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Home My WebLink About02-03-1997 Parks and Recreation Agenda.~ • AGENDA SARATOGA PARRS AND RECREATION COMMISSION MEETING TIME: Monday February 3, 1997 - 6:OOPM PLACE: Community Center-Preschool Room 19655 Allendale Avenue Saratoga, California TYPE: Regular Meeting I. ORGANIZATION A) Roll Call B) Minutes (Meeting of January 7 and January 14) C) Posting of Agenda Pursuant of Government Code 54954.2 the agenda for this meeting was posted on the City Hall Kiosk on January 30, 1997. II. OLD BUSINESS A) Discussion of proposed changes to the budget due to the repeal of the Utility Users Tax. III. NEW BUSINESS (None) IV. WRITTEN COMMUNICATIONS (None) V. COMMISSION AND STAFF REPORTS A) Commissioner's Reports B) Previous Month Council Meeting Report C) Recreation Department Status Report-Joan Pisani D) Park Maintenance Division Update-Bob Rizzo • In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Parks Superintendent, Bob Rizzo, at (408) 868-1247. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. r 1 U M E M O R A N D U M TO: Parks and Recreation Commission FROM: Secretary, Parks and Recreation Commission SUBJECT: Meeting of Monday, February 3, 1997 II. OLD BUSINESS A) Discussion of proposed changes to the budget due to the repeal of the Utility Users Tax. • Attached for your review is a copy of the current City of Saratoga Service Priority List. City Council has requested that each Commission and Committee review and prioritize the following: 1) Commission area of responsibility (which the Commission completed last meeting, please see minutes) 2) City wide Area of Responsibility If the Commission chooses to complete this form it will be necessary to rank all City service areas by the following levels: 1) Essential service 2) Preferred service 3) A nice to have service I have enclosed a list of all City wide service areas for your review. • Parks ~ Recreation Commission Recommendations to City Council February 3, 1997 Jan 97 • • • Parks ~ Recreation Commission Review of 1996 Community Task Force Priorities 1. Community Center Hub Expansion/Renovation 2. Playfields at Existing School Sites and Park Improvements 3. Development of Multi-use Sports Fields 4. Teen Facilities 5. Land/Park Acquisitions Jan 97 • Parks ~ Recreation Commission Current Status • $2 Million in Parks & Recreation Development Funds available • Community awaiting fulfillment of promises and responsive with regards to this fund State recognizes the need for parks for strong community ($8160 per parcel or land) Jan 97 • • Parks ~ Recreation Commission Assumptions • Parks & Rec should not be considered optional • Parks & Rec are basic necessary services for our community • Cost recovery programs should not be considered for cuts • Youth and teens are a dependent segment of the population and should be supported -proven return on investment Jan 97 Parks c~c Recreation Commission Facts • 91 % of Recreation Dept programs recovered per 1996 year end Audited report (617K expenditures, revenue $595k) • Existing parks and facilities do not meet the current and future needs for sports programs. Our school and Park fields need immediate attention and development. • Communities that have