February 24, 199.3) II. OLD BUSINESS A. Carnelian Glen Trail Report Timeline III. NEW BUSINESS A. SD 92-008 19855 Douglass Lane - 10.8 acre subdivision B. SD 92-006 14350 Douglass Lane - 3.06 acre subdivision C. Adopt-A-Creek Program IV. COMMISSION AND STAFF REPORTS A. Commission Report on Previous Council Meetings B. Recreation Department Status Report from Joan Pisani C. 10-minute Video - National Park Service V. COMMUNICATIONS A. Trail Development Checklist 2/24/93 M E M O RAN D U M T0: Parks and Recreation Commission FROM: Secretary, Parks and Recreation Commission SUBJECT: MEETING OF MONDAY, MARCH 1, 1993 II.A. CARNELIAN GLEN TRAIL REPORT TIMELINE Because of time and staff efforts in preparing the City's budget and efforts dealing with the current financial constraints, the Maintenance and Engineering Departments will not be able to perform the requested background information gathering until mid-summer. We would anticipate being able to bring the information back to the Commission for its July or August meeting. Shortness in funds preclude retaining the services of a consultant to gather this information more quickly. Recommendation: The Commission should assess the timing and feasibility of continuing to pursue these improvements based on the report information and the neighborhood's input. III.A. SD 92-008 19855 DOUGLASS LANE - 10.8 ACRE SUBDIVISION The Commission is to establish special conditions on the the developers of this subdivision. Tentative map attached. Recommendation: Approve staff memo requiring dedication and improvement of the pedestrian/equestrian pathway (attached). III.B. SD 920006 14350 DOUGLASS LANE - 3.06 ACRE SUBDIVISION For the Commission's information, Secretary Trinidad has previously submitted the attached memo because of a time emergency. The recommendation is to approve the condition established by staff. Recommendation: Approve the conditions established by staff. Parks & Recreation Commission Memorandum 2/24/93 Page 2 III.C. ADOPT-A-CREEK PROGRAM Staff requested the attached information from the Santa Clara Valley Water District concerning the Adopt-A-Creek Program. Recommendation: It is recommended that the Commission review the attached information and either form a committee or appoint a member to be responsible for becoming involved in this program. IV. COMMISSION AND STAFF REPORTS A. Monthly Report on Council Meetings The member attending the previous month's council meetings should be prepared to give a brief presentation to the other Commissioners. B. Recreation Department Status Report Joan Pisani will update the Commissioners on the status of recent Recreation Department activities. V. COMMUNICATIONS A. Trail Development Checklist Attached are the Trail Development Checklists prepared by the City Engineer to be used within he City outlining the steps and the role of the Commissio~~'n~this process. Please let Marlene know if you will be (867-3438) ~ o a~jEend this meeting. lsPfi~idad Secr tary mt 1 R ~ ~~ O a~~ . ~Q ~ ~ C~~~~ o~ ~ ° ° `BOO C~~ n®ec~ 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 _ ~~~~ (408) 8673438 COUNCIL MEMBERS: TRANSMITTAL TO: CITY ENGINEER BUILDING DEPARTMENT SAN JOSE WATER WORKS Karen Anderson Martha Clevenger Willem Kohler Victor Monia Francs Stutzman SARATOGA FIRE DISTRICT SANTA CLARA VALLEY WATER DISTRICT CENTRAL FIRE PROTECTION DISTRICT r ~~~ BILL COTTON, GEOLOGIST OTHER ,~,~nT c.v-~,~D~ FROM: a~ V11r, ~ ~C ~ ~V1/1l/1/1 . DATE: APPLICATION # OWNER'S NAME OWNER'S ADDRES_ PROJECT DESCRIPTION: (Incl. sq. footage) We have received the above application and have tel4tativel~scheduled it for the Planning Commission meeting of Please submit your comments to the Planning Department by so that we can incorporate your concerns into the review process. Thank You. REPLY: A:Transmittal Printed on recycled paper. CULTURAL RESOURCE EVALUATION OF THE SISTER OF MERCY PARCEL CITY OF SARATOGA FOR SISTERS OF MERCY AND COATES CONSULTING 9057 SOQUEL DRIVE, BUILDING C SOQUEL, CA 95003 #60800-92-419 BY ARCHAEOLOGICAL RESOURCE MANAGEMENT 496 N. FIFTH STREET SAN JOSE, CA 95112 (408) 295-1373 ROBERT CARTIER, PRINCII'AL EDITH SMITH JULIE C. WIZOREK DECEMBER 16, 1992 .