The URL can be used to link to this page

Home My WebLink About09-09-1996 Parks and Recreation Agenda~~ AGENDA • SARATOGA PARRS AND RECREATION COMMISSION MEETING TIME: Monday, September 9, 1996 - 6:00 PM PLACE: Chef Chou's -. 14510 Big Basin Way, Saratoga, California PURPOSE: To Yionor John Clark, Barbara Dutra and Donna Miller and to thank them for their years of service to the City of Saratoga as Park and Recreation Commissioners. Adjourn to the Regular Meetinq at 7:30PM Adult Day Care Center 196°i5 Allendale Avenue, Saratoga, California I. ORGANIZATION A) Roll Call B) Minutes (Meeting of August 5, 1996) C) Posting of Agenda Pursuant of Government Code 54954.2 the agenda for this meeting was posted on the City Hall Kiosk on September 5, 1996. II. OLD BUSINESS A) Review and update the status of the priorities in the development of future park and recreational facilities. III. NEW BUSINESS (None) IV. WRITTEN COMMUNICATIONS (None) V. COMMISSION AND STAFF REPORTS A) Commissioner's Reports B) Previous Month Council Meeting Report C) Recreation Department Status Report-Joan Pisani D) Park Maintenance Division Update-Bob Rizzo In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Parks Superintendent, Etob Rizzo, at (408) 867-3438. Notification 48 hours prior to the • meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. • M E M O R A N D II M TO: Parks and Recreation Commission FROM: Secretary, Parks and Recreation Commission SUBJECT: Meeting of Monday, September 9, 1996 **************************************************************** Dinner at Chef Chow's to honor outgoing Commissioners John Clark, Barbara Dutra and Donna Miller to thank them for their years of service to the City. Dinner will be served at 6PM. II. OLD BUSINESS A) Review and update the status of the priorities in the development of future park and recreational facilities. Secretary Rizzo will give a review and update the Commission regarding the future process of the Community Task Force recommendations on Parks and Recreation Development Fund Usage. No action is required. • • • ~o~ - ~~s - ~, e o e e ~/ ~~~~ o~ ~ ~~C~~ 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 867-3438 996 COUNCIL MEMBERS: Dr. Marcia Plumleigh, Superintendent Ann Marie Burger Campbell Union School District PauiE /aco6s 155 North Third Street Gillian Moran Campbell, CA 95008 Karen Tucker Dona/d L. Wolfe Subject: Joint Development and Use of Public School Open Space Areas in Saratoga Dear Dr. Plumleigh: On August 7th the Saratoga City Council will adopt a new policy statement setting forth its priorities in the development of future recreation facilities in Saratoga. The adoption of this policy document is the culmination of a community involvement and decision making process which stretches back more than one year. A cornerstone of the policy is the commitment of several hundred thousand dollars of city funds to renovate, improve and combine city park and school open space areas to create more multi-purpose active sports areas for the children of Saratoga. A copy of the policy document which will be adopted on August 7th is enclosed for your reference. As you know school districts and cities frequently enter into joint development and use agreements to improve the inventory of active recreational areas for the benefit of both constituencies. Local examples are the use agreements which the cities of Cupertino and Sunnyvale have had in place for a number of years now. As an initial step in implementing the policy of the City Council, I .am writing to inquire if your District would be interested in participating with the City in such an endeavor? If so I will arrange a meeting, at a mutually agreeable time, to initiate discussions as to how we can work together to improve your existing school open space areas, perhaps combine them from a facilities standpoint with adjacent city park property, and arrive at a mutually satisfactory plan for development, operation and future maintenance. A written reply to this letter is not necessary, a.telephone call will do (867-3438, ext. 213). Looking forward to hearing from you in the near future. Si cerel ~~~/'-/ ~~`~ • Harry R. Peacock City Manager Enclosure: City CC: City Council _Public Works Council Policy Statement Director Panted on recycled paper • o 0 ~ n®~c~ ~ 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 867-3438 4~, 1996 COUNCIL MEMBERS: Mrs . Patricia Lamson, Superintendent Ann Mane Burger Cupertino Union School District Paul E Jacobs 10301 Vista Drive Gillian Moran Cupertino, CA 95008 Karen Tucker Donald L. Wolfe Subject: Joint Development and Use of Public School Open Space Areas in Saratoga Dear Mrs. Lamson: On August 7th the Saratoga City Council will