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HomeMy WebLinkAbout01-09-1996 Parks and Recreation Agenda • AQENDA SARATOGA PARRS AND RECREATION COMMISSION MEETING TIME: Monday, January 8, 1996 - 7:30P.M. PLACE: Adult Day Care Center 19655 Allendale Avenue, Saratoga, California TYPE: Regular Meeting I. ORGANIZATION A) Roll Call (Introduction of New Parks & Recreation Commissioner - Kay Whitney) B) Minutes (Meeting of November 6, 1995) C) Posting of Agenda Pursuant of Government Code 54954.2 the agenda for this meeting was posted on the City Hall Riosk on January 3, 1996. 3I. OLD BUSINESS None III. NEW BUSINESS A) Discussion of park facilities needs for the Joint Meeting with City Council scheduled for Tuesday, February 27, 1996. IV. WRITTEN COMMUNICATIONS None V. COMMISSION AND STAFF REPORTS A) Commissioner's Reports B) Previous Month Council Meeting Report C) Recreation Department Status Report-Joan Pisani D) Park Maintenance Division Update-Bob Rizzo In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Parks Superintendent, Bob Rizzo, at (408) 867-3438. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. C~ C] M S M O R A N D II M TO: Parks and Recreation Commission FROM: Secretary, Parks and Recreation Commission SUBJECT: MEETING OF MONDAY, JANUARY 8, 1996 **************************************************************** III. NEW BUSINESS A) Discussion of park facilities needs for the Joint Meeting with City Council scheduled for Tuesday, February 27, 1996 At the Joint City Council/Parks and Recreation Commission • meeting on November 21, 1995, Council agreed to hold another joint meeting regarding Parks and Recreation Facility Development. Council requested for the next joint meeting that the Commission develop a detailed "wants and needs' list that addresses Parks and Recreation facilities future development. I have attached a number of items for your review: 1) Saratoga City Council minutes for the November 21 joint meeting. 2) Mayor Jacobs list of parameters to be considered by the task force. 3) A summary of City/School Recreational Facilities. 4) Letter from Saratoga Union School District regarding the task force. 5) Treasurer's Report of Fund Balances dated 11/30/95. • Please let Janice know if you will be unable to attend this meeting (867-3438 Ext. 245) ~~ ~ /~ J 7w Bob Ri/Czd/, ;`Secretary . . ,,.~ . '*:- C • • q,~C3~ • 8~i1tATOGA CIT! CODICIL ~; Tuesday, November 21, 1995 - 6:30 p.m. PLACB: 6:30 - Administration Meeting Room, 13777 Fruitvale Ava.; 7:00 - Senior Day Care Center, 19655 Allendale Ave. TYPB: Adjourned Regular Meeting/Joint Meeting with- Parks and Recreation Commission The meeting ras aalied to order at 6;30 PlL by vice Mayor ltoraa. i. Roll Cali Couaoil Iembers Preseats Mayor Jacobs, Vice Mayor Moran, Councilmembers Burger, Tucker and Wolfe Staff Presents City Manager Peacock 2. Report of City Clerk on Posting of lgeada The City Clerk reported that pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on November 17, 1995, and that the notice of adjournment lrom the November 15, 1995, Council meeting was properly posted on November 16, 1995. 3. intsrviers rith 7-ppliaaats for Parrs aad Recreation Commission Interviews ware held with applicants Opatrny and Whitney. The City Council then proceeded to the Adult Day Care Center to conduct the balance of the meeting. 4. Joint Ieetinq rich Parlu aad Raarsation Commission •~j Commissioners Presents Chairperson Clark and Commissioners Crotty, Dutra, Miller, Swan and Weiner. Staff Presentz Public Works Director Perlin, Recreation Director Pisani and Parks and Buildings Superintendent Rizzo. 7-. Disanssion of Parameters for loans Aronps oa future Parrs aad ltedreation Zaaility•Developmeat Mayor Jacobs introduced the topic of creating a focus group process to develop a completion plan for the parks system and as guidance for the focus groups. It is his view that the groups are to be advisory to the City Council, not to design the system for the City. The purpose of having the focus groups is to engage people in the process not to just have them show up at a public hearing on proposed plans. Councilmember Tucker added that part of the effort should be to explore use of school facilities more extensively as a part of fulfilling the park and recreation needs of the community as well as determining the need for added facilities at existing park sites,.both developed and underdeveloped. Councilmember Wolfe added that he feels the Commission has identified the needs in the work it has done. He views the focus groups as providing wide ranging community input as to solutions to fulfill the needs. Commissioner Miller suggested that an alternative would be to form task