eliminated or dismantled rec programs have had to reverse their decisions • There are proven, factual benefits from parks and rec programs nationwide (California & National Parks and Rec Associations) Jan 97 • • Parks c~ Recreation Commission Facts Con't • Youth and teens are highly valued in Saratoga per the Community Focus Group 1996 • People buy in Saratoga because of school district, community programs, and parks per Board of Realtors and this continues to add to real estate values in our community • Saratoga vision statement include Saratoga as a city that is family oriented where desirable recreational and leisure opportunities • School age population significantly increasing over next 10 years per Demographic Co hired by Saratoga School District 1ao97 • • Parks ~ Recreation Commission Rec Dept Program Attendance Jan. 1-December 31, 1996 Activities held at Community Center & Warner Hutton House Recreations Dept Activities held off-site 66,422 Attendees 29,798 Attendees Total 96,220 Attendees Figures do not include non-city sponsored youth programs that are heavy users of parks and other facilities. Includes AYSO, CYSA, Saratoga Girls Softball, Saratoga Little League, National Junior Basketball (NJB). Jan 97 • • • Parks c~ Recreation Commission Recreations Dept Priorities Fee based, full recovery programs should be retained 1. Teen Services 2. Volunteer Program 3. Community Events 4. Grant to Senior Center -low priority ($19k to SASCC plus maintenance while $1 M in bank) Jan 97 • Parks ~ Recreation Commission Parks Dept Priorities Categories: Community, neighborhood, specialty, Open space, Civic Center grounds 1. Parks that generate revenue and heavily used are top priority-Wildwood, Congress Springs, El Quito) 2. Neighborhood parks 3. Specialty (Civic Center grounds,Blaney, Memorial Arch, Historical Parks, Parking landscaping) areas that enhance Saratoga ambiance 4. Heritage Orchard 5. Open space 6. Hakone Jan 97 • • Parks ~ Recreation Commission Creative Ideas for Further Investigation by Council/Staff • Investigate bond measure for Community Hub El Quito School site park • Corporate sponsorship for Saratoga beautification efforts Further marketing for Adopt a Park program • Investigate leasing of Heritage Orchard to Orchard Mgmt company • Jan 91 Parks d~ Recreation Commission Ideas for Enhancing Revenues • Negotiate with sports groups to assume a greater share of maintenance costs • Review and reevaluate all fees and charges for recreation and park usage • Review and negotiate new agreements for city buildings • Review revenue philosophy for old library, Chamber, Museum • Continue negotiations with schools for Joint Use agreements Jan 97 • • Parks ~ Recreation Commission Parks and Recreation Build Family Unity Feel Great Take Care of Latchkey Expand Knowledge Build Self Esteem Increase Community Pride Reduce Crime Provide Safe Place to Play Meet Friends Elevate Personal Groowth Strengthen Neighborhood Involvement Build Strong Bodies Instill Teamwork Diminish Gang Violence Provide Space to Enjoy Nature Teach Vital Skills Have Fun! The Benefits Are Endless ~~ 9~ City of Saratoga Direct Service Cost and Funding Source Schedule 1996/97 Approved Budget --~_._..-................._........