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09-13-1993 Parks and Recreation Commission AgendaAGENDA SARATOGA PARKS AND RECREATION COMMISSION MEETING TIME: MONDAY, SEPTEMBER 13, 1993 - 7:30 P.M. PLACE: EMERGENCY OPERATIONS CONFERENCE ROOM 13777 FRUITVALE AVENUE, SARATOGA, CALIFORNIA TYPE: Regular Meeting A G E N D A I. ORGANIZATION A. Roll Call B. Minutes (Meeting of June 28, 1993) C. Posting of Agenda (Agenda was posted on the City Hall Kiosk on September 8, 1993) II. OLD BUSINESS A. None III. NEW BUSINESS A. Appointment of Volunteer Recording Secretary B. Appointment of Secretary to the Commission C. Election of Commission Chair/Vice-Chairman D. DR.93.021 - 21448 Tollgate Road - Trail Segment IV. COMMISSION AND STAFF REPORTS A. Previous Month Council Meeting Report B. Recreation Department Status Report - Joan Pisani C. Park Maintenance Division Update - Bob Rizzo D. Ravenwood Park Update - Bob Rizzo V. COMMUNICATIONS A. Upcoming Meetings B. Proposed Bonsai Garden Approval C. Creek Beautification Program 9/7/93 M E M O R A N D U M TO: Parks and Recreation Commission FROM: Secretary, Parks and Recreation Commission SUBJECT: MEETING OF MONDAY, SEPTEMBER 13, 1993 --------------------------------------------------------------------------- --------------------------------------------------------------------------- III. NEW BUSINESS A. Appointment of Volunteer Recording Secretary Recommendation: Staff recommends that a recording secretary be appointed with the ability to record the minutes of each meeting and then to transcribe those minutes for inclusion in the subsequent packet. B. Appointment of Secretary to the Commission C. Election of Commission Chairperson/Vice Chairperson D. DR.93.021 - 21448 Tollgate Road - Trail Segment Recommendation: Approve attached staff memo requiring dedication and improvement of pedestrian/equestrian pathway, 15' wide along the southwest corner of the property and a 10' wide trail easement along the frontage of the property along Tollgate. IV. COMMISSION AND STAFF REPORTS A. Monthly Report on Council Meetings The member attending the previous month's council meetings should be prepared to give a brief presentation on the pertinent items to other members of the Commission. B. Recreation Department Status Report Joan Pisani will update the Commissioners on the status of recent Recreation Department activities. Memo to Parks & Recreation Commissioners Page 2 September 6, 1993 C. Park Maintenance Division Update - Bob Rizzo The Commissioners will be updated on recent activities. D. Ravenwood Park Update - Bob Rizzo The status of improvements at Ravenwood will be discussed. V. COMMUNICATIONS A. Various Meetings Upcoming meetings will be reviewed with the Commissioners. B. Proposed Bonsai Gardens Attached memo signifies approval of proposed Bonsai Garden. C. Creek Beautification Program Update on Creek Beautification Program Please let Marlene know if you will be unable to attend this meeting. (867-3438, Extension 219) mt __ ~"~' v Bob Rizzo, Acti a etary 2c.r September 7, 1993 M E M O R A N D U M TO: James Walgren, Planning Department FROM: Parks & Recreation Commission SUBJECT: DR.93.021 - 21448 TOLLGATE ROAD - TRAIL SEGMENT Dedicate pedestrian/equestrian easement 