HomeMy WebLinkAbout06-19-1991 Library Commission Minutes.~
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Action Minutes
Saratoga Library Commission
June 19, 1991
A meeting of the Library Commission was held Wednesday evening,
June 19, 1991. Following is a summary of the action taken.
I. Call to Order
II. Roll Call
Commissioners present:
Peacock, Towse, Watkins
Commissioners absent:
III.
IV.
V.
Brenner, Krezek, Martini, Newby,
None
Report on Posting of Commission Agenda
The agenda was posted on June 11, 1991.
Approval of Minutes of May 22 1991 Meeting
The May 22, 1991, minutes were approved as submitted.
Old Business
Study Session--Library Expansion
David Newby, Library Commission Chair, began the meeting
by asking Library Commissioners to individually express
their views regarding the building plan and expansion
recommendations. Commissioner Lou Martini expressed his
concerns regarding the richness of the plan.
Commissioner Sally Towse said she needed more
clarification on certain aspects of the plan. She
questioned the minimum plan which allowed for more space
but without expanding the collection.
Commissioner Bobby Peacock said that she did not think
that the community would be willing to pay for the full
plan and that 10,000 sq. feet would probably be the
maximum. Commissioner Frances Krezek suggested that the
Commissioners put themselves in the place of the City
Council and suggested that a lot more documentation and
back-up would be needed for the proposal. She also
questioned how the number for seating in the community
room was determined.
Commissioner Richard Brenner thought the plan was a good
working document and said that the only thing missing was
an electronic computer room. He also emphasized the need
for a final document that was crisp and concise, that put
together the Commission's recommendations and that had
supporting documents. Commissioner William Watkins
suggested a methodology (the use of a matrix) for the
decision-making process. For each criterion, the matrix
had a column for the base and the minimum, meduim, and
maximum requirements.
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Using the matrix, the Commissioners made the following
decisions regarding the adult collections and shelving.
They agreed that bookcases of six shelves and 3-1/2" wide
aisles were needed, that the annual collection should
grow at 5~, that 3 feet aisles and bookcases with 7 to 8
shelves were unacceptable, and that a recommendation of
4 feet wide aisles was not economically feasible. The
criterion for deliberation at future meetings will
include children collections, seating, reference,
circulation, support services, and community services.
VI. Reports
June Citv Council Meetings--Bobby Peacock
No Report
Susan Fuller. County Librarian
Susan reminded the Commissioners of the county-wide
Library Commissions meeting on October 5, 1991. She also
mentioned that the Commissioners would be responsible for
some form of entertainment.
Dolly Barnes, Community Librarian
Dolly distributed copies of an item in the Saratoga News
on the Library's summer reading program.
Karen Campbell, City Staff Representative
Karen said that the Heritage Commission had agreed to
move the Heritage Orchard sign so that the new library
sign could be placed on Fruitvale and Saratoga avenues.
Also, she reported that Council approved the new sign at
the June 5, 1991 meeting.
David Newby, Chair
David reconfirmed the time, date, location, and
attendance for the going-away dinner.
VIII. Communications from Citv Council
None
IX. Oral and Written Communications
None
PREP D BY
Karen Campbell
Administrative Assistant