HomeMy WebLinkAbout09-13-1993 Parks and Recreation Commission AgendaAGENDA
SARATOGA PARKS AND RECREATION COMMISSION MEETING
TIME: MONDAY, SEPTEMBER 13, 1993 - 7:30 P.M.
PLACE: EMERGENCY OPERATIONS CONFERENCE ROOM
13777 FRUITVALE AVENUE, SARATOGA, CALIFORNIA
TYPE: Regular Meeting
A G E N D A
I. ORGANIZATION
A. Roll Call
B. Minutes (Meeting of June 28, 1993)
C. Posting of Agenda (Agenda was posted on the City
Hall Kiosk on September 8, 1993)
II. OLD BUSINESS
A. None
III. NEW BUSINESS
A. Appointment of Volunteer Recording Secretary
B. Appointment of Secretary to the Commission
C. Election of Commission Chair/Vice-Chairman
D. DR.93.021 - 21448 Tollgate Road - Trail Segment
IV. COMMISSION AND STAFF REPORTS
A. Previous Month Council Meeting Report
B. Recreation Department Status Report - Joan Pisani
C. Park Maintenance Division Update - Bob Rizzo
D. Ravenwood Park Update - Bob Rizzo
V. COMMUNICATIONS
A. Upcoming Meetings
B. Proposed Bonsai Garden Approval
C. Creek Beautification Program
9/7/93
M E M O R A N D U M
TO: Parks and Recreation Commission
FROM: Secretary, Parks and Recreation Commission
SUBJECT: MEETING OF MONDAY, SEPTEMBER 13, 1993
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III. NEW BUSINESS
A. Appointment of Volunteer Recording Secretary
Recommendation:
Staff recommends that a recording secretary be appointed
with the ability to record the minutes of each meeting and
then to transcribe those minutes for inclusion in the
subsequent packet.
B. Appointment of Secretary to the Commission
C. Election of Commission Chairperson/Vice Chairperson
D. DR.93.021 - 21448 Tollgate Road - Trail Segment
Recommendation:
Approve attached staff memo requiring dedication and
improvement of pedestrian/equestrian pathway, 15' wide along
the southwest corner of the property and a 10' wide trail
easement along the frontage of the property along Tollgate.
IV. COMMISSION AND STAFF REPORTS
A. Monthly Report on Council Meetings
The member attending the previous month's council meetings
should be prepared to give a brief presentation on the
pertinent items to other members of the Commission.
B. Recreation Department Status Report
Joan Pisani will update the Commissioners on the status of
recent Recreation Department activities.
Memo to Parks & Recreation Commissioners
Page 2
September 6, 1993
C. Park Maintenance Division Update - Bob Rizzo
The Commissioners will be updated on recent activities.
D. Ravenwood Park Update - Bob Rizzo
The status of improvements at Ravenwood will be discussed.
V. COMMUNICATIONS
A. Various Meetings
Upcoming meetings will be reviewed with the Commissioners.
B. Proposed Bonsai Gardens
Attached memo signifies approval of proposed Bonsai Garden.
C. Creek Beautification Program
Update on Creek Beautification Program
Please let Marlene know if you will be unable to attend this meeting.
(867-3438, Extension 219)
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Bob Rizzo, Acti a etary
2c.r
September 7, 1993
M E M O R A N D U M
TO: James Walgren, Planning Department
FROM: Parks & Recreation Commission
SUBJECT: DR.93.021 - 21448 TOLLGATE ROAD - TRAIL SEGMENT
Dedicate pedestrian/equestrian easement 15' wide along the southwest corner
of the property and a 10' wide trail easement along the frontage of the
property on Tollgate Road.
Prior to issuance of any certificates of occupancy and subject to the review
and approval of the Parks and Recreation Commission, the applicant shall
improve the pedestrian/equestrian easement within the development to the
"Trail Design Standards and Details" called out in Chapter 3.7 of the City's
Parks and Trails Master Plan. Such improvements to include asphalt surfacing
for the pathway.
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13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867-3438
COUNCIL MEMBERS:
T0:
TRANSMITTAL ~`
~~
CITY ENGINEER
SARATOGA FIRE
DISTRICT
BUILDING DEPARTMENT SANTA CLARA
VALLEY WATER DISTRICT
Karen Anderson
Martha Clevenger
Willem Kohler
Victor Monia
Francis Stutzman
SAN JOSE WATER WORKS CENTRAL FIRE
PROTECTION DISTRICT
~~~ ~j ~ ~ ~.