15' wide along the southwest corner of the property and a 10' wide trail easement along the frontage of the property on Tollgate Road. Prior to issuance of any certificates of occupancy and subject to the review and approval of the Parks and Recreation Commission, the applicant shall improve the pedestrian/equestrian easement within the development to the "Trail Design Standards and Details" called out in Chapter 3.7 of the City's Parks and Trails Master Plan. Such improvements to include asphalt surfacing for the pathway. mt ~ 04 C~ ~~~~ ~~ ~ ~ D ~ ~0~~ 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 (408) 867-3438 COUNCIL MEMBERS: T0: TRANSMITTAL ~` ~~ CITY ENGINEER SARATOGA FIRE DISTRICT BUILDING DEPARTMENT SANTA CLARA VALLEY WATER DISTRICT Karen Anderson Martha Clevenger Willem Kohler Victor Monia Francis Stutzman SAN JOSE WATER WORKS CENTRAL FIRE PROTECTION DISTRICT ~~~ ~j ~ ~ ~. BILL COTTON, GEOLOGIST ~ OTHER ~I~C.! 1'C®CJ1K~ l !~ FROM : ~1~~ ~~WI+S'~~.d'3 DATE: APPLICA ON # OWNER'S NAME OWNER'S ADDRESS PROJECT DESCRIPTION: !~,~• (Incl. sq. footage) _~- We have received the above ap~cation and have tentatively scheduled it for the Planning Commission meeting of Please submit your comments to the Planning Department by so that we can incorporate your concerns into the review process. Thank You. REPLY: A:Transmittal Printed do recycled paper. ~~ 0 ~~ ~r~ ~ ~~ ~~~ :~ ~~ ~ ~o ~ v~s~ » ,, ~ o ~ y ,~~, , mtn y.~Z~l 6 -o ~ m 6J'~ ~ a ~~ ~B2~S2F 1,1951 Ac. ~'- ~pp. NET i= ys ~ ~~,A"- Via. --. ~~ ~o °1 r t0 ~J ~-. ~ '~ a in v .~ e~ ~ ~~ ti _. >. -~ J 7 Y r~ Q ~ ^~`~ N T ~v 15 ' d ~ ~=2~°03t2~~R~120} 1,436 ~ Qc L: a2oo'T^ 21.22; -° ~ Nom, ' I ~ 2; y5 524e~,03"Wh~~04.Q2; ~Y ~ ~ , ,~ X0.21; ~I•~, ~ ~-.::~0'. 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F, S~D~/7 D~ZA/,v EASfi'1 ~l o E T~ nd~r -- ~-~` ~ ~ NOTARY PU$L,C ik ~,~,~ ~~ S./.IV,W,f~S~I~V/01fWATfRWO,~,CSfA.~fMfXT~Q~d/o~S.E,(.SIOPff~lSf~1fNT~~ad~~f.A.f(f~fR6fvllACIESSIAS~~'cNT) of, AN7ti CYq Q ~ S .fir ~.~rnus,~1'1rk'~fi~o~oc>!a oed~irr~~n ~u/loii~.r o~dor~ac~urrJ of o y,~i~ad Bxcoo~ ~ ~ , , ~ ~g7E a. /Aw ~/~~tA~c~/ corn J~ucfu7s sin~itl`Jd w,irfir~ u ~ `i%~.rofeif,~ a y~ .. ~ i~~.yi ~( 7~'~~ ~i~ .~y .~ S r ~ ~ . . W~°1~U~1`/~QrO~EO%L'4f~° 1~7 L/yo~.fo~4f099 EqlE/~1l'/17.~'1D~Pc'r/l1a~E,~17~o OE?.1`10« xr,~~.~aw«nNe+,~,~n~ ~ at oOdoVe/' f/IQfE cErf4i~ AFEAJ I~ri no1`~2' od "OPEN SPACE EASE~7ENT''oa fife wif/fi~ mo/o wfi;c~f Qre fo 6e ~eP~o~.,~~ Q~d /nBE tiom 6vi/~~~J Qnd ,~nuc~unes end afifen/mv.~oveme/~fr 6afsa6,/ccf ~`o fife~~~~, Z/ir~ifgfoas , ,oowerJ 9ed o6/9g1`io/~o osJCt~4~~/~1r11`~v7`ce~l~irs O,oca Spoce fosrmea~ ` 49~eemaa~ dgfEd_ ~ 3 doy o~~ro v /979 v/~d wr~ic~f /f l~/n~ ' ~ /x°CO/t7 EQ Co~1~~mporQ~Eous/y /ierewit/1, AS OWNE,QS . ` ~~ usr Bo~sSEZANC ~~. G~ /05EPN 80/SSE~Q.4~YG DO NOT -AND DO ACCEPT T'tACT 6628 b4C BAIN., ~,,G,IBBS1, FQ~__~,Q~S' NOT RFT.F.A.CF !'4CU Rnrtri ~nD 'rnnr~m <c-,o .,,..,-T~ Please duplicate and distribute to all members of your Board/Commission PARK AND. RECREATION COMMISSIONERS' AND BOARD MEMBERS' COUNCIL General Forum and Dinner Meeting Friday, September 24,1993 All Commissioners and Board Members in the Bay Area are invited to attend the Council Meeting. The topic of the evening will be