HomeMy WebLinkAbout06-27-1990 Library Commission Minutesn~
Action Minutes
Library Commission
.5 June 27, 1990
A meeting of the Library Commission was held Wednesday
evening, June 27, 1990. Following is a summary of the
action taken.
I. Roll Call
Commissioners present: Dyer, Krezek, Mills,
Newby, Peacock, Wood
Commissioners absent: None
II. Report on Posting of Commission Agenda
The agenda was posted on June 15, 1994.
III. ~ppraval of Minutes
The May 23, 1990, minutes were approved
as written.
IV. Old Business
A. Discussion of Free-standing Book Drop
Commissioner Barbara Wood reminded the
Commission that as an advisory body they can
only advise the library staff on what they
would Like. Objections to a free standing
book drop are that emptying it would be a
problem for staff and that there is no place
to put it which would not create a traffic flow
problem. Chair David Newby suggested he and
Barbara visit other libraries which utilize
free-standing book drops.
B. Status of Request for Additional Lighting
and Signage
Staff representative Carolyn King reported that
three additional directional signs were being
placed on Saratoga Avenue and Fruitvale. She
has assurances that the Rotary Board will
consider donating labor and materials to
construct a monument type sign on the library
grounds. Parks Superintendent Bob Rizzo gave a
status report on his investigation of the
possibilities for lighting the doorway area.
C. Discussion of Sunday staffing projections and
other service options
Librarian Dolly Barnes reported that the
budgeted amount would be adequate for the next
year_ She will get recent attendance figures so
that the projected trend can be updated.
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V. New Business
M
A. Bob Rizzo, Parks & Buildings Superintendent:
Tour of Garden Area
Parks Superintendent Bob Rizzo mentioned that
the Commission might wish to dedicate the
existing large oak tree in the garden area in
memory of Lois Thomas. There was also dis-
cussion of placing a bench near the tree for
the sane purpose. Commission members expressed
their concern abut the standard of maintenance
of the library grounds.
B. Discussion of Provision of 5-minute Parking
Areas
After discussion, the Commission voted against
recommending the provision of 5-minutes parking
areas in the parking lot, largely due to lack
of a demonstrated need and the difficulty of
enforcing such a provision. Staff was directed
to ask the Community Service Officers to make
an effort to enforce parking restrictions in
the fire lane and handicapped parking areas.
C. Discussion of Proposed Changes to Guidelines
for Use of Community Room
Dolly outlined the policy for group use of the
community room. There was consensus to approve
her recommendation to limit use to non-profit
groups because of heavy demand.
D. Discussion of Need for Additional Parking
and Pathways
This matter was tabled for future discussion.
E. Discussion of Survey Sub-Committee
David brought the Commission up to date on the
activity of the sub-committee and suggestions
were made concerning the draft survey
questions. Commissioners were asked to spend
some time considering the questions and turn in
their suggestions by July 9 to Carolyn. There
will be another sub-committee meeting on July
12. There was also considerable discussion of
the purpose of doing a survey and whether a
mailed survey form would be the most productive
way of learning about the community's
interests. Discussion of the survey approach
will be continued at the next meeting. It was
also noted that City Manager Harry Peacock had
been invited to attend the next meeting to
assist the Commission in developing a process
and overall approach to the concept of
expansion of the library.
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~' F. Discussion of Summer Meeting Schedule
•~ It was agreed to keep to the regular monthly
meeting schedule. The schedule for attendance
at Council meetings was also developed as
follows:
July - Dyer
August - Newby
September - Mills
October - Krezek
November - Wood
December - Peacock
January - new member
VI. Reports
Susan Fuller, County Librarian
Susan Fuller expressed her appreciation to the
Commission for their 100$ attendance at the annual
joint Library Commissions meeting on June 23.
Dolly Barnes., Community Library Supervisor
No report
Carolyn King. Citv Staff Representative
Carolyn Ring noted the presence of two applicants
for the Commission vacancy, Martha Beverett and
William Watkins, and the Council's intention to
hold interviews on July 24.
David New~.iy , Chair
David Newby reminded Commmissioners of the annual
Recognition Dinner on September 25.
Barbara WoodR Commissioner
Barbara stated that she had not yet had an
official response from the City of Monte Sereno
concerning her letter of request for support for
Sunday hours for 90/91. She also told of her
recent activity in acquiring old newspapers for
the library. Dolly Barnes expressed her
appreciation for all of Barbara's work on this
project.
VII. Oral and Written Communications
Roberta Gies of the Friends of the Library was
present.
PREPARED BY
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Carolyn Ring
Assistant to the City Manager
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