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HomeMy WebLinkAbout10-20-1975 Parks and Recreation Commission Minutesr n. , . • SARATOGA PARKS AND RECREATION COMMISSION MINUTES TIME: MONDAY, OCTOBER 20, 1975 - 7:30 P. M. PLACE: SARATOGA COMMUNITY CENTER MEETING ROOM, 19655 ALLENDALE AVENUE, SARATOGA, CA. TYPE: REGULAR 1. ORGANIZATION A. ROLL CALL PRESENT: Commissioners Carlson, Flora, Konrad, Schaefer and Terry. ABSENT: Commissioners Buchan and Gordon. OTHERS PRESENT: Roy Swanson, Park Foreman; and Randy Anderson, Planning Draftsman. 6. MINUTES The minutes of the October 6, 1975 meeting were approved as submitted. 11. OLD BUSINESS A. EL QUITO PARK PLAN CONCEPT Randy Anderson provided the Commission with a dramtiitag of El Quito Park which in- EL QUITO PARK eluded some minor changes recommended by the Comrniission at their last meeting. PLAN CONCEPT Upon surveying the site and taking some measurements, there were some discrepan- cies from the original plan of the park, in that if a bail field were put in, a few trees along Paseo Presada would have to be remer~ed. Atong the other side of the park (Cox Avenue) there is about 262 feet of ,chain link fence to provide visibility. Commissioner Terry questioned if the Senior Citizecss Housing Development is built in the area planned, if the City could condition ttee•ir plans by allowing public access through the property to the park. The Secretary stated this might be ad- vantageous. Mr. Anderson pointed out the relocation of the tot -area, the Senior Citizen area ' which includes shuffleboard, horseshoes, and gametables, the gazebo which the Music and Art Center will donate $1,000 toward, t[we .picnic tables, benches, etc. Commissioner Schaefer suggested a hard surface area by the gazebo to allow dancing and other activities, and that it be located near .the street to decrease the possibility of vandalism. The Secretary stated more open turf is needed and ll'ball field should be eliminated The Commission agreed only 1 ball field is needed;. the ball field closest to the Handicapped Center with the backstop should remain.. Also, the positions of the shuffleboard and horseshoes changed around due to 1Clbte safety factor. Commissioner Terry stated the Commission might con~siider negotiating with the school the repositioning of the fence, and the operm~ing at the end of the park where the 2 vehicle gates are. Also, the entrance ,gates to the park are only 1} feet wide and inaccessible to wheel chairs, stroll:er•rs, or anything of this nature. Chairman Carlson questioned the need for rest rooms iin the park with the gazebo and picnic areas. The Commission had different opiniora>s on this es to whether E1 Quito would be a neighborhood park or be widely useNH and necessitate restrooms. Mr. Anderson stated his next step was to review tF-~ park property lines and loca- tion of trees, and possibly readjust contours and mainor relocations of facilities in the park plan. -t- PARKS b RECREATION COMh~ISSION - MINUTES - OCTOBER 20 1975 •ntinued The Commission agreed on the direction taken by R. Anderson and the plan sub- mitted by him. Mr. Anderson requested that he be able to work with the architect that is hired for E1 Quito, and discuss with him the research done on the park and the property lines. Possibly incorrect measurements were given to Mr. Abey when the preliminary plan was drawn. Chairman Carlson stated he would be interested in the present status of the school site that is occupied by Outland Multihandicapped Center, and the lease of the park property by the City. The Secretary stated that negotiations should possibly start to extend the lease with Moreland School District so that this information can be presented to City Council at the time the Commission recommends an archi- tect. B. RECOMMENDATION TO CITY COUNCIL TO HIRE ARCHITECT FOR EL QUITO PARK The Secretary reported that because of the workload of the Planning and Public RECOMMENDATION Works Department's, an architect should be hired for El Quito Park. TO CITY COUNCIL Chairman Carlson suggested inviting Mr. Abey to a Commission meeting or have the TO HIRE ARCHI- Secretary discuss with him the Commission's priorities for the park, as a pro- TECT - EL fessional is needed to determine what is practical cost-wise for the park. QUITO PARK Commissioner Konrad stated he would like Mr. Abey to attend a Commission meeting and get his ideas and thoughts on changing his original plan for the park, and at the same time confront him with errors that have been made by his firm with the construction of other parks in the area. Commissioner's Flora and Schaefer agreed, especially in order to keep the time schedule set for El Quito Park. The Secretary stated that if the Commission has any doubts about the firm of Royston, Hanamoto, Beck and Abey, they should present these to Mr. Abey