Graffiti Abatement. Speakers from San Leandro and Oakland will tell how they are combating this problem. Location: Strizzis,1376 E. 14th Street, San Leandro Directions: Exit #880 at Davis, go east to E. 14th Street, turn right one block. Time: 6:30 p.m. no host social 7:00 p.m. dinner Cost: $17.00 Reservations: Complete the form below and send to: Deadline -September 21,1993 RESERVATION FOR SEPTEMBER 24,1993 Dinner Choice: Grilled Chicken Red Snapper Richmond Marshall 15014 Wengate St. San Leandro, CA 94579 number number Name Agency Address City and Zip Total enclosed$ Please make check payable to B.A.P.R.C.B.M.C. `~``~hI1 ~tI tllilkl \\ ~ ~ '' ~~ ,,i r ~, ~t .' ~, NRPA Citizen-Board Member Branch Proudly Presents The Bob Artz Training Institute Friday * October 22 * San Jose, CA (Open to Delegates attending the NRPA Congress) "DYNAMIC LEADERSHIP FOR THE 90'S" DURING THIS INSTITUTE, AL TAKES A LOOK AT: 'THE THREE INGREDIENTS TO BALANCED LEADERSHIP • THE SKILLS REQUIRED TO BEAN EFFECTIVE LEADER ' WHAT 1T:~1EANS TO BE A "TOUGH-MINDED" LEADER ' HOW TO CREATE THE RIGHT CLIMATE AT YOUR BOARD ~tEET1NG FOR HIGH PRODUCTIVITY • HOW TO JU11P START YOUR INVOLVEMENT ON THE BOARD • THE KEYS TO COOPERATION • HOW TO .AVOID THE PITFALLS THAT HINDER YOUR PERFORMANCE AND ACCEPTANCE OF YOUR IDEAS Featuring Al Walker, CSP Columbia, SC Al has served on the Board of Directors and as President of several professional organizations and as the Regional Vice-President for the Southern Atlantic Region of Sales and Marketing Executives International. ~S~o7+ANOA 19y3 l~IKYA Congress ~.,~ W= '~ for Recreation & Parks r'~ Edu(ntion & Training Conference ~~~ °y<~, Mp~ti Schedule of Events WEDNESDAY TftURSDAY PRIDAY SATURDAY I SUNDAY OCTOBER SB OCTOBER a OCTOBER 12 OCTOBER 2] OCTOBER is TENTATIVE REGISTRATION ~ SNP !AS tr~e6e Ants 4aue Hrrw Stltle BuealTnr~e TIMES lseael~llal »O+P.00 (CEUq Flle~walt ~s 9.OD.39D Ants tmeue La0.3U0 7CD }pp.1:00 (CEUaI fatea Ts 4 Sr Caaba is t See Tra tong ~ aaB. sco F~ma131Y trine. tleB ,.OCe..7:00pe s.>.r... SS0.900 aao•rm T1Oe r4Baer sadn (C~81 taertas eme, 3411 Opr Finer Iitl oes wa>Ia.IOQD vco•ax (~t7n ,tm.:m eao.lstr R 7-001e.5~Ops teoo.cw OJew t7lwan F~ ftoseeut~Va) ~ thv4mttElJi, A TpK 1021 Sar.n hues ~ 90D • 1215 990.1213 ,:O0ee3U0as (3FIJA V ,~...>o t=t~ -~ ~ E aoae •S90ps Pra/w tC~TJa) xao- l2u LL tom eeeee a oleo Besse iyemees aces tyreema a90~s. S90pe F aeseo Spar Mermq 1215. 1:a3 1235 • L•a5 . se Ants pAem .9D • S: i3 t~[l i NSTR Iasm.m II:70. 1:00 SAS ,~~ ®M T j J a VeeO.1 Freve FAseuor ' ~_.~ A oN..rts -1a..eaICEU„ t eesesere~llal Brsrr7,rr: t:15 •a 50 ::oo-S:IS Fdleeres eCIVs, ^°~ Y ttms M.. oer!r I~Ust aco.7d0 ~ .'00.3:13 Wea lo/m aRS "'"® Fle. cone,a. AFRS t'emers ~ Saab Coegs aao...s90ps 3,~, e...eSe„ee Rsaerer Cas..eseae. 99B ra3.fA0 6.10 I 3:70.6.10 Baseo a Teurm Oesss Ooems Af'RS I?~est rRMOOewr• Direct 1Ttse.lNtl 71RrA F~11a t3a '9o Soosetltll. reel e~9o • 3a:oo aade a9oere 6~0.9b0 SIRE Bomuu 7.00 ':00 Resro, S.asawe eaa~r F,MS Bsesrrw ~ +ae.itree i70 .~.~ Fa oddiriond inl(prwraROn wnm to: Comertrtar Marwger..~RPA. 3771 S Quinn Surer. 