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HomeMy WebLinkAbout02-27-1991 Library Commission Minutes• Action Minutes Library Commission February 27, 1991 r A meeting of the Library Commission was held Wednesday evening, February 27, 1991. Following is a summary of the action taken. I. Roll Call Commissioners present: Brenner, Krezek, Martini, Newby, Peacock, Towse, Watkins Commissioners absent: None II. ReDOrt on Post'ng of Commission Agenda The agenda was posted on February 19, 1991. III. Approval of Minutes of January 23, 1991, Meeting The January 23, 1991, minutes were approved as submitted. V. Old Business A. Order of Dedication for Lois Thomas Memorial Chair David Newby advised the Commission that he will get a ribbon to place across the bench and will also arrange for scissors for cutting the ribbon. The Friends of the Library have agreed to provide refreshments which will be served in the community room. David and County Librarian Susan Fuller will speak at the dedication. City staff liaison Carolyn King will send invitations to Councilmembers and others. B. Location and Design of Library Sign - Brenner/Peacock The committee had not had a meeting but both Commissioner Rich Brenner and Commissioner Barbara Peacock spoke about the type of sign they favored.. After discussion it was agreed that they will come back to the next meet- ing with a list of options for location and style and the Commission will view the suggested locations. VI. New Business A. Discussion with Los Altos Library Commission Members Susan introduced two members of the Los Altos Commission who had been active in the expansion planning of the Los Altos library and campaigning for a successful tax override to fund it. They discussed in detail how they approached the project and what they felt made it successful. Page - 1 B. Development of Building Plan - Susan Fuller Susan explained that the first step of developing a building plan is deciding what you want. She and Deputy County Librarian Janice Yee led the Commission through a brainstorming exercise on what they liked about the present library, and what they would like to see different. Janice said the next step was to chart the activity and use of the library, and she will provide instructions and a sign-up sheet at the next meeting for Commissioners to monitor activity at various times over a two-week period. Other volunteers will be sought to fill in as necessary. There was discussion of forming a committee of Commissioners, library staff and others to formulate a plan for the Commission's review. Commissioners Watkins, Martini and Newby volunteered to serve on the committee which will begin work in April. Roberta Gies will ask for participation by a member of the Friends also. C. Farewell Dinner for Barbara Wood The Commission agreed to David's suggestion that he and Carolyn plan a date and place for a dinner. It was also agreed to include as guests the other Commissioners who have left the group in the last six months. VII. Reports Committees Library Expansion Requirements Public Awareness Campaign Opinion Surv Due to the formation of the building plan committee, it was decided to suspend reports from the above committees until after the other work was completed. February City Council Meetings - Richard Brenner No report Susan Fuller, County Librarian Susan mentioned the headquarters orientation tour on 2/28; the CALTAC workshop on 3/2 at Redwood City, and the 2/5 meeting with the Board of Supervisors where they voted to support the County Library policy. She thanked the Commission for their support and commi.ttment in this matter. She also discussed the general fund deficit at the County, and the upcoming negotiations for the integrated catalog system. Page - 2 Doily BarnesR Community Library Supervisor Dolly reported on the recent City Council action to Lease the entire village library building to the Friends for operation of the Book-Go-Round. Carolyn King, City Staff Representative Carolyn announced the date of April 23 for the joint meeting with the Council, and said that agenda topics could be discussed at the next meeting. She also reported on the 2/14 agenda building meeting for the Council's policy development conference. The Commission is to study the use of the parking lot and return to Council with data and a recommendation if they wish to pursue the idea of improving the parking. In response to the request for improved land- scaping, it had been decided that City staff would explore the creation of a demonstration xeriscape. David Newby Chair David reviewed the list of topics at the 2/14 meeting. This list will be sent to the Commission. He also stated that the election of Chair and Vice Chair would take place at the next meeting. VIII. Communications from City Council None IX. Oral and Written Communications None PREPARED BY ~. arolyn King Assistant to the City Manager Page - 3