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HomeMy WebLinkAbout04-07-1975 Parks and Recreation Commission MinutesJ."~i-Y~ •.-1 '':1:`..J Ll.. ...a^I'.' Ll.,.r .i: T, ? I ::':'?'x: S TTY.. R..-•:C~Y, APRZ* i9,~ - ._„ _.^'. ---„_ - .n-~. ._ '--.~_-._ C_..c_-~...._ _.~.~. _=~Ft=~T~~Ca CiTi' i1=°i..=J", i57, F..~__..ti- A':=':_c, 5=,F1TV.:A, l'..iu..lFOkn.".i.=+ yJ.; ., I . ORG:,`:I ~,T. ,'.. A. ROL;. C.•`,LL PRcSE`:T~ Commissioners Carlson, Clawson, Flora, Gordon, Rose, Schaefer and Terry. H. INTRODUCTION OF IQEW CODL+tISSIONER'S The two new Commissioner's Louise Schaefer and Robert Floza were introduced and welcomed to the Commission. C. MINUTES The minutes of the March 17, 1975 meeting were approved as submitted. II. OLD BUSINESS A. REVIEW OF CAPITAL IMPROVEbtENT PROGRAM AND AVAILABILITY OF FUNDS City Manager Robert Beyer explained the Revenue and Expenditure Report 1970- REVIEW OF CIP 1976 to the Commission, stating that between now and May there may be some & AVAILABILITY minor changes. OF FUNDS Basically, the reports says the General Fund revenues are failing to keep pace with the operating demands placed upon it, and revenues are only anticipated to increase 4% over fiscal year 1974-75. Approximately 51% of the total revenues estimated for fiscal year 1975-76 will apply to the general Fund. The City relied upon the General Fund to sustair. 650 of the expenditures of the annual operating budget. The City Council has established a policy, and sought to maintain a minimum 5200,000 balance in the General Fund to provide a cushion in the event. of a natural disaster, emergency programs ,. and other unforeseen circumstances. The Cit}~ is exp~c*_inq a 2.1'.. increase in General Fund revenues which represents a growti~ of on 1'; S20,~~~~0 over the previous year. Tae operatir.c budget will increase 12.5, over w}:at was approved last rear. Thare will be increased costs due to negotia*_ed agreements wi=~ file Deput}• Si:eriff's, and _ ;ere is a claim that the Cour.tr is losing monz;' na t::e contract service and they have indicated that the City should pick-u~ some of this toy. A few alternatives for raising money would be to raise property tax 10~ per 5100 of assessed value, which would bring in 5125,000. 'dr. Beyer s*_ated he has already asked all departments to cut back expenditures for the remainder of this years budget, which would allow the City to start with 521,000-$3G,G:J next Fear. Another alternative would be to place 1003 of St~~ funds in the General Fund. The Council's policy last year was to put 65% of ~:',iL funds into the Ge^.eral Fund, and the remaining 35% used for Capital Ffograms. Basically, what the City is saying is that revenues have not increased at the rate of actual expenditures, due to inflation of costs and the increased level of service provided by *_he City, and in order to keep pace we must find at least $150,000 - 5200,000. Commissioner Carlson questioned what the possibility was for a tax rate in- crease. dir. Beyer stated that 'last year the Council was .`or an i.^.crease, but because of two new members now being on Council he could no` say. Mr. Beyer reported there is $260,000 in revenue sharing funds that would be available for general capital improvement programs of all t;}es. -1- PARKS & RECRF,ATION COPLtitISSION - SI'.~TES - APRIL 7, 1975 - continued REVIEW OF HAKONE GARDENS RECODSMEN- DATION Conunissioner Terrv questioned how much of the 5180,000 in land acquisition and improvements was park and recreation budget. Mr. Beyer reported 5116,000 was purchase of land, 530,000 for proposed land, and 543,000 _*or development. Commissioner S:;haefer questioned whether there was so^~e other •w ay of raising money besidas rsisi.^.q rro_~ert•: taxes, such as a ra?_'le or _..__~rt. S:r. Be~;er stated that lv±tzries drr not authorized fur .~__~_,. Law =it_~_. _.:r rc«__ is from t~:e State ~agislature and s:;alled out i:: _ha Caitf~Lr:ia ~.,.~rnment Code 3.^:d ~;?2': 3L'LROr1Ze the .=es UT SOllri:CS ....~ ~'_L': Cd=: L.,c _.._ JCtdll'. '-_:.: rcVCnlle. COmmLSSioner Tcrr}' gl+c'StlOned Whether Mr. Bc'_'er t:dS _~Ce 1!'e 1:.':' _~clbdCk from Cit!