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HomeMy WebLinkAbout12-02-1996 Parks and Recreation Agenda• AGENDA SARATOGA PARKS AND RECREATION COMMISSION MEETING TIME: Monday, December 2, 1996 - 7:30PM PLACE: Administrative Conference Room, City Hall 13777 Fruitvale Avenue Saratoga, California TYPE: Regular Meeting I. ORGANIZATION A) Roll Call B) Minutes (Meeting of November 4, 1996) C) Posting of Agenda Pursuant of Government Code 54954.2 the agenda for this meeting was posted on the City Hall Kiosk on November 27, 1996. II. OLD BUSINESS A) Park Development Priorities Update • III. NEW BUSINESS A) Community Development Block Grant Proposed Projects B) Saratoga Bicycle Advisory Committee Vacancy IV. WRITTEN COMMUNICATIONS (None) V. COMMISSION AND STAFF REPORTS A) Commissioner's Reports B) Previous Month Council Meeting Report C) Recreation Department Status Report-Joan Pisani D) Park Maintenance Division Update-Bob Rizzo In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Parks Superintendent, Bob Rizzo, at (408) Sb8-1247. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure • accessibility to this meeting. • M E M O R A N D U M TO: Parks and Recreation Commission FROM: Secretary, Parks and Recreation Commission SUBJECT: Meeting of Monday, December 2, 1996 **************************************************************** II. OLD BUSINESS A) Park Development Priorities Update Secretary Rizzo will update the commission regarding the Park Development Fund and Priorities • III. NEW BUSINESS A) Community Development Block Grant Proposed Projects (CDBG). Each year the commission is requested to assist in the identification and development of projects or activities to be funded with CDBG monies for FY 1997/98. B) Saratoga bicycle Advisory Committee Vacancy The Saratoga Bicycle Advisory Committee is requesting that a member of the Parks and Recreation Commission fill a vacancy on the committee. The vacancy was previous filled by ex-commissioner Miller. • • ~~ C B~~ 04 ~~°~° BOO C~L~ 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 867-3438 COUNCIL MEMBERS: Ann Marie Burger :7 • November 15 , 19 9 6 Paul E. Jacobs Gillian Moran Karen Tucker To: Department Heads and Commission Chairs Donald L. Wolfe From: Paula Reeve, Public Services Assistant Subject: CDBG Project Proposal Solicitation It is time to request your assistance in the identification and development of projects or activities to be funded with CDBG (Community Development Block Grant) monies for FY 1997/98. We are estimating that Saratoga's share of the discretionary CDBG funds for 1997/1998 will be approximately $160,000. The deadline for project proposals is January 17, 1997. A Public Hearing is scheduled to be held by the City Council on February 19, 1997, at which time a determination will be made and the proposals submitted to the County for approval by the Board of Supervisors. Attached for your information and use are: o Introduction to the Housing and Community Development Act and past HCDA-funded City projects. o A CDBG Project Proposal Submittal Form Cover Page. It is not necessary that you complete an entire form at this time. Submission of the Cover Page and a project development timetable will be enough for preliminary consideration. Please call me at ext 1267 if