adopt a new policy statement setting forth its priorities in the development of future recreation facilities in Saratoga. The adoption of this policy document is the culmination of a community involvement and decision making process which stretches back more than one year. A cornerstone of the policy is the commitment of several hundred thousand dollars of city funds to renovate, improve and combine city park and school open space areas to create more multi-purpose active sports areas for the children of Saratoga. A copy of the policy document which will be adopted on August 7th is enclosed for your reference. Since the Cupertino School District has experience in entering into such agreements with other cities in which the district has schools, you are familiar with how such agreements benefit both our constituencies. As_ an initial step in implementing the policy of the City Council, I am writing-to inquire if your District would be interested in participating with the City in such an endeavor? If so I will arrange a meeting, at a mutually agreeable time, to initiate discussions as to how we can work together to improve your existing school open space areas, perhaps combine them from a facilities standpoint with adjacent city park property, and arrive at a mutually satisfactory plan for development, operation and future maintenance. A written reply to will do (867-3438, in the near future. Sincerely, /~ ~~~~ Harry Peacock City Manager Enclosure: City CC: City Council Public Works this letter is not necessary, a telephone call ext. 213). Looking forward to hearing from you Council Policy Statement Director Pnn?etl on recycles paper 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 867-3438 996 COUNCIL MEMBERS: Dr . Mary Gardner, Superintendent Ann Mane Burger Saratoga Union School District Paul E Jacobs 20460 Forrest Hills Drive Gillian Moran Saratoga, CA 95070 Karen Tucker Donald L. Wolfe Subject: Joint Development and Use of Public School Open Space Areas in Saratoga Dear Dr. Gardner: On August 7th the Saratoga City Council will adopt a new policy statement setting forth its priorities in the development of future recreation facilities in Saratoga. The adoption of this policy document is the culmination of a community involvement and decision making process which stretches back more than one year. A cornerstone of the policy is the commitment of thousand dollars of city funds to renovate, impr city park and school open space areas to create mop active sports areas for the children of Saratoga. policy document which will be adopted on August 7th your reference. several hundred eve and combine 'e multi-purpose A copy of the is enclosed for As you know school districts and cities frequently enter into joint development and use agreements to improve the inventory of active recreational areas for the benefit of both constituencies. Local examples are the use agreements which the cities of Cupertino and Sunnyvale have had in place for a number of years now. _ As an initial step in implementing the policy of the City Council, I am writing to inquire if your District would be interested in participating with the City in such an endeavor? If so I will arrange a meeting, at a mutually agreeable time, to initiate discussions as to how we can work together to improve your existing school open space areas, perhaps combine them from a facilities standpoint with, adjacent city park property, and arrive at a mutually satisfactory plan for development, operation and future maintenance. A written reply to this letter is not necessary, a telephone call will do (867-3438, ext. 213). Looking forward to hearing from you in the near future. Sincerel . arr R. Peacock .City Manager Enclosure: City CC: City Council Public Works Council Policy Statement Director Pnnteo on recycled paper • • w AS REVISED 7/17/96. • T0: Parks and Recreation Commission July 8, 1996 FROM: Community Task Force Parks and Recreation Development Fund SUBJECT: Recommendation on Fund Usage BACKGROUND: In March, 1996, the Saratoga City Council requested that a Community Ta$k Force be developed in order to recommend what needs should be addressed by the Parks and Recreation Development Fund. The task force .was comprised of two Parks and Recreation Commissioners, Jenny Crotty (Chair), and Kay Whitney; one Council Member, Gillian Moran; two community members, Jack Mallory and Fran Franklin and one alternative member who served as secretary, Monique Drumm. In addition, Rich Hughes was contracted by the City of Saratoga as a consultant. On June 8, 1996, approximately 70 members from the community attended a workshop to help determine and prioritize the needs of the City. Based on the results of that