~..... ....-....:~~:.W W.::a Project ------ urrect Co - ------- --- - - sts On --- ------ - _- -- ---- Pro ram Nurnbar Ex enditura Use Sub Category ___ FTE - - ------ - 1011 Popce Services Personnel _ --- Materials 8 O erations e - - - - Ca ital Q--- --- --- Total -- -------- Funding ::;..e;;;: c&: Source ?~Yt•!f~~NttlYq - Pahol _0_15 =19,488 -- =2,1_50,417 =0 --- =2,109,909 General ::r:c:'~~~~ ":;::: _-- Traffic ---- -- 1.398.26_7 - -- -- ,r.~~~:.~. .:. <`. . _ --- - - - ?19,359 Detectives --------- - Reserves ---~- -- -- _-___ 125, 924 - ---- :.<f•~; ~:.:::..,•: •.; ..:.;,;? - School Resoures Dliicsr ---- -.. --- ----- -- 9, 329 -- - - -- - - -- ------ ~--- :.. •.:::;;•.•,<:t:%~c%;:;.~: ::'::: 4' ~`:~~'°>'::' _ Bookin Fees ----- - 92,2/Q --- ------- • • 'r~::::::r'.•s~:~:~:<> .• Station Lease - 17,11_0 -- 20 813 -- ~' :w~`•.'• :>•'":`• Communications -- - , -__ -_-_ __ --- Caltd ---- - - 250, 000 ---- -- ------ ??kcn ..! ' •~' ' • • 1019 Code Enforcement - 2 80 157 5 44 _17,550 -- ---- < >r • :;?~~ :~•~•: •::> •`•.~i>.::?~~x:¢, x2:~.;: -_ __ Law En/orcement -_ . , _ 22,898_ --- _ 790 1e0,989 ---- -- GenetB '~:ti ~.z~s;: -- Cods Enforcement O.BO 47,400 6,810 - 220 _ 54,428 General ~~'}~~4sw:'s~>;#.';::~':.:: 1014 _ Crossing Guards 2._00 0 00 110,144 15,866 510 126,540 General :;:"a "~„ ~'•<• .^ ..t:~:::'.':;.';.>.~ 1015 Emer en Prs arednesi . 0 _28.985 O ______28,985 Restr cted 's::f<:: >K„arc;:::: ~ 1010 Animal Control 0.90 17,x90 2,058 0 19,888 General ~ i~ >:~:::>;~::; :v':~;•<. 2021 Current Ptannin 0.05 2,972 27,081 0 90,099 •• General o~'a%;::`,.~:'3 ~ <~~''":~-" > ~~ s ' 2022 Advanced Planning 0.90 87,480 4_090 0 71,490 • : . . General ``''""'~"`• • ~~1~zfz•'• ~c '~'"~'~~i 2029 Zonln Administration 1.95_ 108,899 12,_015 O 118 ,854 . ' General ':>:fi;:;~~, ' > ~'~%.••; ~~:: 2025 Ins ectfon Services 9.80 222,992 74,890 0 _ 297 082 . »!» ~. ~!~+!»!: Geners~- •:' .:42« •• ~ n~ ~::;; fls/dins ectionSsrHces 4.70 40 ? 947,x85 14,400 O _ 984 285 • : General Counter Services . 1 20 177,x49 88 522 8,952 4 0 186,907 GN-eral ~;: •,tix •x ' Plans Exem. Services . 1 f0 ` ,274 - 0 92,786 General •>~~::r "• •4 • " -2026 Integrated Waste M~mt . ---- 81,420 - -- 3,7 74 ------- 0 - - 85,194 _ General ':'s:;~~~~>;,. ~tiw;?;.:~;: ' _ .2027 - _-- '----- - Con estion Mana ement g 0.15 - " 19,488 ------- _110,497 0 ---_ ----- ,29,983 -_-_____ __ . ;~ _ »:.,» --- Restrjctsa-:::~s:::'sc:: :~r'c<~~:; • 028 _ - -- _ --- Storrn WatarManagement ____ _ _ _ ___ _ ----- 0.10 --~ jp 10.894 ~ ____ 11.700 _ ---~ _____ -_------_ 22.934 .. ________ ~„~, . ~ Restricts ;:'~>.>:z:; .:::?.~.z:<.:. _ , _ oe,495 199,850 75,000 977 945 - Rsstricbd ''~M'~~ ' - -- R ions/ Pr ram Su ort --S'-- P~ °g 0. 10 ---- - - - 40 000 , _ _ ..... q:>::•>:?~: --- --- - ----- --- Loca/Pro r9m Mana ement g --- 0 65 -------- , --- .. ,~•{i :•~:: y:: ~:::•: ----~-- . . - 31.550 --- ;.::: ,:~: ~3E%:::i ----_.- ----.-_---_____- Local Program Prevention Svcs. 0. 95 -- ---' ---- ---- - - 114 2 ... .;,._.. ';.,:::"~;.:.:: `-'- LoCe/Pr rmrrRss onseSvcs. _ 0.4 0 -- , 20 e 0 e'0 75,000 ------ . ;:~•. -- - `'•~~' 2029 - f)avelo merit Re ulation _ 0 75 _ 55 421 _ , _ 8 4 ------ ,~ ~~, ~~~~Ak~~~~~~~~~f{~.. • A lication Process' . 