HomeMy WebLinkAbout11-20-1991 Library Commission Minutes
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Action Minutes
Saratoga Library Commission
November 20, 1991
A meeting of the Library Commission was held Wednesday evening,
November 20, 1991. Following is a summary of the action taken.
I. Cail to Order
II. Roll Call
Commissioners present: Brenner, Krezek, Martini, Newby,
Peacock, Towse, Watkins
Commissioners absent: none
III. Report on Posting of Commission Agenda
The agenda was posted on November 7, 1992.
IV. Approval of Minutes of October 23, 1991, Meeting.
study Session--Library Expansion
The purpose of the study session was to review and
critique the first draft of the library expansion
presentation for the joint meeting on January 21, 1992,
with the Saratoga City Council. The following changes
and suggestions were made to each category:
Saratoga Community Library Mission--no changes were
suggested to the mission statement. Why Are We Here?-
-it was suggested that circulation facts and statistics
be under a "circulation data^ heading. Library staff was
asked to provide more data regarding the increase in
circulation and when the library reached its holding
capacity. It was stressed that these facts should be
kept short.
Process to get to this Point-~-City staff representative
was asked to confirm dates of prior joint meetings.
Suggestion was made to reformat this section so that
there was more space between lines. Library Fact Sheet-
-no changes were made, Circulation--Categories of audio
and video were combined into the category of media. Bar
graph was reformatted and the sequence of categories
changed.
Areas of Need--Added bullets to differentiate categories
and changed statement to read that recommendations do not
take into account economic, budgetary, and political
constraints. Indicated need to subsitute "community
servicesp categories to a more suitable heading,
Commission's l0 Recommendations--This section will be
included again as the closing statement. Square footage
requirment will be included in the closing statement.
Slides will correspond with the recommendations. The
point was also made that the final square footage figure
will be dependent upon the architect's plan.
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Seating Justification--Reference to the survey was added
to the justification. Seating Recommendation--
Reformatted to set off total figures and to delete
underlined portions. Collection Justification--Changes
were made to clarify the justifications. suggestion was
made to include graphics showing circulation growth.
Collection Recommendation--No changes however Library
staff will confirm modest growth figures.
Reference Justification-~-Change in wording of first
justification plus indication that examples or back-up
would be available if needed for discussion. Reference
Recommendation--Changes to format only. Children's Area
Justification--Changes to wording and deletion of
statement that library has no seats for storytime area.
Children's Area Recommendation--Suggestion to change
heading to "Children's Program Area" and to include
statistics on how the area is used. Deleted information
on number of seats and kept square footage
recommendations. Changes to format.
Workspace Justification--Changes made to wording.
Suggestion that conference roam justification should
cover training and supervision needs. Workspace
Recommendations--Changes to format. In presentation,
Commission will verbalize that the original building plan
called for much more workspace. Community Services
Justification--Changes made to wording. Library staff
questioned last justification regarding addition of
public access computers. Copy machines were added to the
list of community services. Community Services
Recommendation--Changed statement to read that the
majority of recommended square footage was for the rest
roams.
The Commission agreed that the total square footage
recommendation would be at the end of the presentation.
The Commission also agreed that total presentation time
should not exceed twenty minutes. During the January
study sessions, the Commission indicated that they would
time the presentation and anticipate possible questions
that may arise.
The issue of financing the expansion was discussed. It
was stressed again that this was an issue for the Council
to determine and that the information regarding public
financing options was for the use and information of the
Commission only.
Lastly, the Commission discussed the visual components
of the presentation. It was decided that given the short
timeframe that a video was not feasible and that slides
would be incorporated into the presentation.
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VI. Reports
November City Council Meetings--Sally Towse
Commissioner Towse reported on the November 6 City
Council meeting.
Susan Fuller County Librarian
County Librarian Fuller distributed information on a new
recruitment program for Graduate Librarian Student
Interns. She also mentioned that the County was
commended at a recent CSL meeting for upholding its
policy of free access to alI library materials.
Dolly Barnes, Community Librarian
No report
Karen Campbell CitX Staff Representative
No report
VI. Communications from City Council
None
VII. Oral and Written Communications
None
PREPARE BY
Karen Campbell, Admi istrative Assistant