forces for particular interests such as soccer, an improved community center, more picnic arenas, etc. , and to have representatives on the task groups from various areas of the City. - It was agreed that, regardless of the method used, the focus should be on defining the needs of the system on a city-wide basis. Councilmember Tucker indicated that she would like to have the needs of the system quantified and projected both five and ten years into the ' future. Commissioner Weiner commented that she felt the Commission doesn't have the ability to take demographic changes and translate them into the need for added facilities; that the Commission would need outside help to do that. _ City Conaail ![iantes 2 lTovesber~ ' 1995 ~}` • : .. . It was generally agreed that whatever process is ultimately followad,~ should be under the direction of the Commission. It was the consensus :.,,x;. __ that the process should include involvement from residents of various ;j'' • neighborhoods, from user groups, from the schools, and from members of the City~s Finance Advisory Committee. It was also agreed that some political decisions needed to be made first to-set parameters for the work of the group, and that perhaps one overall task force would be the preferred method and process. • It was agreed to have another joint meeting in February at an adjourned session of the City Council. In the interim the City Council will prepare an overall policy direction for the task force and the Commission, at its next regular meeting, will develop a detailed wants and needs list. The policy direction statement and the needs list will be shared with each group before the next joint meeting. City Council requested staff to update the facilities inventory to include West Valley College, Marshall Lane School, the YMCA, the Quito/Pollard Road property, and facilities available through the Mid- /,~ Peninsula Open Space District. _-~ _ - m- - ~. Other Items A. Resolution Relating to BreeMay Noise It was moved by Councilmember Burger, seconded by Councilmember Wolfe, and passed 5-0, to adopt a Resolution 95-52 Relating to Freeway Noise to be sent to members of the Congress of the United States who represent the City of Saratoga. During discussion on this item it was agreed that a separate resolution was needed which would be directed to the members of the State Legislature representing Saratoga. . It was moved by Councilmember Wolfe, seconded by Councilmember Tucker, and passed 5-0, to adopt a Resolution 95-53 Relating to Freeway Noise to be sent to members of the State Legislature who represent the City of Saratoga.. .,. ._ 8. 1lireless Commnnioation Systems 8ltinq Poliay The City Council reviewed the report of the City Manager regarding the current policies of the City as contained in the City code, the status of current applications in the City and the actions of surrounding cities relating to this matter and the ordinances from several other jurisdictions relating to antennas and to cellular antenna facilities, and the various policy questions which needed to be addressed in determining future action by the City regarding the placement of future cellular antenna monopole structures in the City. After extended discussion the City Council, by consensus, agreed to refer this matter to the Planning Commission to develop a recommended policy and appropriate ordinance revision as necessary to effectuate such a policy. C. 8e1!-Evaluation o! 11/iS/95 fleeting The City Council felt that it was both a good practice for the items to be covered at the next adjourned session to be listed on the regular meeting agenda and for the Mayor to continue to read those items out for the benefit of the community at large. The members of the City Council expressed its appreciation to the Mayor for reading the items out on the agenda. . D. Agenay Assiq~ent Reports Councilmember Wolfe reported on his attendance at the Indian Business Dinner and that the Saratoga Business Development Council will be • considering going to an Ad Hoc subcommittee structure. Vice liayor Moran reported that she is seeking endorsement from the Cities Association for a seat on the Air Quality Management District Board and requests the Mayor to forward a letter endorsing her candidacy. She indicated that in a discussion with Mary Gardener, Superintendent of the Saratoga Union School District, the possible use 1. The system needs to be able to serve more people. 2. The system needs more "active" facilities, not more passive facilities, because the demand for "active" is greater. 3. All facilities should be made easily accessible to all citizens. 4. The acquisition of additional land should not be considered by the groups, nor raised as possible solutions or alternatives. 