you require additional information regarding this process. Paula Reeve Attachments cc: City Council F:\cdbg\staff.let Pnnted on recv~ied paper DEVELOPMENT OF CITY PLANS FOR THE EXPENDITURE OF HOUSING • COMMUNITY DEVELOPMENT ACT BLOCK GRANT FUNDS INTRODUCTION• The City of Saratoga, seven other "nonentitlement" cities (population under 50,000) within Santa Clara County, and the County itself receive federal Housing and Community Development Act (HCDA) Community Development Block Grant (CDBG) funds, which are administered by the Department of Housing and Urban Development (HUD), for eligible projects and activities. By regulation, nonentitlement cities receive funds by virtue of a Cooperation Agreement with the Urban County of Santa Clara (the locally responsible grant recipient). The total annual HCDA allocation to the County is expected to be approximately $3.7 million for fiscal year 199 -199 . Of the $3.7 million, approximately $660,000 will go to a competitive pool where funds are prioritized for projects/activities that contribute to increasing the supply of affordable housing in the County. Each of the seven fully participating nonentitlement cities and the County will receive approximately $175,000 for direct allocation for any HCDA eligible activity. A maximum of 15$ of the total grant may be used for public service activities. • The primary objective of the HCDA is the ... "development of viable urban communities, including decent housing and a suitable living environment and expanding economic opportunity principally for persons of very low and low income." The overall objective of the Act can be achieved through a program where the projected use of funds has been developed to give maximum feasible priority to activities which will carry out one of the three broad national objectives of: o Benefit very low and low income families (i.e., family of 4, $ 41,600 maximum annual income) . o Aid the prevention or elimination of slums or blight. o Create activities designed to meet other needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community and other financial resources are not available. Most previously funded City of Saratoga HCDA activity has been directed to benefit those of very low or low income. Current grant restrictions primarily limit projects in Saratoga to the provision of housing, housing related services, and disabled access • modifications. PAST AND PRESENT HCDA FUNDED CITY ACTIVITY • The City of Saratoga has received approximately $ 4,422,000. in Block Grant funding since 1975. The following is a list of HCDA activity in the City. 1. Housing rehabilitation for single family residences 2. Housing rehabilitation, multi-family and group housing 3. Park development and handicap access modification 4. Clearance and demolition 5. Village beautification and historical preservation 6. Senior citizen needs assessment 7. Senior citizen housing--landbanking and acquisition 8. Senior Center--needs assessment, construction, and addition 9. Housing element to general plan 10. Reconstruction of Paul, Elva, and Fourth Streets . 