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HomeMy WebLinkAbout08-04-1975 Parks and Recreation Commission Minutes• • SARATOGA PARKS AND RECREATION COMMISSION MINUTES TIME: MONDAY, AUGUST 4, 1915 - 7:30 P.M. PLACE: SARATOGA COMMUNITY CENTER MEETING ROOM, 19655 ALLENDALE AVENUE, SARATOGA, CA TYPE: REGULAR I. ORGANIZATION A. ROLL CALL PRESENT: Commissioners Buchan, Carlson, Flora, Gordon, Konrad, Schaefer and Terry. OTHERS PRESENT: Park Foreman Roy Swanson and Mr. Jack Maxfield of the National Management Association. B. MINUTES The minutes of the July 21, 1975 meeting were approved as submitted. II. OLD BUSINESS A. EL QUITO PARK DEVELOPMENT INFORMATION • The Secretary answered the Commission's questions of the July 21 meeting re- EL QU-TO PARK yarding E1 Quito Park development. The present cost of 2 tennis courts without DEVELOPMENT lights is $21,000; with lights $31,000. INFORMATION The Secretary distributed to the Commission a map of the El Quito Par!< area showing the owners of the land surrounding the park. At the present time the Lutheran Church property is being considered for- a Senior Citizen Housing development by Mr. De Grange. He has requested a variance to allow PC zoning for this land before an actual plan is drawn up and submitted. The Secretary reported she tatted Dick Davis of Moreland School District, how- ever, he is on vacation for the month of August. She did not feel there would be any problem in negotiating a new lease or using a school facility for a public meeting. The Secretary stated she has not contacted the church about access or parking for El Quito Park, as she had a few items she wished to clear with the Commis- sion first. She questioned whether HUD monies would allow tennis courts and read the regulations by HUD and the City's input as to what would be built with HUD funds. Tennis courts. were not listed until Phase III and no money was allocated for the third year. u>`¢'~ Chairman Carlson'lstated he did not believe tennis courts should be builts . Conmissioner Flora stated that the present Master Plan for El Quito looked fine except for a few minor modifications. The Secretary reported that scheduled for August 6 Council meeting, Dividend Industries has put down a $160,000 bond for development of the 6~ acres known as Congress Springs Park. The Real Estate Agent representing Dividend Indus- tries has written the City stating that if the City does not make a committment . on this property, that it should allow development. If this should take place then El Quito Park would be the next best place for tennis courts. The Secretary suggested that the Commission put their ideas on paper before going to public hearing, and possibly selecting an architect to wank on Chese ideas. -1- PARKS b RECREATION COMMISSION - MINUTES - AUGUST 4, 1975 - continued Chairman Carlson agreed, as the architect selected for Brookglen Park was a great help and came up with some good ideas at the public hearing for the park. Commissioner Terry questioned when the City could expect the HUD funds. The • Secretary stated the money has not been released for this years budget. Chairman Carlson stated that the Commission hold El Quito Perk Master Plan in abeyance until it is known when the City wilt receive the HUD funds and when. the Commission can hire an architect. Commissioner Konrad questioned whether the architect that worked on the present Master Plan is still available and interested. The Secretary reported that the firm of Royston, Hanamoto, Beck and Abey that did the El Quito Master Plan is still on the Parks and Recreation Commission agenda mailing list and after receiving the August 4 agenda, Mr. Abey called expressing their interest in being considered as an architect to up-date the present Master Plan. Commissioner Terry stated possibly a dual and limited contract could be worked out with an architect, much like the one the City now has with Ken Arutunian. Commissioner Schaefer made a motion that the status of .the HUD funds be deter- mined, a dual and limited contract made with an architect to up-date the con- cept of El Quito, and then the Commission go to a public hearing. Commissioner Terry seconded the motion, and it was passed unanimously. Mr. Maxfield stated he agreed with the Camm,ission that interest in a public hearing should not be generated until funding is available. B. REVISE DATE OF PUBLIC HEARING ON EL QUITO PARY. REVISE DATE OF Commissioner Gordon made a motion that the Commission defer the recommendation PUBLIC HEARING of July 21 to hold a public hearing on September 1, until such time as funding • ON EL QUITO PARK is authorized and a revised plan available. Commissioner Flora seconded the motion, and it was passed unanimously. C. PARKS AND RECREATION COMMISSION QUORUM Chairman Carlson stated that after reading the Commission's charter, it states PARKS & RECREATION_ a majority of the appointed members constitutes a quorum. He asked that this COMMISSION QUORUM be clarified since the Commission is running into vacations now. The Secretary stated she would get this clarified with the City Attorney, as to the official reading of the charter in regards to a quorum. D. BECK PROPERTY Commissioner Schaefer questioned if the Water District had bought the Beck BECK PROPERTY property. The Secretary reported a decision has not yet been made. III. NEW BUSINESS A. CHANGE OF 11EETING DATES FOR SEPTEMBER The Secretary stated that the Co;TU~nission's first meeting in September falis on CHANGE OF MEETING Labor Uay and suggested tyre Commission change their regular meetings in Septem- DA1ES FOR SEPTEMBER ber from the first and third Monday's to the second and fourth Monday's. Commissioner Flora made a motion that the Parks and Recreation Commission meet on September 8 and 22 instead of September 1 and 15. Commissioner Buchan seconded the motion, and it was passed unanimously. The Secretary stated she would notify the newspapers of this change in meeting . dates. -2- y PARKS S RECREA710~OMMISSION - MINUTES - AUGUST 4, 1975#continued B. CONSIDERATION OF ARCHITECT FOR EL QUITO PLAN REVISION The Secretary asked the Commission's ideas on establishing an architect selec- • CONSIDERATION OF tion committee composed