HomeMy WebLinkAbout02-03-1975 Parks and Recreation Commission Minutes• •
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SARATOGA PARKS AND RECREATION COMMISSION
MINUTES
TIME: MONDAY, FEBRUARY 3, 1975 - 7:30 P.M.
PLACE: CRISP MEMORIAL CONFERENCE ROOM, SARATOGA CITY OFFICES,
13777 FRUITVALE AVENUE, SARATOGA, CALIFORNIA 95070
TYPE: REGULAR MEETING
I. ORGANIZATION
A. ROLL CALL
PRESENT: Commissioners Buchanan, Carison, Clawson, Gordon, Rose, Wilberding,
and Zambetti.
ABSENT: Commissioner Terry
B. MINUTES
The minutes of the January 20, 1975 meeting were approved as submitted.
II. OLD BUSINESS
A. REVIEW OF BROOKGLEN PARK PLANT DONATIONS •
The Secretary made reference to the list of donations to the Brookgien Park
REVIEW OF Planting, pointing out that there were very few donations. Of the approximately
BROOKGLEN PARK 29 items needed, only 2 trees, 1 bush and $lO.QO had been contributed thus far.
• PLANT DONATIONS Therefore, it is essential that publicity soliciting donations be undertaken by
the Commission in order to meet the March 1, i975 deadline intended for this
project.
It was agreed upon by the Commission that 400 copies of the flier would be given
to Commissioner Carlson for distribution within his Homeowners Association's
newsletter, as welt as to other interested groups. Also, that the Secretary
would submit a news release to the paper regarding the project to aid in the
solicitation of donations.
A Completion of construction by the contractor for Brookgien Park has been
accepted by the Secretary and a notice of completion of contract has been sub-
mitted to the City Council for its approval at its February 5, 1975 meeting.
Therefore, all that remained to complete the wark on Brookgien Park was the
obtaining and planting of the donated plants.
Commissioner Carison announced that the telephone poles to be utilized by
Brookglen Park as well as other parks may have been allocated from West Valley
College area. These poles are to be delivered to the City within the next 30
days.
B. REPORT ON FINAL ACTION OF CITY COUNCIL RE: COMMUNITY DEVELOPMENT FUNDS
The Secretary reported that the City Council had approved the application for
REPORT ON FINAL the Housing and Community Development Act Funds for the City of Saratoga. She
ACTION OF CITY pointed out that El Quito Park Development - Phase II had been submitted as
COUNCIL RE: part of the application and that $55,000 has been allocated for the proposed
COMMUNITY DEVELOP- 3 year program - $40,000 for the first year, $15,1100 for the second, and that
MENT FUNDS the new development is to be completed and in full use by the third year.
Discussions of the other proposed programs submitted were held regarding the
objectives and the basis of determinations for the proposal of the particular
programs.
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J PARKS AND RECREATIT~fJ COMMISSION - MINUTES - FEBRUARY 3, - continued
I11. NEW BU5INESS
• A. REVIEW OF EL QUITO PARK MASTER PLAN
According to the Secretary, the only development which has taken. place for El
REVIEW OF EL Quito Park has been the open area, and that approximately one-third of the still
QUITO PARK has to be developed. The Master Plan shows that there is to be a picnic area,
MASTER PLAN traits and bike paths, a youth play area and tennis courts.
The reason for reviewing the Master Plan is to have the Commission think about
whether or not they wish to develop E1 Quito according to the present Master
Plan or would they rather revise the Master Plan to suit the needs of the
present residents of the area. The question of whether or not it would be
feasible to hire an architect to re-design the park according to the area's
present needs and the allocation of $55,000. from the Housing and Community
Development Act was also brought up.
A survey of the resident's specific needs would have to be taken in order to
determine whether or not changes should be made in the Master Plan. This
information could be obtained from the 1975 Census and the Needs Assessment
Questionnaire. A projection into the future was also made regarding the use
of the land since it is presently being leased by the City. The Secretary
was asked to obtain information pertinent to the activities of the park by
school-sponsored groups, the feasibility of having the City purchase the land
at the termination of our lease, and any other data which may assist in helping
the Commission determine what changes would have to be made in the present
Master Pian or if a new Master Plan would have to be devised.