for his comments. The Secretary suggested that the recommendation for an architect for E1 Quito be sent to City Council at their November 5 meeting so a specific architect would have to be selected at the November 3 Commission meeting. Mr. Swanson suggested the Commission send Mr. Abey the priorities for the park beforehand, so he has a chance to review them before attending the November 3 Commission meeting. Therefore, the Commission could send their recommendation to City Council by November 5 Council meeting. Conmissioner Flora moved that the Commission recommend to City Council that an architect be hired to upgrade the plan for El Quito Park, and an actual architect would be recommended at the November 3 Commission meeting for the November 5 City Council meeting. Commissioner Schaefer seconded the motion, and it was passed unanimously. III. NEW BUSINESS A. PLANS FOR REVIEW OF FUTURE PARK DEVELOPMENT The Se c. retary reminded the Commission of the joint meeting with City Council PLANS FOR several months ago regarding the park bond issue, and the direction the Commission REVIEW OF had decided on in holding regular Commission meetings in various areas of the FUTURE PARK City to explain to the residents the future of park development. DEVELOPMENT Commissioner Terry stated he would like to get the feelings of the residents in the Fremont School site property area, and questioned the status of the property. The Secretary reported the last information she had received was in relationship to the Parker Ranch development and re-zoning of the site. The Fremont School District has gone back to the State for approval of a 2 year extension to retain the property as a school site because of the homes going up in the area. Commissioner Terry suggested a call be made to the Fremont School District to find out the current status. • 1 Commissioner Konrad stated he had investigated this property some time ago and was told that yearly a review is done of all surplus property to justify keeping it and reported to the State. Chairman Carlson suggested finding out when this property is to be reviewed again. Commissioner Terry suggested a Commission meeting be held for the residents of the Congress Springs area to review the plan, sometime in the near future. -2- ,. PARKS b RECREATION COMMISSION - MINUTES - OCTOBER 20, 1975 - continued Commissioner Schaefer suggested a public meeting for residents along Saratoga-Los • Gatos Road, between Quito and the library on Oak Street, as there is no park planned for this area, and to see if they even want one. Commissioner Terry agreed and stated there are no Homeowner Associations in this area to represent these people. The Secretary stated a proposed park that is going to draw alot of interest is Azuie, because of the problems of bikes, dumping, mud, etc. that is taking place on this property, The City has been receiving alot of input on Azule Park to either develop it or sell it. The transportation corridor is planned to go through this area, so both Kevin Moran and Azule Park's were needed due to the lack of access because of the potential freeway. The man that currently has the Crop Agreement for Kevin Moran Park is not interest- ed anymore as the trees are not bearing and he is taking a loss. The Secretary questioned the undeveloped property on both sides of Kevin Moran. Chairman Carlson stated he did not think more should be developed, however, he would be interested in the residents reactions on the park now. The Secretary also questioned the selling of the oid library site and buying the Miljevich property. Commissioner Terry stated the Commission should get input from residents regarding this property as to whether they would want their children playing on such a busy corner. ' Chairman Carlson suggested the Azule Park area as the first public meeting and discuss when development might occur, what facilities should be developed, if the area is not developed, what usage is recommended, and if a transportation corridor is eventually developed and Azule Park is not built, what about access to Kevin Moran Park. Included in each public meeting should be an introduction about different parks, an up-dated map showing the locations of other parks in Saratoga, how each park was developed to familiarize people with the construction of a park, and if possible maybe a short slide presentation could be worked out. The Secretary stated she would work out a tentative schedule for the public meet- ings and present it to the Commission for approval. B. DEDICATION OF BROOKGLEN PARK DEDICATION OF BROOKGLEN PARK A. COMMITTEE REPORTS 1) RE: TRAILS TOUR .NOVEMBER 1st, 8:30 A.M. Commissioner Schaefer reported the Trails and Pathways Task Force met on Friday, October 17 and reviewed the reports turned in by all members of the Task Force, and atl reports are going to