HomeMy WebLinkAbout02-06-1995 Parks and Recreation Agenda
AGENDA
SARATOGA PARRS AND RECREATION COMMISSION MEETING
TIME: Monday, February 6, 1995 - 6:00 P.M.
PLACE: Administrative Conference Room (City Hall)
13777 Fruitvale Avenue, Saratoga, California
TYPE: Regular Meeting
I. ORGANIZATION
A) Roll Call
B) Minutes (Meeting of January 17, 1995)
C) Posting of Agenda
Pursuant of Government Code 54954.2 the agenda for
this meeting was posted on the City Hall Kiosk on
February 1, 1995.
II. OLD BUSINESS
• A) Commissions Major Assignments List
III. NEW BUSINESS
A) Review of Tentative Subdivision Map for property
located at 20851 Saratoga Hills Road.
Informational item only
IV. WRITTEN COMMUNICATIONS
(None)
V. COMMISSION AND STAFF REPORTS
A) Commissioner's Reports
B) Previous Month Council Meeting Report
C) Recreation Department Status Report-Joan Pisani
D) Park Maintenance Division Update-Bob Rizzo
In compliance with the Americans with Disabilities Act, if you need special
assistance to participate in this meeting, please contact the Parks
Superintendent, Bob Rizzo, at (408) 867-3438. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure
• accessibility to this meeting.
M E M O RAND U M
• TO: Parks and Recreation Commission
FROM: Secretary, Parks and Recreation Commission
SUBJECT: MEETING OF MONDAY FEBRUARY 6, 1995
*****************************************************************
II. OLD BUSINESS
A) Commissions Mai or Assignments List
I have attached the list of major assignments requested
by the Public Works Director for your review.
III. NEW BUSINESS
A) Review of the Tentative Subdivision Map for the property
located at 20851 Saratoga Hills Road
Secretary Rizzo will review the Tentative Subdivision Map
for this property. This is an informational item, no
action is required.
IV. WRITTEN COMMUNICATIONS
(None)
• V. COMMISSION AND STAFF REPORTS
A) Commissioner's Reports
Member can present any individual reports to the
Commission.
B) Previous Month Council Meeting Reports
The member attending the previous months Council meeting
should be prepared to give a brief presentation to the
other Commissioners.
C) Recreation Department Status Report
Joan Pisani will update and report to the Commission the
status of recent Recreation Department activities.
D) Park Maintenance Division Update
Secretary Rizzo will report to the Commission on the
status of activities in the Parks Maintenance Division.
Please let Janice know if you will be unable to attend this meeting
(867-3438 Ext. 245)
h ~ ~~
Bob Riz , Secretary
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T0: Larry Perlin
FROM: Parks and Recreation Commission
DATE: January 18, 1995
SUBJECT: Major Assignments for the Commission
****************************************************************
As requested, the Commission at its January 17, 1995 meeting
reviewed your memo requesting the Commission to develop a list of
major assignments that they would like to be involved with and work
on over this next year.
A) Park Master Plan Update (Kevin Moran/Azule Development)
This project will include review of the recreational needs analysis
and involvement in the Kevin Moran/Azule Park development process.
The Commission express that they feel it is not necessary to
completely update the Master Plan but agreed that alternatives to
meet any future needs of the community for additional recreational
facilities be included into the plan.
On completion of the analysis, the Commission would like to review
the document and make recommendations to City Council.
B) Trails Development
1) San Juan Bautista de Anza Trail
This trail proposed along the Southern Pacific Right-of-
way (SPRR) , the Commission is very excited and supporting
of this project and will be attending the upcoming public
meeting to be held in Cupertino. They have requested
Secretary Rizzo to develop a letter of support to the
National Park Service.
2) Carnelian Glen Court Trail
The status of this project rest on the City acquiring a
70 foot long by 10 foot easement across private property.
This is necessary to complete this trail segment and
connect it to another dedicated trail segment which
connects two portions of Douglass Lane. The property
owner has been contacted and presented with the City's
request in writting and staff has met with one of the
property owners on site to review the City's proposal.
To date the City has not received a response from the
property owner.
•
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3 ) Dods in Park
To continue to review this concern and assist council
with a recommendation and/or development of a dog run in
the park system.
4) To Continue SuUUOrt for Two Ongoing Programs
a) Adopt-A-Park Program
b) The Creek Beautification Program.
