HomeMy WebLinkAbout01-09-1996 Parks and Recreation Agenda
•
AQENDA
SARATOGA PARRS AND RECREATION COMMISSION MEETING
TIME: Monday, January 8, 1996 - 7:30P.M.
PLACE: Adult Day Care Center
19655 Allendale Avenue, Saratoga, California
TYPE: Regular Meeting
I. ORGANIZATION
A) Roll Call (Introduction of New Parks & Recreation
Commissioner - Kay Whitney)
B) Minutes (Meeting of November 6, 1995)
C) Posting of Agenda
Pursuant of Government Code 54954.2 the agenda for
this meeting was posted on the City Hall Riosk on
January 3, 1996.
3I. OLD BUSINESS
None
III. NEW BUSINESS
A) Discussion of park facilities needs for the Joint
Meeting with City Council scheduled for Tuesday,
February 27, 1996.
IV. WRITTEN COMMUNICATIONS
None
V. COMMISSION AND STAFF REPORTS
A) Commissioner's Reports
B) Previous Month Council Meeting Report
C) Recreation Department Status Report-Joan Pisani
D) Park Maintenance Division Update-Bob Rizzo
In compliance with the Americans with Disabilities Act, if you need special
assistance to participate in this meeting, please contact the Parks
Superintendent, Bob Rizzo, at (408) 867-3438. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting.
C~
C]
M S M O R A N D II M
TO: Parks and Recreation Commission
FROM: Secretary, Parks and Recreation Commission
SUBJECT: MEETING OF MONDAY, JANUARY 8, 1996
****************************************************************
III. NEW BUSINESS
A) Discussion of park facilities needs for the Joint Meeting
with City Council scheduled for Tuesday, February 27,
1996
At the Joint City Council/Parks and Recreation Commission
• meeting on November 21, 1995, Council agreed to hold
another joint meeting regarding Parks and Recreation
Facility Development. Council requested for the next
joint meeting that the Commission develop a detailed
"wants and needs' list that addresses Parks and
Recreation facilities future development. I have
attached a number of items for your review:
1) Saratoga City Council minutes for the November 21
joint meeting.
2) Mayor Jacobs list of parameters to be considered by
the task force.
3) A summary of City/School Recreational Facilities.
4) Letter from Saratoga Union School District regarding
the task force.
5) Treasurer's Report of Fund Balances dated 11/30/95.
• Please let Janice know if you will be unable to attend this
meeting (867-3438 Ext. 245) ~~ ~ /~ J
7w Bob Ri/Czd/, ;`Secretary
. .
,,.~ .
'*:-
C
•
•
q,~C3~
• 8~i1tATOGA CIT! CODICIL
~; Tuesday, November 21, 1995 - 6:30 p.m.
PLACB: 6:30 - Administration Meeting Room, 13777 Fruitvale Ava.;
7:00 - Senior Day Care Center, 19655 Allendale Ave.
TYPB: Adjourned Regular Meeting/Joint Meeting with- Parks and
Recreation Commission
The meeting ras aalied to order at 6;30 PlL by vice Mayor ltoraa.
i. Roll Cali
Couaoil Iembers Preseats Mayor Jacobs, Vice Mayor Moran,
Councilmembers Burger, Tucker and Wolfe
Staff Presents City Manager Peacock
2. Report of City Clerk on Posting of lgeada
The City Clerk reported that pursuant to Government Code 54954.2, the
agenda for this meeting was properly posted on November 17, 1995, and
that the notice of adjournment lrom the November 15, 1995, Council
meeting was properly posted on November 16, 1995.
3. intsrviers rith 7-ppliaaats for Parrs aad Recreation Commission
Interviews ware held with applicants Opatrny and Whitney. The City
Council then proceeded to the Adult Day Care Center to conduct the
balance of the meeting.
4. Joint Ieetinq rich Parlu aad Raarsation Commission
•~j Commissioners Presents Chairperson Clark and Commissioners Crotty,
Dutra, Miller, Swan and Weiner.
Staff Presentz Public Works Director Perlin, Recreation Director
Pisani and Parks and Buildings Superintendent Rizzo.
7-. Disanssion of Parameters for loans Aronps oa future Parrs aad
ltedreation Zaaility•Developmeat
Mayor Jacobs introduced the topic of creating a focus group process to
develop a completion plan for the parks system and as guidance for the
focus groups. It is his view that the groups are to be advisory to the
City Council, not to design the system for the City. The purpose of
having the focus groups is to engage people in the process not to just
have them show up at a public hearing on proposed plans.
Councilmember Tucker added that part of the effort should be to explore
use of school facilities more extensively as a part of fulfilling the
park and recreation needs of the community as well as determining the
need for added facilities at existing park sites,.both developed and
underdeveloped.
Councilmember Wolfe added that he feels the Commission has identified
the needs in the work it has done. He views the focus groups as
providing wide ranging community input as to solutions to fulfill the
needs.
Commissioner Miller suggested that an alternative would be to form task
forces for particular interests such as soccer, an improved community
center, more picnic arenas, etc. , and to have representatives on the
task groups from various areas of the City.