11. Removal of architectural barriers and access modifications to Saratoga High School, Saratoga Community Library, Historical Museum, Community Center, Warner Hutton House and Civic Theatre 12. Quito area storm drainage systems 13. Public services grants to Saratoga Area Senior Coordinating Council programs and area-wide human services agencies 14. Loan for acquisition of shared low-income senior home. 15. Assistance with acquisition of home for low-income mentally and physically impaired in Saratoga. • • City of Saratoga Community Development Hlock Grant Program/ Human Services Grant Program 1997/98 PROPOSAL COPSR PAGE APPLICANT ORGANIZATION- NAME ADDRESS NAME/TITLE OF SIGNATIIRE TELEPHONE NIIMBER ~ROJECT NAME DOLLAR AMT. OF FIINDS REQIIEBTED FROM CITY OF SARATOGA PROJECT ABSTRACT (Limit statement to space provided) The city of Saratoga does not discriminate on the basis o! race, color, national origin, seu, religion, age or disability in the provision of services and programs. C, ~~~ss • Measure L defeat may hinder city-school maintenance pact Officials considered playing field upkeep BV CECILY BARNES • Before Saratoga voters struck down Measure L by just 93 votes, '. the city and the Saratoga Union School District discussed sharing maintenance costs of the school's fields. The school district currently maintains its own fields, and the city maintains its parks. Discussions suggested ajoint-use agreement that spelled out shazed use and split maintenance costs. The city would take over community use of fields and parks, collecting fees and orga- nizingmaintenance; the school dis- trict would pay the city some $10,000 to assist in these costs. It was also suggested that certain field sites at Foothill School and Blue Hills School be upgraded and renovated. School administrators were excit- ed at the prospect of new and improved fields, and thrilled that the city might step in and lighten the financial load. However, Measure L's defeat may mean the defeat of city assis- tance becuasethe city will no longer be collecting utility-tax revenues. City Manager Harry Peacock said he will recommend that the new City Council consider where money for such a project will come from. "Since the apparent failure of Measure L, the city's going to be in a real bind to maintain what we have, let alone expanding some- thingelse," Peacock said. Saratoga Union School District is now responsible for the upkeep and maintenance of four athletic/play- groundfields. This costs the district thousands of dollars annually. The city's park staff estimates the cost at some $80,000 annually. Both the district and the city have taken steps back from discussions to determine the financial impact of such a plan. In March, the City Council request- ed aCommunity Task Force be formed to determine how to spend the ~ir:'c Parks and Recreation Rubbish spills from a toppled trash can on the Foothill Elementary School fold. Presently, the school district is supposed to maintain its Dann grounds. Development Fund. The task force suggested a number of plans, includ- ing partnering with the schools to improve designated areas, such as Foothill and Blue Hills schools. How- ever,when discussions between the city and the school district began, util- ity-tax revenues were still rolling in. Now, the new City Council will have to consider if andhowdecreasedrev- enueswill affect the project. "We were enthused about this because it would improve our fields. They are used all day by our stu- dents, and