5. Partnerships between the schools and the city for mutual use of facilities and combining of resources should be considered. ~. Financial issues should not play a role in the focus groups. Let the city council wrestle with the financial questions which may arise from the recommendations. On the other hand, recommendations should not be such that they are beyond any realistic financial grasp. • • ,~ , Summary of City/School Recreational Facilities • M Softbl Bsktbl Terris Socer stRm Vbl Bbl P1 Argonaut School 1 2 4 2 1 Beauchamps Park 1/2 1 2 Blue Hills Elem.Sch 1 1 1 1 1 Brook len Park 1/2 1 Central Park Christa McAuliffe Sc h 1 1 1 Congress Springs Pa rk 1 2 5 1 5 2 E1 Ouito Park 1 1 1 1 Foothill Park Foothill School 1 3 2.5 1 1 • Gardiner Park 2 Historical Park Kevin Moran Park 2 Marshall Lane Schl 4 1 1 2 Prospect High Schl 2 1 4 6 1 1 Quito/Pollard Ravenwood Park 1 Redwood Middle Schl 1 1 12 3 Sacred Heart School 4 1 2 Saratoga Hiah School 2 1 8 8 2 1 Sarato a School 1 2 1 St. Andrews 1 1 6 1 1 3 West Valley Cow 1 2 4 16 3 1 1 1 • Wildwood Park 1 1 2 - ~. :7 Key: MP - Multipurpose Rm/Gym Softbl - Softball field Bsktbl - Basketball court/outdoor Tenis - Tennis court Socer - Soccer field/multipurpose field RstRm - Restrooms Vbl - Volleyball court Bbl - Baseball field P1 - Play structures • • SflRflT06fl UDIOD SCHOOL DISTflICT 20460 FORREST HILLS DRIVE SARATOGA, CALIFORNIA 95070 • (408) 867-3424 November 30, 1995 Harry Peacock, City Manager Saratoga City Offices 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Harry, ~r-~' ~~ ,. D . ~, ~~; ~~ ~~~ i ~~~~ iri~~ «r, s~~~~rc~c+;:~ CITY ;424~t ~iGkt'.'3 d9'~'1C>~ I understand the Parks & Recreation Commission and the City of Saratoga are contemplating a task force to review use of the community's parks and recreation needs. Saratoga Union School District is interested in joining the task force, based on the fact that our clients are the same • and because a joint effort appears t.o be the most practical way to make use of fields .and grounds. I will call you about the possibility of a representative from the District joining the task force. I look forward to talking with you. Sincerely, Mary G er, Superintendent MG/bm • CITY OF SARATOGA • TREASURER'S REPORT OF FUND BALANCES NOVEMBER 30, 1995 ' Fund Audited Adjustments Year to Date Year to Date As of Number .Description 6/30/95 8~ Transfers Revenues Expenditures 11/90/95 0001 GENERAL $2,584,768 $2,748,513 $2,983,984 $2,367,295 0010 T.D.A. 0 0 0 $0 0012 H.C.D.A. 98,005 8,738 44,414 $80,328 0013 TRAFFIC SAFETY 0 8,824 0 $8,824 0014 GA3 TAX 0 539,817 284,851 $275,188 0015 ENVIRON PROGRAMS 348,114 131,779. 151,083 $328,830 0018 HILLSIDE STREET REPAIR 128,367 5,034 ~ 21,442 $111,959 0018 HILLSIDE DEV 0 0 0 $0 0021 LIBRARY DEBT 1,575 95,189 88 $98,878 0022 STATE PARK BONDS 1,071 ~ 4,000 - 450 $4,821 0024 CERTS OF PART. 209,955 0 ~ 82,260 $147,695 0031 PARK DEVELOP 939,319 - 220,320 0 $1,159,639 0033 STATE URBAN PARK8 0, 0 0 $0 0040 RECREATION FUND 0 205,873 217,811 ($11,738) 0060 HERITAGE 5,188 200 0 • $5,388 0061 GIUARRY CREEK TRUST 46,722 238 5,930 $41,028 0062 C.A.TV FOUND TRUST 45,398 896 0 $48,294 0083 PARKING DI8TAICT ~2 13,059 0 11,898 $1,181 * 0064 PARKING DI8TRICT #E3 (40,685- 0 130,070 • ($170,755)* 0068 DEFERRED COMPENSATION 2,441,970 - 0 0 $2,441,970 * 0087 3ARATOC'fA PUB. FIN. AUTN. X18,498 0' 0 $218,4p8 0068 DEPOSIT AGENCY FUND 0 $254,784 0 0 $254,784 0071 LAND3CAPE/LIGHT DI8T. 176,788 5,182 95,832 $88,318 0073 PKG DIET BOND8 ~1 $ 4 21,142 .' ' , ' 0 82,768 ($41,844) 0075 LEONARD ROAD PROJECT • 0 ~ 0 ~ 0 $0 0076 LEONARD ROAD A88MNT. ~ 40.481 ~ ses `s a~ ~aR nan * Total NOTE: * Trust and agency balances are treated as a Babllity versus fund equity for financial statement purposes. Accordingly, the balances shown are for informational purposes only. .~..r- SUBMITTED APPROVED ~ ,~ 12/15/95 C:\REPORT31(MMYY)FB.WK1 ~ W • • • ~y~' TO: DIRECTOR OF COMMUNITY DEVELOPMENT FROM: SARATOGA BICYCLE ADVISORY COMMITTEE DATE: DECEMBER 18, 1995 SUBJECT: PROPOSED DEVELOPMENT OF THE SPAICH PROPERTY ON SARATOGA- SUNNYVALE RD. AT HERRIMAN AVENUE. ***************************************************************** The Saratoga Bicycle Advisory Committee has interest in seeing that a path/trail, connecting Saratoga-Sunnyvale Rd. at Herriman Ave. and Seaton Ave./Foothill Park and School, when the Spaich property at that location, developes. The Saratoga BAC unanimously supports such a connection. Should you need any additional input or background on this matter, please contact Erman Dorsey, Staff Liaison to the Saratoga BAC. copy: Director of Public Works Parks and Recreation Commission • jw