- It was agreed that, regardless of the method used, the focus should be
on defining the needs of the system on a city-wide basis.
Councilmember Tucker indicated that she would like to have the needs of
the system quantified and projected both five and ten years into the
' future.
Commissioner Weiner commented that she felt the Commission doesn't have
the ability to take demographic changes and translate them into the
need for added facilities; that the Commission would need outside help
to do that.
_ City Conaail ![iantes 2 lTovesber~
' 1995 ~}`
• : .. .
It was generally agreed that whatever process is ultimately followad,~
should be under the direction of the Commission. It was the consensus :.,,x;.
__ that the process should include involvement from residents of various ;j''
• neighborhoods, from user groups, from the schools, and from members of
the City~s Finance Advisory Committee. It was also agreed that some
political decisions needed to be made first to-set parameters for the
work of the group, and that perhaps one overall task force would be the
preferred method and process. •
It was agreed to have another joint meeting in February at an adjourned
session of the City Council. In the interim the City Council will
prepare an overall policy direction for the task force and the
Commission, at its next regular meeting, will develop a detailed wants
and needs list. The policy direction statement and the needs list will
be shared with each group before the next joint meeting.
City Council requested staff to update the facilities inventory to
include West Valley College, Marshall Lane School, the YMCA, the
Quito/Pollard Road property, and facilities available through the Mid-
/,~ Peninsula Open Space District.
_-~ _ - m- - ~. Other Items
A. Resolution Relating to BreeMay Noise
It was moved by Councilmember Burger, seconded by Councilmember Wolfe,
and passed 5-0, to adopt a Resolution 95-52 Relating to Freeway Noise
to be sent to members of the Congress of the United States who
represent the City of Saratoga.
During discussion on this item it was agreed that a separate resolution
was needed which would be directed to the members of the State
Legislature representing Saratoga. .
It was moved by Councilmember Wolfe, seconded by Councilmember Tucker,
and passed 5-0, to adopt a Resolution 95-53 Relating to Freeway Noise
to be sent to members of the State Legislature who represent the City
of Saratoga..
.,. ._
8. 1lireless Commnnioation Systems 8ltinq Poliay
The City Council reviewed the report of the City Manager regarding the
current policies of the City as contained in the City code, the status
of current applications in the City and the actions of surrounding
cities relating to this matter and the ordinances from several other
jurisdictions relating to antennas and to cellular antenna facilities,
and the various policy questions which needed to be addressed in
determining future action by the City regarding the placement of future
cellular antenna monopole structures in the City.
After extended discussion the City Council, by consensus, agreed to
refer this matter to the Planning Commission to develop a recommended
policy and appropriate ordinance revision as necessary to effectuate
such a policy.
C. 8e1!-Evaluation o! 11/iS/95 fleeting
The City Council felt that it was both a good practice for the items to
be covered at the next adjourned session to be listed on the regular
meeting agenda and for the Mayor to continue to read those items out
for the benefit of the community at large. The members of the City
Council expressed its appreciation to the Mayor for reading the items
out on the agenda. .
D. Agenay Assiq~ent Reports
Councilmember Wolfe reported on his attendance at the Indian Business
Dinner and that the Saratoga Business Development Council will be
• considering going to an Ad Hoc subcommittee structure.
Vice liayor Moran reported that she is seeking endorsement from the
Cities Association for a seat on the Air Quality Management District
Board and requests the Mayor to forward a letter endorsing her
candidacy. She indicated that in a discussion with Mary Gardener,
Superintendent of the Saratoga Union School District, the possible use
1. The system needs to be able to serve more people.
2. The system needs more "active" facilities, not more passive
facilities, because the demand for "active" is greater.
3. All facilities should be made easily accessible to all
citizens.
4. The acquisition of additional land should not be considered by
the groups, nor raised as possible solutions or alternatives.
5. Partnerships between the schools and the city for mutual use of
facilities and combining of resources should be considered.
~. Financial issues should not play a role in the focus groups.
Let the city council wrestle with the financial questions which may
arise from the recommendations. On the other hand, recommendations
should not be such that they are beyond any realistic financial
grasp.
•
•
,~ ,
Summary of City/School Recreational Facilities
•
M Softbl Bsktbl Terris Socer stRm Vbl Bbl P1
Argonaut School 1 2 4 2 1
Beauchamps Park 1/2 1 2
Blue Hills Elem.Sch 1 1 1
1 1
Brook len Park 1/2 1
Central Park
Christa McAuliffe Sc h 1 1
1
Congress Springs Pa rk 1 2 5
1 5 2
E1 Ouito Park 1 1 1 1
Foothill Park
Foothill School 1 3 2.5 1 1
• Gardiner Park 2
Historical Park
Kevin Moran Park 2
Marshall Lane Schl 4 1 1 2
Prospect High Schl 2 1 4 6 1 1
Quito/Pollard
Ravenwood Park 1
Redwood Middle Schl 1 1 12 3
Sacred Heart School 4 1 2
Saratoga Hiah School 2 1 8 8 2 1
Sarato a School 1 2 1
St. Andrews 1 1 6 1 1 3
West Valley Cow 1 2 4 16 3 1 1 1
• Wildwood Park 1 1 2
- ~.