then they are used by other groups," said the school dis- trict'sBusiness ManaeerEllen Tip- ton. "[But] I'm not sure with the last election what is going to happen." A joint meeting between the city and Sazatoga's school boazd is sched- uledfor Jan. 21. The issue of shared field-maintenance is one of the items on the agenda. By that time, officials are hopeful the city will have deter- minedthe financial impact of the dis- continuedutility tax. "We really want to work, if we can, at a partnership with the city," said Superintendent .Mary Gardner. "[But] Measure L will have some impact on the city's ability tomain- tainall oftheir parks. That's the rea- son nofirm decision has been made." rnotograpn oY ecooerr xneer . _ ~ ~;pg ,'_Y.~ ~'a ~~~ t'.,. ~ ~ c. ~#a~rr~."""`etie'#^~t'~"s""`^~y i '-`-~ CITY OF SARATOGA ~ ~ Treasurer's Report of Fund Balances October 31, 1996 R Fund Audited ~,: Adjustments Year to Date Year to Date As of • Number Description 6/30/96 ~, ~ Transfers Revenues Expenditures 10/31/96 • 0001 GENERAL $4,121,080 ._;:_ ;, ($929,232) . .: $2,606,240 $2,784,664 $3,013,424 0010 T.D.A. 0 ,:. 0 0 0 0 0012 H.C.D.A.. 101,955 _ (11,876) 3,325 60,266 33,138 • 0013 TRAFFIC SAFETY 21,148 2,996 2,581 0 26,725 ., `, ; 0014 GAS TAX 0 ' `, 23,004 202,888 223,149 2,743'` 0015 ENVIRONMENT PROGRAMS 361,849 - (14,832) 75,511 119,941 - 302,588 `: ~ $. ' ~.' D016 HILLSIDE STREET REPAIR 99,163 , :-• 0 2,517 8,442 , 93,236 ; - `-•~{- p 0017 SUP. LAW ENFORCEMENT 0 0 ~~ ~ • 68,829 ~ 0 68,829'.- L ; :: , F . 0021 LIBRARY DEBT 1,730 ~'~ ~ 0 0 0 1,730 , ~~ '"~ i 0022 STATE PARK BONDS 4,340 `' ~ ' , ~ x 0 ~ ^ ~` 0 , 0 ~ • 4 340' ` `' I` Y; 0024 CERTS OF PART. 221,791 , er ~~ 814,230 ~ 0 2 421 1 033,600 ~' a 0031. PARK DEVELOP •. ,r > : " `', 1,277,039 ..~.. 0 40,800 0 1,317,839 '~~ !~'t ~ r ~ . '7~,~r h~ 0040 RECREATION FUND - 0 ': 115 710 167 710 ~. 349 393 0060 HERITAGE . ' ~~~ ~ (65,973) ~ ;, r ~'~,` .~ ~•' 5,675 {,r~.* : O Y ~ ~,~ ., • 0 0 - 5 675 ,~~ r _ " " '~• 0061 QUARRY CREEK TRUST ` '` ' `29 961 a '} R ,,r ~ 0" ° "° ' ~ ti "' "~"` ~ `~~ ~'a .~~` . , ~ ~ ~ r ~ ~ < : a -~ ~' 154 1 185 :; ::•• 28 930 * y ,'~; 0062 ~ C. .TV FOUNp TRUST ~ ~: ~ ~ # _ )' .. r ss F ~ ~ ~ ~.~ ~. ~r . ' ~- ~ ; ~ ~ r ~ ~ x u }~ _'46,294 ' ~~ 0 ,fir ~yy} ~ ~~~ 0 .~~ : #j :.= ~ 0 ~~ ~x~+'~a 46 ~~ • 0063 PARKING DISTRICT #2 12,563 r ~- ~ `~''- '~~ '~" ~'~ ~l ~sz ~ Lb... ~ Y -. r_ f -v Q '~' • r 0 .11 460 ~• x ~•.<.. _ r4~ . 0064 - .PARKING DISTRICT #3 L y M1 t ~ ti Q~ '~~-~_ z.. s.l. '` ~~k~~ a ~-- ~ r 1,113'~~tr . k 0 ~ ~. ` ~ ~ 0 130 899 ~ .('130 899)~* ~ 0066. DEFERRED COMPENSATION 2 747 465:- ~~.-~ ~ * ~"~i-'~ ~ ~ ~ ~ t ~ ~ x ~ ~ ~ ~ r~' `' ' 0067 SARATOGA PUB. FIN. AUTH ~ 92326` `'YY~~ ~ 0,~ * ~ `g ~,~ `~, 0 °' 0 k,';~ ~2,747,g65''~~~~ ' ~,:.1 ~ ,~ ~ r. q ,. ~w 0 xK ' Q •192 326 ~ *~' ~ ~- • 0068 ~ DEPOSIT AGENCI( FUNC ti ;• -;Y 895 232 ~~ ~ "" q~~.~ ~~~ ~ - ~ ~ F ~ " ~ ~' *~ < ~ 5= s ~ #~~ ~ < ~ ~ _ . 0 - ~; ~ti , '~.~., 0 ~ ~ .895 232*~~ :. :, 0 ~t 0071 LANDSCAPE/LIGHTbIST •.86,912^~ ~ ' ' F ~` ~~=..(1,278) z ~ Y , 55 237 '~ ~ ~ _ 30~397~-~ ~ " ~~,~ti 0073 PKG DIST BONDS #1 & 4 ~; ~: ; , x(47,644)' ~aY,~~ M~-~~ ~'~ ~ 0 ~ ••>~ ~ ~,~ ~ p F :. ~ ,-~ ~ ~ N ~°~ y x;~..'~ .'~ 0 ~ (47,644) ~' ~ ~ : ~ ~-*~ • 0076 LEONARD ROAD ASSMNT. ~ 42 570 n~ ~~' ~°Y { ,y ~" `'~ ~' ~ - '~ ~ Y ". * ~ x , `' - 0 ~. 