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Home My WebLink About06-13-1995 Parks and Recreation Agenda• AGENDA SARATOGA PARRS AND RECREATION COMMISSION MEETING • TIME: Tuesday, June 13, 1995 - 6:00 P.M. PLACE: Administrative Conference Room City Hall 13777 Fruitvale Avenue, Saratoga, California TYPE: Regular Meeting I. ORGANIZATION A) Roll Call B) Minutes (Meeting of May 15, 1995) C) Posting of Agenda Pursuant of Government Code 54954.2 this meeting was posted on the City June 9, 1995. II. OLD BUSINESS None the agenda for Hall Kiosk on III. NEW BUSINESS A) Review of the proposed FY 95/96 and 96/97 Recreation and Park Maintenance Budgets IV. WRITTEN COMMUNICATIONS None V. COMMISSION AND STAFF REPORTS A) Commissioner's Reports B) Previous Month Council Meeting Report C) Recreation Department Status Report-Joan Pisani D) Park Maintenance Division Update-Bob Rizzo In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Parks Superintendent, Bob Rizzo, at (408) 867-3438. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. • r • June 1, 1995 Department: Recreation Program Areas: 4041 Recreation Services 4044 Youth Services Subject: 1995-1997 Potential Areas of Reduction Recreation Department Proposed Budget Changes: * Reduce the 1995-97 proposed youth services program budget by 55% (see attached memo for details). * Eliminate programs which do not recover general government and maintenance overhead, i.e. Breakfast with Santa, Santa Home Visits, and the Saratoga Fun Run. * Increase revenue from the pre-school and Kinder-Club • program to recover the cost of the room remodel: $7,000 per year. * Increase all recreation program fees. For example: summer day camp fees from $74 to $95; youth basketball fee from $64 to $75. Youth theatre participant registration fee from $64 to $70; children's theatre performance tickets from $5 to $7 each. * Reorganize department staff to concentrate time on full cost-recovery programs. Contract out programs or hire part-time employees to deliver services. • 1 June 1, 1995 4044 Youth Services Potential Budget Changes • * Eliminate the Warner Hutton House after school fee-based drop-in program for middle school students. This program began in September, 1991, and students paid a very small registration fee to participate. In 1993, an hourly fee system was established and attendance dropped off. Records from the 1994-95 school year show 95 students registered with an average daily attendance of 10. The program expenses are $21,000 per year. This includes 25% of the full time Coordinator's salary and benefits ( $12 , 000 ) and part time wages, supplies and equipment (9,000). * Cut music fest t-shirt fundraiser * Cut middle school minimum day special programs * Cut school outreach, i.e. attendance at ASB meetings, speaking in leadership classes. * Transfer Warner Hutton House rentals to part-time Reservation Clerk * Shift 65% of the full-time Coordinators time to Recreation Services Revenue from the program for 1995-96 was projected to be $11,000. Of this revenue, $5,000 was from the sale of candy and soda, and $6,000 from hourly charges. The current hourly fee is $2.00. To recover $21,000, the fee would need to be increased to over $5.00 per hour. * Eliminate special teen classes * Reduce teen trips to 4-5 per year * Cut "Togapolozas" (high school band concerts) * Eliminate co-sponsored program with high schools, i.e. roller blade tournaments and participation in health fairs. Total Cuts: $54,850 What's Left? * Youth Commission: Recruitment, training, and staff support to the Commission, involving the Commission in fundraising, program planning, and some Saratoga-based community service projects. The Commission was established by the City Council in July, 1988, to involve teenage youth in communicating teen issues to the City Council. Their goal was also to plan, promote, and participate in community service, education, and fun activities with other teenage youth. r: What's Left contd. Page 2 i • * 5-6 middle school dances * The 6th annual Music Fest at Wildwood Park during Celebrate Saratoga * 4-5 teen trips * Fee-based summer teen camp program * Some nighttime revenue-generating programs at the Warner Hutton House 1994-95 Budget Expenditures: $ 97,000 Revenue: $ 28,000 General Fund Support: $ 69,000 1995-96 Reduced Budget Expenditures: $ 42,500 Revenue: $ 29,500 General Fund Support: $ 13,000 r 1 ~J