If you have any questions, please contact me.
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•
MINIITEB ~J
, SARATOGA CITY COIIDICIL
TIME: Tuesday, December 13, 1994 - 5:30 p.m.
• PLACE: City Hall Administration Meeting Room, 13777 Fruitvale Ave.
TYPE: Adjourned Regular Meeting
1. Roll Call - The meeting was called to order at 5:35 PM.
Councilmembers Present: Moran, Wolfe, Jacobs and Burger
Councilmembers Absent: Tucker (arrives at 5:40 PM.}
Staff Present: City Manager Peacock
2. Report of City Clerk on Posting of Agenda
Pursuant to Government Code 54954.2, the agenda for this meeting was
properly posted on December ,9. The notice of adjournment from the
.December 7 Council meeting was properly posted on December 8.
3. Appointment of New Finance Committee Member
A. Resolution appointing 8athleen Hahn to Committee
It was Moved by Jacobs and Seconded by Wolfe to adopt Resolution 94-
55 appointing Hahn to the Finance Advisory Committee. Motion passed
x~ p 4
4-0.
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~B. '-Administration-of oath~oflCffice ,*o Ms. Hahn _
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Hahn is 'sworn in by Mayor Burger . ~~ ~{,Counc~lmember Tucker arrives
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' 5:40 PM. j +~~s~~~k~
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4. ~, Joint Meeting with.saratoga"l-~ea_Senior Coordinating Council -
City Hall Administratioa Maetiaq Boom,,°13777 Fruitvale Ave.
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form and function of
Gouncil on ';the
City,
Charles Metcalf briefed the
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Day Care services;`with
.'SASCC, which provides Senior,Citizen-~aiid Adult
`the Senior Center and
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lane''director:
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` Rita Pennington, director of:~rthe-"}Adult. ,Day ;Care , }Center. ~," Thecity
rt video on..the Adult Day Care program _-"
counc 1 was shown a sho
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Day Care~~are Saratoga 'residents.
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Most of~ the people served by'
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,The capacity of the program is between ,30 35 persons per day: -
A. City Funding of Senior Coordinating Council
..~ dY
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decliainq~~according to board member Lane
' SASCC fundraising capacity-is
Tronson. There is a plan to increase the hours of the Adult Day Care
program next fiscal year.. now~that it is"operational five days a week.
SASCC has an endowment fund. of $800,000. ~~',;It ,lost about 1/2$ on its
investments this year but .is expected to,earri a 5$ return next year.
The $40,000 will be used to support-SASCC operations. Since servi~.:es
are expanding, this still. leaves a projected budget shortfall of some
$14,000. SASCC will be asking for-the city to support its programs by
appropriating $85,000 for fiscal 1995_-96,. including CDBG funds.
Discussion ensued regarding fundraising, the possible reduction in
federal support in the future and the continued uncertainty of the
state of local financing for the- city `because of the state budget
crisis. The city council made no commitment to SASCC that its funding
request would be granted. ..,. ~ ~ ~: • •" -
5. Recess - The-city council recessed for dinner at 6:35 PM.
6. Joint Meeting with Parks~and.Recreation Commission
'Senior Day Care Center --19655 ,Allendale Avenue
• The city council reconvened in the Adult Day Care Center at 7:30 PM.
~~
JacoYis, Tucker, Moran, Wolfe
Councilmembers Present. Burger,
Commissioners Present: Miller,_Clark, Swan, Crotty, Dutra, Weiner
Commissioners Absent: Bernard
Staff Present: City Manager Peacock, Public Works Director Perlin,
Recreation Director Pisani
City Council Minutes 2 December 13, 1994
A. Kevin Moran/Azule Park Development Process
• The commission stated it believes the two park sites should be looked
at together even though they are separated by the freeway. It believes
that the city should start fresh in making decisions about the nature
of the development of the two parks.
A preliminary process for proceeding was outlined by the city manager
for discussion purposes. The steps proposed were:
1. City Council to hold hearing to decide whether parks will be
neighborhood or community oriented. Need to consider the
community's needs and balance them with the desires of the
surrounding neighborhoods where they conflict. Need to perhaps
seek professional assistance to identify the park and recreation
facility needs of the community for now and for the future.