9:00 am - 12:15 pm s~~~ A Proposed Schedule for C-BM Delegates For a detailed description of sessions & events see the June issue of Parks & Recreation Magazine or contact t1~ C-BM Office 404/760-1668 WEDNESDAY. OCTOBER 20 Playground Safety Institute (2 days; additional cost) A Workshop for Directors and Board Members 2:00-5:15 p.m. Cultural Diversity Training (additional cost) Education Sessions 2:00-5:15 p.m. "Politics-The Necessary Evil" "Beyond the ABC's-The Family/SchooUCommunity Partnership Program" THURSDAY. OCTOBER 21 Playground Safety Institute (cont`d) Cultural Diversity Training (repeat of Wednesday session) Educational Sessions 9:00 a.m.-12:00 Noon C-BM Board of Directors Meeting 1:00-4:30 p.m. Educational Sessions 1:15-4:30 p.m. OPENING GENERAL SESSION 4:45-6:00 p.m. Ted Gaebler, Author "Reinventing Government: How the Entrepreneurial Spirit is Transforming. the Public Sector" EXHIBIT HALL GRAND OPENING 6:30-9:00 p.m. FRIDAY. OCTOBER 22 Bob Artz Institute 9:00 a.m.-12:15 p.m. Exhibit Hall Open 8:00 a.m.-2:00 p.m. 4:00 p.m.-7:00 p.m. APRS Event: San Jose Live! 6:30-8:30 p.m. (separate ticket required) SATURDAY. OCTOBER 23 Exhibit Hall Open 8:00 a.m.-2:00 p.m. Educational Sessions 9:00 a.m.-12:00 Noon "Communication: Commissioners, Staff and Public" C-BM BRANCH AWARD LUNCHEON 12:15-1:45 p.m. (included in registration) C-BM BRANCH MEMBERSHIP MEETING 2:00-3:00 P.M. EDUCATIONAL- SESSIONS 2:00-5:00 P.M. "Community Support" "Status of Citizen Advisory Committees of Public Leisure Agencies" C-BM TREE PLANTING CEREMONY HONORING VOLUNTEERS OF SAN JOSE 3:30-4:30 p.m. SECOND GENERAL SESSION 5:30-6:30 p.m. Lewis Dodley, Ph D "America the Great...A Melting Pot or Stew?" CLOSING CONGRESS SOCIAL 7:00 p.m. • SUNDAY. OCTOBER 24 I • • • Travel Day • c~ ~ ! . • PURPOSE The purpose of the Bay Area Park and Recreation Commissioners' and Board Members' Council shall be: 1. To provide a forum for constructive discussion concerning Park; Recreation, Open Space, and ' Conservation issues, plan and needs of the entire San Francisco Bay ~egion. ` 2. To stimulate cooperation in; and coordination of; the various City, County, and District Regional plans in the Bay Area. 3. To promote understanding and fellowship among Park and/or Recreation Commissioners and Board Members representing the Bay Region communities and districts. 4. Form a local support and advocacy base for Parks and Recreation in the State and the Bay Area. 5. Share ideas and provide education for members, especially with shrinking resources for Parks and Recreation programs. Note: The organization title is a generic name encompassing every Commissioner, Board or Committee person of Parks, Recreation, Leisure Services, Community Services, etc. You are automatically a member if you fit the criteria. NO DUES. PRESIUIvNT Paula Reilly San Ramon Park & Community Service Commission 631 Claire Place San Ramon, CA 94583 (510) 833-2486, (510) 828-6032 messages VICE PRESIDENT Richmond Marshall San Leandro Recreation Commission 15014 Wengate St. San Leandro, CA 94579 (510) 357-6845 SECRETARY Cynthia Fitzgibbon So. San Francisco Park & Recreation Commission 388 Zamora Dr. So. San Francisco, CA 94080 ~; (415)589-4238 TREASURER Anne Woodell Oakland Parks & Recreation Advisory Commission 1724 Indian Way Oakland, CA 94611 (510)339-2818 QUARTERLY GENERAL MEETINGS Meetings are held throughout the Bay Area. Any