- ADMONITION Certain information contained in this report is not intended for general public distribution. Portions of this report locate significant archaeological sites in the region of the project area, and indiscriminate distribution of these data could result in the desecration and destruction of invaluable cultural resources. In order to ensure the security of the critical data in this report, certain maps and passages may be deleted in copies not delivered di- rectlyinto the hands of environmental personnel and qualified archaeologists. THE PRINCIPAL INVESTIGATOR ABSTRACT Archaeological research was carried out fora 10.8± acre parcel (APN 397-16-06) located on Douglass Lane in the City of Saratoga. The research included an archival search in the State records, historic research on the Crowell House and a surface survey of the property. The archival research revealed that there are no recorded archaeological sites or surveys in or adjacent to the subject area. Historic research detailed the ownership and use of the project area, especially the Crowell House, which is listed on the City of Saratoga's Historic Resources Inventory (#23). No indications of prehistoric activity were noted during the surface reconnaissance. It is concluded that the Crowell House is a significant structure in a historic setting of landscaping and outbuildings. Alternativ recom- mendations are provided at the end of the report. REQUEST FOR ARCHAEOLOGICAL EVALUATION The archaeological evaluation was carried out to determine the presence or absence of any sign~cant cultural resources. Archaeological services were requested in September 1992 in order to provide a cultural resource report that meets the requirements of CEQA (California Environmental Quality Act). QUALIFICATIONS OF ARCHAEOLOGICAL RESOURCE MANAGEMENT Archaeological Resource Management has been specifically engaged in cultural resource management projects in central California since 1977. The firm is owned and operated by Dr. Robert Cartier, the Principal Investigator. Dr. Carder holds a Ph.D. in Anthropology, and is certified by the Society of Professional Archaeologists (SOPA) for conducting cultural resource investigations as well as other specialized work in archaeology. Edith Smith (M.L.S.) and Julie C. Wizorek (M.A.) did the historical research. LOCATION AND DESCRIPTION OF THE SUBJECT AREA The subject area consists of a 10.8± acre parcel of land located on Douglass Lane in the City of Saratoga. On the USGS 7.5 minute quadrangle of Cupertino, the Universal Transverse Mercator Grid (UTMG) centerpoint of the project area is.5 87000/4 1 2420. The elevation is approximately 440 feet MSL. The nearest source of fresh water is Wildcat Creek located on the western portion of the project area. The proposed project consists of an eight lot subdivision with necessary grading, trenching, and other construction related excavation. METHODOLOGY The methodology used in this investigation consisted of an archival search, a surface reconnaissance, and a written report of the findings with appropriate recommendations. The archival research is conducted by transferring the study location to a state archaeologi- cal office which maintains all records of archaeological investigations. This is done in order to learn if any archaeological sites or surveys have been recorded within a mile of the subject area. Each archival search with the state is given a file number for verification. The surface reconnaissance portion of the evaluation is done to determine if traces of historic or prehistoric materials exist within the study area. This survey is conducted by a field arch- aeologist who examines exposed soils for cultural material. The archaeologist is looking for early ceramics, Native American cooking debris, and artifacts of stone, bone, and shell. A report is written containing the archival information, record search number, the survey 2 findings, and appropriate recommendations. A copy of this evaluation is sent to the state archaeological office by requirements of state procedure. ARCHIVAL BACKGROUND As part of the investigation, a study of the maps and records at the Northwest Information Center of the California Archaeological Site Inventory was conducted and given the file number of 60800-92-419. This reseazch into the records at the Northwest Information Center was done to determine if any known archaeological or historical resources were re- ported in or around the subject area. No archaeological