2. Retain the services of a park architect to work with the
community and the commission in coming up with a park design
based on needs and budget constraints.
3. Develop a concept plan and have`the plan reviewed and revised
by the commission with the assistance of the community.
4 . Present the proposed_ ,;concept ;.`plan; 'to: the city council for
acceptance to develop the ~inaY flan
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5. .Have the city council approves,the final plan and'authorize~the
`" .ry%4 ~ ~
call for bids ~ ~ ~~~~'~ ~,~'• ~}..$
6. City Council awards contract~x ~,~ ~' '''~
7. Park improvements constructed,,~h :~,~-~^r ~ '..
• The issue concerning the_play equ~iQme~t;at Kevin Moran Park was.raised
and the need to replace„same. before the bong range improvement plan
takes -place and construction.3fsncompletec~ ~ -'The commission indicated
that they are aware of ahis_:probLem end will ..,try to take that. "into
consideration as the process unfolds r"~ ~c~,~` . ' ' "
Members of the community •present ,indicated" they wished to :be
communicated with and be told the.~reasons:for the decisions which will
be made regarding development'.sa~the people will understand not only
what is being done but why, as well'.;';";(A sign _up sheet of persons wishing
to be notified of future meetings `was"passed around and collected by
the city manager at the end of the meeting):
D. Dogs in the Parks .., . '
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The city council next took ,this 'item~up,out~.of'order since there were
several people in the audience'interested.,in the discussion.. The
Public Works Director presented. a,report~from his department on the
possible creation of a dog exercise area under the PG & E power Iines
adjacent to Congress Springs ,.Park.-=~~He Vindicated that an area of
approximately 60 x 300, feet .could,'~~e 'fenced in for a cost of
approximately $6,500 and maintained for. an annual cost of approximately
$1,000. A number of dog 'owners expressed their desire to have such a
facility or in the alternative to allow a time for dogs to be off leash
under voice command in one of the parks:..The city manager indicated
that before this latter suggestion::'is pursued the city attorney should
be asked to examine the possible'liability exposure such a policy could
be creating for the city: °. Mrs.~•'~Metcal'f one of the dog owners
indicated she had a list.af cities.•which allow such practice. The city
manager asked to be furnished .with: a _ lYst of those cities so staff
could investigate those-policies end the city attorney could consult
• with legal counsel for those cities",as to the liability consequences
of such a policy. k
~, " ;
It was Moved by Tucker, Seconded~by Moran to direct staff to examine
these alternatives further on receipt of the required information and
to report its findings to the commission for action in making a policy
recommendation to the city council and to the city council for
City Council Minutes 3 December 13, 1994
information.
C. Consumption of Alcoholic Beverages in City Parks
• The commission reported that in their view this is a clear law
enforcement problem specific to Wildwood Park. They are opposed to a
general prohibition of allowing alcoholic beverages to be consumed in
the city's parks.
Councilmember• Jacobs suggests that drinking be prohibited during
weekdays except when the weekday is a legal holiday. Councilmember
Tucker suggests that such a change be modified to allow possession and
consumption by special permit as is now required for large groups.
Both agreed that such a measure should apply only to Wildwood Park.
It was Moved by Jacobs, Seconded by Tucker to direct the city attorney
to prepare a revision to the city code which would limit possession and
consumption of alcoholic beverages in Wildwood Park to weekends and
legal holidays without a permit, such permit to be limited to no more
than one permit per month for the same group of people and that the
standard permit fee be charged. The motion passed 5-0.
B. Role of the Commission with Regard to the City Council and the
Public.
Discussion ensued regarding clarification of the city council's
communications policy. The city manager explained in lay terms how the
policy affects commissioner/councilmember communication.
The commission also discussed to what extent it should be free to
suggest that it be involved in certain items before the city council
which may be in the realm of parks and recreation such as the Nelson
property and the wetlands restoration project at the college. The city
council encouraged the commission to be proactive in terms of
suggesting to the city council the kinds of items it should take up in
• which they feel they should be involved. Once an item is brought to
the council's attention it will decide whether it wishes the commission
to be involved in the decision process or whether it is the council
view that the matter is outside the purview of the commission.
E. Master Plan as a Working Document; Opdating the Plan.
The council and commission reviewed the report of the Public Works
Director suggesting how he would revise the current plan to not only
update it but to make it a more user friendly document for all
concerned. It was agreed that the commission and the staff should
proceed on the basis of the director's report.