meeting, the Task Force makes the following recommendations. RECOMMENDATIONS: 1. Community Center Expansion - $100,000 for the initial phase This expansion is based on a concept that there is a need to have a community hub which would meet the needs of all the community and would include a variety. of facilities. Create a master plan for a Community Center Hub $100,000 to hire an architect/consultant to consider * A new or expanded Community Center and its location * Possible relocation of the corporation yard * Possibility of including an indoor sports center * Joint use/joint development of gym with Redwood School * Possibility of partnering with private organizations to develop joint use agreement for-facility use for Seniors * "Just-for-Teens" facility * Method for funding the development or operation of this new facility (tax/bond issue). 2. The Community emphasized a strong interest in meeting the needs of youth. This included a concern about teen programs, development of new fields and upgrade of existing field usage at school sites. Although the workshop did not discuss location for these recommendations, the task force looked at existing resources and is making the following recommendation: Playing fields for youth sports: 3 new and 4 renovated - $1,000,000 a. Joint use playing fields at school sites - $700,000 (There are 7 fields for possible renovation listed alphabetically) ~ .. * Argonaut School 1 renovated field - multi-use * Blue Hill s Sch./Azule Pk.l new, 1 renovated - ~~ ~~ * Foothill School 2 renovated fields - softball * Marshall Lane School 1 or more field - multi-use • * Saratoga School 1 renovated field - multi-use * McAuliffe School 1 renovated field - multi-use b. Sports fields at City parks - $300,000 This would expand the number of fields currently available * Azule Pk./Blue Hills Sch. 1 - 2 new fields - multi-use c. Teen programs and needs were strongly emphasized by the Workshop. The City should continue to make the Warner Hutton House available for teen programs and find away to, fund low, cost activities for .teens. 3. Improvements to existing parks - $500,000 Because of possible development of sports fields at Blue Hills and Azule, special considerations should be given to those areas. a. Azule Park (undeveloped) * Trees, picnic tables, BBQ * playground area, paths * Landscaped, off-street parking area b. Kevin Moran Park * Trees and benches. * Picnic benches, BBQ • * Playground equipment for older children * Community garden or garden plots * Landscaped off-Street parking area (to support both Kevin Moran and Azule users) c. Gardiner Park * New Playground equipment d. Hakone Garden * Replace hand rails if existing are unsafe * Replace restrooms 4. Reserve Fund - $400,000 a. Use to .complete projects 1 through 3 above (if under-funded) b. Create a long term plan for developing and funding parks, recreation areas, trails and open space. * Park and open space acquisition e.g. Mountain Winery, school sites, etc. * Trail improvements. c:\wp\wpfiles\stg-pf.mem 2 I ~ MINIITES ~ll SARATOGA CITY COIINCIL TIME: Wednesday, August 7, 1996 - 7:00 p.m. PLACE: Civic Theater, 13777 Fruitvale Ave. • TYPE: Regular Meeting Closed Session in Administration Conference Room, 13777 Fruitvale Ave. at 7:00 p.m. pursuant to Section 54957.6: CONFERENCE WITH LABOR NEGOTIATOR Agency negotiator: Harry Peacock Employee organization: Saratoga Employees Association and Saratoga Management Organization The Mayor announced that no action had been taken at the closed session. 7:32 - Pledge of Allegiance led by Karen Anderson. 1. ROLL CALL Councilmembers Present: Burger, Tucker, and Mayor Jacobs.. Councilmembers Absent: Moran and Wolfe. Staff Present: City Manager Peacock, City Attorney Riback, Public Works Director Perlin, Planning Director Curtis. 2. CEREMONIAL ITEMS A. Presentatioa to Mayor Jacobs and Councilmember Burger by Issues Today Television Forum No one was in attendance to make the presentation. 3. REPORT OF CITY CLERK ON POSTING OF AGENDA City Manager Peacock reported that pursuant to Government Code 54954.2, the agenda for 'this meeting was properly posted on August 2. 