sites or surveys are recorded in or adjacent to the project area. The closest sites are located at the Firestation (San Jose State University site # 12A) and neaz the Ciry Hall (CA-SCl-67). Archival research also included a more expanded historical review of the subject area. This historic seazch included the review of County records such as chain of title, tax records, fire and water records, oral history and historic maps. This is done to reconstruct the use of the land and any associated activities that might be potentially significant as an historic resource. The Crowell House is listed on the City of Srartorga's Historic Resources Inventory (#23). HISTORIC REVIEW OF CROWELL HOUSE In order to understand the Crowell house as an historic property, a brief review of the history of the City of Saratoga is appropriate. The town of Sazatoga grew out of the lumber industry which began in the 1840's. A number of sawmills were built along the creeks. Owners of these enterprises gave their name to the azea such as Campbell Creek (1847 to eazly 1950's where upon it became Sazatoga Creek), McCartysville (1855 for the Post Office) and Bank Mills (1863). In 1865 the azea became Saratoga, named after Saratoga, New York. Chazles McClay named the established community Saratoga because the neazby mineral springs reminded him of those in New York. One of the earliest and most fashionable recreational resorts in California was the Pacific Congress Springs in Sazatoga. Other businesses in the azea included the mill of King, Meyer and Company (1868) which manufactured rough, brown wrapping paper and then later paste board. The climax of the industrial development of Saratoga came in the 1870's with the lumbering industry. Growers in the area pioneered fruit raising, drying and packing. (Hoover et al. 1970: 457-8; Payne 1987) The project azea is now located on land that was part of the Quito or "Tito" Rancho. Quito in Spanish means "free from an obligation" (Hanna 1946). Governor Alvarado in 1841 granted these lands to Jose Zenon Fernandez and Jose Noriega. Fernandez and Noriega were Hijaz colonists, a group that relocated from Acapulco, Mexico to Alta California. Their ship was wrecked off the coast of Monterey in 1834. The city of Saratoga is located in the southwest corner of the Quito Rancho. The rancho property passed through many hands over the years. Manuel Alviso acquired the property from Fernandez and Noriega in 1844 and then sold his interest in Rancho Quito in 1859 to Jose Ramon Arguello, Octavious F: Cipriani and S. M. Mezes (Hoover et al. 1970: 436). The Arguello farni had an olive grove and some of these trees are still producing fruit. The Crowell House (APN 397-16-006) is located at 19855 Douglass Lane. An Historic Resources Inventory was conducted of the property and listed it as a Pioneer (1880's) style house. The house was placed on the inventory in 1988. The house is a large two-story residence clad with V-grooved siding below wide shiplap siding. The windows on the second story are double hung and the lower windows appear to have been replaced at one time with single lazge panes. An addition was made to the rear of the house. Outbuildings include a barn and a recent cinder block house. The house is situated in a pazklike setting with lazge oak trees, gardens and an early orchard. (Historic Resources Inventory #23) Very little is known about the Crowell family (Peck, personal communication). Mrs. Oden, whose grandfather, (John Hourecan), owned the property next to the project area thought that Mrs. Crowell came from San Francisco (personal communication). The Crowell family entertained the elite of Santa Claza Valley at moonlight garden parties and musical programs (Cunningham 1967). Later, around the turn of the century the house was opened up to visitors as a boazding house. Many.visitors to Saratoga came to rest and enjoy the dry climate as well as the mineral springs. Residents often took lodgers in while they vacationed. In 1913 the property was subdivided from the original Crowell Family 20.17 acres into the present 10.79 acre and a 9.38 acre parcel. In August of 1913 Ellen Pearson deeds the property to Margaret S. Douglass (Deeds, 406-215). There is an hiatus in the transfer of title between Mazgaret Douglass and the deeding of the property by Mazgazet Preugschat to Mary