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HomeMy WebLinkAbout09-25-1991 Library Commission MinutesM ~ Action Minutes Saratoga Library Commission September 25, 1991 A meeting of the Library Commission was held Wednesday evening, September 25, 1991. Following is a summary of the action taken. I. fall to Order II. A.oll Call Commissioners present: Brenner, Krezek, Martini, Newby, Peacock, Towse, Watkins Commissioners absent: none III. Report on Posting of Commission Agenda The agenda was posted on September 17, 1991. IV. Approval of Minutes of August 28, 1991. Meetinv The August 28, 1991, minutes were approved as submitted. V. Old Business Study Session--Library Expansion Revisions were made to the recommendations and justifications of the criterions for the library expansion. Deputy County Librarian Janice Yee presented the revisions. Seating: Deputy County Librarian Yee noted that the individual seating in the adult section of the library would be set at 50 seats. The Commission agreed that the number was acceptable. Community Services: Discussion centered on the size of the nev Community Room in the library. In the justification section for community Services, library staff had included figures on usage of the room. The commission decided that a community Room with 125 seats and 1700 square feet of space would be their recommendation. Justification for the 1700 square feet vas that the current 1200 square feet was too tight and that the additional 500 square feet to the room would alloy sore aisle space as well as space for audio-visual and other equipment. The Commission also concurred with Coamissioner erenner's suggestion that the recommendations and justifications for the Community Room not be included in the Community Services category. Collections: There were some questions and discussion regarding the nuabers presented regarding increases in circulation of audio, video, and books. commissioner Watkins suggested including in the justification section• information on hov Saratoga Community Library compares• with neighboring libraries in terns of collections M M expenditures per capita. He indicated that he would pursue this information further. The remainder of the study session was spent discussing the Commission's presentation for the December 10 joint meeting with the City Council. Commissioner Watkins requested that Chair Newby prepare a block outline of the format. There was also brief discussion regarding funding of the expansion and whether or not a discussion of funding should be included in the presentation. VI. New Business The Commission had requested Library staff to prepare a presentation regarding age distribution of books in the Saratoga Community Library. Saratoga Community Librarian Dolly Barnes prepared the presentation. The first part of the presentation covered how a collection is developed. The second part of the presentation covered the age distribution of books in the Saratoga Community Library. This part of the presentation focused on the age distribution of certain books by subject matters chosen by the Library Commissioners. VII. $@~~g September City Council Meetings--Richard Hrenner Commissioner Brenner reported on the September City Council meetings. Susan Fuller. County Librarian County Librarian Fuller reminded the Commissioners about the October 5, 1991, county-wide Library Commissions meeting. Dolly Harnes. Community Librarian Community Library Barnes distributed flyers on current Saratoga Community Library programs. Karen CamtSboll. City Staff Representative No report David Newby, Chair Chair Newby inquired about the status of the sign for the Saratoga Community Library. VIII. Communications~Qm City Council None IX. Oral and Written Communications None P BY areas Campbell Administrative Assistant