BILL COTTON, GEOLOGIST ~ OTHER ~I~C.! 1'C®CJ1K~ l !~
FROM : ~1~~ ~~WI+S'~~.d'3
DATE:
APPLICA ON #
OWNER'S NAME
OWNER'S ADDRESS
PROJECT DESCRIPTION: !~,~•
(Incl. sq. footage) _~-
We have received the above ap~cation and have tentatively scheduled it
for the Planning Commission meeting of
Please submit your comments to the Planning Department by
so that we can incorporate your concerns into the
review process. Thank You.
REPLY:
A:Transmittal
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PARK AND. RECREATION
COMMISSIONERS' AND
BOARD MEMBERS' COUNCIL
General Forum and Dinner Meeting
Friday, September 24,1993
All Commissioners and Board Members in the Bay Area are invited to attend the
Council Meeting. The topic of the evening will be Graffiti Abatement. Speakers
from San Leandro and Oakland will tell how they are combating this problem.
Location: Strizzis,1376 E. 14th Street, San Leandro
Directions: Exit #880 at Davis, go east to E. 14th Street, turn right one
block.
Time: 6:30 p.m. no host social
7:00 p.m. dinner
Cost: $17.00
Reservations:
Complete the form below and send to:
Deadline -September 21,1993
RESERVATION FOR SEPTEMBER 24,1993
Dinner Choice: Grilled Chicken
Red Snapper
Richmond Marshall
15014 Wengate St.
San Leandro, CA 94579
number
number
Name
Agency
Address
City and Zip
Total enclosed$ Please make check payable to B.A.P.R.C.B.M.C.
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NRPA Citizen-Board Member Branch
Proudly Presents
The Bob Artz Training Institute
Friday * October 22 * San Jose, CA
(Open to Delegates attending the NRPA Congress)
"DYNAMIC LEADERSHIP FOR THE 90'S"
DURING THIS INSTITUTE, AL TAKES A LOOK AT:
'THE THREE INGREDIENTS TO BALANCED LEADERSHIP
• THE SKILLS REQUIRED TO BEAN EFFECTIVE LEADER
' WHAT 1T:~1EANS TO BE A "TOUGH-MINDED" LEADER
' HOW TO CREATE THE RIGHT CLIMATE AT YOUR BOARD
~tEET1NG FOR HIGH PRODUCTIVITY
• HOW TO JU11P START YOUR INVOLVEMENT ON THE BOARD
• THE KEYS TO COOPERATION
• HOW TO .AVOID THE PITFALLS THAT HINDER YOUR
PERFORMANCE AND ACCEPTANCE OF YOUR IDEAS
Featuring
Al Walker, CSP
Columbia, SC
Al has served on the Board of Directors and as President
of several professional organizations and as the Regional
Vice-President for the Southern Atlantic Region of
Sales and Marketing Executives International.
~S~o7+ANOA 19y3 l~IKYA Congress ~.,~
W= '~ for Recreation & Parks
r'~ Edu(ntion & Training Conference ~~~
°y<~, Mp~ti Schedule of Events
WEDNESDAY TftURSDAY PRIDAY SATURDAY
I SUNDAY
OCTOBER SB OCTOBER a OCTOBER 12 OCTOBER 2] OCTOBER is
TENTATIVE
REGISTRATION
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Fa oddiriond inl(prwraROn wnm to: Comertrtar Marwger..~RPA. 3771 S Quinn Surer.
9:00 am - 12:15 pm
s~~~
A Proposed Schedule for C-BM Delegates
For a detailed description of sessions & events
see the June issue of Parks & Recreation Magazine or contact t1~ C-BM Office
404/760-1668
WEDNESDAY. OCTOBER 20
Playground Safety Institute
(2 days; additional cost)
A Workshop for
Directors and Board Members
2:00-5:15 p.m.
Cultural Diversity Training
(additional cost)
Education Sessions
2:00-5:15 p.m.
"Politics-The Necessary Evil"
"Beyond the ABC's-The Family/SchooUCommunity
Partnership Program"
THURSDAY. OCTOBER 21
Playground Safety Institute (cont`d)
Cultural Diversity Training
(repeat of Wednesday session)
Educational Sessions
9:00 a.m.-12:00 Noon
C-BM Board of Directors Meeting
1:00-4:30 p.m.
Educational Sessions
1:15-4:30 p.m.
OPENING GENERAL SESSION
4:45-6:00 p.m.
Ted Gaebler, Author
"Reinventing Government: How the
Entrepreneurial Spirit is
Transforming. the Public Sector"
EXHIBIT HALL GRAND OPENING
6:30-9:00 p.m.
