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HomeMy WebLinkAbout02-26-1992 Library Commission Minutes Action Minutes Saratoga Library Commission February 26, 1992 A meeting of the Library Commission was held Wednesday evening, February 26, 1992. Following is a summary of the action taken. I. Call to (Zrder I I . Rol ~ Ca11 Yh ~ R"`I ~~ ~ Commissioners present: Brenner, Krezek, Newby; Peacock, Towse, Watkins Commissioners absent: None III . ~~p~ on os~,~g o~,~omm~ ss~ on aenda The agenda was posted on February 20, 1992. TV. ~,p~Q~l of > >~~ o D ~r 18, 1991 Meeting The December 18, 1991, minutes were approved as submitted. V. old Business A. Library Expansion Videotape--Community Librarian Dolly Barnes indicated that she had a volunteer who wanted to assist with the production of a videotape. Commissioner Watkins suggested that the video be kept factual and Commissioners Krezek suggested that the video have more of an advocacy tone. Commissioner Krezek also suggested that the Commission needed to discuss in general a public relations strategy and set up a timeline. Commissioner Peacock recommended that the Commission begin the process since it would be take some time to develop a strategy. The commission decided to hold a special study session to determine what the main tasks would be for a public relations eamgaign. Commissioner Watkins outlined what areas the timeline and strategy should cover. Chair Newby also asked the Commissioners to prepare for the study session by writing down groups/individuals who may support or appose the library expansion. County Librarian Susan Fuller indicated that she thought that Chair Newby's suggestion would be valuable. She also indicated that when Los Altos expanded their library, the business community began ~ M the campaign by sponsoring a informational lunch and invited everyone in the community to attend. B. Library Expansion Committee--Staff Representative Karen Campbell updated. the Commission on the recruitment process and work schedule of the Library Expansion Committee. County Librarian Fuller indicated that it would be beneficial to have two County staff members--Janice Yee, Deputy County Librarian, and Dolly Barnes, Community Librarian,--serve on the Library Expansion Committee even if one of them was not formally appointed. Chair Newby indicated to Staff Representative Campbell that it would be helpful to the Committee members to have a copy of the expansion presentation and other materials from previous study sessions. VI. ew Business A. Election of Chair and Vice-Chair--Commissioner Barbara Peacock was elected as the new Chair and Commissioner Sally Towse was elected as the new Vice~Chair. On behalf of the Commission, Commissioner Brenner thanked and commended David Newby for his work and contributions as Library Commission Chair. B. Sunday Hours Budget for FY 92/93--Dolly Barnes presented budget figures for Sunday hours at the Community Library. Staff Representative Campbell indicated that City of Saratoga had budgeted enough money for FY 92/93 to pay for the increase. Commissioner Brenner indicated that he thought the County should contribute toward Sunday hours and requested more information regarding the cost and financing of the Saratoga Community Library. County Library Susan Fuller agreed to provide a financial presentation at the next regular meeting of the Library Commission covering Library operational costs and revenue sources as well as the County allocation process for revenues. VII. ~e,ports JanVary~ouns i 1 M~±et ~ nab, No Report February ~ ncil Meetinas Commissioner Watkins reported on the February 19 Council ~ N meeting. Susan Full~~ ~,Co~~v Librarian No Report Dolly ar~~s, Coommu~ity Libra~i~~ Community Librarian Barnes distributed copies of articles on the Saratoga Library expansion and copies of Library circulation figures. Karen C~1~,, pity Staff Reoresentativ~ No Report VIII. Communications frgm C~,ty~~ n~cil None IX . ~~1 a.~r d Wr~,,.ttep CQ~un~ca~~Qns. None PREPARED BY Campbell, Admi,,fiistrative Assistant