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HomeMy WebLinkAbout01-20-1975 Parks and Recreation Commission Minutes• • • SARATOGA PARKS AND RECREATION COMMISSION MINUTES TIME: MONDAY, JANUARY 20, 1975 - 7:30 P.M. PLACE: CRISP MEMORIAL CONFERENCE ROOM, SARATOGA CITY OFFICES, 13777 FRUITVALE AVENUE, SARATOGA, CALIFORNIA 95070 TYPE: REGULAR MEETING I. ORGANIZATION A. ROLL CALL PRESENT: Commissioners Carlson, Clawson, Gordon, Rose, Terry, Wilberding, and Zambetti. ABSENT: Commissioner Buchanan. OTHERS PRESENT: Mr. Bob Modlin of Game Time Play Equipment Co., Mr. John Powers, Mr. Roy Swanson-City Park Foreman, Mrs. Louise Schaefer, and Mrs. Sally Carlson. B. MINUTES ' The minutes of the January 6, 1975 meeting were approved as corrected. 11. OLD BUSINESS A. PRESENTATION OF GAME TIME EQUIPMENT BY BOB MODLIN • The Secretary introduced Mr. Bob Modlin of Game Time Equipment Co., and Mr. PRESENTATION OF Modlin gave some history on his company. Game Time has been involved in play GAME TIME EQUIP- equipment for over 20 years, and 185 new pieces have been added to their avail- MENT able products for 1975• These pieces have been in the planning stages for a number of years. Game Time now has metal, wooden and concrete equipment. Mr. Modlin provided the Commission with a slide presentation of their various equipment, and distributed brochures for the Commission. After the presentation• Mr. Modlin demonstrated how easily the wooden play equipment pieces fit together and the texture of the pieces. Questions which the Commission had concerning safety were answered by Mr. Modlin. The Secretary stated she has already sent the proposal for the play equipment to the Saratoga Rotary Club. 6. REVIEW OF ESTIMATED MAINTENANCE AND OPER,ATIOY Ct1STS FOR PROPOSED BOND ISSUE ITEMS • The Secretary discussed with the Commission staff's estimated maintenance and REVIEW OF ESTIMATED operation costs, based on today's costs at a per year basis, and the inflated MAINTENANCE & costs at 7~ per year. Combining all items on the park bond issue, except the OPERATION COSTS Quito Pathway, and inflating it 7% per year, if all were fully developed by FOR PROPOSED BOND 1981, the cost would be approximately $82,000 per year in maintenance costs. ISSUE ITEMS The one area the Secretary was not able to come up with a cost figure on was what would be required for additional police and sheriff protection with the addition of more parks. Captain Johnson of the Santa Clara County Sheriff's Department stated that if the City's park vandalism problem should increase, then a specific pattern would have to be added for the patrolling of parks. It is difficult to put an actual cost figure on this. Commissioner Zamlbetti made a motion that the Commission approve the park bond • issue proposal and that it be forwarded to City Council. Commissioner Terry seconded the motion, and it was passed unanimously. PARKS AND RECREATI~OMMISSION - MINUTES - JANUARY 20, ~ - continued C. RECOMMENDATION CONCERNING SDR - 1162 • - Commissioner Terry presented the Commission with some photographs and a map of RECOMMENDATION - the trail area concerned, and explained the exact location and specifications of SDR 1162 the area. The trail is off Ten Acres Road down a private road which serves 3 pieces of property. SDR -1162 concerns the first house off Ten Acres, the Cantacessi property. This specific area might be the last possible link which could be used for a trail from the Sobey Road area to the Saratoga-Los Gatos area, which will then allow access to the Montalvo area and sphere of influence. Chairman Wilberding questioned the possibility of going down the back of the property. Commissioner Terry stated that it was a possibility, and in the early plans the extension of Crisp Avenue went into Sobey Road, however, this has been dropped as there is no way to get from one point to the next. Ideally, the trail should parallel the creek, but if it cannot be negotiated an easement or dedication for trail purposed will have to be requested from Ten Acres Road. The Secretary questioned Commissioner Terry if this was a trail the Trails and Pathways Task Force was working on. Commissioner