FRIDAY. OCTOBER 22
Bob Artz Institute
9:00 a.m.-12:15 p.m.
Exhibit Hall Open
8:00 a.m.-2:00 p.m.
4:00 p.m.-7:00 p.m.
APRS Event: San Jose Live!
6:30-8:30 p.m.
(separate ticket required)
SATURDAY. OCTOBER 23
Exhibit Hall Open
8:00 a.m.-2:00 p.m.
Educational Sessions
9:00 a.m.-12:00 Noon
"Communication: Commissioners, Staff and Public"
C-BM BRANCH AWARD LUNCHEON
12:15-1:45 p.m.
(included in registration)
C-BM BRANCH
MEMBERSHIP MEETING
2:00-3:00 P.M.
EDUCATIONAL- SESSIONS
2:00-5:00 P.M.
"Community Support"
"Status of Citizen Advisory Committees of Public
Leisure Agencies"
C-BM TREE PLANTING CEREMONY
HONORING VOLUNTEERS OF
SAN JOSE
3:30-4:30 p.m.
SECOND GENERAL SESSION
5:30-6:30 p.m.
Lewis Dodley, Ph D
"America the Great...A Melting
Pot or Stew?"
CLOSING CONGRESS SOCIAL
7:00 p.m.
• SUNDAY. OCTOBER 24 I
• • • Travel Day
• c~ ~ ! . •
PURPOSE
The purpose of the Bay Area Park and
Recreation Commissioners' and Board
Members' Council shall be:
1. To provide a forum for
constructive discussion concerning Park;
Recreation, Open Space, and '
Conservation issues, plan and needs of
the entire San Francisco Bay ~egion.
` 2. To stimulate cooperation in; and
coordination of; the various City,
County, and District Regional plans in
the Bay Area.
3. To promote understanding and
fellowship among Park and/or
Recreation Commissioners and Board
Members representing the Bay Region
communities and districts.
4. Form a local support and
advocacy base for Parks and Recreation
in the State and the Bay Area.
5. Share ideas and provide
education for members, especially with
shrinking resources for Parks and
Recreation programs.
Note: The organization title is a generic name
encompassing every Commissioner, Board or
Committee person of Parks, Recreation, Leisure
Services, Community Services, etc. You are
automatically a member if you fit the criteria.
NO DUES.
PRESIUIvNT
Paula Reilly
San Ramon Park & Community Service
Commission
631 Claire Place
San Ramon, CA 94583
(510) 833-2486, (510) 828-6032 messages
VICE PRESIDENT
Richmond Marshall
San Leandro Recreation Commission
15014 Wengate St.
San Leandro, CA 94579
(510) 357-6845
SECRETARY
Cynthia Fitzgibbon
So. San Francisco Park & Recreation
Commission
388 Zamora Dr.
So. San Francisco, CA 94080
~; (415)589-4238
TREASURER
Anne Woodell
Oakland Parks & Recreation Advisory
Commission
1724 Indian Way
Oakland, CA 94611
(510)339-2818
QUARTERLY GENERAL MEETINGS
Meetings are held throughout the Bay Area.
Any agency may host a meeting and share their
plans, accomplishments, and facilities . The
attendees pay for the dinner that may be a BBQ,
Pot Luck or a catered meal.
The 7 993 -1
September
October
April/May
June/July
994 General Meeting Schedule
San Leandro
San Jose during the
NRPA CONGRESS
The Bay Area Park and Recreation
Commissioners' and Board Members '
Council coordinates with California
Park and Recreation Society, (CPRS) and
the California Association of Park and
Recreation Citizens and Board Members
(CAPRCBM).
To submit articles to their publication,
GUIDELINES, send articles (double
spaced) to:
David Nigel
_ CAPRCBM EDITOR
520 Skyline Blvd.
- San Bruno, CA 94066
-(415) 489-8066 evenings
To arrange for Commission or Board
Member Training contact
V. Dean Skeels
21430 Columbus Avenue
Cupertino, CA 95014
(408) 253-4424
For Information regarding National
Recreation and Park Association
(NRPA) contact:
Anne Woodell
1724 Indian Way
Oakland, CA 94611
(510) 339-2818
O~~
n®~® 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 867-3438
COUNCIL MEMBERS:
Karen Anderson
Ann Marie Burger
August 9 , 19 9 3 Wii/em Kohler
Victor Monia
Karen Tucker
Ms. Gladys Armstrong, Chairman
Hakone Foundation
21000 Big Basin Way
Saratoga, California 95070
Dear Ms. Armstrong:
This is to inform you that,. at its meeting of August 4, 1993, the
City Council voted to approve your proposal for the revision of the
Hakone Gardens Master Plan which includes the Bonsai Garden.