• Council ea the ?ark Bond Issue. ?Ir. Beyer stated a _ ~.._ ~aati:~c ba*.wae;: Council and the Commission will be scheduled duri :a ::a:•. Air. Beyer reported the only place tt.ere is going to be a::}• ^.u-ae}• is to use the existing revenue sharing money. After the budget .is ::resented to City Council and he gets Councils ideas, Mr. Beyer stated he would let *_he Secretary know so that the Commission can set their priorities. Commissioner Rose questioned if there was some way 510,000 could be found for Hakone in this years budget. Mr. Beyer did not see that much of a problem and suggested that a recommendation be sent to Council that the Commission has $8,500 remaining and that an adjustment of 52,000 be taken from some other account for a total of S10,500, and request authorization to go to bid on a specific project. Mr. Beyer stated the Operating Budget would be submitted to City Council at their May 21 meeting and try for adoption by the end of June. B. REVIEW OF HAKONE GARDENS RECOMMENDATION Commissioner Rose stated that the City Manager answered the Commission's question regarding getting $10,500 in this years budget for Hakone, so this problem was pretty well solved. The Secretary reported that she had completely read through the Hakone Gardens file and there were many recommendations made by the Commission, however there was no evidence of any of the recommendations being sent to City Council, so nothing was ever done_ Commissioner Rose stated there was always confusion as to where the Commission recommendations went, and in trying to keep the Garden authentic always held things up. Commissioner Carlson suggested in the "Hakone Japanese Gardens Status Report & Master Plan", Phase II, »3 (a) be reworded to say, "major foundation repair - realign entire structure". The Secretary pointed out to the Commission that she had changed the order of some priorities and figures on the Hakone Report of Financial Estimates and Projections, and questioned if the Caretaker's House should be moved up on the list. The Commission questioned as to what condition the house is in. The Secretary stated that half of the house sits on the ground so the termite danage is not known underneath. The Commission agreed to leave the list as is, and if priorities change the list can always be changed. Commissioner Flora questioned why the Hakone work is in the Capital Improve- ment Program, that the City should have a repair fund. The Secretary explained that anything over 53,500 must go to City Council for approval, put out for bid, and put in the Capital Improvement Program. The Secretary stated that a joint study session would probabl}' be held between the Commission and Council to discuss Hakone, as much of the Hakone Report is going to be very new to the Council members. Commissioner Terry made a motion that the Commission accept the Hakone Report as written, with the addition that when the report is presented to City Council, the recommendation for $10,500 be included and approved for immediate expenditure. Commissioner Gordon seconded the motion, and it was passed unanimously. The Secretary reported that she would now send Rene Jone and Charles Robbins a thank you letter and include the Hakone Report. -2- PARKS ~ RECREATION C'OM9ITSSION - A1INliTES - APRIL 7, 1975 - continued III. NT'SJ BUSINESS ~T - - -- - A. ESTABLISH DATE FOR "PLANT-IN" AT BROOKGLEN PAitK Tile Secretary reported ^.hat plant donations are at $6J0.25, and S75.00 for cledges. Thy :lams have been ordered, and t`12 ?ark Portman ':~a5 suauestrd J 3'. _L t1 d'., A: rli lS~ 3d d 13...-1:1 dd ~ u r.. ~ ~ ._ ,5 _ te, a:ia _.... .or .. ..^~issio:, i~iea~, Tne ~.'.-:^.1 _i51 _'.. uc luc .. :)'. ...__.'__~_ ~, i•, J __~.-.. `+:. .. . .^l. _~ ....~.. _;~ ...~• _ ~1:.t- Con:.lSslo.':Cr .~!'lsJ:: ~1ti=:citcu'' '.'1c' _ 1_., .-_.~.._.. _c '. _.., - -: -... ...,.._ - 3' __c _ -._.. cl'~-. ~ CLSc t0 ~. ..c le-, 3.... .. ,. .: J'u _.. _.c ..___1` __ .._ _..c J'c~_reL1Y_ St3 _~.. cLt..~._ 3:: .... '1r <.a _"llc'T Cr .", ~51~ _ _..^.C V..__,- :, ,. ,..,. _,~ ~. ,... ~.,c rid3`. b~'o r< ~.,c Ji37?t-1.:. T`le JeCre '.3 r`: ^Oln*_~'~ JUL t.'13t SO.T.,c' Of tfi2 dOn3t1.