HomeMy WebLinkAbout03-27-1991 Library Commission MinutesAction
Minutes
Library Commission
March 27, 1991
A meeting of the Library Commission was held Wednesday
evening, March 27, 1991. Following is a summary of the
action taken.
II. Roll Call
Commissioners present: Brenner, Krezek,
Newby, Peacock, Towse, Watkins
Commissioners absent: Martini
III. Report on Posting of Commission Agenda
The agenda was posted on March 19, 1991.
IV. Approval of Minutes of February 27~ 1991, Meeting
The February 27, 1991, minutes were approved
as submitted.
V. Old Business
A. Location and Design of Library Sign -
Brenner/Peacock
This item was continued to the April meeting.
B. Building Plan Development - Monitoring Matrix
County Staff
Librarian Dolly Barnes circulated a sign-up
sheet and explained the procedure for 10 minute
periods of observation of library use. She will
take the sheet to the next Friends meeting to
fill remaining slots.
C. Discussion on Continuing with Work of
Subcommittees - Krezek/Martini/Watkins
Commissioner Fran Krezek stated that she felt
the work of the Public Awareness subcommittee
was vital right now and that the publicity
efforts should continue. Commissioner Bill
Watkins also stated that at some point an
opinion survey would be required and this sub-
committee should remain active also. It was
agreed that the subcommittees would be reacti-
vated, after the Commission met with the City
Council at their April 23 joint meeting, and
that new Commission members would be added to
the subcommittees. Reports from sub-committees
will be reinstated on future agendas.
D. Report from Staff
Drop
Chair David Newby
had walked around
showing five poss
Dolly distributed
Page
re: Free-standing Book
reported that he and Dolly
the library and made a map
ible book-drop locations.
a report comparing the
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r ~ent book drop to those ~ther libraries.
This showed that of the eight County libraries,
the Saratoga walk-up drop is the most conveni-
ent. A drive-up book drop would be considered
new service, and must be viewed as a trade-off.
The Commission accepted Dolly's recommendation
that a better in-building book drop be con-
sidered high priority in the building expansion
plan. In the interim, staff will explore ways
to provide more padding for the current drop.
VI. New Business
A. Election of Chair and Vice-Chair
There was a motion by Brenner/Peacock to
nominate David for another term as Chair.
There was a motion by Krezek/Brenner to
nominate Bobbie Peacock for Vice-Chair for
another term. Bath passed unanimously.
B. Discussion of Budget Requests for 91/92, 92/93
The Commissioners discussed the costs in the
next two years for public relations activites
relative to building expansion. It was agreed
to submit a total budget request of $1,200
which would also include meetings and
memberships.
City staff Carolyn King commented on the
results of the City Council's policy conference
and Council's decision to maintain funding for
Sunday services at the current level, i.e. 50
weeks, four hours/day. In response to Council
direction, County staff will look into the
possiblity of switching evening hours in order
to be open on Thursday evenings.
C. Preparation for Joint Meeting April 23
Following discussion, it was decided to submit
the following three topics for the joint
meeting agenda:
1. Library expansion; work of the Building
Plan Committee
2. Book-Go-Round and future use of the
Village Library building
3. Landscaping of Library grounds; follow-up
on demonstration xeriscape
As a part of the discussion on the work of the
Friends and the use of funds generated by the
Book-Go-Round, it was agreed to schedule a
ceremonial presentation at the April 17 Council
meeting of the check for approximately $17,000
by the Friends to the library.
D. Discussion Concerning Re-scheduling of April 24
meeting
It was agreed to meet as scheduled.
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VII. Rep
March City Council Meetings - Fran Krezek
Fran reported on items of interest at the March
meetings which included appointment of Council-
member Monia to the Building Plan Committee.
Susan Fuller County Librarian
Susan provided an update of the County budget
process and of the negotiations for the integrated
catalog system. She reported on a literacy program
celebration she attended at Elmwood.
Dolly Barnes Community Library Supervisor
Dolly reported on the projects on which Kathleen
Cameron, the library school intern, had been
assisting, and the summer activites calendar. Of
particular interest was a multicultural story
series.
Carolyn King City Staff Representative
Carolyn commented on the success of the dedication
of the memorial bench held vn March 16, and the
wonderful participation of the Friends in
providing refreshments.
David Newby, Chair
David reported that he had sent a thank-you to the
Friends on behalf of the Commission for their help
at the dedication ceremony. He said he will come
back with a date at the next meeting for the
dinner for former Commissioners. David handed out
copies he had made of material from the Los Altos
Commission regarding their building program.
VIII. Communications from City Council
None
IX. oral and Written Communications
None
PREPARED BY
arolyn Ki g
Assistant to the City Manager
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