Terry stated it is a trail the task force has been working on, as it is a vital link from the Fruitvale area to the Sobey area. Commissioner Terry made a motion that the Commission recommend to the Planning Department that an easement or dedication for trail purposes be requested from Ten Acres Road to the northeast corner, and from that area to the southeast corner. Also, that the trail area be a minimum of 10' wide on the private road off Ten Acreas Road, and extend to the eastern boundary, and from that area to the southern boundary immediately adjacent to the private road. Commissioner Zambetti seconded the motion, and it was passed unanimously. The Secretary stated she would write up a recommendation to the Planning Depart- ment and include some of the photographs with a marked map showing the Commission's recommendation. • III. NEW BUSINESS A. REVIEW OF CITIZEN RESPONSE TO COMMUNITY DEVELOPHI=NT ACT QUESTIONNAIRE The Secretary distributed to the Commission the results of the Community Develop- REVIEW OF CITIZEN menu Act questionnaire and explained it. RESPONSE TO Commissioner Zambetti questioned whether the City can spend the money where the COMMUNITY DEVELOP- citizens want. The Secretary stated the City Council and staff have been work- MENT ACT QUESTION- ing to put together a package of what the citizens want and what HUD will NAIRE approve. • IP the money is approved, it will not be he re~untii January of 1976. B. EMPLOYEE DEVELOPMENT DEPARTMENT FUNDS _ The Secretary reported that the City has obtained 5 positions administered by EMPLOYEE DEVELOP- the Santa Clara County Manpower Board. The positions are: 1) Engineering Aide MENT DEPT. FUNDS ~ 2) Planning Aide 3) Public Works Maintenance Man 4) Personnel Clerk 5) Record Clerk. With these positions, wages are paid for by the Manpower Board, and are for a period of 13 months. - All screening for the positions are being done by the Employee Development De- partment, and then the individual is referred to City staff for interviewing. C. FEBRUARY 17 HOLIDAY The Secretary reported that the Commission's seomnd meeting in February falls FEBRUARY 17 on a City holiday, and questioned if the Commissii-oner's would like to change HOLIDAY their meeting date. Commissioner Zambetti made a motion that the Febfmuary 17 Parks and Recreation Commission meeting be changed to Tuesday, Februarr}y 18, due to the holiday. • Commissioner Carlson seconded the motion, and it was passed unanimously. r -2- PARKS AND RECREAT COMMISSION - MINUTES - JANUARY 20, - -continued D. HAKONE ROCK PATH The Secretary reported that Roy Swanton, City Park Foreman, has been given an • •HAKONE ROCK estimate of 5357 for 18 tons of stone for the pathway at Hakone Gardens that PATH goes up to the viewing platforms. The work will be done by the City park crew. The Commission agreed this pathway should be done and recommended the funds be taken from the Capital Improvement allocation for Hakone Gardens. E. COMMUNITY DEVELOPMENT FUND PUBLIC HEARING The Secretary reported that there is a public hearing January 21 at an adjourned COMMUNITY DEVELOP- City Council meeting on the Community Development Act of 1974. This will be MENT FUND PUBLIC the last meeting for input, as it is scheduled to go for adoption at the ad- HEARING journed City Council meeting on January 29. _ IV. COMMITTEE AND STAFF REPORTS A, COMMITTEE REPORTS 1) RE: HAKONE REVIEW COMMITTEE The Secretary reported she will be sending out an agenda for the January 29 Hakone Review Committee meeting unless City Council schedules an adjourned meeting on that same date. 2) RE: TRAILS AND PATHWAYS TASK FORCE Commissioner Terry reported that the task force had a man from PG~E report to them on how PGbE works with different communities and their parks. Where PGEE owns land for power lines, they work directly with the City when a park goes on the property. Commissioner Terry reported that he visited a park in E. Oakland where PG&E had put in a big power line.. The park was over 2~ years old and had held up • well. The play equipment was worn from use and a couple table tops had been replaced, but not much vandalism. The play equipment and layout was