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Home My WebLink About06-02-1997 Parks and Recreation AgendaAGENDA • SARATOGA PARKS AND RE~'REATION COMMISSION MEETING TIME: Monday June 2, 1997 - 7:30PM PLACE: Planning Conference Room, City Hall 13777 Fruitvale Avenue Saratoga, California TYPE: Regular Meeting I. ORGANIZATION A) Roll Call B) Minutes (Meeting of May 5, :1997) C) Posting of Agenda Pursuant of Government'-Code 54954.2, the agenda for this meeting was postPd~~on the City Hall Kiosk on May 29, 1997._ II. OLD BUSINESS . (None) .. _. III. NEW BUSINESS `" (A) Election of Commission Chair/Vice-Chairperson and appointment of Secretary to the Commission. IV. WRITTEN COMMUNICATIONS (None) V. COMMISSION AND STAFF REPORTS A) Commissioner's Reports B) Previous Month ~'ouncil Meeting Report C) Recreation Dep~r~ment Status Report-Joan Pisani D) Park Maintenan~~~~Division Update-Bob Rizzo ~, In compliance with the Americans with Disabilities Act, if you need ,spec.i81 assistance to participate i..n this meeting, please contact the Par-k~, Superintendent, Bob Rizzo, at (408) 868-1247. Notification 48 hours prior ta~the • meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. TO: City Council • FROM: Parks and Recreation Commission DATE: May 9, 1997 SUBJECT: Priority Revision and Proposed Future Scheduling of the use of the Park and Recreation Development Fund. At the April 7, 1997 Saratoga Parks and Recreation Commission meeting, by direction of City Council to reorder the priorities and scheduling for use of the Park and Recreation Development Fund, the Commission considered all listed projects and new projects that were submitted as possible candidates to be funded by the Park and Recreation Development Fund. The Commission stated that first priority projects would be projects that did not increase current maintenance cost centers in the budget or would even reduce the current level of effort: The Commission recommends that the playfield improvements at existing school sites be given the highest priority and to direct staff to negotiate with the interested school districts and potential user groups of each improved school site. The purpose of these negotiations will be to determine and develop a maintenance and use agreement, in which all parties will agree to share in the cost of the annual maintenance of the improved playfield. The • Commission recommends that a negotiated maintenance and use agreement be finalized before the City makes any request to have any site designed and developed. lA Community Center Facility Renovation $500,000 FY 97/98 A) Feasibility Study 1. To determine and idenify the need for renovation and maintenance upgrades for this facility. 2. If this facility is meeting the leisure needs of the community now and in the future. 3. The study could determine if expansion of the facility will increase revenue for the City and pay for the expansion over a period of time. B) Design Phase as determined by study FY 97/98 C) Construction Documents FY 97/98 D) Construction ~ FY 97/98 1B Kevin Moran Park/Gardiner Park $160, 000 FY 97/98 • A) Design and renovate play areas and play equipment at both park sites 1C Wildwood Park Restrooms $100, 000 FY 97/98 • A) Design and construct a new restroom facility to meet ADA standards. 1D Heritage Orchard Improvements $ 50,000 FY 97/98 A) Installation of a water well system and planting of 500 to 600 new fruit trees. The purpose of this project is to reduce maintenance cost of the orchard and in time allow the contract orchardist to agree to take over the total maintenance operation, thus ending the annual $25,000 budget for maintenance of the orchard. lE Improvements to the Warner Hutton House $ 5,000 FY 97/98 The Commission is recommending that this is a whorthwhile project to service the teens of the community. Recommends $5,000 be spent for improvements to the Warner Hutton House Teen Center. 2. PlaYfield Improvements at Existing School Sites $1,000,000 Determine in FY 97/98 if the schools and the user group of the facilities would enter into a long term maintenance agreement with the City to pay for the annual maintenance cost after the fields are improved and/or constructed by the City. Only after a completed maintenance agreement, then the City would proceed with the following: A) Design Phase for possible sites: FY 97/98 Foothill School and/or Blue Hills School/Azule Park Site B) Construction Phase FY 98/99 C) Design Phase for possible sites: FY 98/99 Argonaut, Saratoga, Marshall Lane and McAuliffe Schools D) Construction FY 2000/2001 3 . Tra i 1 Improvements $ 100, 000 Over two years ago, the City ended funding for trail maintenance, currently all maintenance of the existing trail systems have been done through volunteer efforts. The Park and Recreation Commission considers use and maintenance of the existing trail system to be a valuable recreational asset to the community. The Commission feels there should be a level of effort to maintain existing trails segments and an attempt • to construct new segments as listed in the Trails Master Plan, especially segments that will link to County Park and Open Space Preserves. The Commission realizes that only means that this will be • accomplished without additional financial burdens will be to continue with the volunteer efforts. To accomplish this, the Commission is proposing establishing a City Grant Program to aid volunteer groups to maintain existing trails segments and the possibility of constructing new segments. The program would consist of volunteer groups submitting applications to the Parks and Recreation Commission for review and final recommendations for funding be submitted to council for final approval. A) Have a consultant update the Trails Master Plan and develop a map to show all existing segments and proposed segments that will link to County Parks and Open Space Preserves. $ 10, 000 FY 97/98 4. Projects that were listed on the Parks and Recreation Development Fund but are recommended to be tabled at this time for the following reasons: A. Civic Theater_Imt~rovements The Commission stated that the theater is in need of remodeling but felt that at this time the many needed improvements should be funded from the established ticket surcharge. B. Sarato~gh School Swimming Pool The Commission felt that although this may be a needed project, it was not ranked high on the priority list recommended by the community task force and the original use policy adopted by Council. SUP~IARY OF RECOMMENDED PROJECTS 1. Community Center Facility Renovation $ 500,000 2. Kevin Moran Park/Gardiner Park Play Areas 160,000 3. Wildwood Park Restrooms 100,000 4. Heritage Orchard Improvements 50,000 5. Improvements to the Warner Hutton House 5,000 6. Playfield Improvements at Existing School Sits 1,000,000 7. Trail Improvements 100,000 8. Hakone Restroom (currently in design phase) 100,000 9. Hakone Handrail System (under construction) 4,000 TOTAL $2,019,000 • c:\wpfiles\p&rfund i - ~ F • TO: Thomas Fil FROM: Park and Recreation Commission DATE: May 9, 1997 SUBJECT: Request For Accounting of Park Development Fund Interest At the May 5, 1997 Parks and Recreation Commission meeting, by motion, the Commission moved to request the following information: A) The definition of the use of all interest earned on the accumulated parkland dedication fees the City collects in lieu of land dedication. • B) To provide the current amount of interest earned on the accumulated in-lieu fees. C) To provide an accounting of all interest earned for accumulated fees for the past two fiscal years. The Commission would like to thank you in advance for your assistance in providing this information. The Commission's purpose for this request is to better understand the process and assist in determining maintenance assessments for future park development projects. c/ City Council Larry Perlin, Interim City Manager Bob Rizzo, Secretary Park and Recreation Commission •