of at least two Commissioner's, the Director of Commu- ARCHITECT FOR EL nity Services, and the Park Foreman. QU170 PLAN REVISION The Commission agreed that at the time an architect is selected to revise El Quito Plan, an architect selection committee composed of the above would be the best. C. REVIEW OF CAPITAL IMPROVEMENT PROGRAM FOR 1975-78 The Secretary reported the City Manager has cut the Capital Improvement Program REUIEW OF CAPITAL from a 5 year to a 3 year program, due to the limited funding available at the IMPROVEMENT PROGRAM present time or in the foreseeable future. FOR 1975-7 Acquisition of Congress Springs Park has to be done in 2 years and committment made for the $160,000. Mr. Stamper would consider a 5 year payment, but the sale price of $160,000 would remain the same. If the City makes the 2 year committment, then the only other items would be Foothill co-development and Hakone. Commissioner Terry made a motion that the Commission enforce staff's recommen- dation of May 20 to buy Congress Springs Park and the Capital Improvement rec- ortimendation listing Congress Springs as a priority. Also authorize staff to reaffirm the Commission's feelings on this matter. Commissioner Flora seconded the motion, and it was passed unanimously. Commissioner Terry questioned whether any funds were in the Capital Improvement Program for trails and pathways. The Secretary reported not at this time. Chairman Carlson questioned Commissioner Terry's feeling on Congress Springs Park or trails and pathways. Commissioner Terry replied "either/or". • IV. COMMITTEE AND STAFF REPORTS A. COMMITTEE REPORTS 1) RE: TRAILS AND PATHWAYS TASK FORCE Commissioner Terry reported the last regular meeting for the Task Force is scheduled for Thursday, August 7, followed by one last all day Saturday meeting. After typing of trails report a review session will be held to finalize the Task Force report. Commissioner Terry asked the Commission if after the Task Force final meeting the Commissioner's would be interested in taking 2 Saturday's and covering the major routes. The Commission agreed this would be a good idea. Commissioner Terry stated he would report back to the Commission on some dates, and a full copy of the trails report would be available for the Commission to review, and an abbreviated copy for each Commissioner's own use. B. STAFF REPORTS 1) RE: LEGISLATIVE REPORT The Secretary distributed to the Cormission for their information the current Legislative Report listing Bills that are being considered in the Legislature. 2) RE: SROOKGLEN PARK PLAY STRUCTURE Mr. Swanson reported the safety frame has been installed on the top of the • platform at Brookglen, and he was very interested on any reactions the Commission might receive from the residents in the area. Also the ti re swing has been put back up. The Commission thanked Roy Swanson for his expediency on this matter. _3_ PARKS E RECREATION COMMISSION - MINUTES - AUGUST b 1975 - continued V. COMMUNICATIONS - None • VI. ADJOURNMENT There being no further business before the Commission, the meeting adjourned at 9:30 p.m. ' Respectfully submitted, ~~~'~'`O` ,o-~-, Barbara Sampson, Secretary BS:bh • -4- ~~ ~JI I_ >~ ~' :.' f U R CTlY OF SARATOG~ 13777 FRUITVALE AVENUE - SARATOGA, CALIFORNIA 95070 (408) 867-3438 ~~~®~~~1DL~~ TO: Parks and Recreation Commission FROM: Barbara Sampson, Secretary SUBJECT: Cancellation of August 18th Commission Meeting • DATE. August 14, 1975 The Parks and Recreation Commission will not meet on Monday, August 18. There are conflicting opinions regarding requirements for a quorum. One being a quorum of all members meaning 5 and the other being a quorum of those appointed, meaning 4. Due to this conflict, I do not feel it is wise to hold a regular meeting, since 3 Commissioner's are on vacation. Because the quorum determination is in the Commission's rules, you might consider amending the rules stating a specific number. I will place this on the agenda for the September 8 meeting. There are not any items which need immediate attention. It has been determined that HUD funds for E1 Quito are available but we will spend only what is absolutely necessary on architect fee's. Therefore, Planning staff will assist with design modifications, and information is being sent to them requesting they begin work immediately. Also, the architect for Foothill Park is making progress and a final concept will be ready soon. I have enclosed a copy of the Capital Improvement Program as sent to City Council. You will note that the purchase of Congress Springs is in the program. It is scheduled for Council study session in September and will probably not be adopted until October 1, so there is sufficient time to make comments. Please remember, September meetings will be on the 8th and 22nd. /,i~ cs~~~"w"' Barbara Sampson • BS:bh ®S `~< Ake. ~~~ ~ 1J ~: ''FU¢` ' ~Y OF SARATOG~ 13777 FRUITVALE AVENUE - SARATOGA, CALIFORNIA 95070 (408)867-3438 ~l~~7Lt~!l~~~~141J TO: Parks t; Recreation Commission FROM: Barbara Sampson SUBJECT: August 4 Agenda DATE. July 30, 1975 1 will have as much information as possible to answer the Commission's questions regarding E1 Quito Park. It will be necessary to change the anticipated public hearing, as well as the Commission's meeting in September, for the first Monday is the Labor Day Holiday. I would suggest you change dates in September to meet on September 8 and 22, which will still allow 2 weeks between meetings and you can return to regular first and third Monday's in October. It will be necessary for the Commission to consider hiring an architect to revise the El Quito Plan. I would like suggestions from the Commission, then interviews can be set-up prior to a selection being made. The Commission may want to establish a temporary architect selection committee composed of at least 2 Commissioner's, plus the Director of Community Services and the Park Foreman. I will bring you up to date on the status of the Capital Improvement Program for 1975-78• The possible purchase of the additional property adjacent to Congress Springs Park makes a major change in monies available and you may wish to adjust priorities. _ ~~„, '-- Barbara Sampson, Secretary • BS:bh ~>