After you have revised the Master Plan, it should be brought before
the Parks and Recreation Commission for their review prior to being
presented to the City Council for final approval.
Should you have any questions, please direct them to Bob Rizzo at
867-3438, Extension 247.
Sincerely yours,
i. ~
Larry I. Perlin
Director of Public Works
mt
c: Bob Rizzo, Parks Superintendent
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13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070
(408) 867-3438
COUNCIL MEMBERS:
Karen Anderson
Martha Clevenger
Willem Kohler
Victor Monia
Francis Stutzman
August 16, 1993
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
Attn: Harry Peacock, City Manager
RE: Creek Beautification Work Day 7/13/93
Dear Harry,
I am happy to report to you on the City's first Creek
Beautification Program work day held on Saturday July 31, 1993 at
Wildwood Park. As stated, the focus of the program was to clean up
litter along the creek adjacent to Wildwood Park. The participants
on this day consisted of all nine members of the Saratoga Parks and
Recreation Commission, Planning Commission member Meg Caldwell,
Youth Commissioner Connie Ing, City Council members Vic Monia and
City staff person Bob Rizzo.
After brief safety instructions given by Parks and Recreation
Commissioner Jennifer Crotty, the team set about to clean litter
and debris from the 4th Street bridge on both sides of the creek
embankment to the area adjacent to the Saratoga Inn. The
participants worked for a total of two (2) hours and collected
enough trash and debris to fill approximately 15 bags as well as
larger debris such as large tire, scrap metal, metal signs and
large pieces of wood. Everyone who participated worked very hard
and are dedicated to the beautification of the creeks in Saratoga.
I would like to take this opportunity to thank all the participants
especially the organizers and planners of the program, Park and
Recreation Commissioners Crotty and Dutra for an outstanding
effort. They are truly dedicated to the success of the Creek
Beautification Program. I would also like to thank the Santa Clara
Valley Water District for permitting the Creek Beautification
Program and for providing and removing the trash bags used.
Printed on recycled paper.
The Creek Beautification Program has scheduled another clean-up
work day for Saturday August 28th again at Wildwood Park. It is
the hope of the Creek Beautification Program and the Parks and
Recreation Commission, who sponsored the program, to get volunteers
from the community to assist in this program in the months ahead.
Tha k You,
Marianne an, Chair Parks and Recreation Commission
cc/ Saratoga City Council
Park and Recreaion Commissioners
Carrie Deane
Bob Rizzo
Jw
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July 19, 1993
MEMORANDUM
TO: Saratoga City Council Members
Harry Peacock, City Manager
FROM: Jennifer Crotty, Parks and Recreation Commissioner
RE: Creek Beautification Program
As discussed at our joint City Council -Parks and Recreation Commission meeting on
January 12, 1993, the Parks and Recreation Commission is proceeding with implementation of one
of our goals: to foster community volunteerism in programs that address the needs of our city
parks.
I am pleased to apprise you of our progress in initiating the Creek Beautification Program,
sponsored by the Parks and Recreation Commission. Initially, the focus of this program is to
clean up litter along creeks within Saratoga that transect or are adjacent to city parks. Therefore,
we have decided to start with litter cleanup on the section of Saratoga Creek located in and along
Wildwood Park.
Parks and Recreation Commissioner Barbara Dutra and I are coordinating this program.
We have secured a permit from the Santa Clara Valley Water District, under its Adopt-A-Creek
program, for the purpose of litter cleanup in this area.
We are scheduling at least four litter cleanup work days for the first year of the program, in
accordance with the recommendation of the Water District. The first two work days are July 31
and August 28, 1993. Nine City Commissioners (from the City's Parks and Recreation, Planning,
Public Safety, and Youth Commissions) and staff member Bob Rizzo will comprise the "crew" for
the July 31 work day. Recruitment of community volunteers for subsequent work days is
underway.
The City's volunteer Office has offered to assist Barbara and I with program advertising
and with interviewing and registering community volunteers. The Water District will supply litter
bags and will haul and dispose of the bags after cash work day. We will comply with all Water
District requirements for crew training and participation.
On behalf of the entire Parks and Recreation Commission, I would like to thank Saratoga
City Staff members Bob Rizzo and Carrie Deane and Santa Clara Valley Water District Staff
member Sue Tippets for their assistance in planning and implementing this exciting community
volunteer program.
cc: Bob Rizzo
Carrie Deane
Sue Tippets
Parks and Recreation Commissioners