F. Discussion of Open Space Element and Parks and Trails Master
Plan Implementation Committee Report.
This item.was identified as being part of the Master Plan update
effort. However, the commission wished to consider the.recommendations
and report to the city council in writing its position on the various
recommendations. Once that is accomplished the city council would
formally consider accepting the recommendations for inclusion into the
revised Master Plan.
7. Other Items
A. City Council Policy encouraging Commissioners to provide
telephone, fag, or a-mail contact opportunity for the press
aad general public
The city council agreed that the mayor should prepare a note to all
commissioners encouraging them to provide access ability for the
members of the press. The city manager was directed to include this
• policy in the information furnished all future commission candidates
so they will be aware of this expectation.
B. Resolution of Commendation for Benny Pierce
It was Moved by Moran, Seconded by Wolfe to adopt a resolution of
cite Council Minutes 4 December 13, 1994
commendation for Benny Pierce the retiring head football coach of
Saratoga High School. The motion passed 5-0.
• C. Authorization to commit to purchase a Compressed Natural
Gas-Fueled Vehicle via Sole-Source Vendor
The Public Works Director reported that as a part of the city's clean
air program it intended to begin to purchase compressed natural gas
vehicles. Currently PG & E is offering a rebate through the end of the
calendar year for any agency committing to buy such a vehicle.
Normally staff would have proceeded to make such a commitment because
funding for a replacement vehicle is provided in the approved budget.
However staff has found that such a vehicle is manufactured only by one
auto maker, Chrysler Corporation. Therefore, before proceeding staff
must seek approval to secure such a vehicle under the sole source
vendor exemption of the city code, which waives competitive bidding
since there is only one vendor.
It was Moved by Jacobs, Seconded by Wolfe to authorize the Public Works
Director to commit to purchase a Compressed Natural Gas-Fueled Vehicle
via the sole-source vendor provisions of the city's purchasing
ordinance. Motion passed 5-0.
8. Adjournment
The meeting was adjourned at 10:35 PM.
Respectfully submitted,
Harry R. Peacock
City Clerk
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f
ORDINANCE NO. 71 -
• AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF SARATOGA ADDING SECTION 11-05.051 TO
ARTICLE 11-05 AND AMENDING SECTION 11-10.010 OF
ARTICLE 11-10 OF THE CODE OF THE CITY OF SARATOGA,
RELATING TO POSSESSION OR CONSUMPTION OF ALCOHOLIC
BEVERAGES IN WILDWOOD PARK
The City Council of
as follows:
Section 1. Section
11-05 of the Code of the
. - ~ _ ._ ~,
the City of Saratoga does
..^'. . ... 'a. _ .
11-05.051 is hereby added
City of Saratoga, to read
hereby ORDAIN
to Article
as follows:
"11-05.051. Alcohol Prohibited~In Wildwood
Park During Certain Times . -Exce*~t- With ~ ~ ,
Special Permit. ~ ,:,. k ~~. _. ~'~"~ ~,~ _ ~.
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(a) No person shall ,consume,..~drink;~ exhibit
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or possess any alcoholic ~ beverage •'within
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Mel ^'a ~':.
between ~ ~2 : 01 ~ '
;time„
-Wildwood Park at ..any
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,
a.m. Monday ..and. 8::00 a~m.•i~5atu=day ~ of ,-~:~„~•_•~r -~.
havnq; obtained ,~;:~;n
each week, without:•,,first
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_, a group use permitR=~pursuan~ to -Article ,,~~. ~
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.
11-10. ~ ~ » x
(b) The activities"•described~ in subsection ~. 2.~i'~, r :=~
(a) may only take place.;withfn~the area - -.
of the park so designated by the group _,
,... ~ .
use permit. - - • ~ -:~., ~7~~~'4
,
(c) The prohibitions set forth in subsection ,.~-,
(a) shall not apply to any day
proclaimed a holiday by formal action of
- the City, the state or the federal
government . " .. _ ~'.~: ~~°~-
.>~
Section 2. Section 11-10..010 of Article 1i-10 of the Code
of the City of Saratoga is hereby amended to read as follows:
. :. ~~,
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. _
__ _
"11-10.010 Group Use Permit
.
