HomeMy WebLinkAbout08-28-1991 Library Commission Minutes• •
Action Minutes
Saratoga Library Commission
August 2$, 1991
A meeting of the Library Commission was held Wednesday evening,
August 28, 1991. Following is a summary of the action taken.
I. Call to Order
II. RQ,l,l call
Commissioners present: Brenner, Kre2ek, Martini, Newby,
Peacock, Towse
Commissioners absent: Watkins
III. Report on Posting of Coma'~sion Agenda
The agenda was posted on August 20, 1991
TV.
The July 24, 1991, minutes were approved as submitted.
V. Old Business
Study Session--Library Expansion
At the July 24th meeting, it was decided that Library
staff should present and discuss their recommendations
for the Library expansion to the Commissioners who would
then make the final decisions for each criterion. At the
same meet3.nq, there was also a request by the
Commissioners for Library staff to present information
regarding the age distribution of the books in the
Library, County Librarian Susan Fuller indicated that
the information would be available for the September 25
meeting.
Co~.,~gction
The first criterion was collection expansion. This
criterion was discussed at a previous study session. The
Commission agreed with the minimum and r®commended
specifications. Commissioner Barbara peacock recommended
adding to the list of justifications that the amount and
variety of media is increasing. Commission Chair David
Newby recommended adding that the demographics of the
community are changing and becoming more diverse.
Commissioner Richard Brenner suggested including the date
that ADA was passed recommending 42" aisles. He also
suggested that the matrix showing current, minimum, and
recommended requirements be reduced to current and
recommended requirements for Council presentation. He
added that the minimum requirements should be held on to
for back-up.
Seams
The next criterion presented was seating. It was stated
that the recommended requirement was 195 seats to allow
for more flexibility in seating (groups and individuals) .
• • • •
Commissioner Brenner thought the Wheeler recommended
number of seats was high and stated his preference for
the ALA recommendation. County Librarian Susan Fuller
pointed out that the difference between the ALA and
Wheeler numbers was that the Wheeler number provided for
more individual seating, She said that many people
prefer to study independently. Commissioner Lou Martini
concurred that more individual seating allowed more
privacy and suggested that the ?3 number could be lowered
some but not to the minimum level.
Reference
Commissioner Brenner recommended eliminating the
microfilm/fiche equipment and advocated the purchase of
Ct3 ROM products. He also recommended allotment of less
square feet far reference since large equipment would
become obsolete. Commissioner Peacock stated that a FC
in the children's room might not be necessary since many
families have them in their homes. It was also suggested
that the PC be designated for children not preschoolers
on the matrix.
Circu~,~,~ion Desk
The Commissioners concurred with the recommendations.
There was no need for discussion.
C~, ldre 's S~,ory~,oom
County Librarian Fuller asked if it would be helpful for
the Commissioners to have statistics on how often the
room is being used and the attendance. The Commission
indicated that they would like the statistics.
Commissioner Peacock suggested that the children's room
be designed like an amphitheater. There was some
discussion about the viability of an amphitheater-like
structure in the children's room.
~RR~T.3t,1,~~
Commissioner Brenner inquired as to why the circulation
desk category had not been combined with support
services. County Librarian Fuller explained that
support services were vulnerable to cuts and that the
allocation of space for the circulation desk was
critical. Commissioner Peacock agreed. The
Commissioners also asked for more clarification in the
justification section such as the number of people that
could be seated in the conference room, the definition
of booktalking, and the definition of FTE.
CyBity Ser es
The first topic of discussion was the community room and
Council's offer to include space for a meeting room in
the construction plans far City Hall. The Commissioners
were in agreement that it was critical to have the
community room adjacent to the library. Chair Newby
• • • •
directed staff liaison Karen Campbell to write a letter
indicating the Commission's decision to Carolyn King,
Assistant to the City Manager.
The other items in the matrix were briefly discussed.
Commissioner Brenner asked for current square footage of
these items. It was decided that further discussion of
Community Services would be deferred until that
information was available. It was also decided that more
information was needed on how many and how often members
of the public use the community room. The last item of
discussion was adding a snack room to the library as part
of community services, It was recommended that there be
a statement indicating that food is incompatible with the
services offered by the library.
The study session concluded with Commissioner Brenner
saying that County staff should be commended for their
efforts and with Commissioner Martini's suggestion that
the next version of the Commission's recommendations
should be forwarded to Council so that they can begin
reviewing all the documentation.
VI. New Bu,~~~ess
Presentation for County-wide Commissioners Meeting
The Commission decided that they would do an oral
presentation of their 1990-1991 project for the October
5th county-wide library commission meeting. They
discussed what projects should be included in the
presentation. It was also decided that these projects
would be included in the program statement for the
September 24 Commission Dinner.
VII. Reno~g
Au~st City CQ,~ril Meetings--Wil lam atkins
No report
Susan~'uller s Coun~Y Lib~~ian
County Librarian Fuller passed out a final inventory of
books as of June 30, 1991.
~1~1Y ~~n~s~ C.o~.~tY_Ie7.~a~7~.a~1
Dolly Barnes was not present; however, Diana Colby,
Children's Librarian, was present. She distributed
information on circulation at the Saratoga Community
Library. She also m®ntioned that 170 children
participated in the summer reading program and
distributed a September calendar of Saratoga Community
Library events.
Ka~^en. Camr~bell , „~},,~y~, Regresentative
Karen Campbell reminded Commissioners about the
Commission Dinner on September 24 and gave an update on
•
• •
the library sign. She indicated that she would bring a
Council attendance schedule to the next meeting.
~,?~d .Newby. ~ Chair
Chair Newby mentioned the article in the Saratoga News
on the Saratoga Community Library and commended Dolly
Barnes.
VII . ~amm}~ni~~~i on dram City, Council
Nane
VIII . ,o~a~ and. r, ~.~ommu_ni cati ons
Letter from Carolyn King, Assistant to the City Manager,
regarding plans for a Community Meeting Room.
PREP ED BY/~ ,,
Karen Campbell.`
Administrative Assistant
• • •
Council Attendance Schedule
1991
September Richard Brenner
October David Newby
November Sally Towse
December Barbara Peacock
1992
January Frances Krezek
February William Watkins
March Richard Brenner
April David Newby
May Sally Towse
June Barbara Peacock
July Frances Krezek
August William Watkins