agency may host a meeting and share their plans, accomplishments, and facilities . The attendees pay for the dinner that may be a BBQ, Pot Luck or a catered meal. The 7 993 -1 September October April/May June/July 994 General Meeting Schedule San Leandro San Jose during the NRPA CONGRESS The Bay Area Park and Recreation Commissioners' and Board Members ' Council coordinates with California Park and Recreation Society, (CPRS) and the California Association of Park and Recreation Citizens and Board Members (CAPRCBM). To submit articles to their publication, GUIDELINES, send articles (double spaced) to: David Nigel _ CAPRCBM EDITOR 520 Skyline Blvd. - San Bruno, CA 94066 -(415) 489-8066 evenings To arrange for Commission or Board Member Training contact V. Dean Skeels 21430 Columbus Avenue Cupertino, CA 95014 (408) 253-4424 For Information regarding National Recreation and Park Association (NRPA) contact: Anne Woodell 1724 Indian Way Oakland, CA 94611 (510) 339-2818 O~~ n®~® 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 867-3438 COUNCIL MEMBERS: Karen Anderson Ann Marie Burger August 9 , 19 9 3 Wii/em Kohler Victor Monia Karen Tucker Ms. Gladys Armstrong, Chairman Hakone Foundation 21000 Big Basin Way Saratoga, California 95070 Dear Ms. Armstrong: This is to inform you that,. at its meeting of August 4, 1993, the City Council voted to approve your proposal for the revision of the Hakone Gardens Master Plan which includes the Bonsai Garden. After you have revised the Master Plan, it should be brought before the Parks and Recreation Commission for their review prior to being presented to the City Council for final approval. Should you have any questions, please direct them to Bob Rizzo at 867-3438, Extension 247. Sincerely yours, i. ~ Larry I. Perlin Director of Public Works mt c: Bob Rizzo, Parks Superintendent Printed on recycled paper. -~- ~ °~ b~ ~°~ ~ ~ ~ Il®~C~ 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 867-3438 COUNCIL MEMBERS: Karen Anderson Martha Clevenger Willem Kohler Victor Monia Francis Stutzman August 16, 1993 City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Attn: Harry Peacock, City Manager RE: Creek Beautification Work Day 7/13/93 Dear Harry, I am happy to report to you on the City's first Creek Beautification Program work day held on Saturday July 31, 1993 at Wildwood Park. As stated, the focus of the program was to clean up litter along the creek adjacent to Wildwood Park. The participants on this day consisted of all nine members of the Saratoga Parks and Recreation Commission, Planning Commission member Meg Caldwell, Youth Commissioner Connie Ing, City Council members Vic Monia and City staff person Bob Rizzo. After brief safety instructions given by Parks and Recreation Commissioner Jennifer Crotty, the team set about to clean litter and debris from the 4th Street bridge on both sides of the creek embankment to the area adjacent to the Saratoga Inn. The participants worked for a total of two (2) hours and collected enough trash and debris to fill approximately 15 bags as well as larger debris such as large tire, scrap metal, metal signs and large pieces of wood. Everyone who participated worked very hard and are dedicated to the beautification of the