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HomeMy WebLinkAbout12-15-1975 Parks and Recreation Commission Minutesi + SARATOGA PARKS AND RECREATION COMMISSION MINUTES TIME: MONDAY, DECEMBER 15, 1975 PLACE: SARATOGA COMMUNITY CENTER MEETING ROOM, 19655 ALLENDALE AVENUE, SARATOGA, CA. TYPE: REGULAR 1. ORGANIZATION A. ROLL CALL PRESENT: Commissioners Buchan, Carlson, Flora and Schaefer. ABSENT: Commissioners Gordon, Konrad and Terry. OTHERS PRESENT: Roy Swanson, Park Foreman. B. MINUTES The minutes of the December 1, 1975 meeting were approved as corrected. II. OLD BUSINESS A. CONSIDERATION OF ARCHITECT FOR EL QUITO PARK CONSIDERATION The Secretary reported firms interviewed for the the r proposals have been received from all 3 architectual evision of the Master Plan for El Quito Park. The OF ARCHITECT proposals all vary in cost, which should be taken into consideration. The FOR EL QUITO Secretary distributed the 3 proposals for all Commissioners to review for them- PARK selves. The Commission has worked with Jack Buktenica and Ken Arutunian recently enough to know their work, however the Secretary stated she has not worked on a 1 to 1 basis with the firm of Royston, Hanamota, Beck and Abey except for finishing up 2 park developments that had already been initiated when she started with the City. Each architectual firm submitted the information Lhat was asked for and the Secre- tary broke down these proposals on a financial basis, however each firm dealt with the subjects slightly different with the three phases of master planning, construc- tion documents, and inspection of the job. to comparison, if the City had $48,000 out of the $55,000, the CCLA fee schedule would be at a $8,500 figure. So, the figures submitted are in the range of what the nor~sal CCLA schedule would be. Chairman Carlson asked the Secretary if she saw mach difference as far as the 3 different proposals were concerned other than the a©st. The Secretary stated no, because the proposals vary around the 3 different phases, as each firm was told what the Commission was looking for. Some of the ~~nformation is broken down more than the other, but basicalty the proposals are tt~e same. Commissioner Flora stated he was impressed by the proposal from the firm of Arutunian/Kinney and the preliminary plan that was ancluded and must of taken slot of time to prepare. Commissioner Buchan asked the Secretary's comments ®n the proposal from Jack = Buktenica as his fee seemed out of proportion compared to the other proposals, and possibly he was not interested in the project. The Secretary stated this • could be true as his fee is above the CCLA sch=.~dute. The proposal from Arutunian/Kinney if accepted wc,uhd have to be on a maximum basis and not to exceed on each phase. Ken Arutunian did state in his proposal that he agrees with the concept of a fixed fee an~9 mould assume that once the landscape architect has been selected, that negotiations should take place to PARKS b RECREATION COMMISSION - MINUTES - DECEMBER 15, 1975 - continued determine the fixed fee. So, he is willing to take a fixed fee which may be lower than the $9,000 stated in his proposal. S8,500 is the CCLA schedule based on $47,000 to $48,000 development. The Secretary stated that after speaking with each architect, she knows they were all capable of doing the job, however she might tend to favor the firm of Royston, Hanamoto, Beck and Abey as they stand on firmer ground with being the originators of the Master Plan and she liked alot of the ideas Mr. Abey presented to her. Commissioner Buchan questioned if the problems that the City of Cupertino had with Royston, Hanamoto, Beck and Abey had been cleared up. The Secretary stated they had at the expense of the architectual firm and that one of the problems should have never progressed to the construction phase in the first place. Chairman Carlson reviewed briefly the 3 different proposals and hourly rates with the Commission. Commissioner Flora questioned if it was possible for Ken Arutunian to do the revision at a minimum figure of $6,000. The Secretary stated that with all the revisions that could come up, it was hard to say. The plan must be reviewed by the public, the School District Board of Trustees and the City Council. Chairman Carlson stated that based on the other 2 proposals, he was doubtful Mr. Arutunian could come in with this low figure. Chairman Carlson suggested it might be appropriate to accept the proposal of Royston, lianamoto, Beck and Abey as they would not have to really prepare another plan and it would give the Commission an opportunity to see their work. Commissioner Schaefer moved that the Commission accept the proposal by the archi- tectual firm of Royston, Hanamoto, Beck and Abey for the revision of the Master Plan for E1 Quito Park. Commissioner Flora seconded the motion, and it was passed unanimously. It was the consensus of the Commission that the recommended proposal be sent to • City Council for their January 7, 1976 meeting. 111. NEW BUSINESS - None IV. COMMITTEE AND STAFF REPOP,TS - None V. COMMUNICATIONS - None V1. ADJOURNMENT There being no further business before the Commission, the meeting adjourned at 9:20 p.m. Respectfully submitted, ~! -~-~-- Barbara Sampson, Secretary BS:bh L J -2- - ~ y~ R~.. F A AT Y 0 S R OG ,, ,, -, ;- ' 13777 FRUITVALE AVENUE - SARATOGA, CALIFORNIA 95070 -. <<,:.><~,-~~ 14081867-3438 ,; ~a o - ' ~~~®~3~~D~~ TO: Parks t; Recreation Commission DATE. December 11, 1975 FROM: Barbara Sampson SUBJECT: December 15 Agenda The proposals for E1 Quito Park have been received from all 3 architects and a summary of these is as follows: Arutunian ~ Kinney - Master Plan Revision $2,000 - $3,000 Construction Documents and Inspection $4,000 - $6,000 Total $ ,000 - $9,000 Jack W. Buktenica - Master Plan Revision $4,400 Construction Documents and Inspection $8,250% *Maximum on hourly basis Total $12, 0 Royston, Hanamoto, - Master Plan Revision $2,750 v Beck t; Abey Construction Documents 4,500 a+~ Inspection Hourly Basis* *Maximum $40 per hour 500? Total 7~ 750 We will have to make a judgement as to which architect to hire based on fees, and the architect we want to work with. I will have the complete proposals for your review on Monday. Don't forget, Commission Christmas Party - starts at 7:30. Spouse and guests invited, bring a bottle of wine and some hors d'oeuvres if you would like. We will have punch and coffee, plus some other snacks. The meeting will actually start about 8:00 p.m. and will be very brief. Barbara Sampson, Se retary BS:bh 05 ,- -, ~~a r~n~ C~Y OF SARATOGA~ 13777 FRUITVALE AVENUE - SARATOGA, CALIFORNIA 95070 1408) 867-3438 ~~~00 ~°3~~Dt~J~ TO: Parks ~ Recreation Commission FROM: Barbara Sampson SUBJECT: December 1~Agenda DATE. November 26, 1975 Interviews have been held with the landscape architect's regarding E1 Quito Park, and if proposals have been received by December 1, they will be presented to you. All 3 architect's were interested in the project and stated they would submit proposals. For your general information, I will review with you the plans for landscaping • the median of Saratoga-Sunnyvale Road between Blauer and Verde Vista. Although no Commission action is necessary, I want you to be aware of the status of this development. It will be on the Council agenda for approval at their December 3 meeting. If the Commission feels a second contact should be made with Legislators regarding AB gg7 and SB 174 you may direct staff to send additional letters or may request City Council to adopt a formal resolution. A decision should be made at this meeting. BS:bh L~ a~G.~.. ~...-~~- /sue. Barbara Sampson, Secretary ®: