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HomeMy WebLinkAbout11-20-1991 Library Commission Minutes • Action Minutes Saratoga Library Commission November 20, 1991 A meeting of the Library Commission was held Wednesday evening, November 20, 1991. Following is a summary of the action taken. I. Cail to Order II. Roll Call Commissioners present: Brenner, Krezek, Martini, Newby, Peacock, Towse, Watkins Commissioners absent: none III. Report on Posting of Commission Agenda The agenda was posted on November 7, 1992. IV. Approval of Minutes of October 23, 1991, Meeting. study Session--Library Expansion The purpose of the study session was to review and critique the first draft of the library expansion presentation for the joint meeting on January 21, 1992, with the Saratoga City Council. The following changes and suggestions were made to each category: Saratoga Community Library Mission--no changes were suggested to the mission statement. Why Are We Here?- -it was suggested that circulation facts and statistics be under a "circulation data^ heading. Library staff was asked to provide more data regarding the increase in circulation and when the library reached its holding capacity. It was stressed that these facts should be kept short. Process to get to this Point-~-City staff representative was asked to confirm dates of prior joint meetings. Suggestion was made to reformat this section so that there was more space between lines. Library Fact Sheet- -no changes were made, Circulation--Categories of audio and video were combined into the category of media. Bar graph was reformatted and the sequence of categories changed. Areas of Need--Added bullets to differentiate categories and changed statement to read that recommendations do not take into account economic, budgetary, and political constraints. Indicated need to subsitute "community servicesp categories to a more suitable heading, Commission's l0 Recommendations--This section will be included again as the closing statement. Square footage requirment will be included in the closing statement. Slides will correspond with the recommendations. The point was also made that the final square footage figure will be dependent upon the architect's plan. • • Seating Justification--Reference to the survey was added to the justification. Seating Recommendation-- Reformatted to set off total figures and to delete underlined portions. Collection Justification--Changes were made to clarify the justifications. suggestion was made to include graphics showing circulation growth. Collection Recommendation--No changes however Library staff will confirm modest growth figures. Reference Justification-~-Change in wording of first justification plus indication that examples or back-up would be available if needed for discussion. Reference Recommendation--Changes to format only. Children's Area Justification--Changes to wording and deletion of statement that library has no seats for storytime area. Children's Area Recommendation--Suggestion to change heading to "Children's Program Area" and to include statistics on how the area is used. Deleted information on number of seats and kept square footage recommendations. Changes to format. Workspace Justification--Changes made to wording. Suggestion that conference roam justification should cover training and supervision needs. Workspace Recommendations--Changes to format. In presentation, Commission will verbalize that the original building plan called for much more workspace. Community Services Justification--Changes made to wording. Library staff questioned last justification regarding addition of public access computers. Copy machines were added to the list of community services. Community Services Recommendation--Changed statement to read that the majority of recommended square footage was for the rest roams. The Commission agreed that the total square footage recommendation would be at the end of the presentation. The Commission also agreed that total presentation time should not exceed twenty minutes. During the January study sessions, the Commission indicated that they would time the presentation and anticipate possible questions that may arise. The issue of financing the expansion was discussed. It was stressed again that this was an issue for the Council to determine and that the information regarding public financing options was for the use and information of the Commission only. Lastly, the Commission discussed the visual components of the presentation. It was decided that given the short timeframe that a video was not feasible and that slides would be incorporated into the presentation. • VI. Reports November City Council Meetings--Sally Towse Commissioner Towse reported on the November 6 City Council meeting. Susan Fuller County Librarian County Librarian Fuller distributed information on a new recruitment program for Graduate Librarian Student Interns. She also mentioned that the County was commended at a recent CSL meeting for upholding its policy of free access to alI library materials. Dolly Barnes, Community Librarian No report Karen Campbell CitX Staff Representative No report VI. Communications from City Council None VII. Oral and Written Communications None PREPARE BY Karen Campbell, Admi istrative Assistant