0.60 _ , _ ,9_75 _ 54 975 0 140,90 General " "' ~'''A~~''~~~~ •' ' ~ •• ~~ -- _ Inspection Ssrvrces 0 15 , --__ .s~C`:o:;f;#~:'•5~3;`;;: 301 Street Maintenance . _ - 30,000 :<~:%~~~z'~:ri: ~' %::: - 9.55_ 295,148 81 7_480 O -----1 052 828 ;.. ;.; General ::~~:>;xj~;„ -- -- __.______--__ General Street Maintenance 3.10 _ 7 80 94 , , ---- ~ -- _ _ Pavement Mana ement Pr r 0 45 _ - . _ -_ --- ------ ~•• k; ~~~~~' - ~~:~?:::~ 809_2 -- Sidewalks b Trails _ . --- 722, 700 - - - <' ;:.: u:;; 9099 _ __ Traffic Conlrol _0.95 _22,_54__2 __ _22,900 _ O _ __ 45,442 Restricted ?~ ~: ~ ~ 1 ` _ --- - ----- - ---- --- --- - Stri~n~ Sins etc _ 1.40 - - - 1 30 __ - _88.958 - - --- 93.550 -- - - __ _ 8 900 - '-_.. - - - ----- - _ taa,eoe - ---- : : : _ ::~ . 't ::` Restrictsd G p :. ~:. - 3 _ _._-__ . .------ Traffic Signe/OdM . - - 0.10 ----- 39.000 -- - -' ` - 54 550 - _ _ - _ ___._ _..,- _90 - _ Flood Control /Storm Drain - -- ' -- 1 75 ------ ---- 103 . -- -- -- - -- _ 6,300 ::o•;:: _ ..>•: --- ;•~.>•....~,?~~•~~~~~•~ ~~~ ___90_3_5 -- Median s / Parkwa s ---- Y -- -------- . -- _ -- ,905 21,900 ---- - - ----- 0 -------- - 125,205 ... . General .: -,... ' • ~' ` •• • ' ~1 ' 9090 _ -- _ _ _ _ -_ Perks O en -- -- S acs p -' -------- - - - -- ------ -2.20 - -127.914 _- _ 48.070 __ _ _ _ 0 ..1 79.984 R • . •. . . . . . . d .~:.:.~::::. estricte' --- :~?::;::: ':::::::> :::::::::::: 3037 - -- - - - - --•--- - Nakone G ar d ens 4.20 24es3o 191,480 0 . - - - - 979,x10 G _ . -----__- _ _ - eneral :.:.~~ ~•~:: : ~ 9098 _ _ _ _ _ _ General En ineerin----- --- - 2.25 114,281 _ 27,350 0 141,811 G eneral : :: : . . ~ ---- -- 1 55 102 509 _ 29 200 ........ ...Nr w: - - -- -- ------__ - - General En ineerin ~ - , 0 50 _ - , --- . -------- - O 125.709 G .:~::: ~.::: eneral ~`~•>~'~>~ "~^~ :<: - ___ - - - -- ------ Traffic En ineerin . ------ 0.75 ---- - 3.600 - - -- - - 400 -- - - -- ---- _ - - ....., . :..:.:>•~::::,::::•:.:;>:::: .... . ---- ---- --- - 9099 Lands/L ht. District Cltil~ Co - ordination --- - _ 0.30 --- --- --'--- -_13,200 ----- - _ - - 0.80 _ 98,252 - 95,140 - • -- 8 - - - 139,992 R estricted ~#::>.:.:j~:<:~ss:::;: • • • City of Saratoga Direct Service Cost and Funding Source Schedule Fundin Source General, S ecial or Restricted Ravenna • .... ::'::.. 'tom:%z:::~:<:?'s.'^<z:::: :~ ~' ' . >. ;.::.> 1996/97 Approved Budget ' " '• Direct Costs Onl Project Pro ram Number ___ Expenditure Use _ Sub Category 4041 Recreation Services 4042 ~Voluntesr Services 4049 Cultural5ervlcss 4044 Youth Services 4045 Senior Services 4048 Packard Grant 5052 Parking District #2 SoSS Parkin District #9 5055 Library Bonds 5057 Leonard Road Bonds 5058 Civic Center Bonds 8084 Communi _Events 6088 HCOA Administration 8087 Comm. Access TV 7070 Contingency 7071 -City Council 7072 City Commissions 7079 Ci Man_a~er 7074 Financial Mana ement 7075 Litigation Services 7077 Personnel Mana! 7078 Community Relai 7079 Central Services 8 089 Fixed Asset Maintei _ 8084 _ Facilities Maintena~ 8085 _ ~ Man~ ement Infor. 9010 9505 _ Saratoga Ave Medii 9010 9801 Saratoga-Snyvls A 9010 9805 Sarato a Ave Traffi 9120 9902 ADA Im rovements 9140 9111 Ouito Road Bridge 981oi 91o91Uuai Total ant s HCaIA _ General • Materials 8 Fundin •~ `•~` "-' ' "-""~"'~ FTE Personnel O erations Ce ital Total __ 8oures %j~:`~`~'a ~8~ 4.25 907_,4_22 288,025 0 599,447 5 ecial :~h:;•::z~::1~~:v?Y<~%% 0.70_ 94,018_ 7,295 O 41,_251 General :~%:<:%:`•>::::~>~?