The URL can be used to link to this page

Home My WebLink About12-01-1975 Parks and Recreation Commission Minutes~~ • ~ i SARATOGA PARKS AND RECREATION COMMISSION MINUTES TIME: MONDAY, DECEMBER 1, 1975 - 7:30 P.M. PLACE: SARATOGA COMMUNITY CEPITER MEETING ROOM, 19655 ALLENDALE AVENUE, SARA70GA, CA. TYPE: REGULAR I. ORGANIZATION A. ROLL CALL PRESENT: Commissioners Buchan, Carlson, Flora, Gordon,-KeRrerrd and Schaefer ABSENT: Commissioner Terry. OTHERS PRESENT: Roy Swanson, Park Foreman, B. MINUTES The minutes of the November 17, 1975 meeting were approved as corrected. II, OLD BUSINESS A. CONSIDERATION OF ARCHITECT FOR EL QUITO PARK The Secretary reported she had not yet received any proposals from the 3 architects CONSIDERATION interviewed, ho~,rever the proposals should arrive this week and would be presented OF ARCHITECT to the Commission at their December 15 meeting. FOR EL QUITO PARK Chairman Carson stated he had talked to Jean Woodward, member of the Planning Commission, regarding the easement thru the present driveway of the Presbyterian Church and she had pointed out something the Commission should consider and be aware of in terms of planning the park. If the undeveloped land on the corner of Cox and Saratoga Avenue's, across the street from the church, on the east side of Saratoga Avenue, were developed in residential housing, it could possibly create a sizeable traffic flow thru this area to the park. The Commission should decide if an entrance to the park should be located here, or should place restrictions or controls on the access. Chairman Carlson asked the Secretary to speak with the City Attorney on ground rules as to what access will be available, in order that the Commission may consider this possibility in development of the park. Commissioner Gordon questioned why landscaping is important, when a fence with a vine would serve the purpose and allow extra space for access. The Secretary stated she did not know all the details since the project is still in Design Review, Commissioner Gordon moved that staff investigate with the City Attorney public access to the back entrance of E1 Quito Park. Commissioner Buchan seconded the motion, and it was passed unanimously, Commissioner Konrad questioned the legality of having limited access for Senior Citizens only. If a large back entrance is provided, everyone will be using it and the intent will be lost. Commissioner Schaefer also questioned the legality of limited access to a certain age group. The Secretary stated she would investi~ • gate this also with the City Attorney. The Secretary reported a plan has been submitted to Planning for the development of I3 homes on what is Hoar the Campbell Cage Company. The Commission may want to consider relocating the play structure which is presently planned by the fence adjacent to 3 homes. -1- • PARKS E RECREATION COMMISSION - MINUTES - DECEMBER 1, 1975 - continued t. Chairman Carlson questioned negotiations with Moreland School District regarding the extension of the El Quito lease. The Secretary stated that now that approval • has been given on the Master Plan, a recommendation will be sent to City Council requesting negotiations proceed with the Moreland School District to extend the lease. Ill. NEW BUSINESS • A. REVIEW OF PLANS FOR SARATOGA-SUNNYVALE ROAD MEDIAN LANDSCAPING The Secretary posted the plans of the Saratoga-Sunnyvale Road median, designed by REVIEW OF PLANS Jack Buktenica, for the Commission to see and review. The site level was taken FOR SARATOGA- into consideration with the trees that were selected, the shrubs, and ground SUNNYVALE RD. cover, and a variety of colors included, along with decomposed granite. MEDIAN LANDSCAPING Mr. Swanson stated maintenance requirements were also taken into consideration with no hand watering required; all done automatically. The Secretary reported that the residents of the area have been requesting that this median be landscaped for the past 3 years, since the road was widened. City Council has reviewed the plans and they are on the December 3 City Council agenda for approval to go out to bid. Development should start during winter, if weather allows. Estimate of $22,000 for development under contract which would include planting, sprinkler systems, timer clock, etc. B. STATUS OF HAKONE GARDENS Chairman Carlson questioned Tanso Ishihara's health and the status of Hakone STATUS OF Gardens. Roy Swanson reported that Tanso is doing well and expected to leave HAKONE GARDENS Japan for home on December 16. There has been a transportation