Aloysius Wazd, who took title of the property on September 3, 1935 (Deeds, 746-16). Mary Ward retains the property for twenty-two years where upon she deeds the property to the Sisters of Mercy on the proviso that her two sisters live in the house (Deeds, 4414-222). The Sisters share the home with the Ward sisters using it as a vacation house. On February 27, 1975 the house and property are fully deeded to the Sisters of Mercy after the death of Gertrude Ward (Deeds, B298-113). SURFACE RECONNAISSANCE A "general surface reconnaissance" was conducted by the Principal Investigator on all open land surfaces in the subject area. A "controlled intuitive reconnaissance" was performed in places where burrowing animals, exposed banks and inclines, and other activities had revealed subsurface stratigraphy and soil contents. The area was well defined by fence lines and a creek drainage. At the time of the surface reconnaissance, most of the area contained exposed soils for visual inspection. Many small trees and other landscaping are found on the property. Soil type consisted of light brown silt-rich loam. Large amounts of gravel and small cobbles of sandstone and chert aze within the soil. No traces of prehistoric azchaeological material was found. Besides the Crowell house there is also an associated barn from this historic period in good condition in the project area. CONCLUSION AND RECOMMENDATIONS Based upon the archival research and the surface survey, it is found that the Crowell house is significant for its age, local history and its good condition. The barn and large trees in the side yazd (mainly west of the house) are supporting historic elements to the Crowell house. For the Crowell house and associated barn the following alternative recommendations and mitigations are provided: Alternative Recommendations and Mitigations a) retain historic house and retain the barn on proposed pazcels Mitigation: no impact on historic properties therefore no mitigation b) retain historic house, but allow relocation of the barn Mitigation: relocate barn, maintaining original architectural form and original exterior siding c) allow removal of both historic house and associated barn Mitigation: move/rebuild barn and move/rebuild historic house on alternative site locations No cultural resources were found in any other portions of the property. Monitoring of subsurface construction excavation within a 100 meter radius of the house by a qualified archaeologist is recommended due to the likely presence of historic trash pits and privies in this area. In the event that archaeological traces (human remains, artifacts, concentrations of shell/bone/ rock/ash) are encountered in other areas of the lot, all construction within a fifty meter radius of the find should be stopped, and an archaeologist retained to examine the find and make appropriate recommendations. LITERATURE CITED AND CONSULTED Cunningham, F. 1967 Saratoga's First Hundred Years. Saratoga Historical Foundation; Panorama west Books, Fresno, CA. City of Saratoga 1988 Historic Resources Inventory #23. Hanna, Phil Townsend 1946 The Dictionary of California Landmarks. Automobile Association of Southern California, Los Angeles, CA. Hoover, Mildred Brooke, Hero E. Rensch, and Ethel G. Rensch 1970 Historic Spots in California. Third edition; Stanford University Press, Stanford, CA. Thompson and West 1876 Historical Atlas of Santa Clara County. Reprinted by Smith and McKay Printing Co., 1973. Santa Clara_ County Rernrr~c Book of Deeds B296- 113. Sisters of Mercy final deed 4414- 222 Mary A. Ward to Sisters of Mercy 746- 16 Margaret A. Preugschat to Mary Aloysius Ward 406- 215 Ellen Pearson to Margaret Douglass County Directory 1905-08 No records for Crowell family Citv of Saratoga Records Tax Assessments 1878-1898 No records for Crowell, Pearson, Douglass, Preugschat or Ward. Unified School Register 1878-1898 No records for Crowell family. Personal CommLn;~ar;~~c Mrs. Oden; Saratoga, October 1992 Mr. Willis Peck; Saratoga, October 1992 --,•• .. .• ( _ -- _. •Stiehur~h,TYF ~I < I - + II ~ ~~ li -__-_ 7 l3M' ~4x• ~ f• ;I.' 2' Ir-.: _~ . 1 2 7.', 1 li --~ ~ `'dpi ~ + r ~, '-A :'.I •1 'SAN ! d0 E ~11"~ ?69 ~ I l~_RROSPEGT • .r_-8M t324 i JI'' + _ ~I I ~~ c, -'SARATCIGA_-___A~VE Y ~ i lr~, W Rt ` b. I ~' ~+ `i 1. ~ r _ .