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_
Certain predesignated areas of City parks may be
made available for the temporary exclusive use of
groups of persons upon the issuance of a reservation
permit therefor by the Director_in accord with the
following provisions: -. -"
• ~ . -~- -
.. 1 .. . ,
(a) Each group must consist of twenty-
. five or more persons unless it is a community
oriented group, and have one or more adults
who agree in writing to be responsible for
such group during the entire period of
exclusive use of the area in question.
(b) Each group shall in no event exceed
. ~in number seventy-five percent of the
capacity of such park, or the area of such
park, as is established by the park
regulations, and in all events the Director -"
shall have authority to limit the size of the
group to a number less than such percentage
of capacity in conditioning such permit.
(c) No group use permit shall be issued to the
same or substantially the same .group of persons more
often than once every thirty . (30) :days..",
Section 3: This Ordinance shall be in full force and effect
shirty (30) days after its passage-.and adoption. 7: i
The above and foregoing~Ordinance`"was regularly
introduced and after the waiting time required by law, was
thereafter passed and adopted at a reqular':meeting of the City
• Council of Saratoga held on the ~ `" --` `day of
1995, by the following vote. ' ~E,~.::,~ •~
_, .
AYES: .~ ~.... ~ ;~=. ~ _ .._~.~ ~ `"z;`~.~< ~:' - : .
. .. ~ .. :5. ..'"'_ ~ :!~a to
NOES . _... ~ .: rr
ABSENT : _ .
• MAYOR
ATTEST: ~ ,
City Clerk
January 5, 1995
aarsw\273\ord\alchlbev.prk
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C:~REPORTS~1194FB. WK1 13-Jan-95
CITY OF SARATOGA
TREASURER'S REPORT OF FUND BALANCES
NOVEMBER 30, 1994
AUDITED PRIOR YR ADJ/
FUND
0001
GENERAL 6/30/94
3
501
129 I.F. TRANSFERS
37
* REVENUE EXPENSE 11/30/94
0010
T.D.A. ,
,
3
751 (
,024) 2,316,103 3,912,533 _' 1,867,675
0012
H.C.D.A. ,
127,942
17,389
34
113 3,751
111
21$
0013
00 TRAFFIC SAFETY (15,901) 49,592 13,383 ,
47
074 ,
,
14
0016 GAS TAX
HILLSIDE STREET REPAIR 102,595
0 (49,592) 230,660 ,
74,076 ''209,5 8
0018
0
HILLSIDE DEV
1,133,949 120,816
(120,816) 12,585
1,013,133 '133,401
(0}
021
0022 LIBRARY DEBT
STATE PARK BONDS 0
6
457
181 77,553 3,344
' 74,208.
0024
CERTS OF PART. ,
206,028 181
53
340' 6,q~:
688'
152
0015
0031
ENVIRON PROGRAMS
PARK DEVELOP
253,602
(73
032)
181
119,938 ,
151,485 '' ,
,
222,0$5
0033
STATE URBAN PARKS ,
p (
) 130,560 57,348',
,
0040
006 ENTERPRISE FUND 1,500 37,024 185,309 223,833 i 0
~ ' ', q
0
0061 HERITAGE
GIUARRYCREEKTRUST 4,914
52
801
~ ~ '4,914;;
0062
S.C.A.C.TV FOUND TRUST ,
57
819
277 ~
2 922 I ~ ~~~~
~
0063
006
PARKING DISTRICT #2 ,
12,088
12,272 ~ ~ , 57 819
~~
~ C~~4j
4
0071 PARKING DISTRICT #3
LANDSCAPE/LIGHT 218,104
180
681 75,003 ~ ,
, , t43~101
0073
PKG DIST BONDS #1 & 4 ,
18
732 9,409 59,741 ~ ~ .13(1,350;
0075
LEONARD ROAD A. D. ,
48178 60,272 ^~
t.1~,
4 ~'
12,962 ~ 35 217,
TOTALS 5,841,337 0 3,113,166 5 736 283 3,218,220
1 - 1st installment of Assessments due in January.
* T nsfers from General Fund to Dover expenditures in excess of funds available.
~C~GdLc~, {,Lug.
SUB I ED BY: PAT A SHRIVER, FINANCE DIRECTOR
~.
PPfiOVED Y: HAR Y PEAC CK, CITY TREASURER
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