4. COMMIINICATIONS FROM COMMISSIONS AND THE PUBLIC A. ORAL COMMi7NICATION FROM 8ANTA CLARA COIINTY HOUSING ACTION COALITION Beth Makosey of the Tri-County Apartment .Association said she epresented the Santa Clara County Housing Action Coalition, and highlighted findings from the U.C. Berkeley study regarding the causes, challenges and solutions to the County's housing shortage. ~ B. GENERAL ORAL COMMIINICATZONS Jim Schindler, 12302 Goleta Court, said he had new information which was not considered in the decision of the Parks Task Force and fequested that Item 5.A.1 be removed from the Consent Calendar. City Attorney Riback said Council could delay oral communications and move to the Consent Calendar. ` Mayor Jacobs moved the agenda to the Consent Calendar. TIICRER/BIIRGER MOVED TO MOVE ITEM 5.A.1 TO SECTION H OF THE CONSENT CALENDAR. ~ TIIC1~R/BIIRGER MOVED TO MOVE ITEM 5.A.2 TO SECTION B OF THE CON8ENT CALENDAR. f Councilmembers discussed the motions as follows: 1. The previous meetings had been well-publicized, but those who attended the Council • meeting at which a decision was made were under the impression that was a final decision in regard to the general framework of the plan. 2. ' There may be information Council had not heard which could be forwarded to the committee for consideration during the planning and design phases which would not be undertaken without further input in any case. 2 August 7, City Council Minutes 1996 3. Perhaps Oral Communications was the more appropriate spot for this • information since it would be unfair for Council to change their decision at this meeting. Councilmembers Tucker and Burger agreed to withdraw the motion and second regarding Item 5.A.1. Mayor Jacobs returned the agenda to Oral Communications i, resented to ~ Mr. Schindler drew attention to the petition and survey p Council. There were more than 200 signatures and in most cases, they were registered voters. He said they were asked to let the City know what they wanted to see as parks were developed, but apparently the desires of the people as tabulated in the survey were ignored. He suggested that those desires regarding traffic and safety should tie considered by everyone. He said they feel Cupertino Union School District is not accepting responsibility and accountability for assurances given in regard to traffic at Blue Hills School when portable classrooms were installed. ' Allen T. Roten, 19812 Veronica Drive, Vice President of Greenbrier Homeowners and Taxpayers Association, said theirs was the longest lived homeowners association in Saratoga. He referred to a letter signed by Sally Johnson, association President. There are 180 homes in the association. He read the letter into the record. Mr. Roten said they gave the report to the parks task force before a panel was appointed. The panel did not include anyone from their area, which they did not understand. Also, they never received acknowledgment that their report had been accepted, reviewed or rejected. Some of their people did participate in the workshop. Joan Greene, 12350 Goleta Avenue, said they have been assured for years • that Azule would be a neighborhood park but development was always put ~ on hold. Members of the committee had not notified her of the recent `, meetings or she would have spoken at that time. She requested a red zone in front .of her home. ~ • Jennifer Crotty, 13861 Raven Court, Chair of the•Task Force and member of the Parks and Recreation Commission, said they greatly appreciate everyone who came to the meetings. Council was aware that the workshop ' was well attended and widely advertised. At the end of the workshop, ' all participants were notified that they were welcome to attend all meetings of the Task Force and the Parks and Recreation Commission. She said they agreed that traffic and safety are issues, not only in the Greenbrier area. In fact, they had specifically asked for only soccer fields at Azule Park and no baseball fields. All interested people will be invited to workshops where the actual design of parks • will be considered with a consultant's help. She said she feels they have gone overboard to accommodate the needs of neighborhoods but also the needs of the greater community. Everyone agrees that the youth of Saratoga needs a lot of attention. The workshop was well attended and it would be great if they could make everyone happy. Kay Whitney, 13067 Jaccaranda Court, member of Task Force and resident for 23 years, said she had raised four kids as a single parent and part of the reason they are the kind of people you would want to know is because the community of Saratoga provided lots of opportunities to them. She said when you hear sports leaders saying that kids are climbing over fences looking for places to play, that is a problem that can be solved. She said she heard people after the meetings who had started out with their own agendas, but had put them aside and a sense of community emerged. She said they need to provide things that will bring the community together and she hoped people would be able to • learn to live with some traffic as she had where she lives near Congress Springs Park. This is one community and decisions have to be made for the whole community. Mayor Jacobs moved the agenda to Item 5.A.1. 