-~ .... ~ - ., _ t .:. _ 85 . ,: x ~ O ~ 1 ... __. ~ ~ ~ - ;a. ~ - ... o.. .. _ ..~' - m .. ..•• :. +BM 31& ~ Blues Hiljs / // ~'~ -' , o ,.. 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OP n on 4 v o Sch P ~ ~,P - p ! •~ ' ~• - 9' ~ I . I~ • ~ . ^ _ , • ~ i V r`' /' ~ • .~•!~ •-. , ~~;;~.;~ ~;~ ~~ ~ CUPERTINO QUADRANGLE ! t ''t r cem~o•"ia, •, CALI FORN I A ! •. i ` - ~•~ 7.5 MINUTE SERIES (TOPOGRAPHIC) I 1- ~ -• - . SE/4 PALO ALTO IS' QUADRANGLE 7 .. ~ yp ~g 7 -- .. -- ~~ j 1:CS iM~~Y10~ : fN t~~ s w ~ ~x- 31dAlifklj- • :: ,~,-~ ~ T i.~ 'i It ~ N~ m ~ ~ • ~ ~ ,.,,, 1 r, , ~1 1 a ,N ti i h•« 1.~ n .« .r• • ~1. .i , I J ~,",JJ ' ,' 3pItl0 M/'JONdxO •....f ' •.a ~ ` hT.T~ ~ ; ~ = ? c rl ~ : o ~- . ~ L--- ~ - Sei'. ~ - L •. f a L/ -t n w~, ii V --,9.--~ =-Jl1--f - ~I y, Z~•- u:.i- -~ w ~ G ' li cA- -RNRi -f ~ _ ~ I LL t ~ • a A•'~ ! VI ?O iii 'wi ~~• !. ~~ ~' ,.L•L-~ ~ /7,_f}I~ O ' C I •{ ~I1 ~~ •y~' M CS a; i / y •+1 1,' I ---N'.i/ ~ ~ r, .tit •~n. , V i r • '• Y S\` Y ~~~ ], ;.tl ~ ~i Iiiu • ~•••« .r c a p~ ~ Rio-]\ a I~" ~ ~_ • M ~ •. ~s ~~• ' 'M ~ fo fii-'JY ~ ~~~ 1,1 4 ~ E ~~ $1 ~ Cf iFrS" i w• ~ • l ~w ~ f •• ~ f •'~ ~•_~ r f i• ~J i- yhrtu.. rw ~ ~~ ,. Jy',. ~ f a .t ~ 1 n i ~1/ ''.,~~yQ'. SOVl J , ~ ~ ~ ~~ c tl 11 Y e 1 , ,.~ ~.- ,. ...~ , ::::, r ~ it ^.~ it ~ =1 R :I i ?6 a q14 ~. ~ fi ~ II. M, ~ 1 r ~ ~WLJa9l•tL._ I - T~ =i 't ~ 1` "~'.~ ~ •'UQ $07'1 ~~... ~t~l... ' ..J -d 1 ~ ~~~. ~ - la ~ s ~ ;~ , ~~ ~I .~._~ .~._.% ~ ' -~ "7' ',:~,i-'~--~- ..,. .. PROJECT SITE of Y'ZI 1~' `11i i/ s 'Ly ~• 4~ c i'~`~~ngY ~I :er•, F~ ur.~ a ~, f g 1 a c I 'T~y r i_ a A I a ::! G *~•x it '_=: 3N71- «. h'131AOpr "~` • A _',~-.Si' ~`I~,.•' h M~~ ! ' ~ '`'L i = ~' !r r t `f1 ti ~ I ~~ a' al •it,.ti .. ,,~ ',t ~ - •'tnt-- ~ y , ~~.. ` , ~, r3 , ~ I N~_-T_r~-r-_>, JALr-~Im ww + . ywl•'1-er- ••~ • m , b f• bi h ~~ ! ml I ~~... i C~ ~ tl = :1 M °.1 ~I < ~rnr --~~ y ~ y :I ' R ~I 3NVl "'"" ~ ~• _ ~ .~•--SSbl9f100-•-- ~ $1`b a~ ^, tcos w uvat PROJECT AREA MAP E ~o ~ n-n n ....f.Y.. a `` _ p~ ~~~ ~' ~ O ~ V V ~ V V l ~ o \\ - - ~~ ~ ~ , oo~t 9 -- - ~ :tia -- O ~ x - ' ~~'' o ~ 6 ~ ~` C .~ PROJECT LOCATION . ~~ 1 II ~ ~ • ~w I ` L - - F ~ f o { r r' U _-~ 4, yr N / I ~~/ ~ Y .~. f ~ ~ O i I a~~aNi ~.. j ~ i 1 cur. .psr' ~ ~ Q ~ ~ .~... ~. ~. r Vlclnify Mop .t _ ' N I 0 O ~~."...~.....~ ' , 1. ~ '.. _ _...... ~... i~ ._ -~ SIS'~..:RS OF MERCY PROPERTY PHOTO~._.APHS Crowell House (front view) Crowell House (rear view) 10 SISTh._~ OF MERCY PROPERTY PHOTOGh. ~PHS Crowell House (side view, west side) ll Crowell House (side view, east side) SISTERS OF MERCY PROPERTY PHOTOGRAPHS Crowell House (front and westside view) Barn (front view with Oak trees) 12 February 18, 1993 M E M O R A N D U M T0: James Walgren, Planning Department FROM: Parks & Recreation Commission SUBJECT: SD-92-008 19855 DOUGLASS LANE ------------------------------------------------------------------------- ------------------------------------------------------------------------- Dedicate pedestrian/equestrian easement along the southerly boundary which will extend the existing pedestrian easement at the southwest corner of the subdivision to Taos Drive. Easement to be located adjacent to Douglass Lane street right-of-way. Prior to issuance of any certificates of occupancy and subject to the review and approval of the Parks and Recreation Commission, the applicant shall improve the pedestrian/equestrian easement within the development to the "Trail Design Standards and Details" called out in Chapter 3.7 of the City's Parks and Trails Master Plan. Such improvements to include asphalt surfacing for the pathway and the construction of an off-road vehicle barrier where it departs from the southwest corner of the subdivision. mt n~ra ~~, 13 7 77 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 867-3438 COUNCIL MEMBERS: Karen Anderson December 18, 1992 Ann Marie Burger Willem Kohler Victor Monia Karen Tucker M E M O R A N D U M T0: PLANNING DEPARTMENT FROM: PARKS & RECREATION COMMISSION SUBJECT: STANDARD GUIDELINES OF DEVELOPMENT FOR PEDESTRIAN/EQUESTRIAN TRAILS At the last Commission meeting of December 7, 1992, the Commissioners generated guidelines for the development of pedestrian/equestrian trails to impose on future design review, site and subdivision applications. Following will serve as guidelines which can be modified as applied to specific