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HomeMy WebLinkAbout05-05-1997 Parks and Recreation AgendaT J r} \h ~/ AGENDA • SARATOGA PARRS AND RECREATION COMMISSION MEETING TIME: Monday May 5, 1997 - 7:30PM PLACE: Administrative Conference Room, City Hall 13777 Fruitvale Avenue Saratoga, California TYPE: Regular Meeting I. ORGANIZATION A) Roll Call B) Minutes (Meeting of April 7, 1997) C) Posting of Agenda Pursuant of Government Code 54954.2, the agenda for this meeting was posted on the City Hall Kiosk on May 1, 1997. II. OLD BUSINESS A) Priority revision and future scheduling of the use of the Park and Recreation Development Fund. (Review of Draft Report to City Council by the • Commission) III. NEW BUSINESS (None) IV. WRITTEN COMMUNICATIONS (None) V. COMMISSION AND STAFF REPORTS A) Commissioner's Reports B) Previous Month Council Meeting Report C) Recreation Department Status Report-Joan Pisani D) Park Maintenance Division Update-Eob Rizzo In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Parks Superintendent, Bob Rizzo, at (408) 868-1247. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. • ~~ ~~ • TO: City Council FROM: Parks and Recreation Commission DATE: April 14, 1997 SUBJECT: Priority Revision and Proposed Future Scheduling of the use of the Park and Recreation Development Fund. At the April 7, 1997 Saratoga Parks and Recreation Commission meeting, by direction of City Council to reorder the priorities and scheduling for use of the Park and Recreation Development Fund, the Commission considered all listed projects and new projects that were submitted as possible candidates to be funded by the Park and Recreation Development Fund. The Commission stated that first priority projects would be projects that did not increase current maintenance cost centers in the budget or would even reduce the current level of effort. lA Community Center Facility Renovation $500,000 FY 97/98 A) Feasibility Study • 1. To determine and idenify the need for renovation and maintenance upgrades for this facility. 2. If this facility is meeting the leisure needs of the community now and in the future. 3. The study could determine if expansion of the facility will increase revenue for the City and pay for the expansion over a period of time. B) Design Phase as determined by study FY 97/98 C) Construction Documents FY 97/98 D) Construction FY 97/98 1B Kevin Moran Park/Gardiner Park $160,000 FY 97/98 A) Design and renovate play areas and play equipment at both park sites 1C Wildwood Park Restrooms $100, 000 FY 97/98 A) Design and construct a new restroom facility to meet ADA standards. • 1D Heritage Orchard Improvements $ 50,000 FY 97/98 • 2. A) Installation of a water well system and planting of 500 to 600 new fruit trees. The purpose of this project is to reduce maintenance cost of the orchard and in time allow the contract orchardist to agree to take over the total maintenance operation, thus ending the annual $25,000 budget for maintenance of the orchard. Playfield Improvements at Existinct School Sites $1,000,000 Determine in FY 97/98 if the schools and the user group of the facilities would enter into a long term maintenance agreement with the City to pay for the annual maintenance cost after the .fields are improved and/or constructed by the City. Only after a completed maintenance agreement, then the City would proceed with the following: A) Design Phase for possible sites: FY 97/98 Foothill School and/or Blue Hills School/Azule Park Site FY 98/99 • 3. B) Construction Phase C) Design Phase for possible sites: FY 98/99 Argonaut, Saratoga, Marshall Lane and McAuliffe Schools D) Construction Trail Improvements FY 2000/2001 $ 100,000 Over two years ago, the City ended funding for trail maintenance, currently all maintenance of the existing trail systems have been done through volunteer efforts. The Park and Recreation Commission considers use and maintenance of the existing trail system to be a valuable recreational asset to the community. The Commission feels there should be a level of effort to maintain existing trails segments and an attempt to construct new segments as listed in the Trails Master Plan, especially segments that will link to County Park and Open Space Preserves. The Commission realizes that only means that this will be accomplished without additional financial burdens will be to continue with the volunteer efforts. To accomplish this, the Commission is proposing establishing a City Grant Program to aid volunteer groups to maintain existing trails segments and the possibility of constructing new segments. The program would consist of volunteer groups submitting applications to the Parks and Recreation Commission for review and final recommendations for funding be submitted to council for final approval. • A) Have a consultant update the Trails Master Plan and develop a map to show all existing segments and proposed segments that will link to County Parks and Open Space Preserves. $ 10, 000 FY 97/98 4. Projects that were listed on the Parks and Recreation Development Fund but are recommended to be tabled at this time for the following reasons: A) Renovation of the Warner Hutton House The Commission is recommending that this is a worthwhile project to service the teens of the community but funding for this project should be raised through private fund raising. B. Civic Theater Improvements The Commission stated that the theater is in need of remodeling but felt that at this time the many needed improvements should be funded from the established ticket surcharge. • C. Saratoga Hiah School Swimming Pool The Commission felt that although this may be a needed project, it was not ranked high on the priority list recommended by the community task force and the original use policy adopted by Council. SUNIIKARY OF RECOMMENDED PROJECTS 1. Community Center Facility Renovation 2. Kevin Moran Park/Gardiner Park Play Areas 3. Wildwood Park Restrooms 4. Heritage Orchard Improvements 5. Playfield Improvements at Existing School Sits 6. Trail Improvements 7. Hakone Restroom (currently in design phase) 8. Hakone Handrail System (under construction) TOTAL $ 500,000 160,000 100,000 50,000 1,000,000 100,000 100,000 4,000 $2,014,000 • c:\wpfiles\p&rfund