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HomeMy WebLinkAbout06-27-1990 Library Commission Minutesn~ Action Minutes Library Commission .5 June 27, 1990 A meeting of the Library Commission was held Wednesday evening, June 27, 1990. Following is a summary of the action taken. I. Roll Call Commissioners present: Dyer, Krezek, Mills, Newby, Peacock, Wood Commissioners absent: None II. Report on Posting of Commission Agenda The agenda was posted on June 15, 1994. III. ~ppraval of Minutes The May 23, 1990, minutes were approved as written. IV. Old Business A. Discussion of Free-standing Book Drop Commissioner Barbara Wood reminded the Commission that as an advisory body they can only advise the library staff on what they would Like. Objections to a free standing book drop are that emptying it would be a problem for staff and that there is no place to put it which would not create a traffic flow problem. Chair David Newby suggested he and Barbara visit other libraries which utilize free-standing book drops. B. Status of Request for Additional Lighting and Signage Staff representative Carolyn King reported that three additional directional signs were being placed on Saratoga Avenue and Fruitvale. She has assurances that the Rotary Board will consider donating labor and materials to construct a monument type sign on the library grounds. Parks Superintendent Bob Rizzo gave a status report on his investigation of the possibilities for lighting the doorway area. C. Discussion of Sunday staffing projections and other service options Librarian Dolly Barnes reported that the budgeted amount would be adequate for the next year_ She will get recent attendance figures so that the projected trend can be updated. Page - 1 M V. New Business M A. Bob Rizzo, Parks & Buildings Superintendent: Tour of Garden Area Parks Superintendent Bob Rizzo mentioned that the Commission might wish to dedicate the existing large oak tree in the garden area in memory of Lois Thomas. There was also dis- cussion of placing a bench near the tree for the sane purpose. Commission members expressed their concern abut the standard of maintenance of the library grounds. B. Discussion of Provision of 5-minute Parking Areas After discussion, the Commission voted against recommending the provision of 5-minutes parking areas in the parking lot, largely due to lack of a demonstrated need and the difficulty of enforcing such a provision. Staff was directed to ask the Community Service Officers to make an effort to enforce parking restrictions in the fire lane and handicapped parking areas. C. Discussion of Proposed Changes to Guidelines for Use of Community Room Dolly outlined the policy for group use of the community room. There was consensus to approve her recommendation to limit use to non-profit groups because of heavy demand. D. Discussion of Need for Additional Parking and Pathways This matter was tabled for future discussion. E. Discussion of Survey Sub-Committee David brought the Commission up to date on the activity of the sub-committee and suggestions were made concerning the draft survey questions. Commissioners were asked to spend some time considering the questions and turn in their suggestions by July 9 to Carolyn. There will be another sub-committee meeting on July 12. There was also considerable discussion of the purpose of doing a survey and whether a mailed survey form would be the most productive way of learning about the community's interests. Discussion of the survey approach will be continued at the next meeting. It was also noted that City Manager Harry Peacock had been invited to attend the next meeting to assist the Commission in developing a process and overall approach to the concept of expansion of the library. Page - 2 r N N ~' F. Discussion of Summer Meeting Schedule •~ It was agreed to keep to the regular monthly meeting schedule. The schedule for attendance at Council meetings was also developed as follows: July - Dyer August - Newby September - Mills October - Krezek November - Wood December - Peacock January - new member VI. Reports Susan Fuller, County Librarian Susan Fuller expressed her appreciation to the Commission for their 100$ attendance at the annual joint Library Commissions meeting on June 23. Dolly Barnes., Community Library Supervisor No report Carolyn King. Citv Staff Representative Carolyn Ring noted the presence of two applicants for the Commission vacancy, Martha Beverett and William Watkins, and the Council's intention to hold interviews on July 24. David New~.iy , Chair David Newby reminded Commmissioners of the annual Recognition Dinner on September 25. Barbara WoodR Commissioner Barbara stated that she had not yet had an official response from the City of Monte Sereno concerning her letter of request for support for Sunday hours for 90/91. She also told of her recent activity in acquiring old newspapers for the library. Dolly Barnes expressed her appreciation for all of Barbara's work on this project. VII. Oral and Written Communications Roberta Gies of the Friends of the Library was present. PREPARED BY ~~ Carolyn Ring Assistant to the City Manager --