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HomeMy WebLinkAbout11-04-1996 Parks and Recreation Agenda~~/ • AGENDA SARATOGA PARRS AND RECREATION COMMISSION MEETING TIME: Monday, November 4, 1996 - 7:30PM PLACE: Administrative Conference Room, City Ha11 13777 Fruitvale Avenue Saratoga, California TYPE: Regular Meeting I. ORGANIZATION A) Roll Call B) Minutes (Meeting of October 7, 1996) C) Posting of Agenda Pursuant of Government Code 54954.2 the agenda for this meeting was posted on the City Hall Kiosk on October 31, 1996. II. OLD BUSINESS A) Park Development Priorities and Time Line. • III. NEW BUSINESS (None) IV. WRITTEN COMMUNICATIONS (None) V. COMMISSION AND STAFF REPORTS A) Commissioner's Reports B) Previous Month Council Meeting Report C) Recreation Department Status Report-Joan Pisani D) Park Maintenance Division Update-Bob Rizzo Zn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Parks Superintendent, Bob Rizzo, at (408) 868-1247. Notification 48 hours prior to the • meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. • M E M O R A N D O M TO: Parks and Recreation Commission FROM: Secretary, Parks and Recreation Commission SUBJECT: Meeting of Monday, November 4, 1996 **************************************************************** II. OLD BUSINESS A) Park Development Priorities and Time Line • Enclosed for your review is the City Council response to Chair Weiner's letter establishing time estimates for implementation for each of the Park Development Priorities. The Commission will discuss this memo and move to have this topic be placed on the Council agenda for the upcoming joint meeting between Council and the District Board scheduled for either December or January. Please note: It is time again to plan for the Annual Holiday Social, hosted by the Commission. So please bring your calendars. • ,,,, R~ ~1 • 1~EMORANDIIM DATE: October 24, 1996 TO: Kathryn Weiner, Chair, Parks an Recreation Commission FROM: Harry Peacock, City Manager Q,l,`,L ~~~~ BIIBJECT: Park Development Priorities and T~e Line The City Council has asked me to respond to your October 8th letter to the Mayor concerning this subject. Your letter and the subject of project timing and priorities was discussed at some length on October 22nd. Larry, Joan and Bob were all at the meeting so they are familiar with the details of the Councils discussion. Essentially here is what was determined. The first priorities are to work on the Azule/Blue Hills project and the Foothill Project. Before we can begin we must conclude joint use agreements with the two schools districts involved and we are currently working on that. As to how long that will take I can not give you a firm window because it involves other agencies. The Council has indicated its desire to have the schools continue to pay for half the maintenance cost of their field areas so this may take a bit of time to negotiate. The Council also expressed its opinion that the sports leagues which would be the major uses of these improved and expanded facilities should expect to help to pay for their upkeep. Once that hurdle has been accomplished then we can move rather quickly to involve the neighborhoods, the schools and sports groups in the design of the improvements and get them under construction. In terms of staff capacity, we can only take on this many projects at one time so these are the City Council's first priority. The Council also agreed to move-forward with the improvements of the Hakone Gardens Restrooms and have agreed to allow the Foundation to take the lead in pursuing this project. The city staff role will be limited to providing administrative and technical support. Until these projects are under construction, we can not move forward on the other projects on the list. After Foothill School we have tentatively agreed to consider Saratoga School as the next project in order. As for the Hub project, we understand that the School District may be launching a strategic plan for Redwood which might tie in to development of a conceptual hub plan. Perhaps this would be a good chance to joint venture with the district and the Council would be interested in having the Commission take the lead in discussing this with the District. Our concern is that we do • not have the staff resources to devote to this project at the current time while at the same time dealing with the three projects mentioned above. Perhaps this would be a good topic to discuss at • the next joint meeting between the Council and the District Board which is scheduled for either December or January, I have to check with Betsy on that. If the Commission could do some reconnaissance work for us with the District before then, that would be a big help. If you want to chat about this further please give me a call or let me know if you want me to attend your next Commission meeting. CC: City Council Larry Joan Bob • ~ r q ^^ II ^ ~ O`~:. CSL4~ J ~ µ • ~ a®~6 Q `~ ~~ o ~~ O~~ 13 7 77 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 867-3438 covxcII, ~-~s~Exs: October 8 , 19 9 6 Ann Mane Burger Pau/ E Jacobs i~llran ,1AOran Mayor Paul Jacobs h3re^ ;ucxer City of Saratoga Dcr,3~~ ~ ~t~o/fe 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Mayor, At our Parks and Recreation meeting on October 7, the commissioners received an update on one item of the Community Task Force recommendations from Bob Rizzo and Joan Pisani regarding the positive negotiations with the Saratoga and Cupertino school districts. It is gratifying to know that we will soon be entering the planning phase for improvements and development of both Foothill and Blue Hills/Azule. At the June 8 Community Workshop, one of the messages from the community was that the city act quickly to implement the task force • recommendations. The Parks and Recreation Commission would like to request the development~of a Park Development Funds timeline. We recommend that the timeline include the prioritized list of recommendations approved by City Council and time estimates of initial planning through implementation phases for each recommendation. The timeline would enable us all to see how quickly we will be able to implement the recommendations, understand the budget constraints, assess which projects can be done in parallel, re- prioritize if necessary, and perhaps think creatively to make things happen sooner. The timeline would also be a useful tool in discussions with the community at large. The Parks and Recreation Commission is not currently scheduled for a joint meeting with the City Council. However, the Commission would be eager to meet with Council to discuss the timeline upon completion in the near future. Regan s, ~,~~c,~' v ~~ ~ Kathryn Weiner • cc: City Council Parks and Recreation Commissioners Harry Peacock, Bob Rizzo, Joan Pisani =•~neec en ~ecvciee caee~