5. CONSENT CALENDAR city council Minutes 3 August 7, 1996 /A. Previously-Discussed Items • 1) Community Task Force Recommendations on Parks and Recreation Development Fund Usage (as revised on 7/17/96) (~ Discussion followed regarding how to show Council's priorities. TUCKER/BURGER TO APPEND THE RELEVANT PORTIONS OF THE MINUTES AS PART 1 OF THE STAFF RECOMMENDATION AND TO ADD ITEM 5 TO THE POLICY STATING ~\ THAT THE ABOVE PROJECTS ARE NOT STATED IN PRIORITY ORDER OF E%ECIITION. ~\ Councilmember Burger emphasized that this is a community effort and Council is not making final plans about development of .any of the parks at this time. When they reach that. point, community members can be part of the design process if they wish. Mayor Jacobs said he anticipated any material and comments presented / tonight will be forwarded to the Parks and Recreation Commission for consideration during the planning process. THE MOTION PASSED 3-0. 2) Ordinance relating to Household Sales (second reading and adoption, waiving reading in full) Councilmembers Tucker and Burger withdrew the motion and second to remove this item from the Consent Calendar. Following discussion on the procedure to be followed, Mayor Jacobs moved the agenda to Oral Communications. Marvin Becker, 12120 Mellowood Drive, President of Brookview Homeowners • Association, said this group was formed 30 years ago. Regarding allowing only.one sign for block sales at the site of the sale, he said there would be no way for people to know that there is a sale going on. The neighborhood has held block sales for seven years and the signs are usually put up the night before and taken down after the sale. Many of the signs in the area are put up by San Jose residents. Mayor Jacobs moved the agenda to Item 5.A.2 5. CONSENT CALENDAR A. Previously-Discussed Items 2) Ordinance relating to Household Sales (second reading • and adoption, waiving reading in full) Council was informed that they had recently enacted an ordinance that prohibits temporary signs in the public right of way with certain exceptions. City Manager Peacock said this ordinance relates only to the number of signs that can be put on private property. What Mr. Becker and Ms. Fariss are talking about is amending the sign ordinance to allow temporary signs in the public right of way or on other private property . BURGER/TUCKER MOVED TO ADOPT ORDINANCE 71-165 AS WRITTEN NAZVING READING IN FULL. Discussion followed regarding Council's interpretation of what Ms. Fariss was requesting in her letter and prohibition of signs on private property. City Attorney Riback said that by this ordinance, Council is adopting • standards in regard to garage sales. Garage sale signs have been prohibited on both public and private property until now. THE MOTION PASSED 3-0. 6. PUBLIC HEARINGS • CITY OF SA • ~ATO GA • Treasurer's Report of Fund Balances July 31 ~ 1996 Number Fund Description Unaudited # 6/30/96 Adjustments & Transfers Year to Date Revenues Year to Date Expenditures As of 7/31/96 0001 GENERAL $4,142,358 ($804,075) $504,695 $436,371 $3,406 607 0010 T.D.A. 0 0 0 0 , 0 0012 H.C.D.A. 136,955 (2,969) 0 1,898 132 088 0013 TRAFFIC SAFETY 12,153 749 0 0 , 12 902 0014 GAS TAX 212,304 5,751 52,097 23,452 , 246 700 0015 ENVIRON PROGRAMS 361,849 (3,708) 0 21,024 , 337 117 0016 HILLSIDE STREET REPAIR 99,163 0 0 0 , 99 163 0021 LIBRARY DEBT 1,730 0 0 0 , 1 730 0022 STATE PARK BONDS 4,217 0 0 0 , 4 217 0024 CERTS OF PART. 147,093 .776,106 0 0 , 923 199 0031 PARK DEVELOP 1,277,039 0 0 0 , 1 277 039 0040 RECREATION FUND (23,294) 28,146 42,037 61,133 , , (14,244) 0060 HERITAC-~E 5,386 0 0 0 5 386 0061 GIUARRY CREEK TRUST 29,964 0 0 0 , 29 964 0062 C.A.TV FOUND TRUST 46,294 0 0 0 , 46 294 0063 PARKING DISTRICT #2 12,563 0 0 11,450 , 1 113 0064 PARKING DISTRICT #3 (41,441) 0 0 0 , (41,441) 0066 DEFERRED COMPENSATION 2,441,970 0 0 0 2 441 970 0067 SARATOGA PUB. FIN. AUTH. 216,498 0 0 0 , , 216 498 0068 DEPOSIT AGENCY FUND 895,612 0 0 0 , 895 612 0071 LANDSCAPE/LIGHT DIST. 81,158 0 0 4,166 , 76 992 0073 PKG DIST BONDS #1 & 4 (47,644) 0 0 0 , (47,644) 0076 LEONARD ROAD ASSMNT. 42,570 0 0 0 42,570 Total 1 b U~t+~ :; .>~:. : .> ..:, 596 8~9 559 494 ftji 098 832. NOTE: # The balances as of June 30, 1996 are preliminary and unaudited. A number of year end entries, which will have a material effect on the statement, have not been booked. As part of the normal and routlne process of closing the books at year end, these entries will be recorded. * Trust and agency balances are treated as a liability versus fund equity for financial statement purposes. Accordingly, the balances shown are for informational purposes only. ;~ . Submitted b Approved by: ^~ - p` ~J O:UtEPOM~(MMYY)PB. W 10 °`~'~ (Unaudited Results)