•i~>%#:~~~`• 0.08 4,115_ 12,550_ 0 18,885_ S ecial `~%:~~~":`•>:z::~'~~~~~»?'~~~< 0.85 52,829 17,845 O 70,474 Combined :~%~<'»>~'~:~ -<{.<~<: 37,638 S eciel :~:~-:-^^:: - .F'% __ _ 32,_836 Getlera! :~x:~::~:::33.:?:~.~...;<':s O.OO O 54,850 0 54,850 Combihsd ~?>~~:~~::E~~-~~~>'r~~: _ 35,828 Restricted ~:{~:~:~::•%%' <r:>~~Y: 19.225 General .:~~?~:>'~ • :~:>~:`~•'.~^^'? 0.00 0 10,000 0 _ 10,000 Restricted "~::~;'':x:''-~: "'~y? o.o0 0 12,7sa o 12,7sa Restricted '''w~~'~~.•'{~~:~'~~: 0.00 0 171,405 O 171,405 Restricted ;%:;;4~:0~~'?a~.''':~`:•: 0.00 0 101,990 O 101,590 Restricted ~~z»:w?+••: - ;~:•~:#~n:~~ 0.00 0 12,519 O 12,519 Restricted :r~:<?::•:••.". •'~ ;? 0.00 0 208,558 0 208,558 8 scfal ':~u:.':'" S~~f~:•:?:w•:' 4: 0.08 18,048 8,500 0 22,548 Gentsre ~`:fi::: •.;:.. ';;•: O.s5 25,717 198,272 100,754 920,749 Restricted ~:~:~~~~~~~:`•:~Q~~',V:`r'°%'~:' 0.10 20,741 54,025 0 74,788 General :#~:•:-<:~w: -;' '?;~"s.. 0.00 0 204,000 0 204,000 Genera) '.~. «St~S•'•~% ~:~<' 0.00_ 24,000 41,080 0 _ 85,080 General ';.:n:~:`•: '~' >,''`:••~<: ~ 0.0 0 0 14,495 0 14,4 95_ General ' •' "~~ _ _ 4. 04 _ 279 ,829 25 ,10 1 500 _ 299,290 Genefai ~:~%w"~`t):;'%?:[ ~ _ 4.00 _ 298,811 _ _ 218,271 O 458,882 General ~~~:~;~~~~: ~~L~z:•. •~~. 45,726 0 45,726 General ;w•;~, :•.~> ~" ::~< • 4.00 238,611 22,579 0 281,190 General :~<'`%>•• ;:,-, ^;x:f'': 149,966 0 149,966 General :'•';c'i~:<{<•;<z::x,; ~#:; o.oo 0 100,000 0 /00,000 General ~ •t'~t~:~:.'•`: 1.20 77,72 4 22,527 0 _100,251 General ^~"~~'.itie~~'~~;E~:~:"'>> 0.80 _ 45,901 99 ,400 O 84,701 General "?:}~~:l~iE>':~~". ': 0.00 0 _ 5,945 O 5,945 General :°f~~#;,-.:v>~<.< o._oo _o x9,985 0 _ 89,685 General s.': r~:<''•#:; -::i`;'•,:`:~?:: 0.48 29,880 125,870 12/,175 _278,7_25_ General ::':~?::`:<::<:>D%~'•<'••~~~>~~ 0.22 12,857 49,450 19,790 75,897 General ~::~:~`r~~;,,;;';:::: 9.50 179,099 159,510 0 992,809 General %;~::D~~•::~6•'s 0.50 90,480 14,281 215,000 259,781 General <:}::•.: o.oo 0 o 60,000 60,000 General <•:~~:L~..;«<;: 0.00 0 O 140,00_0 _140,000 General ~~~~ ''.~: -:#~:~`:#v: 0.00 O 0 127,500 127,500 .~.. Gerlefel ;?<:~:; f,~si"+''•':%': 0.00 0 0 188,250 188,250 Restricted ~:`r:%t; `}~}'~;.. 0.00 0 O 89,850 89,850 Restricted %~:~~s:%;:s~~,•,::~:!%~: o.oo 0 0 21,000 2%000 Restricted ~~:~~%<..~ :~'~r~~~~%:: 0.00 0 0 96,000 93,000 Restricted ':;:':'•~:••:":>;:: 0.00 0 O 9,500 9,500 Restricted ~%s%~:~''~ti~:~~'~;::: 54.75 =9,587,728.00 =8,248,002.00 =1,150,949.00 =10,968,077.00 Italicized amounts for sub categories era not included in the program or final total. - - --- --- ----------------------------- - Servioe to ireoieat maodamd Ederal or slam lea. Fsiure to enaU lea or n: atioo could litel result m substantial naltiea godly leas of food' ~ --~------- -----~---------z--------~------------_~------ Servioe requiement prescribed b~ local lea, iodeotue or coueoaot. Failure toeosct lea, indeottre ar couenanl aauld literresult io liti~atim aodlor_breacb of crnv --- Servioc requienmot demrmmed by City Couoci action. Subslaotial latitude miable_m demrmmiu~ahat esteol, if ado , ~erviae should be prwided._ _~