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HomeMy WebLinkAbout02-03-1975 Parks and Recreation Commission Minutes• • • SARATOGA PARKS AND RECREATION COMMISSION MINUTES TIME: MONDAY, FEBRUARY 3, 1975 - 7:30 P.M. PLACE: CRISP MEMORIAL CONFERENCE ROOM, SARATOGA CITY OFFICES, 13777 FRUITVALE AVENUE, SARATOGA, CALIFORNIA 95070 TYPE: REGULAR MEETING I. ORGANIZATION A. ROLL CALL PRESENT: Commissioners Buchanan, Carison, Clawson, Gordon, Rose, Wilberding, and Zambetti. ABSENT: Commissioner Terry B. MINUTES The minutes of the January 20, 1975 meeting were approved as submitted. II. OLD BUSINESS A. REVIEW OF BROOKGLEN PARK PLANT DONATIONS • The Secretary made reference to the list of donations to the Brookgien Park REVIEW OF Planting, pointing out that there were very few donations. Of the approximately BROOKGLEN PARK 29 items needed, only 2 trees, 1 bush and $lO.QO had been contributed thus far. • PLANT DONATIONS Therefore, it is essential that publicity soliciting donations be undertaken by the Commission in order to meet the March 1, i975 deadline intended for this project. It was agreed upon by the Commission that 400 copies of the flier would be given to Commissioner Carlson for distribution within his Homeowners Association's newsletter, as welt as to other interested groups. Also, that the Secretary would submit a news release to the paper regarding the project to aid in the solicitation of donations. A Completion of construction by the contractor for Brookgien Park has been accepted by the Secretary and a notice of completion of contract has been sub- mitted to the City Council for its approval at its February 5, 1975 meeting. Therefore, all that remained to complete the wark on Brookgien Park was the obtaining and planting of the donated plants. Commissioner Carison announced that the telephone poles to be utilized by Brookglen Park as well as other parks may have been allocated from West Valley College area. These poles are to be delivered to the City within the next 30 days. B. REPORT ON FINAL ACTION OF CITY COUNCIL RE: COMMUNITY DEVELOPMENT FUNDS The Secretary reported that the City Council had approved the application for REPORT ON FINAL the Housing and Community Development Act Funds for the City of Saratoga. She ACTION OF CITY pointed out that El Quito Park Development - Phase II had been submitted as COUNCIL RE: part of the application and that $55,000 has been allocated for the proposed COMMUNITY DEVELOP- 3 year program - $40,000 for the first year, $15,1100 for the second, and that MENT FUNDS the new development is to be completed and in full use by the third year. Discussions of the other proposed programs submitted were held regarding the objectives and the basis of determinations for the proposal of the particular programs. • J PARKS AND RECREATIT~fJ COMMISSION - MINUTES - FEBRUARY 3, - continued I11. NEW BU5INESS • A. REVIEW OF EL QUITO PARK MASTER PLAN According to the Secretary, the only development which has taken. place for El REVIEW OF EL Quito Park has been the open area, and that approximately one-third of the still QUITO PARK has to be developed. The Master Plan shows that there is to be a picnic area, MASTER PLAN traits and bike paths, a youth play area and tennis courts. The reason for reviewing the Master Plan is to have the Commission think about whether or not they wish to develop E1 Quito according to the present Master Plan or would they rather revise the Master Plan to suit the needs of the present residents of the area. The question of whether or not it would be feasible to hire an architect to re-design the park according to the area's present needs and the allocation of $55,000. from the Housing and Community Development Act was also brought up. A survey of the resident's specific needs would have to be taken in order to determine whether or not changes should be made in the Master Plan. This information could be obtained from the 1975 Census and the Needs Assessment Questionnaire. A projection into the future was also made regarding the use of the land since it is presently being leased by the City. The Secretary was asked to obtain information pertinent to the activities of the park by school-sponsored groups, the feasibility of having the City purchase the land at the termination of our lease, and any other data which may assist in helping the Commission determine what changes would have to be made in the present Master Pian or if a new Master Plan would have to be devised. B. DETER111NE CPRS MEMBERSHIP FOR COMMISSION The Secretary brought to the Commission's attention the correspondence exchanged DETERMINE CPRS between herself and Mr.-Larry Naake, Executive Director of CPRS, concerning the MEMBERSHIP FOR Commission's membership. S•he also made a presentation of two programs to the • ~ COMMISSION Commissioner's in relation to their membership to CPRS. In addition to the regular membership, they had mother alternative open to them and that was to the California Association of Parks and Recreation of Commissioners and Board Members. The CAPRC and Board Members is an affiliate organization to CPRS, but it is strictly geared to Commissioners and Board Members. The Secretary recommended that the Commission apply for membership to the CAPRC. Commissioner Gordon made a motion that the Saratoga Parks and Recreation Commi- ssion apply for membership to the CAPRC and Soard Members. Commissioner Zambetti seconded the motion, and it was passed unanimously. C. SDR 1164 RE: POTENTIAL TRAIL AREA '' The Secretary made a presentation of the site of SDR-1164, Frank Shepherd. • SDR 1164 RE: The property is located on Douglass Lane and Taos Drive. An easement of 30 POTENTIAL 'TRAIL feet has been allocated for street, and 10 feet would be requested in order AREA to have a trails easement in that area. Commission Zambetti made a motion that in the planning of this development on Douglass Lane there be a 10 foot easement of dedication trail to be used by pedestrian or horse trail. Commissioner Carlson seconded the motion, and it was passed unanimously. The recommendation would be passed on to the Planning Commission. IV. COMMITTEE AND STAFF REPORTS No reports were presented. V. COMMUNICATIONS VI. ADJOURNMENT There being no further business before the Commission, the meeting adjourned at • 8:55 P.m. - Respectfully submitted, Barbara Sampson, Secretary -2- ,,1 ~~~.. • OF SARATOG~ 13777 FRUITVALE AVENUE - SARATOGA, CALIFORNIA 95070 E408)867-3438 ~~~Oo f°3~l~D~l~ TO: Parks and Recreation Commission FROM: Barbara Sampson SUBJECT: February 3 Agenda DATE. January 30, 1975 The Commission may want to take further action to obtain donations for planting at Brookglen Park. Only a few donations or pledges have been received to date and March 1, 1975 was established as the original deadline. I will have a list showing donations received available for your review at the meeting. The City Council has approved the final request for funds of the Community Development Act of 1974 and included in this request is $55,000 for Phase II • development of E1 Quito Park. The funds are requested for the first and second year of the program and I will review exact amounts with you. As a result of this Council action, it would be wise if the Commission begins immediately to review the master plan for E1 Quito Park, keeping in mind that the land is leased from the School District and not city owned. I will have materials available that give specifics regarding the master plan and have enclosed in your packet a schematic of the 1972 preliminary master plan. t feel the Commission should determine if the master plan is to be revised, and if so begin determination of what revisions should be considered. I have enclosed copies of correspondence regarding the Commission's membership in C.P.R.S. and request you determine which section of the organization you wish to join. The regular C.P.R.S. membership as a Commission is a non-voting capacity. The membership in the California Association of Parks and Recreation Commissioners and Board Members would be an agency membership, as explained in the letter from Larry Naake, Executive Director. The cost is the same for both. The complete Park Bond Issue Proposal has been forwarded to the City Manager for presentation to the City Council. City Manager Robert Beyer feels it would be in the best interest of all concerned if the results of the Library Bond were known before this is presented to Council. As a result, the proposal will be forwarded to Council for their initial consideration at their regular meeting on March 5. BS:bh Barbara Sampson, Secretary ®S