creeks in Saratoga. I would like to take this opportunity to thank all the participants especially the organizers and planners of the program, Park and Recreation Commissioners Crotty and Dutra for an outstanding effort. They are truly dedicated to the success of the Creek Beautification Program. I would also like to thank the Santa Clara Valley Water District for permitting the Creek Beautification Program and for providing and removing the trash bags used. Printed on recycled paper. The Creek Beautification Program has scheduled another clean-up work day for Saturday August 28th again at Wildwood Park. It is the hope of the Creek Beautification Program and the Parks and Recreation Commission, who sponsored the program, to get volunteers from the community to assist in this program in the months ahead. Tha k You, Marianne an, Chair Parks and Recreation Commission cc/ Saratoga City Council Park and Recreaion Commissioners Carrie Deane Bob Rizzo Jw Printer on recycled paper. July 19, 1993 MEMORANDUM TO: Saratoga City Council Members Harry Peacock, City Manager FROM: Jennifer Crotty, Parks and Recreation Commissioner RE: Creek Beautification Program As discussed at our joint City Council -Parks and Recreation Commission meeting on January 12, 1993, the Parks and Recreation Commission is proceeding with implementation of one of our goals: to foster community volunteerism in programs that address the needs of our city parks. I am pleased to apprise you of our progress in initiating the Creek Beautification Program, sponsored by the Parks and Recreation Commission. Initially, the focus of this program is to clean up litter along creeks within Saratoga that transect or are adjacent to city parks. Therefore, we have decided to start with litter cleanup on the section of Saratoga Creek located in and along Wildwood Park. Parks and Recreation Commissioner Barbara Dutra and I are coordinating this program. We have secured a permit from the Santa Clara Valley Water District, under its Adopt-A-Creek program, for the purpose of litter cleanup in this area. We are scheduling at least four litter cleanup work days for the first year of the program, in accordance with the recommendation of the Water District. The first two work days are July 31 and August 28, 1993. Nine City Commissioners (from the City's Parks and Recreation, Planning, Public Safety, and Youth Commissions) and staff member Bob Rizzo will comprise the "crew" for the July 31 work day. Recruitment of community volunteers for subsequent work days is underway. The City's volunteer Office has offered to assist Barbara and I with program advertising and with interviewing and registering community volunteers. The Water District will supply litter bags and will haul and dispose of the bags after cash work day. We will comply with all Water District requirements for crew training and participation. On behalf of the entire Parks and Recreation Commission, I would like to thank Saratoga City Staff members Bob Rizzo and Carrie Deane and Santa Clara Valley Water District Staff member Sue Tippets for their assistance in planning and implementing this exciting community volunteer program. cc: Bob Rizzo Carrie Deane Sue Tippets Parks and Recreation Commissioners