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HomeMy WebLinkAbout03-27-1991 Library Commission MinutesAction Minutes Library Commission March 27, 1991 A meeting of the Library Commission was held Wednesday evening, March 27, 1991. Following is a summary of the action taken. II. Roll Call Commissioners present: Brenner, Krezek, Newby, Peacock, Towse, Watkins Commissioners absent: Martini III. Report on Posting of Commission Agenda The agenda was posted on March 19, 1991. IV. Approval of Minutes of February 27~ 1991, Meeting The February 27, 1991, minutes were approved as submitted. V. Old Business A. Location and Design of Library Sign - Brenner/Peacock This item was continued to the April meeting. B. Building Plan Development - Monitoring Matrix County Staff Librarian Dolly Barnes circulated a sign-up sheet and explained the procedure for 10 minute periods of observation of library use. She will take the sheet to the next Friends meeting to fill remaining slots. C. Discussion on Continuing with Work of Subcommittees - Krezek/Martini/Watkins Commissioner Fran Krezek stated that she felt the work of the Public Awareness subcommittee was vital right now and that the publicity efforts should continue. Commissioner Bill Watkins also stated that at some point an opinion survey would be required and this sub- committee should remain active also. It was agreed that the subcommittees would be reacti- vated, after the Commission met with the City Council at their April 23 joint meeting, and that new Commission members would be added to the subcommittees. Reports from sub-committees will be reinstated on future agendas. D. Report from Staff Drop Chair David Newby had walked around showing five poss Dolly distributed Page re: Free-standing Book reported that he and Dolly the library and made a map ible book-drop locations. a report comparing the - 1 r ~ent book drop to those ~ther libraries. This showed that of the eight County libraries, the Saratoga walk-up drop is the most conveni- ent. A drive-up book drop would be considered new service, and must be viewed as a trade-off. The Commission accepted Dolly's recommendation that a better in-building book drop be con- sidered high priority in the building expansion plan. In the interim, staff will explore ways to provide more padding for the current drop. VI. New Business A. Election of Chair and Vice-Chair There was a motion by Brenner/Peacock to nominate David for another term as Chair. There was a motion by Krezek/Brenner to nominate Bobbie Peacock for Vice-Chair for another term. Bath passed unanimously. B. Discussion of Budget Requests for 91/92, 92/93 The Commissioners discussed the costs in the next two years for public relations activites relative to building expansion. It was agreed to submit a total budget request of $1,200 which would also include meetings and memberships. City staff Carolyn King commented on the results of the City Council's policy conference and Council's decision to maintain funding for Sunday services at the current level, i.e. 50 weeks, four hours/day. In response to Council direction, County staff will look into the possiblity of switching evening hours in order to be open on Thursday evenings. C. Preparation for Joint Meeting April 23 Following discussion, it was decided to submit the following three topics for the joint meeting agenda: 1. Library expansion; work of the Building Plan Committee 2. Book-Go-Round and future use of the Village Library building 3. Landscaping of Library grounds; follow-up on demonstration xeriscape As a part of the discussion on the work of the Friends and the use of funds generated by the Book-Go-Round, it was agreed to schedule a ceremonial presentation at the April 17 Council meeting of the check for approximately $17,000 by the Friends to the library. D. Discussion Concerning Re-scheduling of April 24 meeting It was agreed to meet as scheduled. Page - 2 VII. Rep March City Council Meetings - Fran Krezek Fran reported on items of interest at the March meetings which included appointment of Council- member Monia to the Building Plan Committee. Susan Fuller County Librarian Susan provided an update of the County budget process and of the negotiations for the integrated catalog system. She reported on a literacy program celebration she attended at Elmwood. Dolly Barnes Community Library Supervisor Dolly reported on the projects on which Kathleen Cameron, the library school intern, had been assisting, and the summer activites calendar. Of particular interest was a multicultural story series. Carolyn King City Staff Representative Carolyn commented on the success of the dedication of the memorial bench held vn March 16, and the wonderful participation of the Friends in providing refreshments. David Newby, Chair David reported that he had sent a thank-you to the Friends on behalf of the Commission for their help at the dedication ceremony. He said he will come back with a date at the next meeting for the dinner for former Commissioners. David handed out copies he had made of material from the Los Altos Commission regarding their building program. VIII. Communications from City Council None IX. oral and Written Communications None PREPARED BY arolyn Ki g Assistant to the City Manager .. 3 page