^,ns ndl'e .'J:'.2 __.?m r2S1~:C ^.:S wil0 11Ve a:.rOSS COX A'!enue. Zt', CO"_"iTTEE A"7D STAFF REPORTS A. CviDiITTEE R=^ORTS 1) RE : T]tAILS A.'4D PATHSJAYS TASK FORCE Commissioner Terry reviewed the objectives and concepts of the Trails and Pathw~sys Task Force for the new Commissioner's. The various trail sec- tions were explained and some of the problems the Task Force has come up again:>t. Commi:;sioner Terry stated that a complete report is being made up on the Quito to Saratoga Avenue path to present to City Council, so that the Task =orce can get ideas and comments from the Council as to what they expect in future reports on the trails. Recommendations will also be made at this time to City Council as to what Commission will take over the trails and pathways work and continue with it. The S=cretary stated that trails and pathways is in the Parks and Recrea- tion commission's charter to oversee, and she would like it left this way. Commissioner Terry reported that the Task Force attempted to meet at the Parker Ranch, Saturday, April 5, but were rained out, so it will be re- scheduled. B. STAFF REPORTS 1) RE: BROOKGLEN PARK DONATIONS The Secretary distributed to the Commission the new up-to-date list of Brookglen Park plant donations and pledges totaling $675.20. 2) RE: FOOTHILL PARK StASTcR FLAN The Secretary reviewed the history of Foothill Park and explained for the new Commissioner's what *_ile Commission is presently working towards for this land with co-development. The Foothill Tamil,:-Faculty Club and the City.- have :.fired an architect, Son Arutunian, to make a mas*_er plan for a _-3 acre park i.•. connectio:l with the school. The Council has authorized 54,000 for the design of the master plan for this eroperty, and tae City's agreement is with the ~cothill Famil`:-?acult•. Club, not the school district, The Secretary reported that she has a meetine scheduled for .e'ednesda;•, April 9 with Ken Arutunian and the Park Foreman to find out rile initial content of the park and to coordinate a time schedule. At this time she will also be taking :^.r. Arutunian to see several of t::e City's parks and invited any of the Commissioner's who would like to go also, 3) RE: F~LOCATION OF STAFF OFFICE AND CO:•~?ISSION :;EETI::;;S The Secretary reported that the Department of Communit}- Services has moved and is now located at the Community Center. Starting 1,^^. 5:a _: she would like all Commission meetings at the Community Center. The C:om.^iission agreed. There being ro further business before the Commission, the meeting ad7ournod at 9:SS p.m. Fespectfully submitted, ~' ;~'~? ~ -YQsx Barbara Sampson, Secretary n c ..,>, ~„ ~. ,~ ,~ ' h.,, ~\. C ~"Y OF SARATOG~ 13777 FRUITVALE AVENUE - SARATOGA, CALIFORNIA 95070 (408) 867-3438 ~~~(Oo 13~~Dt~~ TO: Parks and Recreation Commission FROM: Barbara Sampson SUB.IECT: Apri 1 7 Agenda DATE. Apri 1 3: 1975 Two new Parks and Recreation Commissioner's have been appointed by the Mayor and City Council and they were officially sworn-in at the Council's April 2 meeting. Commissioner's Louise Schaefer and Robert Flora will be introduced at our meeting on April 7. A copy of the Revenue and Expenditure Report for 1970-1876 is included in your packet with a cover memo from City Manager Robert Beyer. Although this report is quite detailed, I suggest you read through it to obtain the financial picture we are facing. It has a direct effect on the Capital Improvement Funds that will be available in the immediate future. City Manager Robert Beyer will be able to attend this meeting to answer questions of the Commission. A complete Status Report and Master Plan has been written for Hakone Gardens and this is included in your packet for review. I would like the Commission members to "proof".this report and make suggestions prior to it being sent to City Council as an official recommendation. Please review the priority list given with the financial cost estimates; I am not sure these are in the order you wish to recommend. The map referred to in the report is in the process of being photo-reduced so that it•can be handled easily. 1 will have a copy available for view Monday night. The Commission should establish a date for the "Plant-In" at Brookglen Park. Vde are coming closer to our $800 goat of donations, and plants are being ordered. The suggested date is Saturday, April 19. A complete list of donations will b~ given to you Monday night. will also bring you up to date on the status of Foothill Park Master Plan and the relocation of staff's office. l ~- Barbara Sampson, Secretary BS:bh