applications. Standard Pedestrian/Ecruestrian Guidelines for Conditions of Site Development• - Dedicate pedestrian/equestrian easements along (describe locations). - Prior to issuance of any certificates of occupancy and subject to the review and approval of the Parks & Recreation Commission the applicant shall improve the pedestrian/equestrian easement ~) within the development to the "Trail Design Standards and Details" called out in the Chapter 3.7 of the City's Parks and Trails Master Plan. mt February 11, 1993 M E M O RAN D U M T0: Paul Kermoyan, Planning Department FROM: Maintenance Directo SUBJECT: SD-92-006 14350 DOUGLASS LANE Dedicate pedestrian/equestrian easement along the westerly boundary which will connect with the existing pedestrian/equestrian easement at the southern edge of the property. Prior to issuance of any certificates of occupancy and subject to the review and approval of the Parks and Recreation Commission, the applicant shall improve the pedestrian/equestrian easement within the development to the "Trail Design Standards and Details" called out in Chapter 3.7 of the City's Parks and Trails Master Plan. Such improvements should include ashpalt surfacing for the pathway and the construction of an off-road vehicle barrier where it departs from the southerly end of Douglass Lane. mt Santa ClaraVall Wbter ' 5750 Almaden Expwy, San Jose, CA 95118, (408) 265-2600 Adopt-A-Creek If You Have The Will, We Have The Way If you want to help clean your environment, we can help. The Santa Clara Valley Water District is providing an Opportunity for citizen participation in creek cleaning projects through its Adopt A-Croek program. Similar to Caltrans' Adopt A-Highway program,, the district w~11 issue pemmits to program parnrers who adopt a section of creek t',o clean. The pemmits last for two years with the option of a renewal at the expiration date. Participation in this environmental cleanup program is a great way far schools, homeowner . associations, community organizations and private companies to show they cane about their community. _ The district will award and recognize participating groups by placing a sign near their section of adopted creek. The sign will boldly represent the organization that is helping. In addition, a garbage oorrrpactor truck and a driver for hauling dte collected debris away will be provided by the district. How to Get Involved:. Within this packet there is an application. The application must be completely filled out and sent to the Santa Clara Valley Water District Along with the application, you must include a map of the area you wish to adopt The map should show what portion of the creek, from street to sti~aet, you plan to help clean. It should also display any other information that will help us identify the area. to be cleaned, such as the distance and what side will be cleaned All infommation should be sent to Sue ~PP~ Phone number (408) 265 2607 ext. 2253, at the water district. Once, the application and map are fumed in, a pemmit w~l be issued The person responsible far the clean up group w01 have to sgn for and pickup the permit at the district office agreeing to the conditions outlined in the following, 'Typical Permit Provisions."After obtaining the permit, you are able to "claim" your creels At that time you will need to notify the permit inspector identified ~ the . '' pemmit The inspector will need to know your schedule for clean up tb an:ange for district assistance in hauling the collected debris away. dal and safety R _ bons: There are many important legal provisions that must be mad and understood before a pemmit can be issued. These provisions are explained in the following pages of this packet: As well as legal provisions, there are numerous safety regulations and tips that must be adhered to. Again, these are detailed in the pages to follow. nfi • Adopting a section of creek provides an excellent opportunity for your Yom ~•• Nave: company, school or group to receive additional public exposure and acclaim. For an educational, rewarding experience sign up now for your section of creek in the Adopt A-Creek program. 1 ~. ~~, Typical Permit Provisions ~~ 1) Perrrutbee shall on each work oceasion notify SCVWD, 5750 Almaden Expressway, San Jose, (408) 265-2607 ext #2255, ten (10) woiicing days prior to start of any work authorized by this pemut 2) Walt shall be conducted during day light 3) No access will be allowed when the maintenance road is muddy. 