B. DETER111NE CPRS MEMBERSHIP FOR COMMISSION
The Secretary brought to the Commission's attention the correspondence exchanged
DETERMINE CPRS between herself and Mr.-Larry Naake, Executive Director of CPRS, concerning the
MEMBERSHIP FOR Commission's membership. S•he also made a presentation of two programs to the
• ~ COMMISSION Commissioner's in relation to their membership to CPRS. In addition to the
regular membership, they had mother alternative open to them and that was to
the California Association of Parks and Recreation of Commissioners and Board
Members. The CAPRC and Board Members is an affiliate organization to CPRS,
but it is strictly geared to Commissioners and Board Members.
The Secretary recommended that the Commission apply for membership to the CAPRC.
Commissioner Gordon made a motion that the Saratoga Parks and Recreation Commi-
ssion apply for membership to the CAPRC and Soard Members. Commissioner
Zambetti seconded the motion, and it was passed unanimously.
C. SDR 1164 RE: POTENTIAL TRAIL AREA
'' The Secretary made a presentation of the site of SDR-1164, Frank Shepherd.
• SDR 1164 RE: The property is located on Douglass Lane and Taos Drive. An easement of 30
POTENTIAL 'TRAIL feet has been allocated for street, and 10 feet would be requested in order
AREA to have a trails easement in that area.
Commission Zambetti made a motion that in the planning of this development on
Douglass Lane there be a 10 foot easement of dedication trail to be used by
pedestrian or horse trail. Commissioner Carlson seconded the motion, and it
was passed unanimously.
The recommendation would be passed on to the Planning Commission.
IV. COMMITTEE AND STAFF REPORTS
No reports were presented.
V. COMMUNICATIONS
VI. ADJOURNMENT
There being no further business before the Commission, the meeting adjourned at
• 8:55 P.m. -
Respectfully submitted,
Barbara Sampson, Secretary
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OF SARATOG~
13777 FRUITVALE AVENUE - SARATOGA, CALIFORNIA 95070
E408)867-3438
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TO: Parks and Recreation Commission
FROM: Barbara Sampson
SUBJECT: February 3 Agenda
DATE. January 30, 1975
The Commission may want to take further action to obtain donations for planting
at Brookglen Park. Only a few donations or pledges have been received to date
and March 1, 1975 was established as the original deadline. I will have a list
showing donations received available for your review at the meeting.
The City Council has approved the final request for funds of the Community
Development Act of 1974 and included in this request is $55,000 for Phase II
• development of E1 Quito Park. The funds are requested for the first and second
year of the program and I will review exact amounts with you. As a result of
this Council action, it would be wise if the Commission begins immediately to
review the master plan for E1 Quito Park, keeping in mind that the land is
leased from the School District and not city owned. I will have materials
available that give specifics regarding the master plan and have enclosed in
your packet a schematic of the 1972 preliminary master plan. t feel the
Commission should determine if the master plan is to be revised, and if so
begin determination of what revisions should be considered.
I have enclosed copies of correspondence regarding the Commission's membership
in C.P.R.S. and request you determine which section of the organization you
wish to join. The regular C.P.R.S. membership as a Commission is a non-voting
capacity. The membership in the California Association of Parks and Recreation
Commissioners and Board Members would be an agency membership, as explained in
the letter from Larry Naake, Executive Director. The cost is the same for both.
The complete Park Bond Issue Proposal has been forwarded to the City Manager for
presentation to the City Council. City Manager Robert Beyer feels it would be
in the best interest of all concerned if the results of the Library Bond were
known before this is presented to Council. As a result, the proposal will be
forwarded to Council for their initial consideration at their regular meeting
on March 5.
BS:bh
Barbara Sampson, Secretary
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