be redone. The trails tour set for November i at 8:30 a.m.; alt participants to meet in front of City Hall. Tour will take approximately 3 hours. Mr. Terry will provide everyone with maps and materials, and also make the arrangements for vehicles. B. STAFF REPORTS 1} RE: HAKONE GARDENS The Secretary presented the Conxnission with drawings of Makone Gardens done by the Planning Department. The work took approximately 27 hours, and includes drawings of the actual location, base floor plan of Lower House and exterior screen section, and for the architect a complete structural concept of the roof design. The Ccxnmission was very impressed with the drawings and asked that the Secre- tary express the Commission's appreciation to Rob Meyers and Randy Anderson of the Planning Department. The Commission decided on Sunday, November 16, 1875 at 1:30 p.m. for the dedication of Brookglen Park. Chairman Carlson was selected to do the official dedication, however the Mayor and other Government officials would be asked to attend. A neighborhood interest program was suggested with balloons, refreshments, and possibly a local high school band participating. IV. COMMITTEE AND STAFF REPORTS -3- • • PARKS E RECREATION COMMISSION - MINUTES - OCTOBER 20, 1975 - continued o ~+ > The Secretary stated pictures were also taken of the Garden and would be sent to Tanso Ishihara in Japan along with the drawings. 2) RE: GARDINER PARK PLAY EQUIPMENT . Roy Swanson reported that the play equipment has all been installed at Gardiner Park now, and the logs all treated with linseed oil. Chairman Carlson reported that he has had several requests from people who use Brookglen Park that more play equipment is needed. The Secretary stated more equipment can be added eventually. 3) RE: TELEPHONE POLES The Secretary reported the City has finally obtained some telephone poles through the help of Ann Stone of the Foothill Family-Faculty Club. However, more are needed. V. COMMUNICATIONS A. SANTA CLARA VALLEY WATER DISTRICT LETTER ON BECK PROPERTY The Secretary provided the Commission with a letter sent to the City by the Santa Clara Valley Water District regarding their purchase of the Beck property, adja- • cent to Saratoga Creek near Walnut Avenue. Construction of the proposed bypass channel on this property planned for two or three years hence. VI. ADJOURNMENT There being no further business before the Commission, the meeting adjourned at 10:05 p.m. Respectfully submitted, ~" ~" Barbara Simpson, Secretary BS:bh • -4- -~ . Y OF SARA7~`OG~ ,_,~~ ~- '~ 13777 FRUITVALE AVENUE - SARATOGA, CALIFORNIA 95070 (408) 867-3438 ~. ~~~00 ~ ~.~D~ TO: Parks t; Recreation Commission DATE. October 16, 1975 FROM: Barbara Sampson SUBJECT: October 20 Agenda On October 14, 1975, the Saratoga School District Board of Trustees approved the entire concept, development and maintenance of the School's portion of Foothill Park. The City Council meeting of October l5 was postponed due to the lack of quorum, therefore the contunation of Ken Arutunian's contract will not be considered until Tuesday, October 28. • Randy Anderson wilt be present with additional ideas on E1 Quito Park. I feel it will be necessary for the Commission to recommend hiring an architect for the following reasons: 1) The architect licensing regulations which Randy Anderson must follow. 2) The full work load that both Planning and Public Works Departments are presently carrying, which would prevent them from considering E1 Quito Park construction drawings a priority. 3) The time schedule we must meet with the CDA funds. if the Commission wishes to do so, a recommendation to hire an architect can be sent. to the City Council meeting on November 5. Several months ago when the Commission reviewed the proposed bond program with the City Council, it was determined the Commission should begin review of future park development with the residents of the various areas. It would be advantageous if the Commission would establish which potential areas they would like to review and determine a tentative schedule for meetings to be held requesting public input. These meetings can be regular Commission meetings held in the immediate area of the proposed park; area residents would be notified and would be requested to attend the meeting to supply input and ideas. Areas which should definitely be considered are Kevin Moran and Azule, Congress Springs, Saratoga-Sunnyvale Road/ Cox site; E1 Quito and Foothill will be considered with the present development projects . We have never held an official dedication of Brookglen Park. Would the Commission like to schedule a dedication, and if so do you want to consider anything special since it is the City's first complete park? Final plans for the trails tour on November 1 should be made at this meeting. ~~~- ~~.~ Barbara Sampson, Secretary os BS:bh