explain- ed and the area in which' the park was located. The task force has obtained a map showing what land PGEE owns, and they own almost 3/4 of the trail along the railroad tracks in Saratoga. PG&E likes long term contracts (in excess of 20 years), and the Public Utility Commis- sion makes them include in the contract a 90 day cancellation clause. The task force is working with PGCE now and determining trail access. As they get further along, Commissioner Terry stated he will bring in the map showing PG&E land and possibly some of the small areas could be used as neighborhood parks. Commissioner Terry stated the task force will also be speaking with Southern Aacific regarding the •t rail along the railroad tracks. 3) RE: SKYLINE REGIONAL TRAIL COUNCIL MEETING Commissioner Terry reported on the Trail Council meeting he attended January 18. The Mid-Peninsula Park District has accepted the coordination of the Stevens Creek area trail and are asking $500 from each city involved, to write an impact report on the area. The Murphy Bill which covers the Santa Cruz area has 5 or 6 major trails now that State money is covering. San Mateo County has seen what Santa Cruz County has done and has had their legislator Mr. Gregorio submit a bill which would include 2 trails - 1 along Che coast and 1 along the ridge. The trails will be for hiking, and small areas for horse and bikes. Dale Wilson of the•State of California Parks Department spoke of their trail plans - mainly, one from San Francisco to Santa Cruz and another in the Los • Angeles area. The State Department is experimenting with a non-hard trail surface. Senator Chappie is resubmitting a bill (SB-378) which would provide money for cities to develop trails to link with State trails. The bill is for 3 million dollars to be used state wide. -3- PARKS AND RECREATION COMMISSION - MINUTES - JANUARY 20, 1175 - continued B. STAFF REPORTS C 1) RE: SUBDIVISION ORDINANCE The Secretary reported that the Commission's recommendation on the Sub- division Ordinance has been sent to the Planning Department. V.. COMMUNICATIONS VI. ADJOURNMENT There being no further business before the Commission, the meeting adjourned at 10:30 p.m. Respectfully submitted, Barbara Sampson, Secretary • r - 4- ,- ,~ ` A k.... 1 A, 7: ~J '~,/ F U-4 ~. OF SARATOG~ 13777 FRUITVALE AVENUE - SARATOGA, CALIFORNIA 95070 (4081867-3438 ~~~0 °~~~D~~ TO: Parks ~ Recreation Commission FROM: Barb Sampson SUBJECT: January 20 Agenda DATE. January 16, 1975 Bob Modlin of Game Time Equipment Company will be at the meeting to present the slides of their new wooden structure equipment, and will be able to answer your questions about the equipment. I have taken the liberty to inform members of the Rotary Club that the slides will be shown and have invited any interested persons to attend. • Enclosed is an estimate of the maintenance costs connected with the projects included in the bond proposal, and the revised proposal to present to City Council. If the Commission so desires it can be approved at the January 20 meeting, then forwarded to the City Council by the City Manager. It will be necessary for the Commission to determine if trail area is to be re- quested on SDR-1162, the potential development on Ten Acres Road, because the SDR is scheduled for Planning Commission agenda on January 22. I would like the Commission to review the results of the citizens survey regarding use of Community Development Act Funds. It is rather interesting that 3 out of the top 4 priorities expressed by those responding to the purvey were in the area of open space, scenic areas., public open space and landscaping and installation of new parks and playgrounds. A sufficient number of copies are not available to be included in the packet, but will be ready by Mond~yr. The Commission recommendations on the subdivision ordinance have been sent to the Planning Department. If you would like a copy of this final recommendation I will have it for you on Monday. Bar ara Sampson, Secretary BS:bh SPECIAL NOTE: Tom Wilberding's father passed away January 11, 1975. An appropriate card has been sent to Tom and his family from • the Commission. ®~