:7
Key: MP - Multipurpose Rm/Gym
Softbl - Softball field
Bsktbl - Basketball court/outdoor
Tenis - Tennis court
Socer - Soccer field/multipurpose field
RstRm - Restrooms
Vbl - Volleyball court
Bbl - Baseball field
P1 - Play structures
•
•
SflRflT06fl UDIOD SCHOOL DISTflICT
20460 FORREST HILLS DRIVE
SARATOGA, CALIFORNIA 95070
• (408) 867-3424
November 30, 1995
Harry Peacock, City Manager
Saratoga City Offices
13777 Fruitvale Avenue
Saratoga, CA 95070
Dear Harry,
~r-~'
~~
,.
D . ~, ~~;
~~
~~~ i ~~~~
iri~~ «r, s~~~~rc~c+;:~
CITY ;424~t ~iGkt'.'3 d9'~'1C>~
I understand the Parks & Recreation Commission and the City
of Saratoga are contemplating a task force to review use of
the community's parks and recreation needs.
Saratoga Union School District is interested in joining the
task force, based on the fact that our clients are the same
• and because a joint effort appears t.o be the most practical
way to make use of fields .and grounds.
I will call you about the possibility of a representative
from the District joining the task force. I look forward to
talking with you.
Sincerely,
Mary G er, Superintendent
MG/bm
•
CITY OF SARATOGA •
TREASURER'S REPORT OF FUND BALANCES
NOVEMBER 30, 1995
' Fund Audited Adjustments Year to Date Year to Date As of
Number .Description 6/30/95 8~ Transfers Revenues Expenditures 11/90/95
0001 GENERAL $2,584,768 $2,748,513 $2,983,984 $2,367,295
0010 T.D.A. 0 0 0 $0
0012 H.C.D.A. 98,005 8,738 44,414 $80,328
0013 TRAFFIC SAFETY 0 8,824 0 $8,824
0014 GA3 TAX 0 539,817 284,851 $275,188
0015 ENVIRON PROGRAMS 348,114 131,779. 151,083 $328,830
0018 HILLSIDE STREET REPAIR 128,367 5,034
~ 21,442 $111,959
0018 HILLSIDE DEV 0 0 0 $0
0021 LIBRARY DEBT 1,575 95,189 88 $98,878
0022 STATE PARK BONDS 1,071 ~ 4,000
- 450 $4,821
0024 CERTS OF PART. 209,955 0 ~ 82,260 $147,695
0031 PARK DEVELOP 939,319 - 220,320 0 $1,159,639
0033 STATE URBAN PARK8 0, 0 0 $0
0040 RECREATION FUND 0 205,873 217,811 ($11,738)
0060 HERITAGE 5,188 200 0 • $5,388
0061 GIUARRY CREEK TRUST 46,722 238 5,930 $41,028
0062 C.A.TV FOUND TRUST 45,398 896 0 $48,294
0083 PARKING DI8TAICT ~2 13,059 0 11,898 $1,181 *
0064 PARKING DI8TRICT #E3 (40,685- 0 130,070 • ($170,755)*
0068 DEFERRED COMPENSATION 2,441,970 - 0 0 $2,441,970 *
0087 3ARATOC'fA PUB. FIN. AUTN. X18,498 0' 0 $218,4p8
0068 DEPOSIT AGENCY FUND 0 $254,784 0 0 $254,784
0071 LAND3CAPE/LIGHT DI8T. 176,788 5,182 95,832 $88,318
0073 PKG DIET BOND8 ~1 $ 4 21,142 .' ' , ' 0 82,768 ($41,844)
0075 LEONARD ROAD PROJECT • 0 ~ 0 ~ 0 $0
0076 LEONARD ROAD A88MNT. ~ 40.481 ~ ses `s a~ ~aR nan *
Total
NOTE: * Trust and agency balances are treated as a Babllity versus fund equity for financial statement purposes. Accordingly,
the balances shown are for informational purposes only.
.~..r- SUBMITTED APPROVED ~ ,~
12/15/95 C:\REPORT31(MMYY)FB.WK1
~
W
• • •
~y~'
TO: DIRECTOR OF COMMUNITY DEVELOPMENT
FROM: SARATOGA BICYCLE ADVISORY COMMITTEE
DATE: DECEMBER 18, 1995
SUBJECT: PROPOSED DEVELOPMENT OF THE SPAICH PROPERTY ON SARATOGA-
SUNNYVALE RD. AT HERRIMAN AVENUE.
*****************************************************************
The Saratoga Bicycle Advisory Committee has interest in seeing
that a path/trail, connecting Saratoga-Sunnyvale Rd. at Herriman
Ave. and Seaton Ave./Foothill Park and School, when the Spaich
property at that location, developes.
The Saratoga BAC unanimously supports such a connection.
Should you need any additional input or background on this
matter, please contact Erman Dorsey, Staff Liaison to the Saratoga
BAC.
copy: Director of Public Works
Parks and Recreation Commission
• jw