strike in Japan and it has been hard for Tanso to get around to do alt he wanted, however -the plans were sent to Dr. Nakamura while Tanso was still in the hospital. Chairman Carlson asked that the Commission be brought up to date on information from Japan at the January 5 Commission meeting in order to start with bid specs and get the necessary work done in this fiscal year, for which $40,500 is budgeted. Possibly an evaluation of the most urgent work that needs to be done with bids on • separate items and then schedule work to be done on the availability of funding. The Secretary stated bidding separately would probably run alot higher. Possibly it could be done on an alternate basis, or list the items of importance and then an estimate on options. C. FOOTHILL PARK STATUS Chairman Carlson questioned the status of Foothill Park. The Secretary reported FOOTHILL PARK that the Army Corp of Engineers will be breaking ground in the spring, possibly STATUS April. • Jerry Lohr of Saratoga Foothills is working with the Foothill Family-Faculty Club and determining what equipment is needed, and helping them with a presentation to the Saratoga Rotary Club requesting continuous funding. IV. COMMITTEE AND STAFF REPORTS A. COMMITTEE REPORTS 1) RE: TRAILS AND PATHWAYS TASK FORCE The Secretary reported she has not heard from Mr. Terry regarding the Task Force review of the Midpeninsula Regional Park District's - Trails Task Force Report and map. • -2- 1 ~ • PARKS b RECREATION COMMISSION - MINUTES - DECEMBER 1,.1975 - continued B. STAFF REPORTS 1) RE: BICENTENNIAL INDIAN ENCAMPMENT The Secretary included in the Commissioner's packet a news article regarding the Bicentennial Indian Encampment in which the Saratoga City Council has asked George Woodard, president of the Indian Council to reconsider the can- cellation of the encampment. The Arguello Homeowners Association has also written George Woodard. 2) RE: AGREEMENT WITH LOS GATOS-SARATOGA RECREATION DEPARTMENT The Secretary reported a meeting was held bete~reen the City Manager, Gene Goldberg, and herself regarding the new agreement between the recreation department's. A draft of the new agreement has gone to the Recreation District outlining some procedure changes such as staff meeting 3 times a year prior to the fall, winter, spring and summer programs in order to coordinate programming and eliminate any duplication of services; not any one agency is the lead agency to program for the other; and a definition of "duplication of services" has been added. The draft agreement is being taken to the District Recreation Board December 2 for their review, and hopefully it will go to City Council for their January 7 meeting, however it will be brought to the Commission first for review. Our costs will be going up because it is based on the same tax basis as the other residents of the District pay per person, which increased from $1.92 to $2.22. In turn, the fee for the. rental of the Community Center is recommended to increase from $3.15 to $4.00 per hour. • Commissioner Gordon asked if the Commission could request certain programs be offered. The Secretary stated yes, however the agreement does not have any- thing to do with what different programs, only who offers the program. 3) RE: PARKS AND RECREATION COMMISSION CHRISTMAS PARTY The Secretary stated that the December 15 Commission meeting agenda would be light and she and Chairman Carlson had discussed the Commission having a Christmas party. Chairman Carlson stated that all Commissioner's bring their spouses for a get acquainted Christmas party at 7:30 p.m. and a short meeting would be held at 8:00 p.m., and then all Commissioner's can return to the party. V. COMMUNICATIONS A. LETTER FROM SENATOR TUNNEY RE: DUTCH ELM DISEASE The Secretary included in the Commission's packet a letter from Senator Tunney expressing his appreciation for the City's support for the prevention and control of Dutch Elm Disease. B. LETTER FROM LARRY NAAKE, EXECUTIVE DIRECTOR. CPRS, RE: AB 997 AND SB 174 The Secretary reported that CPRS is asking additional support to our Legislators and to the Governor regarding the passage of this measure. Commissioner Flora moved that the sample resolution in support of AB 997 and SB 174 be sent to City Council for their endorsement and adoption. Commissioner Konrad seconded the motion, and it was passed unanimously. • VI. ADJOURNMENT There being no further business before the Commission, the meeting adjourned at 8:55 p.m. BS:bh Respectfully submitted, ~~`." Barbara Sampson, Secretary -3-