4) Pernuttee shall be responsible to adjacent property owners for disturbances of any kind caused by operations hereunder. 5) Permittee's work shill be subordinate to operations which the district may conduct, and shall not interfere with district forces or district's contractor. 6) If weather or other adverse circumstances cause a public hazard, work shall be urunediately discontinued. 7) Pernnttee shall designate a spokesperson who shall represent the group. An adult supervisor should be present at the site during the wo~ic. 8) The permit applies only to areas in which the district has fee title. A map showing this will be provided with the pemut 9) Work a access is prohibited on a through privately owned property and property where the district has only an easement 10) The pemmt will be valid for two (2) calendar years from date of issue and may be renewed upon receipt of an appropriate application. In the event that the pemuttee wishes to renew, a notice of such intent shall be submitted to the district at least thirty (30) days prior to expiration of the pemut 11) It is understood and agreed by the pern~ittee that the doing of any work under the pemut shall constitute an acceptance of the provisions of the permit and all attachments. 12) The Encroachmenf Perrnit or a copy thenrof shall be kept at the site of the work and must be shown to any representative of the district or any law enforcement officer on demand. WORK SHALL, BE SUSPENDID IF PERMIT IS NOT AT JOB SITE AS PROVIDID. 13) The pennittse will hold a safety orientation prior to entering the district's right of--way. The orientation shall include a discussion and explanation of the attached safety requirements. 14) Santa Clara Valley Wager District, or its officeas, agents or employees shall not be liable for any death, injury or property damage claims which arise from any cause that might have been prevented by the pemuttee or those persons employed by or acting in behalf of the pemuttse. If any claim arises out of the foregoing, the pemuttee shall defend, indemnify and save harmless the Santa Clara Valley Water District, orits officers, agents a employees from same. 15) This permit may be canceled by die district fa non~onfom~ance with pernut provisions a failure to adhere to direction given by district's representative. 16) Any damage caused to any district facility by reason of exercise of the permit shall be repaired at the cost of the permittee to the satisfaction of the district. Safety Requirements For Participation Santa Clara Vail Water D'~IErict 5750 Almaden Expwy, San Jose, CA 95118, (408) 265-2600 Adopt-A-Creek APPLICATION Entrance on District Property for Litter Cleanup To: Sue Tippets Associate Civil Engineer Design Coordination Division From: Phone # Date: Sponsoring Agency: My group, composed of (Scouts, Students, etc.) proposes to cleanup Creek/River between (Street) and (Street) (Period of time). Use of District truck for hauling away refuse is, is not requested(Check one). The permit will be for the purposes of litter and trash cleanup along the stream reach described above on the date shown, by the named group, acting under supervision of the undersigned. . Signed by, (Remember: Include your map of the creek.) r+ ~- 4° ~ C Il~~~ ~'z11~~~ o o ~` 1`~~5 ~- ~E tJV 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408 867-3438 COL'NCII, MEMBERS: MEMO TO: Planning Director FROM: City Engineer , SUBJECT: Trail Development Checklist 12-9-92 Karen Anderson Ann Marre Burger Vl!iliem Konler Vicicr Monia Karen Tucker Not too long ago, you and I developed a checklist for keeping track of the various steps and approvals which should occur in the trail development process. We identified three different categories of projects on which trail development conditions could be attached and for which the checklist should be used. The three types of projects are: 1.. New subdivisions. 2. Design Review approvals easement exists. 3. Design Review approvals where an unimproved trail where no trail easement exists. Attached are three versions of the checklist, one for each of the three types of projects. The checklists should be used by the project planners and kept in the project files readily available. The project planner will be primarily responsible for maintaining the checklist for each project and ensuring that the various signatures required for each step in the process are obtained, although the City Engineer and/or Maintenance Director may need to assume responsibility for the checklist during certain steps in the process, e.g. when improvement plans are developed or when the trail needs to be inspected for acceptance or when final acceptance of the trail improvememts needs to be made by the City Council. However, I believe it is imperative that the checklist remain in the broject file once it is put into use and should not ever be removed from the file. Please review the three versions of the checklist and let me know if they differ from what we previously worked out. If not, then you should review the use of the checklists with your staff and they should start using them with all pending applications. If there are any questions about this, please see me. cc: City Manager Maintenance Director Printed on recycled paper. /' Trail Development Checklist Case 1 - New Subdivisions Application No.: Tract No.: Address: Onwer/Developer: SteA ~nnrov s Required 1. Approval of Trail 1. Parks & Rec. Commission Alignment. 2. Planning Commission 3. Planning Director 2. Secure Offer of 4. City Engineer Dedication. 3. Approval of Trail 5. Maintenance Director Design. 6. City Engineer 4. Approval of Trail 7. Maintenance Director Construction. 8. City Engineer 5. Approved for 9. Maintenance Director Construction Acceptance. 6. Approved for Final 10. Parks & Rec. Commission Acceptance. li. Maintenance Director 7. Accept and Record 12. City Engineer Offer of Dedication. 13. City Clerk ~ '~ ~ k, O ,Z ~~ w~ ~ ~ ~ 0 'Z ~ ~ ~ , q `~ ~v SUBDIVISION APPROVAL ~ ~ O ~ W 4 ~ w w Q V ,a ~ V q ~ vw V' 4 ~ p 0 . r pw tc ~ ~ , y ~ ~ ~' q~' , Q' - O q ~ . O ~ ~ ~~w V O PARKS & REC. COMMISSION Maint. Director Y ~1 X X X Maint. Director X PLANNING COMMISSION Planning Director PLANNING DEPARTMENT Planning Director ENGINEERING DEPARTMENT ~ city Engineer city Engineer city Engineer ~ Y t1 city Engineer MAINTENANCE DEPARTMENT ~ ~ Maint. Director Maint. Director Maint. Director Maint. Director CITY COUNCIL X X X X X X City Clerk .` Trial Development Checklist Case 2 - Design Review Approvals - Existing Unimproved Trail Easements Application No.: Address: Owner/Developer: step 1. Approval of Trail Design. 2. Approval of Trail Construction. 3. Approved for Final Acceptance. ~pDrovals Rewired 1. Maintenance Director 2. City Manager 3. Maintenance Director 4. .City Engineer 5. Parks & Rec. Commission 6. Maintenance Director 7. City Engineer ~ ~ ~ ~ w~ O ~ ~ . ~ " DESIGN REVIEW (existing trail easement- ,Z~ (~~ p ~ ~~ (~ vj Q'W ~V~ O, ~ V 4 ,~ w IL ( ~ ,r ~V ~ (,~ ~ V V' ,'~C/ V ~ Q ~' unimproved) y ~ ,~, Q Q ,~, ~ ~' ~ ~ ~ p ~, ~ ~~ 4 ~ V ~ PARKS 8E -REC. X X X X X Maint. Director X COMMISSION PLANNING COMMISSION ~ ~ ~ ~ ~ .~ PLANNING DEPARTMENT X ~ X X X X ENGINEERING DEPARTMENT ~ ~ city Engineer city Engineer L1 city Engineer MAINTENANCE DEPARTMENT X Y L1 Maint . Director Maint . Director ,X Maint . Director Y L1 CITY COUNCIL X w Trail Development Checklist Case 3 - Design Review Approvals - New Trails Application No.: Address: Owner/Developer: Step ~gprovals $~guired 1. Approval of Trail 1. Parks & Rec. Commission Alignment. 2. Planning Commission 3. Planning Director 2. Secure Offer of 4. Planning Director Dedication. 3. Approval of Trail 5. Maintenance Director Design. 6. City Engineer 4. Approval of Trail 7. Maintenance Director Construction. 8. City Engineer 5. Approved for Final 9. Parks & Rec. Commission Acceptance. l0. Maintenance Director 11. City Engineer 6. Accept and Record 12. City Engineer Offer of Dedication. 13. City Clerk DESIGN ~ O '~ ~~ '~ ~ ~ D '~ V ~ \~~'~ ,p ~ • " VIEW RE ~ ~ k, ~ O ~ ~ ~ W w~ ~ ~Q' V q ~ ,r w 4~,,~ vv,~ Jw (new trail) ~ ; ~ 4 w ~ ,~ D O, '~ ~ W V ~ OV ~ ~ C ~ 4 . `L' 4 0 ~q y O '~ ~ q q~ ~' v o PARKS 8E. REC. Maint. Director ~ X X X Ntaint. Director COMMISSION PLANNING Planning Director v A COMMISSION i PLANNING Planning Director Planning Director DEPARTMENT ENGINEERING DEPARTMENT X Y L1 city Engineer city Engineer ~ city Engineer city Engineer MAINTENANCE Maint. Director Maint. Director X Maint. Director X DEPARTMENT CITY COUNCIL X X X X X X City clerk