0 '`' 8 750 '~ 33 820 r k~`y~,.~ '~~~' ~' ~y /~ .~~`}y ^ .,gyp v - : o, ~t' dSos~'.~ * +, c~ 'S~' .A: ? b ~~ Y.v. •h~. } k A t Total ~ ~$ V ~C~, ,~~':.:T.~ ~Y~ ~ t~~~..~ y ~a . ~~ tZ `!'Y! M$ i ~:•M ~ ~'1~ 5k~ ~~~" ~ i ,r ' 1•~B YA7 : ,~ dry.,,., ^,~ NOTE: ,• : ~ ;., ' #~ ~~»~ _ry ' ~ ~~ ~ ~ t ~~ < y .! ~. e' ! -: .~ '., s°. t+t~;; ~ ~.~~~~e '~t~:k t~', ~„y i~ .' ,y ~ ~-:`. •.-." Y ,,, } ~ :E .. `• '' ~ .s ~~a~ ~ ~s w 4• * Trust and agency balances are treated as a BabtNtji versus`fund equity for financial statement purposes: Accordingly, ' • ~ »• `s' ' .~ : ° ~; ~ ~^ the balances shown are for infpmnational purposes only.. ~ ~. (n • ,ys ~a.'~rv ecq #. ~5 s...~, ~ a t ~ '*~.. yam/ ,~ ubmitted by: ~ y~ ~~ A ..1 J/ ,~ , w (~ ~~%~+ ~' _ . A prove Y s', z~~w, :, ,w t b ~ ~'a ~ 4f~'J F d•f~~ .~ ~? ^+~{ `" ~x '7 ~"`~ ~t y.a tl6 ''~~ `3 ~ ~4 ~+ ~~ t v :- , '^5 t ~, tr ~ ~5~ - Q1RllORTIMMYYY6WK1 '. ' .> r4 ~1C' . Sit' 1 t, ,~ •~I~~,,..~ .iy, z €'"' t ~`},+y #' r.~ r'_T'v~~~ 11 ' -I~qd '> f~. . ~ L d ~ ~ ,. r ,~~ ~ = T i- -. p"1r: N~ ~G t ::.p~yx 'A.~Ya : t ~ ~.b.. ~f :;,;,e. ~ '~;~4i.'1r.~ ~~ n~~ , , ~ ~ ~ ~ _M,.~,~ ~~~ ~k~:: ~ • ~' (UnaUdlted ResUl~s x y • a<' - ~o,~ CITY Q4~CZL 1t~9!I~ talI~A1A ~ 199T 1/' Regular Meeting -Cancelled due to Legal Holiday 1/11 ~-Library Commission 1/ 15 ar l~ssting 1/21 ~diurne~d 1~eeting-Union School District and Los Gatos Saratoga High School District 2/1 special Session with Finance Advisory Committee~uarterly pra~ras f+a~'/Policy Paras~atters, 199s-9; Midyear Budget Rew ew 2/5 Regular Meeting 2/11 Adjourned Meeting-Planning Commission 2/19 Regular Meeting-CDHG Hearing 2/25 Adjourned~~etnq-parks and Recroati~ Commission 3/5 Regular Nesting 3/11 Adjour.~artng-public safety Comsiaaon 3/19 Regular Meeting 3/25 Adjourned feting-Initial 97-98 & 98-99 Budget Workshop 4/2 Ragula~ Mewt3a~q 4/8 Adjourned Mes~riq-Chaaber of Commerce 4/12 Town Balltinq Regular Icing-LLi~ Resolutions of Intention • 4/2Z Adjourned l~t~eti~-Hake Foundation Board-Q~uartsrly Budget, p'~'a9r~ and project Review 5/7 Regular Meeting 5/ 13 Ad j ourt~oc Ma~ti~iq-Youth Comaiss ion 5/21 Regular tinq-LLB Public Meeting 5/ 2 7 Ad j oGn~ It~tng 6/4 Rsqular:Ileetinq-Budget and LLA ~iearings 6/7 ~ Youth Cesmlission Interviews . 6/lo Adjo~~trned I~Sting-gmrttage Preservation Comeission 6/18 Regular,l~ting-Budget Hearing 6/24 Adjourned Meeting 7/2 Regular Meeting T/ 8 Ad j ourtied Meeting . 7/12 Town :Hall Ming 7/ 16 Regular 19eeting 7/22 Adjournacil6aatinq-Quartwrly Budget, program and Project Rsvie~t, 96-97 :Budget wrap-up 8/6 Regular Hosting . 8/12 Adjoined Hosting-Planning Commission 8/ 2 © xo 1~Eeeting - Summer Recess 8/2S No Ming - gu~wer Recess 9/3 9/9 Adjourned Resting 9/17 Regular Resting . 9/2.3: Adjourned ~teotinq-Saratoga. IInion School District (and possibly LQa Gatos/sazatoga High school District) l0/1 Regular Meeting . 1o/T Adjous~e8 1~taeting-Coam4unity College District 10/11 Town Hall Haetfnq , 10/15 -Regular Hosting. 10/ 21 Ad j ~ l~t+~et-Q~~artarly Budget, Program and Pro j sct Review 11/5 Regular etnq 11/11 Adjourna~ Heating 11/19 Reg lar Hosting 11/25 No ~[eetnq-Thanksgiving Week 12/3 Regular ILeetr~g-City Council Reorganization 12/9 Adjourned Heating-SASCC 12/i7 Regular Meeting 12/23 No Heating-Christmas Week • •